FA8604-10-R-7938 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

See Block #2

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

4. REQUISITION/PURCHASE REQ.NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY ASC/PKESM CODE FA8604 7. ADMINISTERED BY (If other than Item 6) CODE

DEPARTMENT OF THE AIR FORCE

ASC/PKW, BLDG 16, ROOM 128

2275 D STREET

WRIGHT-PATTERSON AFB OH 45433-7228

DELORIS J. COTTON-SMITH 937-656-7487

deloris.cotton-smith@wpafb.af.mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

FA8604-10-R-7938

X

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X )

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: ( ) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. ITEM

10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Air Cargo Handling System Upgrade at McGuire AFB, NJ

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print).

16A. NAME AND TITLE OF SIGNER (Type or print)

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of person authorized to sign)

BY________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV.10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA ConWrite Version 6.12.0 FAR (48 CFR) 53.243 Created 23 Jun 2010 3:17 PM

SCHEDULE

FA8604-10-R-7938 0001

This amendment clarifies and revises Solicitation FA8601-10-R-7938.

a. This solicitation is unrestricted, as stated in block 10 of Standard Form 1449. Any responsible offeror may submit a proposal which will be considered. This solicitation is not a small business set-aside. The statement to that effect in the Fedbizopps announcement was an inadvertent error.

b. The following clauses were updated in our contract writing system database after release of the solicitation. The applicable versions of the following Federal Acquisition Regulation (FAR) clauses are hereby changed to the June, 2010 versions:

52.212-4, Contract Terms and Conditions--Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive

Orders--Commercial Items

52.244-6, Subcontracts For Commercial Items

52.222-8, Payrolls and Basic Records

Any difference between the respective versions of these clauses originally incorporated within this solicitation and the June, 2010 version, will be resolved in favor of the June, 2010 version.

c. Reference Air Force Federal Acquisition Regulation Supplement (AFFARS) Provision

5352.215-9001, "Notice of Prebid/Pre-Proposal Conference." Revise Paragraph (a) to read as follows:

(1) A pre-bid/pre-proposal conference will be conducted at McGuire AFB, NJ on 30

June 2010 at 0900 for the purpose of answering questions and visiting the site regarding this solicitation. The conference will be held in the main conference room of the passenger terminal, Building 1706 at McGuire AFB, NJ. Meet at the main gate, visitor center, no later than 0830 on

30 June 2010. You need to provide the following information to Ms. Deloris Cotton-Smith no later than 25 June 2010.

(i) US Citizens: Full name, date of birth, SSAN, which days and hours access is desired.

(ii) Foreign Nationals: Full name, date of birth, country of citizenship, passport number, visa number, which days and hours full access is desired.

d. Reference the list of Contract Documents, Exhibits and Attachments. The following document: "Contractor Security Appendix", has been incorporated in the solicitation under

Section J as Attachment 17.

e. All other terms and conditions remain unchanged.

CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

FA8604-10-R-7938 0001

DOCUMENT PGS DATE TITLE

ATTACHMENT 17 31 07 NOV 2007 MCGUIRE AFB CONTRACTOR SECURITY

APPENDIX

ATTACHMENT 17

RFP – FA8604-10-R-7938

McGUIRE AFB CONTRACTOR SECURITY APPENDIX 7 Nov 07

305th SECURITY FORCES SQUADRON (SFS)

APPENDIX TO ALL STATEMENTS OF WORK FOR

MCGUIRE AFB, NEW JERSEY

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL

CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on

McGuire Air Force Base, New Jersey.

1. Contract Award.

1.1. Upon award of a contract, all contractors, including Small Purchase contractors, must initiate a criminal history record information/background check for non-criminal justice purposes on all personnel requiring access to McGuire AFB to the 305 th

Security

Forces Squadron. This will be completed prior to any access credential for McGuire

AFB being issued to the contractor personnel.

1.2. McGuire AFB requires all contractors to conduct a criminal history record information/background check WITH fingerprints. This check is done at the contractor's expense and not at government expense.

1.2.1. The criminal history check is required for all contractors who will be entering the installation for 30 or more days in one year.

1.2.2. If the contractor requires access to the installation for less than 30 days in one year, ESF personnel will conduct a ZW Person Inquiry and issue a pass not to exceed 7 days. Prior to issuing another Visitor Pass another ZW Person Inquiry will be conducted.

1.2.3. If the contractor attempts to enter the installation more than 30 days in a year, they will be denied access unless a criminal history check is conducted or appropriately applied for.

1.2.4. A maximum of two 15 day visitor passes will be issued to anyone requesting an

Installation Access Pass who awaiting a criminal history record information/background check.

1.2.4.1. If an individual is still awaiting the results of a criminal history record information/background check after the initial two 15 day visitor passes are issued. A copy of the submitted application (SBI 212B) must be presented to ESF personnel to receive additional 15 day visitor passes.

1.2.4.2. A maximum of two additional 15 day passes will be issued to the person showing proof he has submitted the SBI 212B.

1.3.1. This check will require the completed criminal history record/background check results or report be sent by the applicable State Police Department conducting the check to the 305 SFS Entry Screening Facility (ESF).

1.4. All applicants are required to have a criminal history record information/background check for non-criminal justice purposes from BOTH the State of Residence and State of

Employment.

NOTE: If the applicant lives and works in NJ, then only the NJ check is needed.

