Attachment_01_Fire_Alarm_ITM_&_MNS_PWS_REV.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

INSPECTION, TESTING & MAINTENANCE OF

FIRE ALARM AND MASS NOTIFICATION SYSTEM

PREPARED BY AFRL/RIOCO

AIR FORCE RESEARCH LABORATORY

INFORMATION DIRECTORATE (AFRL/RI)

ROME, NEW YORK

PROJECT NR: ULDF 160405 DATED: 1 March 2017

TABLE OF CONTENTS

Attachment No. 1

OBJECTIVE

1.1 The purpose of this effort is to provide all personnel, labor, equipment, tools, materials, instruments, meters, gauges, test equipment, transportation, supervision, and other items and services necessary to perform inspection, testing, and maintenance (ITM) and repairs for the Fire Alarm and Mass Notification Systems for the Air Force Research Laboratory, Information Directorate (AFRL/RI), Rome, NY, the Newport Research Site, Newport, NY, the Stockbridge Research Site, Oneida, NY, and the Defense Finance and Accounting Services (DFAS), Rome, NY.

DESCRIPTION OF SERVICES

2.1 Scheduled System Testing

2.1.1 This work will provide ITM for fire alarm and mass notification systems located at the AFRL/RI buildings, including buildings at the Newport and Stockbridge sites. Also included is DFAS and the Colosseum, co-located in Building 1. The specific buildings are as follows:

Buildings 1, 2, 3, 106, 1477, 1480, 1621, 1622, 1612 and 1624 have monitored fire alarm systems and mass notification systems that are in service while building 101 has a monitored fire alarm systems and mass notification systems in the process of being installed. Drawings are attached that show layouts of the components. PLEASE NOTE: The construction drawings detail both existing and proposed systems. All buildings will require ITM and Repairs in accordance with the prosed systems in each drawings. The contractor shall inspect each system and test it in accordance with the inspection schedule associated with UFC-4-021-01 in Appendix A (Mass Notification) and UFC-3-601-10 in Appendix B (Fire Alarm). Guidance on the tasks in Appendix A can be found in NFPA 72. Guidance on the tasks in Appendix B can be found in NFPA 70B.

2.2 Repair Service

2.2.1 Provide 24 hour repair service by ensuring a means of answering calls for repair (including overtime calls) emanating as a result of breakdown of any equipment. Repair service will be provided not later than four (4) hours after notification for weekdays, weekends and holidays.

2.3 Equipment and Parts

2.3.1 Equipment and parts shall be repaired or replaced as necessary to correct each malfunction, deficiency, or other unsatisfactory condition discovered. The Contracting Officer’s Representative (COR) shall authorize replacement parts in advance of the repairs. Repairs shall be accomplished in accordance with applicable maintenance manuals or, in the absence of such manuals, in accordance with good commercial practices. Batteries that fail the annual load testing requirements shall be replaced. Disposal location for batteries is the battery recycling area in Building 2.

SERVICES SUMMARY

The contract service requirements are summarized in Performance Objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

SS-1

System Inspection Reports

SS-2

Repair Service Response Time

3.1 Quality Control

3.1.1 Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices for meeting the objectives of this Performance Work Statement. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring.

3.2 Quality Assurance

3.2.1 The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The Contracting Officer (CO) or COR shall inspect by validating actual work performance, checking an attribute of the completed task, checking a management information report, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance.

3.3 Qualifications

3.3.1 ITM tasks shall be performed by crafts persons trained or qualified in the maintenance and repair of the specific fire protection system or subsystem. “Trained or qualified” personnel shall perform ITM and repair tasks only on the systems for which these personnel have been specifically qualified. Trained or qualified personnel may supervise other less qualified personnel in the execution of the tasks listed in Appendix B. At no time shall apprentice-level craftspersons be allowed to execute the ITM tasks without a qualified supervisor on site. Trained or qualified personnel shall perform ITM and repair tasks only within the scope of their specific qualification. Generally accepted qualifications include:

· Craftspersons completing the Fire Suppression Systems Maintenance course (J3AZR3E451 01FA, https://webm.sheppard.af.mil/sirs/default.html ) at the Technical Training Center, Sheppard Air Force Base, Texas. The 82 Training Wing, 782 Training Group, 366 Training Squadron provides engineer craftsman skills training for all DOD branches and has both Army and Navy detachments assigned to the squadron

· Craftspersons with other recognized journeyman or craftsman-level qualifications for fire protection systems, such as National Institute for Certification in Engineering Technologies (NICET) (Level III certification in Fire Alarm Systems, Inspection and Testing of Water-Based Systems, or Special Hazard Suppression Systems), or formalized labor organization-based journeyman training, or similar programs.

