TMCR.pdf

TM-86-01M 1 August 2006 1 Data Call 642 CBSG 01-8-03

Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

Air Force Technical Manual Contract Requirements (TMCR) for

NEW GENERATION HEATER MODEL B (NGH-B)

NSN: 4520-01-479-1467

(Program/Modification/Military System)

ATTACHMENT , TO CDRL SEQUENCE NUMBER , EXHIBIT

REQUEST FOR PROPOSAL/CONTRACT:

Date: 15 January 2008 Technical Manual/Technical Order requirements contained herein have been cleared for use by OMB Paperwork

Reduction Project No. 0704-0188.

SECTION 1. TECHNICAL ORDER (TO) PROGRAM REQUIREMENTS

1. TMCR Tailoring. (T) Offerors MAY tailor this TMCR document, including the associated tables, matrices and Specification/Standard Interface Records (SIRs). The tailored TMCR shall be attached to the CDRL for TO delivery, and shall be included in the proposal as a separate exhibit, referenced in the proposal SOW. Proposals shall support the (New Generation Heater Model B) program.

2. TO Program Scope. (T) Table 1 details the TO’s required to support the New Generation Heater Model B program’s objective.

3. Commercial Manuals. (T) Offerors shall propose the use of existing commercial manuals to the maximum extent possible without impairing program support objectives. The government will use MIL-PRF-32216 for evaluation of Commercial Off the Shelf (COTS) manuals.

4. Technical Manual Specifications and Standards (TMSS) Tailoring. (T) N/A

5. Subsequent TO/Data Requirements. (T) Offerors shall propose a process for notifying the govern-ment when additional TO or source data requirements are identified subsequent to contract award. This process shall require government review and approval of recommended additional requirements prior to contractual approval.

6. TO Development. (T) The offeror shall propose TO development practices and procedures that en-sure TOs and data are compatible with the New Generation Heater Model B, and the Engine Inter-mediate Overhual Instructions Manual objectives and to the Reading Grade Level (RGL) specified in MIL-STD-38784, Standard Practice for Manuals, Technical: General Style and Format Requirements.

6.1. (T) Page-oriented Military Specification (MILSPEC) TOs shall be formatted with text, graphics and delivery according to Section 2.

6.2. (T) N/A

6.3. (T) N/A

2 TM-86-01M 1 August 2006

Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

7. TO Numbering. (T) Offerors shall complete and submit a Request for TO Number Worksheet at-tached to this TMCR for each new TO Number required for the program. These requests shall be sub-mitted to the following address

ATTN: Kelly Davis:

584th CBSS/GBHDE 460 Richard Ray Blvd., Suite 200 Robins AFB, GA 31098-1813

The Offeror shall submit a Request for TO Number Worksheet for the Engine Intermediate Overhaul Instructions Manual to:

ATTN: Dwight McGhee:

584th CBSS/GBHDE 460 Richard Ray Blvd., Suite 200 Robins AFB, GA 31098-1813

8. Data Rights. (T) Offerors shall propose Unlimited Rights for all source data and TOs prepared spe-cifically for the contract. If some TOs or source data are copyrighted or contain proprietary data or pro-cedures, offerors may propose Limited Rights or Government Purpose License Rights (GPLR) only.

Proposed commercial manuals should be provided with at least GPLR or Limited Rights. Copyrights shall be according to DFARS paragraphs 227-7103, 7105 or 7106.

9. Classification, Distribution, Destruction, Disclosure, and Export Control Notices. (T) The TO Man-ager shall provide the Distribution, Disclosure, Destruction and Export Control notices to the Offeror during the Initial TO Guidance Conference. NOTE: Distribution limitations will be determined on a case-by-case basis as TOs are developed, dependent upon TO content.

10. TO Quality. (T) Offerors shall propose a quality assurance program which ensures TOs prepared are: a) 100% technically accurate; b) written to a scope and depth of coverage sufficient to support the operations and maintenance concepts, and C) properly marked with export control and distribution limi-tation statements. Offerors’ proposals should describe how the government will be allowed to interact with the contractor’s TO development team.

10.1. Conferences and Technical Reviews. (T) Offeror shall propose sufficient conferences and re-views to allow insight into TO development processes and ensure contract compliance. Offerors shall host an initial Guidance Conference or Technical Interchange Meeting (TIM) within 60 days of contract award to ensure mutual understanding of TO contract requirements, schedules, points of contact, etc. Periodic In-Process Reviews (IPRs) at the 35% and 70% completion point in develop-ment, and Prepublication Reviews (PPR) ensure TOs are being developed according to contract re-quirements and that open discrepancies are cleared prior to publication.

