RFP_FA8538-19-R-0010.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

Robins AIR FORCE BASE Georgia

03 April, 2019 From: AFSC/PZAAB

To:

235 Byron St., Ste. 19A Robins AFB, GA 31098‐1670

Rockwell Collins Inc., DBA Government Systems (CAGE: 13499)

Subject: Letter RFP for Solicitation FA8538‐19‐R‐0010, Non‐Commercial Proposal

This letter Request for Proposal (RFP) under solicitation number FA8538‐19‐R‐0010 is being issued to add the sole source non‐commercial NSN’s listed on the attached non‐commercial NSN listing to the Rockwell Collins DLA Indefinite Quantity contract number SPE7MX‐17‐D‐0129.

This is an Indefinite Quantity contract issued for the purchase of non‐commercial supplies, repair, engineering services, over and above, and data (See CLIN schedule below) for various items. A Firm Fixed Price contract is contemplated.

Please provide pricing and delivery for these NSN’s in accordance with the CLIN schedule below, the PWS and other attachments for the Period of Performance of this contract, which ends 22 August 2026.

A Certificate of Current Cost or Pricing Data will be required prior to adding these NSN’s to the contract.

All prices contained herein will be specified on each delivery order. All prices must be validated by the Primary Procuring Contracting Officer as being sole source, and the price having been determined by the Government to be fair and reasonable. The prices are applicable to U.S. Government end‐user only.

All terms and conditions of the basic IDIQ contract SPE7MX‐17‐D‐0129 (including all modifications) shall apply to this RFP.

Please provide pricing and delivery no later than 4:00 PM on 03 July 2019; proposal to be valid until 31 January 2020.

Proposal should be issued in accordance with FAR 52.215‐21. A fillable copy of the Proposal Adequacy Checklist (PAC) as required by DFARS 252.215‐7009 is attached hereto.

CLIN SCHEDULE:

CLIN Noun Pricing X001 Repair and Overhaul (See NSN Listing) FFP X002 Repair (Re-test OK) FFP

X003 Repair of GFE FFP

X004 Engineering Services FFP

X005 Condemnations FFP

X006 Over and Above FFP

X007 Travel CRNF

X008 DATA NSP

X008AA Commercial Asset Visibility Air Force (CAV) Reporting

NSP

X008AB Status Report NSP

X008AC Teardown Deficiency Report NSP X008AD Test/Inspection Report: Attendance Test Report NSP

X008AE Programmatic Environmental Safety and Health Evaluation Plan (PESHE)

NSP

X008AF Notice of Revision (NOR) NSP

X008AG Item Unique Identification (IUID) Marking Plan NSP

X008AH Counterfeit Prevention Plan NSP

X008AJ Scientific and Technical Reports NSP

X008AK Government Furnished Material Requisition and Inventory Report

NSP

X008AL Government Property Inventory Report NSP

X008AM Contract Depot Maintenance Production Report NSP

X008AN CAV Government Furnished Material Report NSP

X009 Repair- Test and Evaluation FFP

The following will apply for the above CLINs:

FOB: Origin Inspection/Acceptance: Source/Source for CLINs: X001, X002, X003, X004, X005, X006, X007 Destination/Destination for CLINs: X008AA‐X008AN Inspection Requirements: Higher Level Contract Quality Requirements‐ ISO 9001‐2008

In accordance with AFFARS MP 5315.4, the following instructions should be utilized in developing the proposal delivered in response to this letter solicitation:

(a) In response to this Request for Proposal (RFP), the offeror shall prepare and submit certified cost or pricing data and supporting attachments in accordance with Table 15‐2 of FAR 15.408. Further, the offeror shall utilize the DFARS 252.215‐7009, Proposal Adequacy Checklist (PAC), in pre‐submission proposal quality reviews, and furnish the completed checklist as part of their proposal submission.

(1) The responsibility for providing a well‐prepared and fully supported cost proposal lies solely with the offeror. The basis and rationale for all proposed costs shall be provided as part of the proposal so that the Contracting Officer (CO) has the information necessary to evaluate the reasonableness of the proposed price.

(2) If the offeror is unsure as to whether a checklist item is required in support of the proposal, or how to adequately comply with a checklist item, the offeror shall contact the Contracting Officer as soon as possible after receipt of the RFP, but in any case prior to proposal submittal, to resolve the questions.

(3) Non‐compliance with the DFARS Proposal Adequacy Checklist and the additional requirements of this provision will require immediate correction. However, completion of the checklist does not relieve the offeror from the responsibility to comply with all applicable regulations and any special requirements of the solicitation.

(4) The offeror is encouraged to flow down this provision to subcontractors/affiliates required to submit certified cost or pricing data in support of this RFP.

