MCARS_PWS_Final_20201019.pdf

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Distribution Statement: C

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1670

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

MC-130 Air Refueling System (MCARS) Contractor Logistics Support (CLS)

FD2060-20-31098

PR Number

19 October 2020

Prepared by:

AFLCMC/WIUAI

235 Byron Street, Suite 19A

Robins AFB, GA 31098-1670

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 17-08-18). Other requests for this document shall be referred to AFLCMC/WIUAI, Robins AFB, GA 31098-1670.

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TABLE OF CONTENTS

SECTION TITLE PAGE

SECTION 1 DESCRIPTION OF SERVICES 3

SECTION 2 SERVICES SUMMARY 4

SECTION 3 GOVERNMENT FURNISHED PROPERTY 4

SECTION 4 TECHNICAL REQUIREMENTS 6

SECTION 5 GENERAL INFORMATION 14

SECTION 6 APPENDICES 19

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1.0 Description of Services: This PWS for MC-130 MCARS CLS is based upon integrating the Original Equipment Manufacturer’s (OEM) proprietary technical capabilities with the material management function to optimize customer support of MCARS-unique items.

1.1 Objective(s): The objective of this PWS is to provide CLS for MCARS installed on Air

Force (AF) Special Operational Command (SOCOM) MC-130H aircraft. The contractor is expected to satisfy all requirements of the PWS with minimal assistance from the Government.

CLS will include depot-level repair/full depot sustainment support of all MCARS-unique hardware/software components installed as part of MCARS on the MC-130H. The contractor is expected to have repair capability and will use transportation, cost, repair turnaround, and other factors to make best-value determinations and support decision making. The contractor shall provide MCARS technical reach back lines of communication to address any/all technical/engineering issues affecting overall system performance. The contractor shall provide total material management for all associated MCARS-unique hardware and consumable components. Fulfilling material management responsibilities for MCARS will require the contractor or their subcontractor to be an AF Material Command (AFMC) certified Contractor-

Inventory Control Point (C-ICP). The contractor shall establish/provide full asset visibility of all

MCARS unique components. The contractor shall provide serviceable retail MCARS components to be stored in base supply units. Serviceable wholesale MCARS-unique spares will be stored in contractor/subcontractor’s facilities. In addition, the contractor shall provide

MCARS-unique consumables (Appendix D) to satisfy bench stock and Consumable Readiness

Support Package (CRSP) requirements at all MCARS operating locations. The original design of the end item and parts thereof, or the design functional capabilities of the end item, will not be changed, modified, or altered unless such changes (Class I design changes affecting form, fit, function, or safety) are concurred with by the Government Program Office and authorized in writing by the Procuring Contracting Officer (PCO).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by ensuring continuous contractor provided depot-level support for MCARS for the life of the system. Sustainment of MCARS will benefit the AF by providing timely depot-level repair and supply support for Air Force Special Operations Command (AFSOC) aircraft. This support allows AFSOC to meet SOCOM mission requirements supporting air refueling operations for rotary and vertical lift aircraft. These aircraft are widely utilized to support overseas contingency operations.

1.3 Background: The Mk-32B-902E is a wing mounted, hose and drogue, self-contained air refueling pod with integral fuel pumping capability. MCARS provides the unique capability to perform inflight refueling of many different aircraft within a wide range of airspeeds without the need to land and change drogues. MCARS is a proprietary system. The OEM is Cobham

Mission Systems (CMS) Limited Wimborne, formerly Flight Refueling Limited, Wimborne UK.

In Jul 99, the Source of Repair Assignment Process approved “contractor supplied Depot Level

Maintenance” for the life of the system.” MCARS was installed on 20 MC-130H Combat Talon

II and 12 MC-130W Combat Spear aircraft from 2004 to 2010. MCARS has since been removed from the MC-130W, leaving the MC-130H as the only Air Force Special Operations

Command (AFSOC) weapon system with MCARS installed. MC-130Hs are currently assigned to Hurlburt Field, FL. The Group B components have been permanently removed from seven

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MC-130Hs due to retirement. These assets currently reside in a long-term storage facility in Fort

Walton Beach, FL, along with all components removed from the MC-130W aircraft. Current planning has the MC-130H fleet drawing down to from 13 aircraft in 2020 to 0 (zero) by the end of 2024.

