09._Attachment_5__TAP_Lab_-_OBAC_Support_Services_Section_L_v3.9_wPast_Perf_Q.pdf

REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS TO OFFERORS

SPACE AND MISSILE SYSTEMS CENTER 2

REMOTE SENSING SYSTEMS DIRECTORATE 3

Tools, Applications, and Processing (TAP) Laboratory and 4

Overhead Persistent Infrared (OPIR) Battlespace 5

Awareness Center (OBAC) Support Services (TLOSS) 6

Section L 26

INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL 27

PREPARATION 28

16 January 2019 29

1.0 PROGRAM STRUCTURE AND OBJECTIVES 30

1.1 Contract Line Item Number (CLIN) Structure and Contract Type 31

The Offeror’s proposal shall meet the following CLIN Structure and Contract Types: 32

Table 1-1: CLIN Structure and Contract Type 33

CLIN Number CLIN Title Contract Type

0001 SOFA Specific Support Services - BASE CPFF

0002 TAP Lab and OBAC Support Services - BASE CPFF

0003 Other Direct Costs/Travel - BASE CR

1001 SOFA Specific Support Services - Option 1 CPFF

1002 TAP Lab and OBAC Support Services - Option 1 CPFF

1003 Other Direct Costs/Travel Option 1 CR

2001 SOFA Specific Support Services - Option 2 CPFF

2002 TAP Lab and OBAC Support Services - Option 2 CPFF

2003 Other Direct Costs/Travel Option 2 CR

3001 SOFA Specific Support Services - Option 3 CPFF

3002 TAP Lab and OBAC Support Services - Option 3 CPFF

3003 Other Direct Costs/Travel Option 3 CR

4001 3rd Party Developed Capability Sustainment - Option 1 CPFF

4002 3rd Party Developed Capability Sustainment - Option 2 CPFF

4003 3rd Party Developed Capability Sustainment - Option 3 CPFF

4004 3rd Party Developed Capability Sustainment - Option 4 CPFF

4005 3rd Party Developed Capability Sustainment - Option 5 CPFF

5001 Data and Reports EXHIBIT A NSP

5002 Data and Reports EXHIBIT B NSP

6001 SOFA Specific Support Services - Extension CPFF

6002 TAP Lab and OBAC Support Services - Extension CPFF

6003 Other Direct Costs/Travel - Extension CR

6004 3rd Party Developed Capability Sustainment -

Extension

CPFF

1.2 Government Furnished Equipment/Government Furnished Information (GFE/GFI) 34

The GFE/GFI listed in Section J, Attachment 2 to this solicitation is equally available to all 35

Offerors. No additional GFE/GFI will be provided. 36

The Offeror’s proposal shall include, as an attachment, the Government Furnished Property 37

(GFP) requested for execution of the Offeror’s proposal which specifies required delivery dates. 38

For proposal purposes only, the assumed award date is September 11th, 2019. 39

2.0 GENERAL INSTRUCTIONS 40

2.1 Instructions to Offerors 41

This section of the Instruction to the Offerors (ITO) provides general guidance for preparing 42 proposals and specific instructions for format and development of the proposal. The Offeror’s 43 proposal must include all data and information requested by the ITO and must be submitted in 44 accordance with these instructions. The Offeror shall be compliant with the requirements of this 45 solicitation as stated in the Performance Work Statement (PWS), Contract Data Requirements 46

List CDRL exhibits, and Model Contract. Non-conformance with the instructions provided in 47 this ITO may result in an unfavorable proposal evaluation. 48

The proposal shall include clear, concise, and sufficient details for effective evaluation and for 49 substantiating the validity of the Offeror’s claims. The proposal should not simply restate the 50

Government’s requirements. The proposal shall provide convincing rationale to describe the 51 requirements and address the means by which the Offeror intends to meet these requirements. 52

Offerors shall assume that the Government has no prior knowledge of its capabilities, facilities 53 and experience and will base its evaluation on the information presented in the Offeror’s 54 proposal as well as the Offeror’s Past Performance. The Government has the right to consider 55 any source of information submitted as part of the Offeror’s proposal. 56

2.2 Proposal Detail 57

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are 58 unnecessary and are not desired. 59

2.3 Proposal Acceptance Period 60

Proposal shall remain valid for no less than 365 calendar days from the proposal submission. The 61 proposal acceptance period shall be specified in Block 12 of Section A of the model 62 contract/solicitation. The Offeror shall make a clear statement in Section A of the proposal 63 documentation volume that the proposal is valid until this date. 64

2.4 Proposal Retention FAR Subpart 4.8 65

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain 66 one copy of each Offeror’s proposal. 67

2.5 General Information 68

2.5.1 Points of Contact 69

The Procuring Contracting Officer (PCO) is the primary point of contact for this acquisition. 70

Any questions or requests for clarification shall be sent electronically to the PCO at: 71 brent.jorgensen.1@us.af.mil. 72

2.5.2 Debriefings 73

The PCO will promptly notify Offerors of any decision to exclude them from the competitive 74 range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. 75 Offerors excluded from the competitive range may request a pre-award debriefing or they may 76 choose to wait until after the source selection decision to request a post-award debriefing. However, 77 Offerors excluded from the competitive range are entitled to no more than one debriefing for each 78 proposal. The PCO will notify unsuccessful Offerors in the competitive range of the source selection 79 decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request 80 and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with 81 the requirements of FAR 15.505 or 15.506, as applicable. 82