(b) The offeror is advised that the contracting officer may find costs associated with revision/rework of inadequate cost proposals unreasonable, and will consider the nature and extent of any proposal inadequacies when assessing/negotiating profit.

(c) In order to preclude delays in negotiations and contract award, the completed PAC submitted with the proposal shall provide a clear explanation for any checklist items not included in the proposal, particularly items not provided based on any of the five exceptions to TINA found at FAR 15.403‐1(b).

(d) Cost Proposal Requirements. In addition to the requirements identified in the DFARS PAC, the following also apply to the cost proposal submitted in response to this RFP.

(1) Breakout by Year. If the proposal includes more than one CLIN, the proposal shall include a breakout of CLIN prices by cost element by Contractor Fiscal Year (CFY). At the Contracting Officer’s direction, the breakout by year shall also be provided by: Calendar Year (CY) The proposal shall define the timeframe of the Contractor Fiscal Year (for example, January – December).

(2) If the proposal includes more than one CLIN/subCLIN, recurring/non‐recurring costs shall be identified for each CLIN/subCLIN.

(3) When the proposal includes material costs, the proposal shall include a consolidated bill of materials (CBOM) at the total contract level in an electronic, sortable format (Excel spreadsheet or other format approved by the Contracting Officer).

i. When the amounts proposed in the CBOM include application of escalation, the proposal shall identify the base value, the escalation rate(s) used, and the escalation amount associated with each item escalated.

ii. When the proposed amount is based on historical data which has been adjusted (for example, for differences in quantity), the CBOM shall clearly identify the adjustments made to the historical data and the reason for each adjustment.

(4) All costs proposed on the basis of Cost Estimating Relationships (CER) shall be fully supported. The proposal shall identify the basis for the proposed rate, shall identify the base to which the rate is applied, and shall clearly demonstrate the calculation of proposed costs based on CERs.

(5) For any costs incurred prior to proposal submission, the proposal shall identify actual hours and cost incurred as well as hours/costs to complete and the time phasing associated with these hours/costs. This information/data shall be provided in a time‐phased cost element summary format.

(6) Submission of Historical Actual Costs Incurred.

i. The contractor shall provide the following information for any prior acquisitions for similar work performed to the items included under this solicitation. For these contracts, the contractor shall provide the following information:

a. contract number (including modification number if applicable) or other identifier;

b. contract type;

c. contract quantity;

d. contract price; and

e. actual cost incurred, including a breakout of actuals as recurring/non‐ recurring costs. If performance is not complete on any of the specified contract actions, provide an estimate to complete and the basis for that estimate.

ii. The contractor shall also request that its top five major sole source subcontractors provide the information listed in the above paragraphs (i) a. through e. on prior contracts for items the prime is purchasing from the subcontractors for this effort. If a subcontractor’s information on prior actuals is not included in the prime’s proposal, the proposal should identify status and anticipated receipt date(s). If the subcontractor deems the information proprietary, the subcontractor may submit the information directly to the CO.

(7) The proposal shall identify those actions where assist audits have been requested by the prime or sub‐tier contractors and identify the request date and scheduled receipt date for those audits. The need for assist audits resulting from proprietary data rights assertions at any tier shall be identified to the Contracting Officer as soon as the offeror becomes aware of the need.

Government performance of assist audits does not relieve the offeror of the responsibility to accomplish and provide its price/cost analysis of the subcontracts.

(8) If the offeror intends to request Performance‐Based Payments (PBP), the offeror’s proposal shall include a monthly expenditure profile, proposed events and their projected completion dates, proposed values for each event, completion criteria for each event, and an identification of each event as severable or cumulative.

(9) Commercial item considerations:

i. The offeror’s proposal shall provide support for any subcontractor Commercial Item Determinations (CID), addressing, at a minimum, the following:

a. A description of the supplies or services;

b. Specific identification of the type of commercial item claim (FAR 2.101 commercial item sub‐definitions (1) through (8)), and the basis on which the item meets the definition; and

c. For modified commercial items (commercial item sub‐definition (3)), classification of the modification(s) with supporting rationale as either:

1. Of a type customarily available in the commercial marketplace (FAR

2.101 commercial item sub‐definition (3)(i)); or

2. A minor modification of a type not customarily available in the commercial marketplace made to meet Federal Government requirements (FAR 2.101 commercial item sub‐definition (3)(ii)). Note that per FAR 15.403‐1(c)(3)(iii)(B), modifications that meet the definition of minor modifications of a type not customarily available in the commercial marketplace as defined in FAR 2.101, paragraph (3)(ii) of the commercial item definition, will require the submission of certified cost and pricing data when the total price of all such modifications exceeds the greater of the threshold for certified cost or pricing data (FAR 15.403‐4) or 5% of the total price of the contract at the time of contract award.