· Craftspersons holding a valid, current qualification or license from any state (or local jurisdiction if delegated authority by the state). Local jurisdictions and other organizations may require varying levels of continuing education to maintain recognized journeyman or craftsman-level qualifications.

· Installation or base operating support (BOS) Contractor personnel must meet the state (in which the installation is located) (or local, if delegated authority by the state) qualification and licensing requirements. Where some form of licensing, certification, or approval is required, it shall be current in accordance with the state or local requirements, as applicable. All ITM and repair tasks will be accomplished under the supervision of a licensed craftsperson.

· Other Contractors performing ITM and repair tasks must meet the state (in which the installation is located, or local, if delegated authority by the state) qualification and licensing requirements. Where some form of licensing, certification, or approval is required, it shall be current in accordance with the state or local requirements, as applicable. The Contractor must have at least one licensed supervisory employee present on the installation when Contractor personnel are executing ITM and repair tasks.

· General or equipment-specific qualification/endorsement provided by an equipment manufacturer for the manufacturer’s equipment.

3.4 Submittals/Deliverables

3.4.1 The Contractor shall provide a separate inspection report for each building fire alarm system and mass notification system. Industry standard report forms may be utilized that at a minimum detail the following:

· Building Number, Location

· Item Description

· ITM Performed in accordance with Appendix A and Appendix B

· Indication of Pass/Fail

· Recommendations for repair in case of failed test,

· Indication of System Warning or Caution Condition

· Date of Inspection

· Name of Inspector

· Signature of Inspector The following system classifications will be noted on the inspection reports in association to their description. Inspection reports are due within fourteen (14) days of the system inspection.

CAUTION

Fire Alarm systems in a TROUBLE condition should be able to transmit an ALARM condition while in trouble; however, because this is not considered to be a normal or acceptable alarm system status, immediate maintenance action is required.

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1 No Government property or base support shall be provided under this effort.

4.2 Utilities

4.2.1 The Government will furnish a reasonable amount of utilities necessary to accomplish the work in accordance with this contract. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The Contractor shall practice energy conservation in the Government provided facilities.

4.3 Security, Fire and Medical Services

4.3.1 The Government will provide local site security services. The AFRL/RI Security Desk can be reached at (315) 330-2961and is manned 24 hours per day year round. Fire protection services are provided by the City of Rome Fire Department. Fire and medical emergencies should be handled by contacting 911.

4.4 Solid Waste Collection and Disposal

4.4.1 The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The Contractor shall adhere to all site level recycling programs. Batteries that fail the annual load testing requirements shall be placed in the battery recycling area of Building 2.

5.0 GENERAL INFORMATION

5.1 Environmental Requirements - In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

5.1.1 Hazardous Materials

5.1.1.1 The Environmental Office (RIOCV) at (315) 330-2098 shall approve all hazardous materials brought on-site by the Contractor prior to use. The Contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and Contractor is trained, the Contractor may submit the AF Form 3952 electronically. RIOCV has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event RIOCV does not approve a hazardous material for use, RIOCV may provide the contractor a list of suitable substitutes; however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

5.1.2 Spill Response

5.1.2.1 The Contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. Care will be taken to minimize or avoid fuel spills when refueling equipment. If a fuel spill does occur, it shall be reported immediately to the Environmental Office (RIOCV) at (315) 330-2098. The fuel spill will be contained and cleaned up immediately upon notification. If the fuel is spilled after regular working hours security police will be called at (315) 330-2961.

5.1.3 Pesticides (Reserved)

5.1.4 Hazardous Materials Inventory

5.1.4.1 The Contractor shall maintain an up-to-date hazardous material inventory with copies of Safety Data Sheets (SDS) for all materials used on the job site. The Contractor shall maintain a complete copy of all approved SDS and AF Form 3952s.

5.1.5 Hazardous Materials Management

5.1.5.1 The Contractor shall remove all hazardous materials by the end of each workday.

5.1.6 Interim and Final Report

5.1.6.1 The Contractor shall submit an interim inventory report, not later than ten working days following each contract year, of all hazardous materials used since the last hazardous usage report to the CO or COR.

5.1.6.2 The final inventory report will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material over the duration of the contract.

5.2 Hours of Operation

5.2.1 The Contractor shall perform services during normal duty hours which are 0800-1600 Monday – Friday, excluding Federal Holidays. The Contractor may work weekends and holidays if approved in advance. Work required outside of the standard work hours shall be coordinated with RIOC and AFRL/RI Security forces.