2.5.3 Discrepancies, Errors, and Omissions 83

If an Offeror believes that the requirements in these instructions contain an error, omission, or 84 are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting 85 rationale as well as the remedies the Offeror is asking the PCO to consider as related to the 86 omission or error. 87

The Offeror is reminded that the Government reserves the right to award this effort based on the 88 initial proposal, as received, without discussions as defined in FAR 15.306. 89

2.5.4 Non-Government Advisors 90

Offerors are advised personnel from The Aerospace Corporation, Linquest, Engility, Integrity 91

Applications Incorporated, Science Applications International Corporation, and Mitre 92

Corporation may assist the Government during the source selection process. If Offerors have any 93 concerns, Offerors shall provide their concerns in writing and submit them immediately to the 94

POCs listed in paragraph 2.5.1. The individuals participating have signed individual non-95 disclosure agreements with the Government which strictly prohibits any release or disclosure of 96 information outside of the source selection team. Refer to Section K of this solicitation for 97 procedures in providing written objection to the use of non-government advisors. 98

2.5.5 Communications 99

The PCO shall serve as the sole focal point for all solicitation-related inquiries from actual or 100 prospective Offerors with the exception of security issues which can be addressed to the 101 individuals identified in paragraph 3.2. Government and non-Government advisory personnel 102 will not interact in communications with industry concerning the source selection, unless the 103

PCO has authorized such communications. 104

Exchanges of source selection information between Government and Offerors will be controlled 105 by the PCO. Unclassified email may be used to transmit such information to/from Offerors only 106 if the email can be encrypted, sent, and received on unclassified and includes “Source Selection 107

Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection 108 information will be transmitted via appropriate hand carry/courier. Under no circumstances shall 109 there be any classified information transmitted to/by the PCO. 110

During the source selection, exchanges with industry may include clarifications, 111 communications, and discussions as defined in FAR 15.306, as supplemented by the DFARS and 112

AFFARS. Exchanges with industry may be written with encrypted E-Mail (NIPRNET or 113

SGN)/facsimile (secure or unsecure)/ U.S. Postal delivery (if appropriate); by telephone (secure 114 or unsecure) or face-to-face meetings. Exchanges shall be controlled by the PCO as the single 115 point of contact to preserve the integrity of the source selection process. E-mails shall be 116 encrypted to ensure only the intended recipient can open and view the contents and the subject 117 line shall include the words “Source Selection Information – See FAR 2.101 and 3.104.” Oral 118 exchanges via telephone, VTC, or face-to-face shall be controlled by the PCO ensuring only 119 authorized individuals for the Government and the Offeror participate. 120

2.5.6 Solicitation Requirements, Terms, and Conditions 121

Offerors are required to meet all solicitation requirements, such as terms and conditions, 122 representations and certifications, and technical requirements, in addition to those identified as 123

Factors and Sub-factors. Failure to comply may result in the Offeror being determined as non-124 responsive and eliminated from the competition. The Government reserves the right to award a 125 contract without discussions with Offerors. The Government also reserves the right to amend the 126

RFP and request additional information if the PCO determines it to be necessary to conduct the 127 proposal evaluation. 128

2.5.7 Proposed Use of Associate (Supporting) Organizations 129

It is recognized that the Offeror may propose the use of other divisions, subcontractors, teaming 130 partners, joint venture partners, or other business entities to perform part of the program effort. 131 Hereafter, all supporting organizations of whatever relationship with the Offeror will be referred to 132 collectively as “associate organizations.” 133

2.5.8 Applicable Document Tailoring 134

All vendor processes and procedures proposed for implementation during the performance of the 135 contract shall be compliant with the applicable legal requirements and mandatory policy 136 documents. The contractor may propose tailoring plans to general standards and guidance 137 documents, as applicable to the scope of work. The Contractor shall provide specifics for which 138 documents will be tailored and the general scope of the modifications in their proposal. The 139

Government may specify data requirements or request that the contractor propose data 140 requirements. The needs of the Government will dictate data requirements; the requirements will 141 be in the form of a CDRL. CDRLs will contain Data Item Descriptions (DIDs) with tailored 142 content and format to meet the specific requirements of the custodial contractor. 143

3.0 PROPOSAL PREPARATION INSTRUCTIONS 144

3.1 Proposal Organization 145

The Offeror shall prepare the proposal as set forth in Table 3-1: Proposal Organization below. A 146 complete proposal consists of three separate volumes, all of which shall be within the required page 147 limits specified in the table. The format of the proposed volumes shall correlate directly with the 148 instructions in Section L. 149

Table 3-1: Proposal Organization 150

Vol. Title Page

Limit

Included in

Volume

Page Limit

I Technical Volume 25

Table of Contents, Table of Tables, and Table of Figures N

Glossary of Abbreviations and Acronyms N

Technical Subfactor I: Sample Problem Response Y

Technical Subfactor II: Staffing Plan Y

Technical Subfactor III: 3rd Party Application

Sustainment

Y

II Past Performance Volume N/A

See paragraph 5.0 for instructions

III Cost Volume N/A

See paragraph 6.0 for instructions

IV Contract and Associated Documentation N/A

Sections A through K

Solicitation with blanks completed by Offeror. See instructions in Section L

Attachment 7: Employee Compensation Matrix

Attachment 8: OCI Analysis (see paragraph 7.3) and

Plan with checklist

3.1.1 Page Limitations 151

Page limitations shall be treated as maximums. If exceeded, excess pages will not be read or 152 considered in the proposal evaluations. Page limitations do not apply to Title pages; Table of 153