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1.4.1. General guidance for New Jersey on this process is provided by the NJ State

Police and is found in attachment 1 of this Contractor Security Appendix.

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1.4.3. General guidance for New York on this process is provided by the NY State Police and is found in attachment 3 of this Contractor Security Appendix.

1.4.4. General guidance for Pennsylvania on this process is provided by the PA State

Police and is found in attachment 4 of this Contractor Security Appendix.

1.4.5. For guidance from any of the other state or US Territory (i.e. Puerto Rico), contact the state police of that particular state and follow the requirements of para 1.2. and 1.3.

above.

1.5. The 305 SFS will not be used to conduct this criminal background check.

1.6. These results must be sent directly from the Investigating Agency to the 305 SFS at the above listed address. Forms sent from the contractor will no longer be accepted.

1.6.1. Contractors and sub contractors may contact the 305 SFS/ESF at 609-754-3197 to determine arrival of and verify status of Criminal History Record and Background

Checks.

1.7. Failure to provide the completed check for each contractor individual requesting entry to the 305 SFS will result in that specific individual not being allowed access to

McGuire AFB until the background check has been completed and provided.

1.8. The contractor will provide an initial Entry Authority List (EAL) (see attachment 5 for EAL requirements) to the administrative contracting office (i.e. 305 CONS, US Army

Corps of Engineers (USACE), NAS Lakehurst, 305 CES, etc.). The contracting office will provide a copy of the initial EAL to the 305 SFS ESF. The contracting office will maintain any required documentation until the contract has been completed or terminated for any reason.

1.9. Upon receipt of the results of the check, the ESF will review the results and determine whether personnel will be authorized to enter McGuire AFB. The ESF will maintain and file a copy of the original documents for future reference.

1.10. The ESF will also notify the appropriate Administrative Contracting Office of those personnel who are being denied access to the installation because of an issue with the individual’s criminal background investigation. The disposition date (date the charges were finalized in court) is the date used to determine time frames. The below criminal history findings will automatically disqualify the person in question from being granted access to the installation:

1.10.1. Any criminal record which is not conducive to good order and discipline.

1.10.2. Any outstanding warrants or personnel who are in the country in violation of immigration law.

1.10.3. US Citizenship, immigration status, or Social Security Account Number cannot be verified.

1.10.4. Barred from entry/access to any military installation or facility.

1.10.5. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.10.6. Any conviction of firearms or explosives violation.

1.10.7. Incarcerated for 12 months or longer within the past three years, regardless of the offense/violation. This can be a single incarceration or several combined which total 12 months.

1.10.8. Any conviction of espionage, sabotage, treason, terrorism or murder.

1.10.8.1. Any conviction of DUI manslaughter or involuntary manslaughter in the past

10 years.

1.10.9. Any conviction of sexual assault, armed assault/robbery, rape, child molestation, drug possession with intent to sell, or drug distribution within the past 10 years.

1.10.10. Any person with a pending court resolution will be denied access if the charges are for an offense listed in paragraphs 1.10.1 through 1.10.9.

1.10.11. Any person with a pending court resolution for an offense not listed in paragraphs 1.10.1 through 1.10.9 will be issued a pass for two weeks at a time until the case is finalized in court. If the person is convicted and confined for 12 or more months, the person will be categorized in paragraph 1.10.7. If the charges are dismissed the person will be considered to not have a criminal history.

1.11. The contractor will provide a final listing of personnel on an Entry Authority List

(EAL) in letter format to the requesting Administrative Contracting Office.

1.12. The administrative contracting office (such as the 305th Contracting Squadron, the

US Army Corps of Engineers, etc.) will authenticate and forward the EAL to the ESF, NLT 72 hours prior to contract start date.

1.13. The ESF Supervisor, or designee, will approve the EAL and file the package appropriately.

1.14. If EAL’s are not accurate or contain fraudulent information, contractor identification badges will not be issued.

1.14.1. Pen and ink changes for deletion purposes may be made to an EAL.

1.14.2. Pen and ink additions to an EAL will not be accepted. All additions must be made by initiating a new EAL.

1.14.2.1. The Master EAL will be resubmitted with the additions included. Individual letters for long term employees will not be accepted if the contract exceeds 30 days.

1.15. The ESF will maintain a copy of the documents for 90 days after expiration for future reference.

1.16. Contractor Criminal History Record and Background Checks will be valid for a period not to exceed 3 years.

1.16.1. At the 3 year mark, the contractor is required to complete a new check for each individual still employed and working at McGuire AFB.

1.16.2. Background checks older than 3 years will be updated through the NJ State

Police or the State Police department for which they reside and/or are employed.

Records older than three years on file will be destroyed.

1.17. Contractors who are also required to do Criminal History Background checks for employment purposes and maintain the background per state laws are required to bring the original completed background check and a copy of the check to the 305 SFS ESF.

1.17.1. ESF personnel will verify the copy of the background check and will stamp both the original and copy.

1.17.2. ESF personnel will keep the copy of the background check.

1.17.3. Companies which maintain the original background check will be required to re-verify the status by bringing the original background checks to the ESF on a yearly basis.

2. Contractor Visitor Passes for Entry to McGuire AFB.

2.1. Contractors and vendors will be issued an AF Form 75 – Visitor Pass or Installation

Access Pass which identifies them as a contractor authorized to access to McGuire AFB.