10.2. TO Certification. (T) Offerors shall propose their method for documenting certification that TO procedures are accurate, adequate, current, and usable for their intended purposes.

10.3. Verification Support. (T) The contractor shall validate all manuals internally with government oversight, and then deliver them to the field site where the user shall perform verification during the field period. Verification support should consist of at least technical writers, and engineering support as required.

10.4. First Article Testing (FAT). (T) N/A

TM-86-01M 1 August 2006 3

Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

11. TO and Source Data Maintenance. (T) Offerors shall propose methods for maintaining accuracy, currency and configuration of TOs and source data throughout the contract period of performance.

Maintenance includes preparation of TO and source data updates to incorporate corrections, equipment configuration changes, and maintenance and operational concept changes.

12. TO Delivery. (T) Offeror shall propose delivery of digital TO files IAW Section 2, Part B, Delivery Matrix, contained herein.

12.1. SGML-Tagged Files (T). N/A

12.2. SGML-Tagged Files for Use with the eTO Viewer (T). N/A.

12.3. Interactive Electronic Technical Manuals (IETM) (T). N/A.

12.4. Indexed Adobe™ Portable Document Format (IPDF) Files. (T) The contractor shall validate indexing of PDF TO files using the specifications contained in the Technical Order Conversion Re-quirements (TOCR) found at http://www.ide.wpafb.af.mil/toprac/working.htm. NOTE: Locked or “read only” IPDF will not be accepted.

13. Schedules. Offerors shall include TO program events and schedules in their proposed Integrated Master Plan (IMP) and Integrated Master Schedule (IMS), and update the IMS throughout the period of performance. NOTE: AF policy requires delivery of verified TOs prior to or concurrently with deliv-ery of operational equipment to the field (AFI 21-303). This policy will determine TO development and delivery schedules throughout the acquisition phase of a program.

14. Time Compliance Technical Orders (TCTOs). (T) N/A

15. TO Reproduction Management. (T) N/A

16 Program Specific Requirements (T). The Offeror shall develop and deliver an Operation and Main-tenance Manual(s) with Illustrated Parts Breakdown (IPB) in support of the New Generation Heater Model B IAW Table 1. An Engine Intermediate Overhaul Instructions Manual will be delivered as a COTS manual IAW Table 1. Artwork shall be isometric line art. Photographs or halftones are not ac-ceptable. The Offeror shall schedule a minimum of two In-Process reviews at the 35% and 70% review points of the changes. All comments and markups must be completed from each review (35% and 70%) or we will not accept the next review. A technical interchange/Initial Guidance Conference shall be hosted by the 584 CBSS/GBHDE within 60 days following contract award to discuss any issues or con-cerns the Offeror may have with the requirements. This meeting may be either a face-to-face or telecon-ference depending upon the complexity of the issues to be discussed. The Offeror shall be responsible for the cost of traveling to this conference if held at WR-ALC. All electronic files delivered on this project shall be unprotected and allow unlimited access to change/modify/ or capture the data from the files.

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Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

SECTION 2. TM TYPE AND DELIVERY REQUIREMENTS

NOTES:

• Mark the TM Type Selection Tables indicating the applicable TO types and related specifications. For additional interface requirements see the program-specific Government Concept of Operations (GCO).

• All page-based TOs developed under this contract must conform to the general style and format requirements of MIL-

STD-38784.

• Check the ASSIST database, http://dodssp.daps.dla.mil/assist.htm, for updated versions of the required TMSS prior to initiating any work on this proposal/ contract.

• IPBs are developed IAW MIL-PRF-38807.

TABLE 1

TMSS REQUIREMENTS FOR THE

New Generation Heater Model B Program

Title or Type of Manuals Specification Required

1. Operation and Maintenance Instructions

a. Maintenance Manuals MIL-STD-38784

(1) Intermediate Maintenance

b. With Illustrated Parts Breakdown (see notes) MIL-PRF-38807

2. Engine Intermediate Overhaul Instructions MIL-PRF-32216

a. With Illustrated Parts Breakdown (see notes)

TM-86-01M 1 August 2006 5

Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

PART B - TM DELIVERY REQUIREMENTS

FOR FIELD TRANSFER FUEL PUMP

(System/Item)

TM DATA TYPE DELIVERED NEW .

(TMSS/Change/Supplement/etc.)

(Replicate form for each TM type required.)

Delivery Format Requirements Codes Digital delivery only:

P - Paper (draft or manuscript only. Cannot be used for N –Native Format.

final delivery) H - Hyper Text Mark-up Language (HTML) M - Mixed paper and digital (G, H or I) I - Indexed Portable Document Format (IPDF) File.