Contents, Tables of Tables, Tables of Figures; and Glossary of Abbreviations and Acronyms. 154

When both sides of a sheet display printed material, it shall be counted as two (2) pages. 155

Not all sections of the proposal will be included in the page limit. Table 3-1 has a column labeled 156

“Included in Page Limit” which identifies whether a section is considered part of the overall 157 page limit. Those sections with a “Y” in this column are counted as part of the page limit. Those 158 sections with an “N” in this column are excluded from the page limit. Any additional 159 attachments that the Offeror provides may be considered part of the page count. 160

3.1.2 Page Size and Format 161

The following limitations shall apply to both electronic and hard copy proposals: 162

(a) Page size (for text sections of the proposal) shall be 8.5 x 11 inches, not including 163 foldouts. Pages shall use single line spacing and a single column (double columns are 164 permitted if pages are printed landscape). Use at least 1-inch top and bottom margins and 165

3/4-inch side margins. Pages shall be numbered sequentially by volume at the bottom of 166 each page. Sectionalized page numbering within sections may be used. Foldout pages may 167 also be used; however, they shall not exceed 11 x 17 inches and must fold entirely within 168 the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and 169 schematics; not for pages of text. Foldouts shall count as two (2) pages each and must be 170 uncomplicated and legible. Foldout pages, tables, charts, figures, and other similar shall 171 not be used to display large amounts of text under any circumstances. 172

(b) Font size (for text sections of the proposal), shall be no less than 10-point Times New 173

Roman or Arial font. Matrices, focus boxes, spreadsheets, tables, or any other list-style 174 presentation that primarily contains text shall be no less than 10-point Times New Roman 175 or Arial font. Kern modifications or other techniques to reduce character size or spacing 176 are not allowed. 177

(c) Legible tables, charts, and figures shall be used wherever practical to depict organizations, 178 systems, diagrams, processes, schedules, plans, etc. Text may be used sparingly within 179 these items to describe the depicted pictures or graphics and shall use single line spacing 180 with not smaller than 8-point Times New Roman or Arial font. 181

(d) Any documentation provided which violates these page size and format limitations may 182 not be read or considered in the proposal evaluations. 183

3.1.3 Binding and Labeling 184

The Government requires three (3) hard copies and two (2) soft copies of the proposal for this 185 solicitation. The three hard copies will consist of one original document and two copies of the 186 original. All soft copies of the proposal shall have separate files for each volume of the proposal 187 and will be delivered on a CD-ROM or DVD. Be sure to apply all appropriate security markings 188 and markings prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use 189 of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Offeror Bid or Proposal 190

Information and Source Selection Information. 191

3.1.4 Table of Contents, Table of Tables, and Table of Figures 192

Each volume of the proposal shall have a complete Table of Contents, Table of Tables, and 193

Table of Figures. 194

3.1.5 Glossary of Abbreviations and Acronyms 195

Each volume shall contain a glossary of all abbreviations and acronyms used, with an 196 explanation for each. 197

3.1.6 Cross Referencing 198

Each proposal volume shall be written on a stand-alone basis. Cross-referencing between 199 volumes is not permitted and will be ignored. 200

3.1.7 Delivery 201

One (1) hard copy and two (2) electronic copies of the proposal shall be submitted as detailed in 202

Paragraph 3.1.3. Proposals received after the cutoff date and time specified herein shall be 203 treated in accordance with FAR 15.208. Early delivery of proposals is permitted, shall be 204 coordinated with the PCO, and will not influence the evaluation. A transmittal letter may be used 205 to forward the proposal to the PCO. This letter will be used administratively and will not be 206 evaluated. 207

Offerors shall submit the proposals no later than the date and time specified in the cover letter of 208 this solicitation. Electronic copies of the proposal shall be delivered on CD-ROM or DVD to the 209

PCO’s. The Offeror shall notify the PCO and buyer of an approximate time of delivery no later 210 than five business days prior to proposal delivery. All electronic files shall be accessible and 211 consistent with MS Word 2016, MS Excel 2016, or Adobe Acrobat version XI. Hypertext links 212 may be used to facilitate navigation within the documents. Use separate files to permit rapid 213 location of all portions, including exhibits, annexes, and attachments, if any. Each volume shall 214 be in a different CD-ROM or DVD directory. 215

3.2 Classified Information 216

Under no circumstances will classified information be provided as part of the offeror’s proposal or 217 correspondence with the PCO. 218

4.0 VOLUME I – TECHNICAL VOLUME 219

4.1 General Instructions 220

The Technical Volume shall be specific and complete. Offeror responses will be evaluated 221 against the Technical Sub-factors defined in Section M, Evaluation Factors for Award. Using the 222 instructions provided below, the Offeror shall provide as specifically as possible the actual 223 methodology proposed for accomplishing and satisfying the Technical Subfactors. All 224 requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is 225 representing that the Offeror’s firm shall perform all the requirements specified in the 226 solicitation. It is not necessary or desirable to state this in the proposal. The proposal shall not 227 simply rephrase or restate the Government’s requirements, but shall provide convincing rationale 228 to address how the Offeror will meet these requirements. 229

