PWS_1023786_01_1.pdf

HEADQUARTERS

WARNER ROBINS AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1622

AF CONTRACT NUMBER:

PR NUMBER: FD2060-10-23786 DATE: 30 November 2010 Revision 1: 22 December 2010 Revision 2: 17 March 2011

ABBREVIATED CONTRACT NUMBER:

PERFORMANCE-BASED WORK SPECIFICATION (PWS)

TYPE WORK: This effort is for the repair of the System Electronics Unit, System Control Unit, and System Interface Unit applicable to the Altitude Hold and Hover Stabilization System (AHHS) on the HH-60G Helicopters.

CONTENTS

SECTION TITLE PAGE

SECTION 1.0 DESCRIPTION OF SERVICES 1

SECTION 2.0 SERVICE SUMMARY 1

SECTION 3.0 GOVERNMENT FURNISHED PROPERTY & SERVICES 1

SECTION 4.0 GENERAL INFORMATION 2

SECTION 5.0 ATTACHMENTS AND APPENDICES 6

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 27 Mar 10). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB, GA 31098-1622.

FILE NUMBER: 411 SCMS/GULD/HH-60G/10-024

Prepared by: Ronnie Jackson/411 SCMS/GULD/478-327-6939

411 SCMS/HH-60G/10-024 1

1.0 DESCRIPTION OF SERVICES.

1.1 Scope. This Performance-Based Work Specification (PWS) specifies requirements for depot level repair of the System Electronic Unit (SEU), NSN 6615-01-419-0126GC, the System Control Unit (SCU), NSN 6615-01-419-0127GC, and the System Interface Unit (SIU), NSN 6615-01-434-1994GC , which are components of the HH-60G AHHS. The extent of repair required to ensure a serviceable end item shall be determined by the inspection, test, bench check, and required disassembly, and shall conform to the Original Equipment Manufacturer (OEM) data and specifications. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer.

1.1.1 The Contractor shall disassemble each item to the extent necessary to accomplish internal cleaning, inspection, test, repair or replacement of parts in accordance with (IAW) the OEM’s documentation for repair and overhaul as required by this PWS.

1.1.2 Production Problems. The contractor shall forward any production problems (including delays in delivery) through the Administrative Contracting Officer (ACO) to the Procuring Contracting Officer (PCO), who will contact 411 SCMS/GULD. Notification to the Government must be made within 3 working days of an asset not meeting defined delivery schedule.

2.0 SERVICE SUMMARY (SS).

SDS

Performance

Objective

PWS

Para.

Performance Threshold

1.

Delivery schedule shall be met for all requirements through CAVAF reporting

4.1.

4.1.2

4.1.2.1 4.1.2.3

After receipt of order and assets, contractor shall repair and ship assets to the government within 30 days. SURGE/MICAP items shall be shipped within 15 days TAT from receipt of item or after receipt of order, whichever is later.

2.

Each asset shall be repaired and returned to the government in serviceable condition

4.10 There shall be no more than two (2) PQDRs annually during the period of performance of contract.

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3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government Furnished Property and Services section should include all GFP and services that the government will provide to the contractor (such as government furnished equipment, data or access to databases, special parts and tooling BUT NOT the reparable assets themselves).

Be certain to indicate from whom and when the property and services will be provided to the contractor. Documents that merely state the Government will provide certain services or property do not provide enough information to the contractor about the forthcoming support. Be aware that issues associated with GFP may not be completely addressed in FAR clauses and additional information may need to be provided in the PWS. Ensure that you indicate the GFP/GFE/GFM/GFS reverts to government ownership.

1.) If you have no government furnished property or services, please state the following:

a.) GFM/GFE is not authorized.

b.) Contractor shall furnish all material and parts necessary for the repair of the end item.

3.1. REPORTING LOSS OF GOVERNMENT PROPERTY (FEB 2011)

(a) Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1, Government Property.

“Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

(b) Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

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(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to—

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or

(iv) “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION.

4.1 General Work Requirements. The contractor is required to perform depot level repair of the SEU, SCU and SIU for the HH-60G helicopter. The contractor shall return the end item to a serviceable condition within 30 days of receipt of asset. If the repair action cannot be completed within 30 days, notification to the Government must be made within three (3) working days of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, what the contractor will do to preclude the delay from happening again and the date the item will be returned to a serviceable condition. SURGE/MICAP items shall be shipped within 15 days TAT from receipt of item or after receipt of order, whichever is later.