5. Federal Holidays

5.3.1 The Contractor is not required to provide service on federal holidays, except in emergency situations. The holidays are as follows:

· New Year’s Day - 1 January

· Martin Luther King Day - 3rd Monday in January

· Washington’s Birthday - 3rd Monday in February

· Memorial Day - last Monday in May

· Independence Day - 4 July

· Labor Day - 1st Monday in September

· Columbus Day - 2nd Monday in October

· Veteran’s Day - 11 November

· Thanksgiving Day - 4th Thursday in November

· Christmas Day - 25 December

5.3.2 If these holidays fall on Saturday, the preceding Friday will be the observed holiday. If these holidays fall on Sunday, the following Monday will be the observed holiday. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

5.4 Site Closures

5.4.1 In addition to the federal holidays identified above, the AFRL Site Director may limit access due to emergency conditions. These conditions may include inclement weather conditions, power outages, and/or other unexpected emergency situations. The Director will announce through public channels, either delayed reporting or closure of AFRL/RI facilities due to emergency conditions. This announcement is made solely for safety and security purposes and to inform all personnel (Government and Contractor) of site closure/delayed reporting. The Director is not authorizing time off for Contractor employees and is not authorizing payment for work not performed. Contractors shall take all appropriate actions to notify their employees of closure/delayed reporting and make alternate work/schedule arrangements, if necessary.

5.4.2 The above applies to emergency situations only. Facilities will remain open for Contractor personnel during unscheduled federal closures (e.g., National Day of Mourning) or other instances where Government employees are granted administrative leave in non-emergency situations. Work scheduled but not accomplished because of site closure will be accomplished as soon as possible after reopening the site.

5.5 Security

5.5.1 Access Control

5.5.1.1 The work to be performed under this contract is located in and around areas that are under the scrutiny of the USAF Civilian Police assigned to AFRL/RI. To gain access to the area(s) to examine the work to be done for job estimation purposes, arrangements must be made through the Contracting Office. Contractor personnel will be escorted into the area(s) for the purpose of project estimation.

5.5.2 Visit Requests

5.5.2.1 The Visit Request can be done via RRS Visit Request Form 31 or a simple Company Letterhead letter identifying all personnel who will be employed during the work will be necessary prior to work commencement. The Visit Request Form 31 or Visit Request letter shall be signed by the Company President or Director of Human Resources. The Contractor will supply the Visit Request to the Security Office (AFRL/RIOF) and Contracting Office (AFRL/RIKO). The request will contain the full name of each individual, to include a middle initial, date of birth, state of driver’s license issuance and city and state of birth. This information will be used to perform a local files check prior to the beginning of work. If the individual is not a US citizen they will not be allowed within the complex or facilities. If the individual is not a US citizen but has a Green Card, Form I-551 or has the I-551 stamp on their passport, the Security Office will need to see either one. No foreign national workers are allowed at AFRL/RI.

5.5.3 Contractor Point of Contact (POC)

5.5.3.1 The Contractors phone number and a Project Leader or Supervisor/Foreman contact number is necessary for use by the Law Enforcement Desk Sergeant. The 24 hour Desk Sergeant can be reached at (315) 330-2961.

5.5.4 Building Access

5.5.4.1 All facilities are entered using a proximity entry badge. Any personnel such as Supervisor/Foreman or Project Leaders who may need building access for meetings etc., during the contract period, can acquire a Local Contractor Entry Badge from the Security Office located in the lobby of Building 3, West Wing with a valid visit request. This badge will be worn at all times and will be returned to the Contracting Officer’s Representative upon completion of the final inspection and acceptance of work. Any badges lost during the period of work will be reported to the Security Office as soon as possible.

5.5.5 AFRL/RI Access Control

5.5.5.1 Access to the AFRL/RI is controlled by a main gate on Brooks Rd, located just west of the Otis St. & Brooks Rd. intersection. Identification for the Contractor to enter with a vehicle will be on an access list supported by the magnetic media entry badge issued.

5.5.6 Newport and Stockbridge Sites Access Control

5.5.6.1 Access to either site will follow the same visit request requirements and site access will be coordinated through AFRL/RIO Facility Managers.

5.5.7 DFAS Access Control

5.5.7.1 Access to DFAS facilities will be coordinated through the DFAS Facility Manager or Site Support Supervisor:

Primary:

Mr. David Steiner, Facilities Manager 315-709-6075 Alternate:

Mr. James Seamans, Site Support Supervisor 315-709-6063

5.5.8 Commercial Vehicles

5.5.8.1 All commercial vehicles are searched prior to entry into AFRL/RI. Vehicle operators will be aware of the vehicle search pull-off area prior to approaching the main gate. A search of the vehicle will be conducted prior to its entry. All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through the Security Office. No vehicles are allowed within 25 meters (80 ft.) of AFRL/RI facilities. One-time deliveries can be escorted from the gate to delivery point by project personnel.