2.1.1. Contractor and vendor visitor passes will be issued at the ESF or Checkpoint 9 for all contractors or vendors who require access to the installation for less than 30 days in a year.

2.1.1.1. Visitor passes will be issued to contractors or vendors who do not access the installation at least three days per week.

2.1.1.2. Contractors and vendors who access the installation less than three days per week, but will access the installation for longer than one month will be included on an

EAL with the date the contract expires. These personnel must stop at the ESF each time they are needed to perform work. They will be issued a Visitor Pass each time they need to enter the installation. These personnel will be identified on the EAL as requiring periodic access.

2.1.1.3. Installation Access Passes will be only be issued to contractors or vendors requiring access at least 3 days a week for more than 30 days in a year. Personnel will only be issued an Installation Access Pass after all required Criminal History Checks are completed. Installation Access Passes will only be issued at the ESF. These personnel will be identified on the EAL as requiring daily access.

2.1.2. ESF and Checkpoint 9 personnel will issue AF Form 75 – Visitor Passes based on the Contracting Officer and ESF Supervisor approved EAL and completion of the criminal history check.

2.2. Contractor passes will be updated annually at the ESF or Checkpoint 9 for contracts lasting over 1 year.

2.3. Contractor passes will be issued for the duration of the contract, or the length of the option period not to exceed 1 year, whichever is less.

2.4. ESF personnel will review previously provided background investigations on all contractors prior to issuing/updating identification credentials.

2.5. NON U.S. CITIZENS: All non-U.S. citizens must provide a Work Permit Visa or

Alien Registration Card with immigration number the time badges are issued.

2.6. Those contractors working under the AF Industrial Security program will provide an

EAL to the ESF.

2.6.1. Those contractors under the AF Industrial Security program requiring access to the

AF computer network may be issued a Common Access Card (CAC) in lieu of the normal contractor visitor pass.

2.6.2. Those contractors under the AF Industrial Security program who have not been issued a CAC will be issued a contractor visitor pass if they will be on the installation less than 30 days. These Contractors will be issued an Installation Access Pass if they will be on the installation longer than 30 days.

2.6.3. Those contractors under the AF Industrial Security Program who maintain an active DoD security clearance shall provide a Joint Personnel Adjudication System

(JPAS) printout in lieu of the required background checks.

3. Contractor Vehicle Passes for Entry to McGuire AFB.

3.1. Contractor vehicle passes will be issued at the ESF or Checkpoint 9.

3.2. All vehicles and drivers must have the following documentation prior to being granted access to McGuire AFB:

3.2.1. Valid state driver's license with photo.

3.2.1.1. Valid state driver’s license without photo with another government/state issued form of identification with photo .

3.2.2. Valid vehicle insurance.

3.2.3. Valid vehicle registration.

3.2.4. Bill of Lading (if available).

3.2.5. A McGuire AFB point of contact with a phone number.

3.3. Contractors will be issued AF Form 75, Vehicle Pass for entry to McGuire AFB provided the required documentation listed in 3.2 is valid.

3.4. Contractor vehicle passes will be updated annually at the ESF or Checkpoint 9 for contracts lasting over 1 year.

3.5. Contractor vehicle passes will be issued for the duration of the contract or 1-year, whichever is less.

3.6. Commercial vehicles issued a Vehicle Pass must enter the installation through

Checkpoint 9.

4. Contractor, Commercial and Oversized Vehicles.

4.1. All contractor, commercial and oversized vehicles must enter McGuire AFB through

Checkpoint-9 located on Fort Dix adjacent to Saylor’s Pond Road.

4.2. The following are considered “commercial and oversized” vehicles at McGuire

AFB and these vehicles can only enter the installation IAW paragraph 4.1. above.

4.2.1. All vehicles registered and licensed with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size, having more than two (2) axles.

4.2.3. All vehicles used to carry tools, machinery, equipment, or other commercial related equipment onto the installation.

4.2.4. All vehicles displaying a commercial plaque, logo or emblem carrying tools, machinery, equipment, or other commercial related equipment onto the installation.

5. Contractor vehicle and personnel processing requirements

5.1. Checkpoint - 9 is open for personnel and vehicle processing from 0600 – 1800 hours daily.

5.2. Contractor/Commercial vehicles requesting McGuire AFB entry from 1800 – 0600 will not be allowed entry. Unusual circumstances will be handled on a case by case basis. Contact the Security Forces Control Center at 609-754-2001/2002.

6. Subcontractors.

6.1. All subcontractors are required to follow the same instructions listed above for their subcontractor personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their Contracting Officer prior to authorization of access without following the normal procedures.

6.3. Short term Subcontractors will be issued a pass not to exceed 1 week.

7. Contractors working in USAF Restricted Areas will comply with the following:

7.1. All contractors working on the flight line and restricted areas are required to be established as a Visitor Group under the Air Force Industrial Security Program.

7.2. Each individual contractor (person) will be required to complete a Standard Form

85P - Questionnaire for Public Trust Position before accessing the Restricted Area. This is an investigation to determine the trustworthiness of the individual requiring access to the Restricted Area. This is not the same type of investigation as the NJ or other state background checks required to be conducted to access MAFB.