X - Extensible Mark-up Language (XML)

EXAMPLE: M(N/I) / 2 [Paper, Native and IPDF / 2 copies]

NOTES:

• Native format is defined as any commercially developed desktop publishing system i.e., MS Word, Framemaker, Page-

Maker, etc.

• Delivery format requirements codes indicate the media/file format to be delivered for each program event.

• For NGS or non-standard TMSS instances, delivery shall include the associated DTDs, FOSIs/Style Sheets, XML schemas, etc.

DELIVERY SCHEDULE

Event Number of days data required prior to event Technical Review(s) (30 Days)

Verification (30 Days)

Prepublication Review

(30 Days)

Final TO Distribution (90 Days)

Enter Office Symbol and Address Enter delivery requirements code/copy quantities required

584 CBSS / GBHDE

Attn: Kelly Davis 460 Richard Ray Blvd, Ste 200 Robins AFB, GA 31098-1813

M(I) / 2 M(I) / 2 M(I) / 2 M(N/I) / 1

Engine Intermediate Overhaul Instructions Manual to be sent to:

584 CBSS/GBHDE

Attn: Dwight McGhee 460 Richard Ray Blvd, Ste 200 Robins AFB, GA 31098-1813

M(I) / 2 M(I) / 2 M(I) / 2 M(N/I) / 1

Total Copies Required: 4 4 4 2

6 TM-86-01M 1 August 2006

Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

REQUEST FOR TECHNICAL ORDER NUMBER

1. PRIME WEAPON’S SYSTEM (If Applicable) :

2. CONTRACT NUMBER: (If Applicable)

3. CONTRACT LINE ITEM NUMBER (CLIN) (If Applicable):

4. PURCHASE REQUEST (PR) NUMBER: (If applicable)

5. MISSION DESIGN SERIES/NOMENCLATURE (Name Of Equipment):

6. PART NUMBER(s):

7. NSN/FSN:

8. MMAC CODE:

9. DOES MANUAL EXIST FOR SAME/SIMILAR EQUIPMENT?

10. RECOMMENDED TILE OF MANUAL:

11. CLASSIFICATION OF MANUAL: unclassified CLASSIFICATION OF TITLE: unclassified

12. EQUIPMENT MOTIVATION (electric, hydraulic, mechanical) (If Applicable)

13. TYPE OF CURRENT, IF ELECTRIC (AC/DC/AC-DC):

14. KIND OF MANUAL:

15. COMMERCIAL OFF THE SHELF ITEM

16. KIND OF EQUIPMENT (air or ground):

17. SUGGESTED TECHNICAL ORDER NUMBER:

18. MANUAL FORMAT SPECIFICATION NUMBER: (i.e., General Style & Format MIL-STD-38784 / Work Pack-age MIL-PRF-87929/Commercial Off The Shelf (COTS) MIL-HDBK-1221)

19. CONTRACTOR INFORMATION: (If Applicable)

a. NAME OF VENDOR:

b. ADDRESS:

c. MANUFACTURER'S CODE: :

d. POINT OF CONTACT:

20. FOREIGN MILITARY SALES (FMS) (If YES, complete item 20)

21 COUNTRY CODES (For CSTO/FMS manuals): (See TO 00-5-19 if applicable)

MAIL COMPLETED FORM TO:

584 CBSS/GBHDE,

460 Richard Ray Blvd., Suite 200, ROBINS AFB, GA 31098-1813

(Technical Order number assignment may require thirty days.)

PROCUREMENT BUYER OFFICE SYMBOL: PHONE:

EQUIPMENT SPECIALIST: OFFICE SYMBOL: PHONE:

TM-86-01M 1 August 2006 7

Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

SECTION 3. SPECIFICATION/STANDARD INTERFACE RECORDS (SIRS)

NOTES:

• All TMSS applicable to this contract shall have an appropriately tailored SIR attached to this section.

• MIL-STD-38784 must be included in all contracts/proposals for AF TMSS-developed TOs.

• Most specification “Acquisition Requirements” list the same two items for paragraphs 6.2a and 6.2b. For this contract enter:

6.2a. The title, number and date of each specification will be listed in the heading of the applicable SIR.

6.2b. The issue of the DODISS used in this contract is (enter date).

STANDARDIZATION INTERFACE RECORD FOR MIL-STD-38784, 2 July 1995 Notice 1, 15 November 2000 Notice 2, 1 December 2000

Standard Practice for Manuals, Technical: General Style and Format Requirements

Global: Change references to “MIL-STD-1806” to read “DODD 5230.24.”