4.1.1 Maintenance Records, Forms, and Publications: AFTO Form 349 Maintenance Data Collection Record is required and shall be in accordance with (IAW) T.O. 00-20-2-WA-1.

(CDRL A002, DI-MISC-81371/T)

4.1.2 CAVAF Reporting: The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, DI-MGMT-81634B) The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, contact 406 SCMS/GUMA, Robins AFB GA 31098, Phone #478-327-6602 or Phone #478-222-6603 for additional information. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contract shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an identity certificate only; an encryption certificate is not required

4.1.2.1 Depot Maintenance Production Report requires the contractor to submit monthly production status reports IAW (CDRL A003, DI-ALSS-80728A/T) for the duration of each delivery order. The contractor shall ensure the delivery schedule is met for all requirements.

After receipt of order and assets, contractor shall repair and ship assets to the government within 45 days.

411 SCMS/HH-60G/10-024 4

4.1.2.2 Material Inspection and Receiving Report: For all end items repaired and shipped under this contract, copies of DD Form 250 shall be made available via the Wide Area Workflow

(WAWF).

4.1.2.3 Notification shall be provided to the government when long-lead time parts are required.

In the event there is a need for long-lead time parts during basic contract period, the deliver shall be 120 days ARO and the contractor shall notify the government PCO.

4.1.3 Condemnation and Repair: The contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO).

Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten

(10) days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within 5 days of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75% of the unit’s replacement cost

The procuring agency retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.1.4 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. Subsequently, the contractor is authorized reclamation from condemned units. This reclamation shall offset any costs incurred by the contractor during evaluation of the condemned end item.

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4.1.5 Accessory and Component Reuse, Repair and Replacement. Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULD for disposition instructions. Missing repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies for ERRC Code T subassemblies that are generated as part of the next higher assembly (NHA) and subsequently required condemnation, will be replaced by the government. The replacement item may be repairable or serviceable.

The repair (if required) and the installation of the replacement item into the Next Higher Assembly (NHA) will be accomplished at no additional cost IAW T.O. 00-25-234.

4.1.6 Upon notification by the Government, the contractor is authorized to cannibalize repairable shop replaceable unit (SRU) necessary to accomplish timely repair to meet production schedule.

All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.1.7 Facility Requirements. The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the AHHS.

4.2 Receipt of Equipment at Facility.

4.2.1 Handling. Equipment shall be handled and stored in such a manner as to prevent damage and theft. Handling of equipment shall be accomplished in accordance with T.O. 00-25-234.

Reusable containers shall meet the requirement of the AFMC Form 158 Packaging Requirements. Containers shall be suitable for return shipment, reclaimed, stored and protected for reuse shipment of serviceable assets. Unserviceable containers shall be disposed of and replaced with new containers that meet requirements of the AFMC Form 158 and MIL-STD- 2073-1D.

4.2.2 Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.3 Specific Work Requirements. In Accordance With (IAW) 5.0 appendices.

4.4 Performance of Services During Crisis: Mission Essential: In accordance with DODI 1100.22, policy and procedures for determining workforce mix, 12 Apr 10, the FC/FD has determined that this requirement is not Mission Essential (ME) and the contractor shall not continue to work during a crisis.

4.5 Production Problems. The contractor shall forward any production problems (including delays in delivery) through the ACO to the PCO who will contact 411 SCMS/GULD.

4.6 Contractor shall furnish all material, support equipment, tools, test equipment, and services.

411 SCMS/HH-60G/10-024 6

4.7 Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

4. 8 Fast Transportation: The contractor shall ship all serviceable end items to the end item users per fastest traceable means available to destinations other than WR-ALC, IAW AFMC FAR 5352.247-9019. Corresponding shipping instructions for each serviceable end item shall be provided via e-mail reply by Production Management Specialist, 478-926-7066, 411 SCMS/GULD through courtesy of the PCO.