4.2 Specific Content 230

The Technical Volume shall address, at a minimum, the following for each of the three Technical 231 Subfactors: 232

4.2.1 Subfactor 1: Sample Problem Response 233

4.2.1.1 Scenario 234

The following scenario is hypothetical in nature. Do not include any effort for this scenario in the 235 Cost/Price Volume. 236

You are the TAP Lab/OBAC Support Services Contractor. The Government has awarded an 237 application development contract to J-Cubed Sciences to create a new tracking algorithm in the 238

TAP Lab that will be used to track a new and emerging threat. This algorithm has reached TRL 239

4 and is now ready for development and integration into the SEGA baseline and will eventually 240 be transitioned into OBAC operations in SEGA. The Government expects this new algorithm to 241 be deployed within 12 months. Describe the processes the contractor will lead and execute and 242 describe the roles and responsibilities of the parties involved (to include the government) to 243 make this algorithm operational at the OBAC initial deploy environment. Include any relevant 244 schedule milestones particular to this scenario and identify any assumptions made. 245

4.2.2 Subfactor 2: Staffing Plan 247

4.2.2.1 Staffing Plan Requirements 248

The Contractor shall propose their plan for staffing this contract. This plan shall describe how 249 the Contractor will recruit talent, incentivize performance, and retain qualified employees and 250 associates. This plan shall include a matrix (as described in 4.2.2.2 and Table 4-1) that describes 251 all positions proposed on the contract in support of all requirements in the PWS. For each type 252 of position include qualifications and experience for all labor categories. Include all 253 subcontractor positions.254

4.2.2.2 Staffing Matrix Format

The Offeror shall use the format specified in Table 4-1 for the Staffing Matrix.

Table 4-1: Staffing Matrix Format

Position

Description

Number of

FTEs

Prime/Sub Qualifications Experience

Required

Clearance

Level

Staff Availability

Date

PWS Paragraph

High level title and description of position and labor category

How many

FTEs of each position

Is position a prime or subcontractor filled position

Education, Certifications, and Security clearance required

Number of years of experience

How long after

ATP will this position be filled

Relevant

Paragraph (s)

Notional Example

OBAC

System

Administrator

– Daily

System

Management of OBAC systems

(Engineer II)

2 Prime BS in Computer

Science or related field.

RedHat

Certified

System

Administrator

Certification.

(TS/SCI)

5-10 years TS/SCI ATP+45 days 4.3.2.7

4.2.3 Subfactor 3: 3rd Party Developed Capability Sustainment

4.2.3.1 3rd Party Capability Sustainment Requirement

The Contractor shall propose their approach for sustainment of capabilities developed by 3rd party vendors as required in PWS paragraph 4.4.2.2. Describe the processes the custodian will lead and execute to sustain the capabilities, as well as the roles and responsibilities of all parties involved (to include the government).

5.0 Volume II – Past Performance

5.1 General

Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Paragraphs –3.1 and it’s subsections. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

5.2 Early Proposal Information

Each Offeror is requested to submit the information shown in Paragraphs Paragraphs –3.1 and it’s subsections. for each relevant contract 14 days prior to the date set for receipt of proposals.

Failure to submit early proposal information will not result in Offeror disqualification.

5.3 Quality and Satisfaction Rating for Contracts Completed in the Past Three Years

Past Performance Information will be submitted on no more than 3 recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. One (of the three) may be for teaming partners or subcontractors you consider most relevant in demonstrating the teams’ ability to perform the proposed effort. Include rationale supporting your assertion of relevance. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine how closely the products provided/services performed under those contracts relate to the Technical subfactors and Cost/Price factor, including their relative order of importance (reference Section M Paragraph 2.2). For each recent past performance citation reviewed, the relevance of the work performed will generally be assessed for the Technical subfactors and Cost/Price Factor (however, all aspects of performance that relate to this acquisition may be considered).

In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. The Offeror provided past performance information sheets and information obtained from other sources will be used to establish the degree of relevancy of past performance.

5.3.1 General Content

The Offeror shall submit a Past and Present Performance Volume containing the following:

Table of Contents

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner that the offeror is required to provide Past Performance

Questionnaire.

Past Performance Questionnaire using Attachment 1 as a template.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information.

Client Authorization Letters for each identified effort for commercial customers authorizing release to the Government of requested information on the offeror’s performance

Organization Structure Change History

5.3.2 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the

Offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required. Categorize the relevant information into the specific

Technical subfactors and Cost/Price factor used to evaluate the proposal.

5.4 Performance Questionnaire

Furnish the following information for each of the contracts listed for Paragraph 5.3:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, and telephone number of the contracting officer

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

The Offeror must provide the questionnaires to the relevant government contacts for the contract being cited for past performance. The government will evaluate the quality and extent of Offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the Offeror, the government contacts for the relevant past performance contracts, and any other sources of information available to the Government to assess past performance. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

5.5 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the

Government receives information from other sources.

