Corrected_-_26_NOS-AFINC_Preproposal_Conf_Talking_Paper.pdf

Talking Paper

PRE-PROPOSAL CONFERENCE

Solicitation FA8773-12-R-8002 26th Network Operations Squadron (26 NOS)

Maxwell AFB - Gunter Annex, AL

DATE: 25 March 2014

TIME: 0930 - 1130

LOCATION: Bldg 1143, Room 247

Maxwell AFB - Gunter Annex, AL

Type of Meeting: INFORMATIONAL

Briefer: Kirsten Hawley, Contract Specialist, (405) 734-9788

38 CONS/LGCC

4004 Hilltop Rd Tinker AFB, OK 73145-2713 Email: kirsten.hawley.1@us.af.mil

Contracting Tommie D. Rushing, Contracting Officer, (405) 734-9635 Officer 38 CONS/LGCC 4004 Hilltop Rd Tinker AFB, OK 73145-2713 Email: tommie.rushing@us.af.mil

Attendees: SEE SIGN-IN LIST, ATTACHED

Agenda: Tuesday, 25 March 2014

Meeting & Site Visit, 0930-1130 Dismissal for the day (Agenda is subject to change)

Introduction/ Welcome: Explain administrative procedures Opportunity to visit the 26 NOS work areas

Questions: All questions must be submitted electronically (via e-mail) by 1:00PM CT on

28 March 2014 to Mr. Tommie Rushing (tommie.rushing@us.af.mil), AND Ms.

Kirsten Hawley (kirsten.hawley.1@us.af.mil) AND Ms. Jacqueline West (jacqueline.west@us.af.mil). Questions and Answers will be posted publically on www.fbo.gov.

General Info:

Offerors are reminded that nothing stated, either written or verbal, during the conference shall alter the terms and conditions of the solicitation and specifications.

Each Offeror is responsible for reading the entire solicitation before submitting their proposal.

RFP Package Review:

Federal Acquisition Regulation (FAR) Part 15, Non-Commercial Acquisition procedures apply.

This is a Performance Based Service Contract. The intent is for agencies to describe their needs in terms of what is to be achieved, not how it is to be done. These policies have been incorporated into the PWS IAW FAR Subpart 37.6, Performance Based Contracting.

Standard Form 33, block 9, offer is due 1:00 PM CST on 17 April 2014 to 38th Contracting Squadron Cyber Services Branch (38 CONS/LGCC), 4004 Hilltop Rd, Tinker AFB OK 73145-2713.

Section B - Supplies/Services and Prices

This solicitation was written using the Procurement Desktop-Defense (PD2) Standard Procurement System (SPS) contract writing system.

Offeror’s are required to provide proposal pricing on the Pricing Table spreadsheet provided as Attachment 2 with the solicitation.

CLIN descriptions remain the same for the base period and all option periods.

Option periods can be identified by changes in CLIN/SLIN numbering as follows:

CLIN 0XXX = Base Period CLIN 1XXX = Option Period 1 CLIN 2XXX = Option Period 2 CLIN 3XXX = Option Period 3 CLIN 4XXX = Option Period 4 CLIN 5XXX = Option to Extend Services, IAW FAR 52.217-8

Section F - Delivery Information (please note base period is followed by four one year option periods, and includes the Option to Extend Services IAW FAR 52.217-8):

Period Period of Performance Base Period: Transition 10 February 2015 – 8 March 2015 Base Period: Contract Performance Begins

9 March 2015 – 11 February 2016

Option Period 1 12 February 2016 – 11 February 2017 Option Period 2 12 February 2017 – 11 February 2018 Option Period 3 12 February 2018 – 11 February 2019 Option Period 4 12 February 2019 – 11 February 2020 Option to Extend Service

(IAW FAR 52.217-8)

12 February 2020 – 11 August 2020 (maximum of 6 months)

Section I – Contract Clauses:

FAR 52.222-46 Evaluation of Compensation for Professional Services (Feb 1993) o “As part of their proposals, offerors will submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.”

o “The Government will evaluate the plan to assure that it reflects a sound management approach and understanding of the contract requirements.”