4.9 Security. Unclassified.

4.10 Quality. The Contractor’s quality program shall be established and maintained IAW FAR 52.246-11. The Contractor’s quality program shall meet the requirements of ISO 9001:2000 or AS 9100. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating product quality deficiency reports (PQDRs) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program at no additional cost to the government. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54 and DLAD 4155.24. There shall be no Production Quality Deficiency Reports (PQDRs) during the execution of this contract repair effort. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor’s quality program at no additional cost to the Government. Corrective actions will be accomplished within a 30 day period upon receipt of asset at contractor’s facility. When requested, the Contractor shall assist the cognizant Contract Administration Office in evaluating PQDRs and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies.

4.11 Inspection Of Services. Based on the Inspection of Services Clause of the contract, the Government reserves the right to inspect contractor performance so long as it does not cause undue delay in delivery of services and to invoke remedies for correction action when deemed necessary; AFI 63-124.

4.12 Over and Above. “Over and above work” means work discovered during the course of performing overhaul, maintenance, and repair efforts that is:

a. Within the general scope of the contract.

b. Not covered by the line item(s) for the basic work under the contract.

c. Necessary in order to satisfactorily complete the contract.

4.13 Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within 5 days of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75% of the unit’s replacement cost.

411 SCMS/HH-60G/10-024 7

4.14 GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b) applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) meet appropriate performance standards, or c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement.

4.15 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): IAW 1 Aug 07, AFMC/CV Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations and the 11 Dec 06, SAF Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations

All contractors who physically perform work on Robins AFB must receive EMS awareness training.

All prime contractors must complete the training prior to beginning work on RAFB and must ensure that all subcontractors comply with this requirement.

78 CEG/CEV has already developed EMS training and it’s a requirement for military and civilians working on Robins. The policy letter made it mandatory for contractors working on Robins to complete EMS Training.

There are 3 ways contractors can complete EMS training:

1) With CAC, go to 78 CEG/CEV website and click on EMS Awareness Training, choose Option 1 https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx

2) Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow Mailbox.

3) If a company is ISO 14000 certified, the contractor does not have to complete Robins AFB EMS Awareness Training; however, the contractor must submit documentation to the Contracting Officer (CO) stating ISO 14000 Certification.

4.16 Security Requirements

General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the AF activity.

Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P (fingerprint cards if available) to the Security Team for processing.

Security Incidents and Violations: The contractor will immediately notify the wing security team of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

Security Education: All full-time contractor employees occupying physical space on Robins AFB, will comply with the Security Education and Awareness program. The program consists of four components: initial training, annual refresher training, and periodic tailored training.

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5.0 APPENDICES

5.1 TECHNICAL ORDERS AND OTHER DIRECTIVES

The work specification will require the maintenance facility to keep current T.O.s and other technical directives (T.O. 00-5-1). This requires review of T.O.s and directives issued during the time the work is being done. The review will consider the impact on other work requirements, cost, schedules, and any other pertinent factors. Send a written evaluation along with specific backup data for those changes (increases or decreases), which impact the performance of the maintenance facility to the ACO/PCO within 10 workdays after receipt. The maintenance facility will not begin work until changes are approved by the ACO/PCO. (Furnish the maintenance facility with a complete list of the T.O.s and other directives needed to perform the maintenance required by the contract.)

5.2 APPLICABLE TECHNICAL ORDERS (T.O.s)

T.O. NUMBER DATE TITLE

00-5-1(All) 15 Aug 09 Air Force Technical Order System

00-20-2(All) 15 Nov 09 Maintenance Data Documentation

00-25-234(All) 01 Aug 98 General Shop Practice Requirement for Repair, CHG 38 14 Sep 09 Maint and Testing of Electrical Equipment

00-35D-54(All) 01 Oct 09 USAF Deficiency Reporting and Investigation System

1-1-8(All) 12 Jan 10 Application and Removal of Organic Coatings, CHG 4 26 Jun 09 Aerospace & Non-Aerospace Equipment

1-1-689(All) 01 Sep 05 Avionic Cleaning and Corrosion CHG 1 15 Jul 06 Prevention/Control (NAVAIR)

1-1-691(All) 02 Nov 09 Aircraft Weapons System Cleaning and Chg 1 12 Apr 10 Corrosion Control

31-1-75(All) 03 Apr 03 Maint Engineering Standard – General General Maintenance Practices