7.2.1. Each individual will work with the unit security manager the contractor is supporting to complete the SF 85P.

7.2.2. Upon completion, the contractor will submit to the unit security manager for review.

7.2.2.1. If the 85P package contains errors, the individual will work with the security manager to correct.

7.2.2.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.2.3. If the SF 85P package contains no errors, the unit security manager will complete an AF Form 2586 – Unescorted Entry Authorization Certificate for accessing the restricted area.

7.3. The unit security manager will make an appointment with 305 SFS/S-5I Personnel

Security office for contractor processing and turn-in of SF 85P and AF Form 2586.

7.3.1. The contractor will meet S-5 personnel and submit the completed SF 85P. S-5I will review SF 85P for accuracy and completion.

7.3.1.1. If the 85P package contains errors, the individual will work with the personnel security office to correct.

7.3.1.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.3.1.3. If no issues with 85P, the Personnel security office will conduct a local files check on the individual.

7.3.2. Upon local files check completion (no issues), contractor will be directed to the

Pass & Registration (Bldg 1911) where a restricted area badge can be issued on an interim basis based on submission of the SF 85P to SFAI.

7.3.2.1. S-5I will review AF Form 2586 for accuracy and completion.

7.3.2.2. If there are no errors, then an AF Form 1199 – Restricted Area Badge will be produced for the contractor.

7.3.2.3. If there are errors on the AF Form 2586, the contractor will be directed to return to the unit security manager for re-accomplishment of the form.

7.4. If there are problems found during the investigation process, access to the restricted area will be immediately revoked and the individual will not be allowed access to MAFB.

7.5. Any work on or near the flightline will be coordinated through the McGuire

Installation Constable located in bldg 1738.

7.5.1. The Installation Constable will verify the need to access the restricted area and determine if a Free Zone can be established.

8. Flightline Driving.

8.1. Only authorized contracted or privately owned vehicles with colored cones/placards are authorized on the flightline and/or flightline road unless driving a government vehicle or under authorized escort.

8.2. Contractor personnel who are authorized to drive on the flightline will be issued a colored cone/placard from Airfield Management.

8.2.1. Cones/placards must be visible during operations of the vehicle when driving on the flightline and when parked on the flightline.

8.2.3. The cone/placard must be secured (put away) upon departure from the flightline.

8.3. Restricted Areas: Defined as an area delineated by ropes, red lines or barriers that contain Protection Level resources (i.e. aircraft or equipment).

8.3.1. These areas require a certain level of protection, and entry is only allowed by authorized personnel wearing a restricted area badge or personnel under authorized escort.

8.3.2. Aircraft hangars are restricted areas when aircraft are present.

8.3.3. Signs are posted every 100 feet on the exterior of restricted area boundaries stating; "Deadly Force is Authorized."

8.3.4. Contractors will never enter restricted areas unless properly escorted or authorized by the installation commander or designee through the issuance of a restricted area badge.

8.4. If the Security Forces or a military member detains a contractor or contract employee at any time or for any reason, the contractor will comply with their request and will not become combative or argumentative.

9. Miscellaneous Requirements

9.1. All requests for additional contractor personnel must meet the same requirements listed in para A1 above before identification badges and vehicle passes will be issued.

9.2. The administrative contracting office will be notified when personnel leave the contractor company for any reason and provide that information to the ESF.

9.3. The contractor company is responsible for the return of all contractor identification badges and vehicle passes at the end of the contract or when personnel depart for any reason. All badges and passes will be returned to the ESF.

9.4. During increased Force Protection Conditions (FPCONs) there may be limited entry to the installation.

9.5. Retired military or government personnel whose vehicles display a valid DD Form

2220, DoD Registered Vehicle Decal, may be allowed to enter the installation through any gate providing the vehicle operator has a current and valid base entry ID card.

9.5.1. Retired military or government personnel who have been issued a DD Form 2220 must be listed on the company EAL.

9.5.2. All retired military or government personnel will complete all Criminal History

Record Information/Background Check regardless of their military/government retired status.

9.6. At no time will a contractor be issued a DD Form 2220 – DoD Registered Vehicle

Decal.

9.6.1. This decal is used by all branches of service and will be honored for entry.

9.6.2. All vehicles entering McGuire AFB must have a valid DD Form 2220 or possess an AF Form 75 (visitor/vehicle pass).

9.7. Contractors ARE NOT AUTHORIZED to escort (vouch) for any personnel to enter McGuire AFB.

9.7.1. Exceptions to this rule will be addressed on an as needed basis through the

Contracting Officer and the 305 SFS ESF Supervisor.

9.7.1.1. The contractor must work through the Contracting Officer who in turn will contact the ESF Supervisor.

9.7.1.2. In the event the ESF Supervisor is unavailable, the following personnel in the order listed may approve the contractor escort authority. The Chief, Administration &

Reports Flight; the Operations Officer; Operations Superintendent; or the on-duty flight chief as necessary, may approve the contractor to escort.

9.7.2. Escorting onto the installation is a limited privilege for emergent requirements only and cannot be used as a routine to get subcontractors onto the installation.

9.7.2.1. Contractors with Installation Access vouching authority must contact the Entry

Screening Facility Supervisor to coordinate each emergent requirement.

9.7.2.2. The escorting Contractor will be responsible for all individuals they escort onto the installation.

9.7.2.3. Contractor escort privileges will be revoked if is determined the contractor is attempting to supersede normal installation access requirements.

9.7.2.4. No more than three personnel per prime contract EAL will be granted escort privileges.

9.7.2.5. The Contracting Office or McGuire AFB point of contact will ensure this privilege is only granted to prime contractors who will not know in advance which personnel will be reporting for work.