3.2.8 Continuous Tone Artwork. Delete paragraph.

3.2.9 Copy Freeze Date. Delete paragraph.

3.2.10 Cutline. Delete paragraph.

3.2.20 Layout Page. Delete paragraph.

4.2.1.2.1 Oversize Reproducible Copy. Delete paragraph.

4.2.7.1 Table Cutline (see 3.2.10). Delete paragraph.

4.2.8.1 Illustration Cutline (see 3.2.10). Delete paragraph.

4.2.8.3 Amend as follows: “4.2.8.3 Illustration legends (see 3.2.23). Legends shall be headed by the word “Leg-end” followed by the number of the figure to which it is applicable (see Figure 6). The entire legend shall be indented 5 spaces. If the legend is continued, the figure number and title shall be repeated, followed by a dash and the word “Continued.” Only that information which is necessary to clearly identify the items shall be included in the legend. Where methods such as the tabular presentation technique (as in an Illus-trated Parts Breakdown/Repair Parts and Special Tools List) are used, no legends are required.”

NOTE: The <figtable> element, if included in the DTD, shall not be used in maintenance manuals.

* 4.5.1.10 Disclosure Notice. Change 1st sentence to read: “…except those with Distribution Statement A, IAW AFI

21-303 (F):”

* 4.5.1.11 Distribution Statement. Replace the last sentence with: “Include both the distribution statement letter (“A,” “B,” etc.) and wording from DODD 5230.24. Include the “Reason,” “Controlling DoD office,” and “Date of Determination” when required. If the reason is “Proprietary Data,” then each TM page containing pro-prietary data must be marked with the company name and the word “Proprietary” (e.g., “Boeing Proprie-tary”).”

4.5.1.13 Destruction Notice. Change the existing sentence to read: "...or X shall be marked with Handling and De-struction Notice "a" (below) on the cover/title..." Add a new second sentence as follows: "Unclassified TOs authorized for Public Release (Distribution Statement "A") shall be marked with disposition notice "b" (be-low) on the title or T-2 page."

4.5.1.13.a. Designate existing paragraph as "a. HANDLING AND DESTRUCTION NOTICE..."

Add: "See TO 00-5-1 for specific destruction procedures."

4.5.1.13.b (Added) b. “DISPOSITION NOTICE - Refer to TO 00-5-1 for disposition instructions.”

* 4.5.1.14 Copyright Credit Line. Add “If a copyright credit line is required, include a statement of government rights to publish, reproduce, and distribute the TM.”

4.5.3 List of Effective Pages. Change the first sentence to read: “A List of Effective Pages shall be prepared in ac-cordance with Figure 13. Page borders shall be optional.”

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Submitted By: Kelly Davis, 584 CBSS/GBHDE, Support Systems Associates Inc. (478) 222-3773

4.6.2 Photographs/line drawings. Delete paragraph.

4.6.3.1 Retouching. Delete paragraph.

4.6.3.2 Prescreened photographs. Delete paragraph.

4.6.4 Continuous Tone Artwork (see 3.2.8). Delete paragraph.

4.6.5 Combination Artwork. Delete paragraph.

4.6.12 Color in Illustrations. Delete the first sentence: “Unless otherwise specified (see 6.2), color shall not be used.”

4.6.12.1 Separation of Colors. Delete paragraph.

4.6.12.2 Register Marks. Delete paragraph.

4.6.20 Crop and Size Marks. Delete.

4.6.21 Mounting of Artwork. Delete paragraph.

4.6.22 Identifying Artwork. Delete paragraph.

4.6.23 Covering of Artwork. Delete paragraph.

4.6.24 Review of Illustrations. Delete paragraph.

4.7.1 Advanced Change Pages. Delete paragraph.

4.7.2 Changes to Cover and Title Page. In the first sentence, delete the phrase “Except for silk screened or other-wise expensive covers”.

4.7.3.4 Transmittal Cover Sheets. In the last sentence, delete the phrase “i.e. reproducible copy, negatives, magnetic tape, disk, etc.”.

4.7.3.5 Changes to Illustrations. Delete paragraph.

4.9.2 Safety Supplements (see Figure 37). Change first sentence to read: Safety supplement “SS” borders and the words “SAFETY SUPPLEMENT” at the top and bottom of the supplement shall be in red. Other text, letter-ing, numbering, etc, shall be in black.”

Figure 5, Example Typical RDC Page. Delete.

Figure 25 Cropping and Sizing of Illustrations. Delete.

Figure 26, Identification, Marking, and Protective Covering of Artwork. Delete.