ii. For proposed subcontract commercial items “of a type”, or “evolved” or modified (FAR 2.101 commercial item sub‐definitions (1) through (3)), the offeror shall provide a technical description of the differences between the proposed item and the comparison item and thoroughly address the cost differences between the proposed item and the comparison item.

iii. The proposal shall include, or the offeror shall make available, data other than certified cost or pricing data to establish price reasonableness of the proposed subcontract commercial item (to include any modifications not subject to the requirement to submit certified cost or pricing data) by supplying:

a. Information/data related to competition, if competition is the offeror’s basis for asserting the reasonableness of the proposed subcontract price.

b. Information/data related to prices (sales data, market price assessments, etc.). Note that subcontractors may submit sales data directly to the CO if the subcontractor deems the data proprietary.

c. The prime contractor’s or higher tier subcontractor’s price analysis/price reasonableness determination for the commercial subcontract in accordance with FAR 15.404‐3(b)(1) and (2).

d. Cost information/data (cost element breakdown and supporting documentation not subject to certification in accordance with FAR 15.406‐2).

Instances where cost information may be required include but are not limited to commercial items offered but never actually sold to the public, “of a type” commercial items, or when sales data is limited and/or not recent and/or not for the same/similar quantities.

Note that the preferred method of establishing the price reasonableness of commercial items is to obtain commercial sales data. It is recognized that other methods, such as market price assessment data or evaluation of cost data not subject to certification, are also acceptable when prior sales data cannot be obtained. Sales data shall (1) demonstrate sales to the general public; (2) be current; and (3) where possible, be in like quantities. Items sold to state, local, or foreign governments or items sold with applications only to state, local, or foreign government or US Government end items are not considered to be sales to the general public unless the proposed commercial item meets the FAR 2.101 commercial item definition sub‐definition.

(10) Additional Cost/Price Proposal Requirements: An electronic CBOM providing traceability to the CLIN level is required.

(e) Submission of electronic cost model. The proposal submission shall include an electronic cost model with active formulas demonstrating the mathematical calculation of the proposed cost (in Excel or other format approved by the Contracting Officer). The electronic cost model shall include build‐up by year of cost in total and by CLIN/subCLIN, consistent with the yearly breakout required by paragraph (d)(1) of this provision, or as directed by the Contracting Officer. If applicable, the electronic cost model shall link each Work Breakdown Structure (WBS) to the applicable CLINs. The electronic cost model shall roll up to an annual and total program summary by cost element. All information supporting each CLIN should be visible and verifiable in the electronic cost model. The formulas included in the electronic cost model shall not be locked, and the model shall be editable by the Government.

1. If any updates are made to the subcontracting plan as a result of this request then those updates should be submitted in accordance FAR clause 52.219‐9.

2. All other contract terms and conditions shall remain as stated under the basic contract and any modifications issued thereunder.

3. Please submit your best pricing for requirement described in Paragraph 1 of this memorandum to Chrissie Tomlinson, Contract Specialist, at Christine.Tomlinson@us.af.mil. Proposal is due by 4:00 PM, 03 Jul 2019. Additionally, should you have any questions or require further information, these may be addressed to the above stated.

ATTACHMENTS:

1. Non‐Commercial NSN Listing

2. SGFP

3. Performance Based Work Statement (PWS), dated 03 October 2018

4. DD 1423‐1 Contract Data Requirements List:

ELIN A001‐ Commercial Asset Visibility Air Force (CAV) Reporting ELIN A002‐ Status Report ELIN A003‐ Teardown Deficiency Report ELIN A004‐ Test/Inspection Report (Acceptance Test Report) ELIN A005‐ Programmatic Environmental Safety and Health Evaluation Plan (PESHE) ELIN A006‐ Notice of Revision (NOR) ELIN A007‐ Item Unique Identification (IUID) Marking Plan ELIN A008‐ Counterfeit Prevention Plan ELIN A009‐ Scientific and Technical Reports ELIN A010‐ Contract Government Furnished Material (GFM) Requisition and Inventory Report ELIN A011‐ Government Property Inventory Report

ELIN A012‐ Contract Depot Maintenance (CDM) Production Report (CDM Production Monthly Status Report) ELIN A013‐ Commercial Asset Visibility Air Force (CAV)/Government Furnished Material Report (GFM End Item Reporting)

5. DD Form 254, Contract Security Classification Specification

6. AFMC 158, Packaging Instructions

7. Proposal Adequacy Checklist