6.0 Volume III - Cost Factor

6.1 SECTION 1 - Introduction

The Cost Factor volume shall contain the information requested in the paragraphs below. The

Offeror shall submit other-than-certified cost or pricing data (per FAR 15.403-1(b), 15.403-3(a), and FAR 15.403-5) for the Government evaluation. The proposal must contain sufficient details for the Government evaluation of reasonableness, realism, and unbalanced pricing, and for the

Government’s calculation of the Most Probable Cost which will become part of the Total

Evaluated Price for the best value decision. Compliance with these requirements is mandatory and failure to comply may result in a determination of non-compliance. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unrealistic or unreasonable proposal. The burden of proof for credibility of proposed amounts rests with the Offeror. The price evaluation will be an assessment of the data submitted in the Cost Volume; the Government will not be responsible for evaluating Offeror data submitted outside the Cost Volume. If, after receipt of proposals, the

PCO determines that there is insufficient data available to complete the cost/price evaluation, the

Offeror shall be required to submit additional cost or pricing data. The use of Offeror formats is encouraged provided that all the required information is submitted. The cost volume shall reflect and be traceable to the proposed technical solution in the technical volume.

The Government issued this solicitation with the anticipation of adequate price competition;

therefore, any cost/price documentation requested shall not be certified cost or pricing data.

However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from the

Offeror and its associate organizations and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Furthermore, the

Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. The Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the

Government.

6.2 Cost Volume Organization (Volume III of the Proposal)

The Offeror shall provide a consolidated Cost volume, organized as follows:

Table 6-1: Cost Organization

Topic File Name

Table of Contents

Section 1 – Introductory Section Summary.doc

Section 2 – Rates and Factors rates_and_factors.doc

Section 3 - Printed Cost Element Summaries for Cost CLINs Cost_Element

Summaries.doc

Section 4 - Discussion of Cost Elements for Cost CLINs Discussion_Cost.doc

Section 5 - Discussion of Business Systems, GFE Requirements, Offeror Unique Cost Reduction Unique_Cost.doc

Section 6 –Cost Attachments

Attachment CP1 to Volume III: Working Excel Files

Attachment CP2 to Volume III: Prime’s Cost/Price Analysis of

Sub/IWTA/Team 1 Information

Attachment CPx to Volume III: Prime’s Cost/Price Analysis of

Sub/IWTA/Team x Information

6.2.1 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

6.3 Electronic File Submission

The official copy of the Offeror's Cost Volume shall be submitted in the following electronic formats as applicable: PDF Acrobat XI compatible (with "Select", "Print", and "Copy" enabled to allow for text and graphics transfer), Microsoft (MS) Word 2016, MS Excel 2016, MS Project

2016, and MS PowerPoint 2016. All electronic files shall be compatible with Microsoft

Windows 10.

All files constructed in Microsoft Excel shall use formulas instead of just pasted values to preserve any calculation logic within the file, including summaries and totals. The Offeror shall provide electronic copies of all cost/pricing models that are used in developing its estimates. All

Excel files shall have working formulas. Offerors shall use the “group and Outline” feature of

MS excel to facilitate the ease of proposal analysis. If the model requires multiple MS Excel spreadsheets, the “link cell” feature shall be used. The cost/price proposal submitted shall be consistent with the Offeror’s approved estimating system and shall duplicate the logic and mathematical formulas reflected in the official copy of its proposal.

6.4 Introductory Section of the Cost Volume

As an introduction, the Offeror shall provide comprehensive narrative support for the Cost/Price proposal volume. The narrative shall explain the methodology and assumptions used in proposing the dollar amounts. Any apparent imbalances in the pricing, any unrealistically low amounts, and any apparent pricing anomalies shall be clearly explained. The Government expects that consistency exists between the Technical and Cost volume; any offeror-intended inconsistency shall be clearly explained and convincingly demonstrate how the promised performance will be achieved at the proposed cost/price.