9.7.2.6. Contractors with Installation Access vouching authority will be authorized to vouch for personnel not to exceed 1 week.

9.7.2.7. Personnel granted escort authority must have a criminal history background check completed prior to them authorized to escort.

9.8. Any contractor found in violation of this requirement will be escorted off the installation. They will be removed from the company entry authority list and will not be allowed to reenter McGuire AFB without the express written permission of the

Installation Commander.

9.9. Contractors are required to obey all entry requirements, traffic rules and requirements of McGuire AFB. Failure to comply will result in barment from the installation.

9.10. Contractors are not authorized to utilize cell phones while operating a motor vehicle of any type while on McGuire AFB unless they can be operated hands free to include turning on, answering, speaking and turning off.

9.11. Headsets are not authorized for use while operating a vehicle on McGuire AFB.

10. Questions or problems.

10.1. Questions on entry onto the installation may be directed to any one of the following locations:

Entry Screening Facility (ESF) – (609) 754-3197 or (609) 754-3003

Checkpoint 9 – (609) 658-0425

10.2. If a contractor has any problems while on McGuire Air Force Base in any way related to base entry or security, the contractor should contact the Security Forces Control

Center. (609)754- 2001/2002/2003/2004.

Attachment 1 -General guidance for the NJ Criminal History Record Information/

Background Check WITH fingerprints.

A1.1. Background checks are requested through the New Jersey State Police on an SBI

Form 212B. (See sample located at the end of this attachment). This form was developed to provide these entities with the ability to request criminal history record information by submitting a subject's name, date of birth, social security number and other descriptive information. A completed SBI 212B, Fingerprint Card and the proper fee must be submitted.

A1.2. All forms, fingerprint cards, and payments will be submitted to:

Division of State Police

Attn.: CIU

P.O. Box 7068

West Trenton, NJ 08628-0068

A1.3. The state police response will be mailed to the 305 th

Security Forces Squadron

(SFS) Entry Screening Facility (ESF) address listed in Section A of the form in 15 to 30 working days.

A1.4. Further questions regarding obtaining criminal history record background checks or non-criminal justice licensing/employment checks should be directed to the NJ

Criminal Information Unit, (609) 882-2000, extension 2918.

A1.5. Additional information regarding this process can be obtained from the following:

http://www.state.nj.us/lps/njsp/about/serv_chrc.html#ncer

A1.6. The New Jersey State Police NJ 212B will be completed as follows:

A1.6.1. Section A (Complete Name and Address of Requestor) of the New Jersey State

Police NJ 212B form will reflect the 305 SFS Entry Screening Facility.

Security Forces Squadron

1738 East Arnold Ave

McGuire AFB, NJ. 08641

ATTN: S-3P/Entry Screening Facility

A1.6.2. Section A (Additional Data Optional) will reflect the company address information. This information is use by ESF personnel to identify the company upon return of the record check.

Example: RBC Management, LLC

61 Claremont Road

Bernardsville, NJ 07924

A1.6.3. Section B – Subject of the Request.

A1.6.3.1. NAME (Last Name), (Maiden Name), (First Name), (Middle Name).

A1.6.3.2. ADDRESS: (Number), (Street), (City), (State).

A1.6.3.3. DOB (Date of Birth): (Month), (Day, (Year).

A1.6.3.4. SEX: Male or Female.

A1.6.3.5. RACE: White, Black, Asian, etc.

A1.6.3.6. SBI NUMBER (If known): Leave Blank.

A1.6.3.7. FBI NUMBER (If known): Leave Blank.

A1.6.3.8. SOCIAL SECURITY NUMBER: Social Security Number will be furnished.

A1.7. Section C. Authority and Purpose of the Request.

A1.7.1. The first block is the only block which will be completed for all requests. (Non-criminal justice purpose by a governmental entity of this State, the federal government, or any other state for any official government purpose, including but not limited to employment, licensing, and the procurement of services).

A1.7.2. The second and third blocks are not used.

A1.8. Section D. Certification of Requestor.

A1.8.1. This section will be signed by 305 SFS ESF personnel only.

A1.8.2. The Contracting Officer will provide pre-signed forms to the contractor from the

ESF.

A1.8.3. Contractors are not authorized to sign this section.

A1.9. Section E (Authorization by Subject of Request and Privacy Act Information).

Supervisor, State Bureau of Investigation.

A1.9.1. I hereby authorize the release of any Criminal History Record Information maintained by your agency, meeting dissemination criteria, for the above indicated purpose to ____Insert Name of agency you authorize to receive this information____.

A1.9.2. The Name of the Agency you authorize to receive this information should read:

305 Security Forces Squadron

1738 East Arnold Ave

ATTN: SFAP/Entry Screening Facility

A1.9.3. The applicant (Subject of the Request) will sign and date the form.

A1.10. The company will submit a completed state applicant fingerprint card and the

SBI 212B Form with a company check, money order or certified check only for $30.00 to the NJ State Police. Personal checks will not be accepted.

Form SBI 212B (Rev. 06/02)

Please Note: The Form SBI 212B (Rev. 06/02), which is pictured below, is included for informational purposes only. The NJ State Police WILL NOT process photocopies/duplicates of this form. An original (processable) form is printed on bluish paper and can be obtained at the Entry Screening Facility or any NJ State Police office.