5.5.9 Posted Signage

5.5.9.1 All Contractor personnel will be aware that the AFRL/RI is property of the United States Air Force and personnel shall follow all posted signage.

5.5.10 Emergencies Requiring Evacuation

5.5.10.1 Contractor personnel will be notified by AFRL/RI Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

5.5.11 Photography and Videography

5.5.11.1 Photography and videography of AFRL/RI facilities and surroundings is strictly prohibited.

5.5.12 Contractor/Employee Site Pass and Identification

5.5.12.1 The Contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations. All required documentation shall be submitted at the pre-performance conference.

5.6 Traffic Laws

5.6.1 The Contractor and its employees shall comply with all site traffic regulations.

5.7 Weapons, Firearms, and Ammunition

5.7.1 Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on AFRL/RI.

0. Performance of Service During Crisis Or Heightened Security

5.8.1 Services requirements under this PWS are not essential to be performed during a declared crisis.

0. Government Interface

5.9.1 The Contractor shall not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base Contractors and follow-up in writing.

0. Safety

5.10.1 Comply with all applicable Occupational Safety and Health Administration (OSHA) standards, federal, state, and local laws, regulations, and requirements regarding worker safety while performing on the AFRL/RI. Compliance shall also include following industry standards concerning worker safety and personal protective equipment. The Contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment.

5.10.1.1 Maintain a written Safety Program for compliance with the applicable OSHA standards, and make said program available for review by the Government upon request by the Contracting Officer.

5.10.1.2 In the event of a mishap, or a “near miss,” during the performance of this contract on AFRL/RI premises, the Contractor shall notify the Contracting Officer or the DET 4 Safety Office in an expeditious manner. Written notification shall be provided to the Contracting Officer (who will forward a copy to the DET 4 Safety Office) within 72 hours and shall include the following information (AF Form 978, Supervisor’s Mishap Report may be used):

a. Contract, Contract number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident (if known)

e. Type of injuries resulting from the accident/incident

f. Estimated cost of accident/incident (material and labor to replace/repair)

g. Nomenclature of equipment

h. Personnel involved in accident/incident

i. Corrective Actions (taken or proposed)

j. Other pertinent information

0. Equipment Operators

5.11.1 Equipment operators shall possess current and appropriate operator license or certificate for the equipment utilized.

5.12 Workmanship

5.12.1 All work shall be performed by qualified, experienced contractor personnel.

5.13 Tools

5.13.1 All tools shall be furnished by the Contractor.

5.14 Test Equipment

5.14.1 All test equipment shall be furnished by the Contractor.

5.15 Sanitary Facilities

5.15.1 The Contractor's personnel may use the existing facilities, subject to the regulations governing their use by Government personnel in the buildings in which the work is being accomplished.

5.16 Contract Management

5.16.1 The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available (within 4 hours) during normal duty hours to meet on the site with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO with telephone number(s) where validation results and complaints can be reported. The Contractor shall also provide to the CO the names and phone numbers of Contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

5.17 Contractor Personnel

5.17.1 Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

5.17.2 The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

6.0 LIST OF APPENDICES

· APPENDIX A - MASS NOTIFICATION SYSTEM CENTRAL CONTROL UNIT ITM TASKS

· APPENDIX B - FIRE DETECTION AND ALARM SYSTEM ITM TASKS

APPENDIX A - MASS NOTIFICATION SYSTEM ITM TASKS

2. Total System functionality

· Reserved

Quarterly

1. Central control unit, UPS

· Reserved

Every 6 months

1. Field components

1. Perform a visual inspection of all components. Verify that enclosure integrity is not compromised.

2. Perform a visual inspection of the antenna. Verify a solid connection and no corrosion.

3. Perform a visual inspection of the transceivers. Verify proper operation.

4. Generate a conductor integrity monitor alarm. Verify the alarm status on the central console.

5. Disconnect AC power. Verify the AC power failure alarm status on the central console.

6. Disconnect AC power. Verify the battery voltage under load.

Frequency

2. Verify that all lamps and LEDs are illuminated.

3. Load test backup batteries (when provided).

2. Initiating Devices:

a. Manual Fire Alarm Stations

1. Verify station is accessible (visual).

APPENDIX B - FIRE DETECTION AND ALARM SYSTEM ITM TASKS

FIRE DETECTION AND ALARM SYSTEM ITM TASKS (Continued)

a. Manual Fire Alarm Stations

1. Operate to verify alarm receipt.

2. Verify no facility change that affects performance.

c. Smoke Detectors (single-station detectors, system detectors, and air sampling detectors) (Remove devices not required by UFC 3-600-01 or other directives.)

1. Test with manufacturer-approved smoke simulant to verify smoke entry and alarm initiation and receipt.

2. Verify no facility change that affects performance.

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