Table 6-2: Proposal Methodology by CLIN

CLIN

Number

CLIN Title Contract

Type

Philosophy in

Proposing the Dollar Amounts

0001 SOFA Specific CPFF Offeror to Comment

0002 TAP Lab and OBAC support tasks

CPFF Offeror to Comment

0003 Other Direct Costs/Travel Base CR Offeror to Comment

1001 SOFA Specific Option 1 CPFF Offeror to Comment

1002 TAP Lab and OBAC support tasks Option 1

CPFF Offeror to Comment

1003 Other Direct Costs/Travel

Option 1

CPFF Offeror to Comment

2001 SOFA Specific Option 2 CPFF Offeror to Comment

2002 TAP Lab and OBAC support tasks Option 2

CPFF Offeror to Comment

2003 Other Direct Costs/Travel

Option 2

CR Offeror to Comment

3001 SOFA Specific Option 3 CPFF Offeror to Comment

3002 TAP Lab and OBAC support tasks Option 3

CPFF Offeror to Comment

3003 Other Direct Costs/Travel

Option 3

CR Offeror to Comment

4001 3rd Party Developed Capability

Sustainment Option 1

CPFF Offeror to Comment

4002 3rd Party Developed Capability

Sustainment Option 2

CPFF Offeror to Comment

4003 3rd Party Developed Capability

Sustainment Option 3

CPFF Offeror to Comment

4004 3rd Party Developed Capability

Sustainment Option 4

CPFF Offeror to Comment

4005 3rd Party Developed Capability

Sustainment Option 5

CPFF Offeror to Comment

5001 Data and Reports EXHIBIT A NSP Offeror to Comment

5002 Data and Reports EXHIBIT B NSP Offeror to Comment

6001 SOFA Specific Support

Services - Extension

CPFF Offeror to Comment

6002 TAP Lab and OBAC Support

Services - Extension

CPFF Offeror to Comment

6003 Other Direct Costs/Travel -

Extension

CPFF Offeror to Comment

6004 3rd Party Developed Capability

Sustainment - Extension

CPFF Offeror to Comment

6.4.1 Offeror Summary Table (Prime Plus Associate Organizations greater than 10% of Total Proposed Price (TPP))

The Offeror shall complete the table below, listing all companies – prime, subcontractors, and team members – who will be involved with the performance and management of the contract. If the relationship is not a prime-subcontractor relationship, provide legal definition of the relationship between the entities.

Table 6-3: Offeror and Associate Organizations Summary Table

Company

Name

CAGE

Code

Relati-on-ship

DCMA

Cognizant office

(Address, Name, and

Phone

Number of

ACO)

Place of

Perform

-ance

Brief

Work

Descriptio n

(Program

Responsib ility)

Total

Proposed

Amount

Percentage of Total

Proposal

Dollars

(Sum of all

CLIN

Prices)

6.4.2 Offeror TPP Calculation

The Offeror shall complete and submit the table below, in calculating the Offeror’s proposed TP.

The Offeror shall comply with the following parameters in submitting the proposal amounts.

CLIN 0001, 1001, 2001, 3001 (SOFA/HEMI Specific) and 0002, 1002, 2002, 3002 (TAP

Lab/OBAC Support Tasks): The contract type shall be Cost-Plus-Fixed-Fee. The proposed fixed fee shall not exceed 10% of an estimated cost that excludes the cost of money.

CLINs 0003, 1003, 2003, 3003 (ODC and Travel). The contract type shall be Cost-

Reimbursable (no Fee)

CLIN 4001-4005 (3rd Party Capability Sustainment). The contract type shall be Cost +

Fixed Fee. The proposed fixed fee shall not exceed 10% of an estimated cost that excludes the cost of money. The contractor shall bid Labor rates only for this requirement.

Table 6-4: Offeror’s Total Price Calculation

CLIN

(A)

Title

(B)

Contract

Type

(C)

Proposed Cost

(D)

Proposed

Fee

(E)

Total CLIN

Amount

0001 SOFA Specific CPFF Offeror to fill in Offeror to fill in

D+E

0002 TAP Lab and OBAC support tasks

CPFF Offeror to fill in Offeror to fill in

D+E

0003 Other Direct Costs/Travel

Base

CR $5,500,000 N/A D+E

1001 SOFA Specific Option 1 CPFF Offeror to fill in Offeror to fill in

D+E

1002 TAP Lab and OBAC support tasks Option 1

CPFF Offeror to fill in Offeror to fill in

D+E

1003 Other Direct Costs/Travel

Option 1

CR $5,250,000 NA D+E

2001 SOFA Specific Option 2 CPFF Offeror to fill in Offeror to fill in

D+E

2002 TAP Lab and OBAC support tasks Option 2

CPFF Offeror to fill in Offeror to fill in

D+E

2003 Other Direct Costs/Travel

Option 2

CR $750,000 NA D

3001 SOFA Specific Option 3 CPFF Offeror to fill in NA D

3002 TAP Lab and OBAC support tasks Option 3

CPFF Offeror to fill in NA D

3003 Other Direct Costs/Travel

Option 3

CR $750,000 NA D

4001 3rd Party Developed

Capability Sustainment

Option 1

CPFF rates only

Offeror to fill in

D+E

4002 3rd Party Developed

Capability Sustainment

Option 2

CPFF rates only Offeror to fill in

D+E

4003 3rd Party Developed

Capability Sustainment

Option 3

CPFF rates only Offeror to fill in

D+E

4004 3rd Party Developed

Capability Sustainment

Option 4

CPFF rates only Offeror to fill in

D+E

4005 3rd Party Developed

Capability Sustainment

Option 5

CPFF rates only Offeror to fill in

D+E

5000 CDRL (data and reports) NSP NSP NSP NSP

6001 SOFA Specific Support

Services - Extension

CPFF Offeror to fill in Offeror to fill in

D+E

6002 TAP Lab and OBAC

Support Services -

Extension

CPFF Offeror to fill in Offeror

6003 Other Direct Costs/Travel

- Extension

CR $250,000 N/A D

6004 3rd Party Developed

Capability Sustainment -

Extension

CPFF rates only Offeror

D+E

6.4.3 Data Rights

All Data Rights shall be asserted in accordance with Table 6-5.