Attachment 2 -General guidance for the DE Criminal History Record Information/

A2.1. The Delaware State Criminal History Record Check Authorization form will be used when requesting a Criminal History Background check through the state of

Delaware. This form has been scanned into this document; it can be printed, and used for official requests. It can be found in this attachment.

A2.2. The Delaware State Bureau of Identification provides a Delaware Criminal History

Record request for a fee of $30.00.

A2.3. This procedure is as follows:

A2.3.1. Complete the Delaware State Criminal History Record Check Authorization form filling out all the applicable areas (see below for detailed instructions).

A2.3.2. Sign the enclosed authorization/release form.

A2.3.3. Have fingerprints taken by person who has been formally trained to take fingerprints (poor quality fingerprints will be rejected and returned)

A2.3.4. Provide brief explanation for reason fingerprinted. Use Company letterhead.

See A2.8 below for details.

A2.3.5. Enclose $30.00 processing fee; money order or certified check only. Personal checks will not be accepted.

A2.3.6. Provide address for return of criminal history information.

A2.3.7. Send all items listed above to:

Delaware State Police

State Bureau of Identification

P.O. Box 430

Dover, Delaware, 19903

Attn: Records Section

A2.4. Questions on completing the form can be directed to the Delaware State Police

State Bureau of Identification at (302) 739 – 5882.

A2.5. The form will be completed as follows:

A2.5.1. LAST NAME

A2.5.2. FIRST NAME

A2.5.3. MIDDLE INITIAL

A2.5.4. SUFFIX

A2.5.5. ALIASES: MAIDEN/PREVIOUS LAST NAMES

A2.5.6. DATE OF BIRTH

A2.5.7. SOCIAL SECURITY NUMBER:

A2.5.8. SEX:

A2.5.9. RACE:

A2.5.10. HGT: (Height)

A2.5.11. WGT: (Weight)

A2.5.12. EYES: (Color Eyes)

A2.5.13. HAIR: (Color Hair)

A2.5.14. PLACE OF BIRTH (STATE):

A2.5.15. CURRENT ADDRESS: Number, Street

A2.5.16. CITY/STATE:

A2.5.17. ZIP:

A2.6. * COMPLETE IF MAILING RESULTS TO DIFFERENT ADDRESS OTHER

THAN YOURSELF. This block will read the address information for the 305 th

Security

Forces Squadron (SFS) Entry Screening Facility (ESF).

305th Security Forces Squadron

1738 East Arnold Ave

ATTN: SFAP/Entry Screening Facility

A.2.7. AUTHORIZATION TO RELEASE INFORMATION:

A2.7.1. As applicant I authorize release of any and all information that you have concerning me, included CRIMINAL HISTORY RECORD INFORMATION and other information of a confidential or privilege nature. I hereby release you, your organization

, the State of Delaware and other from any liability or damage, which may result from furnishing this information:

A2.7.2. SIGNATURE OF APPLICANT: Applicant signs form

A2.7.3. DATE: Applicant dates form.

A2.7.4. SIGNTURE OF PARENT/GUARDIAN (IF UNDER 18): Parent or guardian signs if applicant is under 18 years of age.

A2.7.5. Telephone number Home: Type in your home phone number.

A2.7.6. Telephone number Work: Type in your work phone number.

A2.8. Item A2.3.4. above requires the individual to provide a brief explanation for reason fingerprinted. Companies should provide the following typed statement on

Company letterhead to be provided with the request by the individual.

This company (use your company name) has won a contract for services (type in the service your company is going to provide) at McGuire AFB in New Jersey.

In order for employees of this company to access McGuire AFB a Criminal

History Record Check of all employees of this company who will be working at McGuire

AFB must be completed and provided to the 305 Security Forces Squadron (a Law

Enforcement Agency of the US Air Force).

This request for a Delaware Criminal History Record Check is for contractor access to McGuire AFB, NJ.

Point of contact for this company is (Company security official, contracting officer, or other company official) and their phone number is (phone number).

Signature block of company official authorized to sign letter.

Attachment 3 – General guidance for the NY Criminal History Record Information/

A3.1. The New York State Office of Court Administration (OCA) Record Search for

Conviction of Prosecution and Pending form will be used when requesting a Criminal

History Background check through the state of NY. This form has been scanned into this document; it can be printed, and used for official requests. It can be found in this attachment.

A3.2. The New York State Office of Court Administration (OCA) provides a New York

Statewide criminal history record search (CHRS) for a fee of $52.00. The search criteria is strictly based on exact match of Name and DOB (variations of Name or DOB are not reported.) The search includes data from all 62 counties pertaining to convictions and open/pending cases originating from City & County courts.

A3.3. This procedure is as follows:

A3.3.1. Complete the Criminal History Record Search (CHRS) Application Form.

A3.3.2. Indicate name, address, and phone number of the person or company submitting the form.

A3.3.3. Include the individual’s full name and date of birth (See Below) you want searched. A3.3.4. Applications with unclear or omitted information will be rejected.

A3.3.5. Each alias and each date of birth is counted as an additional search.

A3.3.6. The results of this process are NOT certified and should not be confused with a

"Certificate of Disposition" which can only be issued by a court.