Section K – Representations, Certifications and Other Statements of Offerors

Please review DFARS clause 252.204-7007. Offerors are required to complete Reps and Certs using the System for Award Management (SAM) (online) www.sam.gov.

Section L – Instructions, Conditions and Notice to Bidders

Some Solicitation Provisions are incorporated by Reference – Any solicitation provision by reference has the same effect as if it were given in full text. The full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil.

L-1 Proposal Preparation Instructions

Offerors shall submit their proposal in accordance with the instructions in Section L to include all data and information required by this solicitation.

Proposals shall be submitted in separate binders (multiple copies);

various factors identify specific requirements for those areas.

Page limitations are mandatory. Do not exceed them, as excess pages will not be evaluated and will be destroyed.

Remember that Section L correlates to Section M. Review both to ensure full understanding of submission requirements.

Section M – Evaluation Factors for Award

The Government will evaluate proposals using a performance price trade-off (PPT) basis and the final selection will be based on the best value to the Government.

Evaluation Process o Step 1: All proposals received will be ranked from lowest to highest total evaluated price (TEP).

o Step 2: A technical evaluation and price evaluation will be conducted for the seven lowest price proposals.

o Step 3: Assess performance confidence for the seven lowest priced offerors.

If discussions are to be conducted, they will be IAW DoD Source Selection Procedures paragraphs 3.4 – 3.7.

o Step 4: If required, the eighth and higher offerors, based on the TEP, will be eliminated from the competitive range.

o Step 5: Best Value Decision IAW DoD Source Selection Procedures paragraphs 3.8 and 3.9

The Government reserves the right to award without discussions. Best proposal should be submitted up front, as there may be no need to clarify, or otherwise negotiate with Offerors.

Offerors should understand, however, that “gold plating” or grossly overstating a requirement may result in elimination from the competitive range, or failure to receive an award. Proposals of this nature DO NOT represent the best value to the government and often result in an unaffordable price. Offerors should seek a balance between offering the best proposal to ensure the contract requirements are met and still provide the best overall price. BEST VALUE DOES NOT ALWAYS

MEAN LOWEST PRICED OFFER.

Discussion of Factors

Factor 1, Price

Submittal of prices is only on the Excel spreadsheet attached to the RFP document (RFP Attachment 2). Failure to use this specific document or it’s formally changed revision may render your proposal non-responsive. The Government uses electronic and manual tools to verify tampering with formulas contained in the spreadsheet.

See Sections L&M for a full discussion on how to properly propose prices.

Factor 2, Technical

See individual sub-factor requirements. This is not the place to state how you’ve performed elsewhere. This is where you explain how you intend meet the AFINC requirement.

Factor 3, Past Performance This is where you discuss how you’ve performed elsewhere.

Ensure you adequately convey recent and relevant past performance. The assigned confidence rating is a direct result of demonstration of required experience in the PWS and RFP Attachment 1 – Relevancy Matrix.

ADDITIONALLY, and perhaps one of the most important items to note, is to review the entire RFP, RFP attachments, the PWS, and all PWS appendices.

Attachment 1 – Relevancy Matrix

A relevancy determination will be made on the offeror’s present/past performance, including joint venture partner(s) and major and critical subcontractor(s) performing more than 10% of the effort. Please note offerors must comply with FAR 52.219-14, Limitations on Subcontracting, The degrees of relevancy for each past performance reference will be evaluated IAW with definitions in Attachment 1 – Relevancy matrix.

To receive an overall satisfactory or substantial confidence rating the offeror must provide at least somewhat relevant experience in each of the four functional areas.

Attachment 2 – Pricing Table

This will result in a single award Firm Fixed Price (Labor) and Cost Reimbursement (Travel and Other Direct Costs) contract. All historical workload information is estimated and the government reserves the right to exceed estimated quantities to meet mission requirements.

Summary Sheet, requires entry of unit prices for CLINs X001 – X014, and X018, CLIN X015 is a DATA CLIN and NOT SEPERATLY PRICED (NSP), prices for CLINs X015 X016 through X016 X017 are established by the Government and shall not be altered by the offeror.

Ensure no blank cells or N/A, None, etc. are used. Do not change formulas – could result in non-responsive proposal and elimination.