Table 6-5: Data Rights Assertions

CDRL No. Data Item Title Company

Asserted Rights

Basis for

Asserted Rights

Government

Desired Rights

A001 Program Management Plan Unlimited

A002 Contract Funds Status Report

Unlimited

A003 Program Review Artifacts Unlimited

A004 Capability Needs Process Description

Unlimited

A005 TAP Lab Configuration Management Plan

Unlimited

A006 OBAC Configuration Management Plan

Unlimited

A007 Systems Engineering Master Plan

Unlimited

A008 SOFA Source Code Unlimited

A009 3rd Party Application Source Code

Unlimited

A010 OBAC SME Standard Operating Procedures

Unlimited

A011 System Administration Standard Operating

Procedures

Unlimited

A012 Developers Handbook Unlimited

A013 Monthly Status Report Unlimited

A014 Quality Assurance Surveillance Plan

Unlimited

A015 SOFA Unit Test Plan Unlimited

A016 SOFA Software Description

Documents Unlimited

6.5 Rates and Factors

6.5.1 All rates (Direct and Indirect Rates)

FPRAs: The offeror is expected to use the Forward Pricing Rate Agreements (FPRAs), if available. If FPRAs are used, the offeror shall submit the FPRAs as part of the proposal.

FPRRs: If there is no FPRA, and Forward Pricing Rate Recommendations (FPRRs) are available for use by the offeror, the proposal costs may use the FPRRs, and if the FPRRs are used, the offeror shall submit the FPRRs.

No FPRA; No FPRR: If neither the FPRA nor FPRR is used to price the offeror’s proposal, the offeror shall use rates that the company believes it will incur in the performance of the contract. The offeror shall submit the substantiating data that went into the formulation of the rates. An example of substantiating data includes actual costs for the most recent 5 years and the calculations that were used to derive the rates for pricing the proposal.

Bureau of Labor Statistics (BLS) Rates: If the offeror is using the BLS rates for the proposal, provide the SOC code for each labor category.

No BLS Rates: If the Offeror is not using BLS rates, the Offeror shall submit the raw salary survey data, cite the source(s), explain the creditability of the source(s), and show the calculations (in Excel, with working formulas) that lead to the rates in the proposal.

The responsibility for submitting the raw data and showing the calculations that lead to the proposed rates rests with the Offeror. If the offeror does not submit the requested data for the Government’s evaluation, the Government may use any available data in the

Government’s calculation. The Offeror’s non-submittal of the requested information will become a proposal compliance issue.

6.5.2 Cost Estimating Relationships (CERs)

If the offeror uses CERs, the offeror shall explain the independent and dependent variables, and the historical data that demonstrate the existence and accuracy of the relationship between the independent and dependent variables. The offeror shall explain the steps and the mathematical calculations that resulted in the proposed CER.

6.6 Cost Elements and Supporting Details by CLIN

6.6.1 Cost Element Summary Pricing Models for CLINs

Provide a Cost Element Summary for each CLIN by government and contractor fiscal year. The

Cost Element Summary must show at least the following information, as applicable: labor hours and cost for direct labor, indirect labor, materials, travel, other direct costs (identify components making up other direct costs), cost of money, and profit/fee. The format should be base times rates equals dollars, by company accounting year, consistent with the Offeror’s rate structure.

Company accounting year is the 12-month period in which the company’s rates are defined (e.g., Oct-Sep, Jul-Jun, or Jan-Dec). The Offeror’s shall define the time period for the company’s accounting year. Provide adequate explanation for each proposed cost element. The base upon which the rate is applied should be clearly traceable and explained. Submit the Cost Element

Summaries, in MS Excel, with working formulas. Each CLIN will be described on a separate worksheet in the Excel file. Table 6-6 is provided as an example below.

Table 6-6: Cost Element Summary (Example)

CLIN: XXXX

Labor Hour Summary FY 20XX FY 20XX Total

Prime Hours

Interdivisional Hours

Subcontractor Hours

Total of All Hours

CLIN: XXXX FY 20XX

FY 20XX

Total Total

Cost Elements Base Rates Dollars Base Rates Dollars Hours Dollars

Prime Labor Hours

PM 100 $80.00 $8,000 100 $80.00 $8,000

Eng 1 100 $70.00 $7,000 100 $70.00 $7,000

Eng 2 100 $60.00 $6,000 100 $60.00 $6,000

Eng 3 100 $50.00 $5,000 100 $50.00 $5,000

Admin 1 100 $40.00 $4,000 100 $40.00 $4,000

Admin 2 100 $30.00 $3,000 100 $30.00 $3,000

Admin 3 100 $20.00 $2,000 100 $20.00 $2,000

Total Hours 700 $50.00 $35,000 700 $50.00 $35,000

1,400 $70,000

Fringe $35,000 40.00% $14,000 $35,000 40.00% $14,000 $28,000

Overhead $35,000 80.00% $28,000 $35,000 80.00% $28,000 $56,000

Materials $1,000 $1,000 $2,000

Travel $1,000 $1,000 $2,000

Other Direct Costs $1,000 $1,000 $2,000

Subcontractor 1 $2,000 $2,000 $4,000

Subcontractor 2 $2,000 $2,000 $4,000

Interdivisional 1 $3,000 $3,000 $6,000

Interdivisional 2 $3,000 $3,000 $6,000

G&A $35,000 50.00% $17,500 $35,000 50.00% $17,500 $35,000

Subtotal Cost $107,500 $107,500 $215,000

COM $1,075 $1,075 $2,150

Total Cost Plus COM $108,575 $108,575 $217,150

Fixed Fee $107,500 6.00% $6,450 $107,500 6.00% $6,450 $12,900

Total CPFF $115,025 $115,025 $230,050

6.6.2 Mapping of Technical Proposal to Bases of Estimates

The Offeror shall provide a mapping of the Technical Proposal to the Bases of Estimates. The

Offeror shall link the technical subfactor to the CLIN-WBS-tasks as shown in the Table 6-7 below.