A3.4. PROGRAM FEE: The fee is $52.00 for Statewide search. Please make checks or money orders payable to the N.Y.S. Office of Court Administration (OCA). Cash will not be accepted. A $20.00 returned check charge will be imposed on items returned by the bank.

A3.5. You can contact the OCA at (212) 428-2973 between 10:00 and 4:00 pm for a copy of the Criminal History Record Search application or download the form at www.nycourts.gov.

A3.6. The form will be completed as follows.

A3.6.1. NAME/COMPANY: 305th Security Forces Squadron ATTN: Entry Screening

Facility.

NOTE: Do not use your company address as the form must come from the state to: 305 SFS/S-3IE.

A3.6.2. STREET ADDRESS: 1738 East Arnold Ave, http://www.courts.state.ny.us/apps/chrs/CHRSApplicationform.pdf http://www.nycourts.gov/

A3.6.3. CITY, STATE, ZIP: McGuire AFB, NJ, 08641

A3.6.4. TELE./FAX NUMBER: This will be your company phone number not the

305th Security Forces Squadron phone number.

A3.6.5. CONTACT/EMAIL ADD.: Company POC and phone number.

A3.6.6. STATEWIDE SEARCH Page: _____ of _____: NOT USED

A3.6.7. E-MAIL: NOT USED

A3.6.8. MAIL: Place an X in this box.

A3.6.9. PICKUP: NOT USED.

A3.6.10. TYPE OR PRINT IN CAPITALS (Numbered 1 – 20 for up to 20 personnel)

LAST NAME, FIRST NAME & INITIAL

All information MUST by in CAPITAL LETTERS.

Information must be in the form of LAST NAME, FIRST NAME, INITIAL.

A3.6.11. D.O.B.: Type in individuals Date of Birth

A3.6.12. For Your Use: NOT USED

A3.6.13. The 305 SFS requests each company list no more than 15 personnel on one sheet. This is so there is space available using line 17 – 20 for your company information. We use your company information as listed on the form to identify your company personnel when the request is returned to our office. Please include the following information on each line.

Line 17: Company Name

Line 18: Address

Line 19: City, State, Zip

Line 20: Company POC Name and Phone number

Attachment 4 – General guidance for the PA Criminal History Record Information/

Background Check WITH fingerprints

A4.1. The Pennsylvania State Police Request for Criminal Record Check form will be used when requesting a Criminal History Background check through the state of

Pennsylvania. This form has been scanned and can be printed for use. It can be found as part of Attachment 4.

A4.2. The PA State Police will provide a PA Criminal Record Check for a fee of $34.00.

The fingerprint portion of this check costs $10.00 and the actual records check is $24.00.

A4.3. This procedure is as follows:

A4.3.1. Complete the Pennsylvania State Police Request for Criminal Record Check filling out all the applicable areas of Part I (see below for detailed instructions).

A4.3.2. Have fingerprints taken by a Law Enforcement agency.

A4.3.3. Enclose the $34.00 processing fee: money order or certified check only payable to the Commonwealth of Pennsylvania.

A4.3.4. Send all listed above to:

Pennsylvania State Police

Central Repository - 164

1800 Elmerton Avenue

Harrisburg, PA 17110-9758

A4.4. Questions on completing the form can be directed to the PA State Police Central

Repository at (717) 783 – 9973 during Business hours (8:15 – 4:15).

A4.5. PA has the capability to request a Criminal History background check through the

CRIMINAL HISTORY (PATCH) System which is through the Internet. Use of this system is not authorized because fingerprints cannot be submitted in conjunction with the

Criminal History Background check.

A4.6. The form will be completed as follows.

A4.6.1. DATE OF REQUEST: Day, Month, Year.

A4.6.2. REQUESTER NAME: 305 Security Forces Squadron, SFAP/Entry Screening

Facility

A4.6.3. ADDRESS: 1738 East Arnold Avenue

A4.6.4. CITY, STATE, ZIP: McGuire AFB, NJ, 08641.

A4.6.5. CONTACT TELEPHONE NUMBER: Type your company phone number here.

A4.6.6. REQUESTOR IDENTIFICATION: Mark an X in the Individual/NonCriminal

Justice Agency

A4.6.7. REQUESTOR IDENTIFICATION: Leave the Fee Exempt NonCriminal Just

Agency box blank – this section is not used.

A4.6.8. NAME/SUBJECT of RECORD CHECK – LAST, FIRST, MIDDLE

A4.6.9. MAIDEN NAME AND/OR ALIASES

A4.6.10. SOCIAL SECURITY NUMBER (SOC)

A4.6.11. DATE OF BIRTH (DOB): Day, Month, Year

A4.6.12. SEX

A4.6.13. RACE

A4.6.14. REASON FOR REQUEST: Check OTHER. Type in the following statement:

Requires access to McGuire AFB in performance of contract with (your company name and address information).

Attachment 5 Contractor Entry Authority List (EAL) Requirements

A5.1. The EAL must include the following information regarding the contractor:

A5.1.1. Company Name.

A5.1.2. Company Address.

A5.1.3. Company Point of Contact (POC).

A5.1.4. Company POC Phone number.

A5.1.5. Company On Site Contact name.

A5.1.6. Company On Site Phone number.

A5.1.7. Contract Number

A5.1.8. Purpose of contract.

A5.1.9. Duration of contract (Start and End Dates)

A5.1.10. Location where contract is to be performed.