5.3 APPLICABLE TIME COMPLIANCE TECHNICAL ORDERS (TCTOs) – NOT

APPLICABLE

411 SCMS/HH-60G/10-024 9

5.4 APPLICABLE DIRECTIVES

NUMBER DATE TITLE

NAS 847(All) 01 Feb 98 Caps and Plugs, Protective, Dust, and Corrosion Control

MIL-STD-129P(All) 19 Sep 07 Military Marking for Shipment and Storage Chg 4

MIL-STD-130N(All) 17 Dec 07 Identification Marking of U.S. Military Property

MIL-STD-1686C(All) 25 Oct 95 Electrostatic Discharge Control Program for Protection of Electrical and Electronics Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

MIL-STD-2073-ID(All) 10 May 02 Standard Practice for Military Packaging

MIL-HDBK-263B(All) 31 Jul 94 Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (excluding Electrically Initiated Explosive Devices)

MIL-HDBK-454B(All) 15 Apr 07 General Guidelines for Electronic Equipment

MIL-HDBK-5400(All) 30 Nov 95 Electronic Equipment, Aerospace General Specification

DI-MISC-81371/T(All) 03 Sep 93 Maintenance Data Collection Record

DI-MGMT-80995/T(All) 08 Nov 06 Maintenance Service Report

ISO 9002(All) 17 Jul 96 Quality Systems - Model for Quality

Assurance In Production, Installation, and Servicing

MIL-PRF-81733D(All) 15 May 98 Sealing and Coating Compound, Corrosive Inhibitive

411 SCMS/HH-60G/10-024 10

5.5 APPLICABLE DRAWINGS:

DRAWINGS ARE NOT PROPRIETARY. PLEASE CONTACT 411 SCSM/GULD FOR

ACCESS.

Drawing Number Revision Cage 9139692 A 98752 9139694 A 98752 9139698 A 98752 2081-0100-16 Basic OCDN3 2081-0200-16 Basic OCDN3

2081-0200-23 A OCDN3

APPENDIX A - DEFINITIONS

A1 Terms Explained. For the purpose of this work specification, the following definitions apply.

A1.1 Administrative Contracting Officer (ACO). The individual responsible for the overall administration of the contract.

A1.2 Bench Check. Visual inspection and functional check using shop facilities, equipment, procedures, and test parameters as set forth in applicable technical publications to determine the exact condition of the unit under test.

A1.3 Calibration. A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instruments being compared.

A1.4 Component. A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

A1.5 Data. All management, engineering, and logistics information, reports and documentation which are required.

333A1.6 Depot Level Repair or Maintenance Facility. An industrial type facility established to perform necessary overhaul functions or modifications and maintenance in support of field and using organizations. This includes commercial contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force Materiel Command (AFMC).

A1.7 Disassembly. Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

A1.8 End Item. For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

411 SCMS/HH-60G/10-024 11

A1.9 Fast Transportation. End items shall be shipped by the fastest traceable means to destinations specified by WR-ALC.

A1.10 Inspect or Check. An examination of an item to determine identity, condition and proper installation.

A1.11 Line Replaceable Unit (LRU). An item that is normally removed and replaced as a single unit to correct a deficiency or malfunction on the aircraft weapon system.

A1.12 Operational Check. A functional test of an accessory, component, or system accomplished in its installed environment to ensure proper installation and operation.

A1.13 Parts. Essential elements, components, or subassemblies of an item.

A1.14 Procuring Contracting Officer (PCO). The individual authorized to enter into contracts for supplies and services on behalf of the government and who is responsible for the overall acquisition process.

A1.15 Repair. The restoration or replacement of parts or components of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition.

A1.16 Reparable. An unserviceable item that can be repaired and restored to a serviceable condition.

A1.17 Serviceable. An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

A1.18 Shop Replaceable Unit (SRU). A component of a LRU that has a distinctive stock number or part number for which like spares are locally authorized and maintained to permit repair of the LRU.

A1.19 Technical Data. The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment.

APPENDIX B

Long Lead Material List

Nomenclature Part Number Qty Controller Board Assembly 9139814-10 4 Altitude Hold Board Assembly 9139825-10 4 Hover Stab Board Assembly 9139827-10 4

411 SCMS/HH-60G/10-024 12

Power Supply Assembly 9139843-10 4