Cost Efficiency Initiatives Processes. Offeror shall demonstrate an achievable cost efficiency initiatives process for each period of performance. Offers which do not result in a reduction in price each year for each CLIN over the life of the contract will be ineligible for award.

Evaluation of FAR 52.222-46, Evaluation of Compensation for Professional Employees (Feb 1993) o As discussed above, in Section I, offerors shall submit a total compensation plan setting forth the salaries and fringe benefits proposed for the professional employees who will work under the contract.

Attachment 3 – Performance Work Statement (PWS)

Each Offeror is responsible for reading the entire PWS before submitting their proposal.

Sections 1.0 & 2.0 – Introduction & General Requirements.

o Support is required at the primary location, Maxwell AFB- Gunter Annex, AL, 24 hours per day, 7 days per week, 365 days a year to include holidays and weekends. Support at the alternate operating location (AOL), Lackland AFB, TX, is required between the hours of 0600L and 2300L daily (7 days per week, 365 days a year to include holidays and weekends) with recall coverage in the event of a mission transfer to the AOL.

o Overtime premiums are not paid through the contract. However, contractors are responsible for paying employees according to the applicable labor law. Offerors should factor those costs within the prices proposed.

o Surge Requirements. There may be times when the contractor is required to surge to meet mission requirements. The contractor shall be capable of supplying any normal requirements at the same time as any surge requirement.

Section 3.0 Performance Requirements - covers responsibilities and is directly related to the price proposed for the same. This section specifies the Performance Objectives and Performance Elements for the contract, to include performance Standards (STD) and Acceptable Quality Levels (AQL). A STD without an AQL indicates there is no deviation from the

STD.

Section 4, Special Requirements – describes the special requirements for this effort to include security considerations, transition, Government Furnished Materials (GFM), safety, etc.

o Foreign participation is not permitted on this contract. See DD

254 for additional details.

Section 5, Deliverables.

Section 6, Operating Environment.

Appendix A – lists the curent 26 NOS Policies

Appendix B – lists the current 26 NOS Equipment

Appendix C – lists the current 26 NOS Tools

Appendix E – Performance Requirements Summary (PRS) is the equivalent of the Services Summary (SS) and details Section 3.0 in a table format.

Attachments 4, 5, and 6 – Past Performance Questionnaire

The Offeror is responsible for sending out and confirming receipt and submission of the Present / Past Performance Questionnaire (Attachment 4), to each of the offeror’s, critical subcontractors’, teaming contractors’ and/or joint venture partners’ (i.e., each entity’s) POCs identified in the Present / Past Performance Questionnaire Tracking Record (Attachment 5). The responsibility to send out and track the receipt and submission of the Present / Past Performance Questionnaires rests solely with the offeror.

For each questionnaire, complete and sign a letter containing substantially the same information as in the Sample Questionnaire Cover Letter (Attachment 6).

The offeror shall exert its best effort to ensure that a current POC, per relevant contract, submits a completed Present / Past Performance Questionnaire directly to the Government not later than the due date for the past performance proposal volume.

Attachment 7 - DD 254

The security requirements for the AFINC effort are detailed in the

DD254. No foreign participation is permitted on this contract.

Attachment 8 – Historical Workload Data

The historical workload data is for informational purposes only. All historical workload information is estimated and the government reserves the right to exceed estimated quantities to meet mission requirements.

Attachment 9 – Reading Room Instructions

The only documents contained in the Reading Library are those documents offerors are unable to obtain online. The list of 26 NOS Policies are located in PWS Appendix A.

Visits to the Reading Room are by appointment only. The reading room is located at the 38th CEIG, Tinker AFB, OK and the hours are 8:00AM to 12:00PM CT and 1:00PM to 4:00PM CT on 21 March 2014 and 24 – 27 March 2014.

Documents may not be marked under any circumstances and copies cannot be made.

Exhibit A – Contract Data Requirements List (CDRLs)

CDRLS A001 – A052 detail the data requirements for the AFINC effort.

Amendments: Any/all changes to the solicitation shall be identified via formal amendment.

Closing Posting to Federal Business Opportunity – Electronic Posting System (EPS) website http://fbo.gov

1. Copy of Talking Paper

2. Copy of Power Point Slides

3. List of Attendees

Site Visit: Visit 26 NOS.