A5.1.11. McGuire AFB Unit POC Name and Grade, A5.1.12. McGuire AFB Unit of Sponsor

A5.1.13. McGuire AFB Unit POC Phone number

A5.1.14. Administrative Contracting Officer POC

A5.1.15. Administrative Contracting Officer POC Phone Number

A5.1.16. Alphabetical listing of all contractor personnel to include full name (LAST, First Middle Initial).

A5.1.17. Social Security Number of all contractors.

A5.1.18. Date of Birth of all contractors.

A5.1.18. Driver’s license number and state of all contractors.

A5.1.19. Alien Registration Number or passport number for all Non-U.S. legal immigrants.

A5.2.. Subcontractors must be processed in the same manner as a prime contractor.

A5.2.1. Subcontractors require all the above listed information and the following additional information which must be submitted:

A5.2.1.1. Sub contractor company Name, A5.2.1.2. Sub contractor company Address, A5.2.1.3. Sub contractor company Point of Contact (POC), A5.2.1.4. Sub contractor company POC Phone number, NOTE: Any retired military or government personnel working as a contractor must be included on the EAL.

YOUR COMPANY LETTERHEAD

DATE

FROM: (Your Company Address Information)

MEMORANDUM FOR 305

Security Forces Squadron Entry Screening Facility

SUBJECT: Entry Authority List (EAL)

1. The (Your Company Name) will be working on Contract Number (Example: F12958-

06-C-0092) for the purpose of building the new Temporary Lodging Facility near bldg

2717 from 1 May 2006 through 31 May 2008.

2. My onsite POC will be (Example) John J. Johnson, and his on site phone number is

(Example: (123) 456-7890).

3. The McGuire AFB Unit POC is (Example: Lt Tom T. Thompson) from the (insert unit name Ex: 305 SFS, 819 GRS, 305 CES), his phone number is (Example: (456)789-

0123).

4. The Procurement/Administrative Contracting Officer is (Example: Mrs. Joan J. Jett) and her phone number is (Example: (789) 012-3456).

5. The following personnel will be required to access McGuire AFB on a daily basis for the length of the contract.

LAST, First, MI SSAN Date of Birth Driver’s License # and state

THUMB, Thomas J. 123-45-6789 1 Jan 1981 NJ – H12345 67890 12345

PLUMMER, Patricia M. 456-78-9012 25 Dec 1986 PA – 1232445

KRAVER, Gregory A. 789-01-2345 4 Jul 1976 NY – A5432000

MOBLEY, James G. 012-34-5656 31 Dec 1982 DE – 1234532

6. If there are any questions, please contact me at (Example: (098) 765-4321).

Signature Block of Company

Approving Official st Endorsement, Contracting Officer

Signature Block of Procurement/

Administrative Contracting Officer

Attachment 6 Contractor Free Zone Requirements and Procedures

A6.1. Free zones are temporary zones without protection level resources that are created within restricted areas when construction projects and similar activities make normal circulation controls inappropriate.

A6.1.1 Requests to establish free zones must be coordinated with those agencies involved in the project, including the unit commander or staff agency chief having immediate responsibility for the operational resources of the area, the 305 SFS/CC and 305 SFS/S-

3ISR.

A6.1.2. Free zones are limited in size to the minimum necessary for the contract work to be completed. The free zone must seclude the construction area from the restricted area.

A6.1.3. The ISC approves free zone establishment and concept of operations. Free zone approval must be in writing and is maintained by 305 SFS/S-3ISR and the organization most responsible for the project.

A6.2. Requests to establish free zones will be submitted by letter to the Installation

Security Council (ISC) voting membership after routing through the unit commander having immediate responsibility for the operational resources of the area, the restricted area OPR, and the 305 SFS/CC.

A6.2.1. Projects within or adjacent to flight line controlled areas must be routed through

305 OSS/OSAM and Flight Safety (305 AMW/SE) prior to submittal to the ISC.

A6.2.2.The 305 AMW/CV is the final approving authority.

A6.2.3. Written requests for free zone establishment must contain the following information:

A6.2.4. Estimated start and completion dates of the project.

A6.2.5. Physical description of the area.

A6.2.6. Prohibited areas.

A6.2.7. A map indicating the requested free zone area and access routes to or from the free zone.

A6.2.8. An outline of security procedures to be used to ensure restricted area integrity.

A6.3. If a contractor is completing the work, the installation contracting officer gives the contractor a letter signed by the installation commander or the group commander responsible for the security of the area, outlining the contractor’s security responsibilities.

A6.4. The USAF organization or agency most directly associated with the project must watch the free zone boundary, provide escorts, and prevent unauthorized entry into the restricted area. Ensure sufficient personnel are available to provide constant surveillance for the entire free zone boundary.

A6.5. Entry control to restricted areas containing free zones will not be delegated to contractors.

A6.6. The USAF organization or agency most directly associated with the project ensures the free zone boundary is clearly marked with an elevated rope, barrier, fencing, or other suitable material, clearly delineating it from the restricted area. Normally, the provision and placement of boundary materials and markers are included in the contract as a contractor responsibility.

A6.6.1. Signs identifying the free zone should face away from the free zone, so that they are visible upon approaching the free zone.

A6.6.2. Restricted area signs will be placed every 100 feet on the inside of the free zone boundary, visible to workers inside the free zone, clearly marking the restricted area boundary where it adjoins the free zone.

A6.6.3. Security forces will provide technical…