Table 6-7: Example Technical Proposal to BOE Mapping

Technical

Subfactor

Approach CLIN WBS PWS

Paragraph(s)

Hours Materials

6.6.3 WBS Summaries for CLINs

The offeror shall provide a summary of the hours and dollars by WBS (to Level 3) by Offeror’s

Accounting Year. Sample table shown in Table 6-8 below:

Table 6-8: Sample WBS Summary Table

WBS CLIN Prime

Hours

Prime Cost Sub 1 Hours Sub 1 Cost Sub N

Hours

Sub N Cost

1.2.3 86,000 17,000,000 10,000 $2,000,000 5,000 $1,000,000

2.1.2 86,000 17,000,000 10,000 $2,000,000 5,000 $1,000,000

Total

6.7 Cost Elements by CLIN

6.7.1 Labor Hours Discussion by CLIN

Explain the labor hours proposed for the prime in this section. Labor hours for the subcontracts shall be discussed in the subcontract section.

The Offeror shall provide Bases of Estimates (BOEs) by the Contract Work Breakdown

Structure (WBS) to Level 3 (see Attachment 1 to this solicitation). Please ensure the hours in the

Basis of Estimates (BOEs) are fully and clearly traceable to the hours in the cost element summaries, and provide visibility into how the basis for these cost elements was developed. The

BOEs shall clearly identify the types, quantities and skill mix of labor hours proposed as well as detail the rationale and justification for the estimates used. The labor hours must be separated out by the different types of labor, CLINs, and time-phased by Offeror’s Accounting Year. All calculations shall be shown and easily identifiable. From the information requested, the

Government should be able to replicate the calculation of all the proposed hours and dollars. A sample is shown in Table 6-9 below. BOEs shall reflect and be traceable to the proposed technical solution in the technical volume.

Table 6-9: BOE format

WBS 1.2.3 WBS Title

WBS Period of Performance Dates

BOE Title Total BOE Hours

Task Number (1) Task Title/Description Hours PWS Reference (s)

Task Number (n) Task Title/Description Hours PWS Reference (s)

Basis of Estimate:

Task 1:

Task Description. Include a detailed description of all the tasks along with any assumptions used in the

BOE (e.g. length of time required to perform the task).

Labor Hour Estimating Rationale. Include the methodology used for estimating the number of labor hours proposed for each task.

Show the calculation of the hours.

Task n:

Task Description. Include a detailed description of all the tasks along with any assumptions used in the

BOE (e.g. length of time required to perform the task).

Labor Hour Estimating Rationale. Include the methodology used for estimating the number of labor hours proposed for each task.

Show the calculation of the hours.

Skill Mix

Task Skill Mix Category CY18 … CY N Total Hours

1 Engineering 1

1 Engineering 2

2 Admin 3 n Etc.

Total

6.7.2 Labor Hour Estimating Rationale:

The proposal shall show the data (and sources) that serve as the foundation for the labor estimate, the analyses, and the calculations that resulted in the proposed labor hour estimate.

Historical Experience. If the source of the data is from an analogous program(s), the offeror shall explain why the program(s) is/are relevant. The offeror shall explain how the past experience relates to the current effort, including similarities and differences, and show the calculation for any adjustments to prior cost data for the current effort. All calculations need to be clear, error-free, and contain the logic trail. If factors are used in estimating the hours, the offeror shall explain the independent and dependent variables, and the historical data that demonstrate the existence and accuracy of the relationship between the independent and dependent variables. The offeror shall explain the steps and the mathematical calculations that resulted in the proposed estimating factor.

Learning Curve Estimate. If learning is applicable, the offeror shall include information on learning/improvement curve applications, identify the specific area subject to learning, the curve theory type (unit or cumulative) and the slope of the curve as a percent, including the rationale for the percent chosen. Also, the offeror shall identify the data used to develop the first unit cost and slope and explain how this data related to the current effort and how entry on the learning curve was attained (i.e. how the first unit cost was derived).

The offeror shall show the calculations.

Software Hours (all references to software include firmware). If the proposed hours are for software, the offeror provide a brief description of the software item and its function. The offeror shall identify the estimated total Software Lines of Code (SLOC) and Effective

SLOC (ESLOC). The offeror shall identify the method and provide the calculations for calculating ESLOC from Delivered Software Lines of Code (DSLOC) and why its proposed sizing is correct. The offeror shall identify new code, pre-existing (modified) code, pre-existing (unmodified) code, and its origins and identify redesign, retest, and reimplementation percentages and the rationale on why these percentages were chosen.

The Offeror shall provide the historical productivity rate experience for the lines of code and hour(s) per line of code – name the program and explain the relevancy of the historical data. The offeror shall explain and show the calculations for the proposed lines of code and hours per line of code. State software code growth assumption and provide historical data that supports the growth assumption. Also provide the data showing the comparison of the growth within the company and as compared to industry standards. If a model was used to calculate the software, provide the model with working formulas in Microsoft

Excel, and explain the inputs, rationale for the inputs, calculations, and results.

Discussion. In all cases,…