Fiscal Year Beginning Aircraft in Fleet Ending Aircraft in Fleet

2021 13 13

2022 13 11

2023 11 6

2024 6 0

2.0 Services Summary (SS):

The objective of this PWS is to provide CLS for MCARS installed on AFSOC MC-130H aircraft. It is imperative that all MCARS CLS work is completed on time while meeting the quality expectations stated in the PWS in order to support SOCOM’s Mission to “Provide fully capable Special Operations Forces to defend the United States and its interests. Synchronize planning of global operations against terrorist networks.”

Performance Objectives PWS

Reference

Performance Threshold

Quality of CDRL Deliverable 4.3.1 There shall be no more than one rejection of any deliverable. There shall be no more than four total rejection(s) of deliverables per contract year. The

Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within 15 business days of notification of

Government rejection. in accordance with the associated DD Form 1423 instructions/requirements.

Receipt of CDRL Deliverable 4.3.2 There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the

Government.

Contractor meets issue effectiveness rate

4.4 Issue effectiveness rate of 95% for serviceable

MCARS-unique components (Appendices B/D).

If issue effectiveness rate is not met, contractor shall notify the Government Program Manager

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(PM) of the plan to improve rate by the 15th of the following month.

Contractor meets Mission

Impaired Capability Awaiting

Parts (MICAP) response time.

4.4 If MICAP condition exists for MCARS-unique

components (Appendices B/D), contractor shall ship components to delivery destination within 24 hrs of documented requirement. If 24 hr threshold is not met, contractor shall immediately notify PM and provide the plan to satisfy the requirement.

Contractor performs quality repair of unique MCARS components.

4.4.3 Maximum number of Product Quality Deficiency

Reports (PQDR) allowed is two per year for all inducted/repaired MCARS-unique components

(Appendices B/D). If the number exceeds the allowable amount, the contractor shall provide the

Government PM with a plan for ensuring quality repairs within 30 calendar days of Government request.

Contractor Manpower

Reporting

5.8.2 Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data.

The Contractor shall provide a count of contractor/subcontractor personnel performing services for each fiscal year and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

3.0 Government Property: All quantities of Government purchased materials/consumables/spares/support equipment (Appendices B/C/D/E) laid in to support the current MCARS CLS contract, FA8509-16-C-0004, will be transferred to the new contract at time of award. The Government will retain ownership of all Government provided property once the contract is complete.

3.1 Contractor Responsibility: The contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part

245, Government Property. The FAR and applicable supplements can be accessed at http://acquisition.gov.

3.2 Government Property to be Provided: Government property to be provided in accordance with contract attachment. See Appendix E, Government-Furnished Property.

http://acquisition.gov/

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3.3 Loss of Government Property:

3.3.1 Definition of Loss of Government Property: In accordance with (IAW) DFARS 252.245-

7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair. Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the contractor and the

Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The contractor shall use the Defense Contract

Management Agency (DCMA) eTools software application to report loss of Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools/

3.4 Return of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Department of Defense (DoD) Form 1423, contract

Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.5 Government System(s): The Government will provide contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of contractor personnel, the system account(s) will be closed.

3.6 Financial Improvement Audit Readiness (FIAR) Remediation:

3.6.1 The contractor’s C-ICP shall be responsible for managing MCARS unique spare parts and support equipment. The Contractor shall implement an Information Management System capable of interfacing with DOD and Air Force systems through the Defense Logistics Agency’s Defense

Automated Addressing System (DAAS) using Defense Logistics Management Standards

(DLMS) transactions. This includes maintaining accountability records in the Air Force

Accountable Property System of Record (APSR), the Defense Property Accountability System

(DPAS), for property in the contractor’s possession. Contractors that do not have an Information

Management System capable of interfacing with DPAS can use the Self-Service module to maintain accountability records.

http://www.dcma.mil/aboutetools/

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3.6.2 The Contractor shall establish and maintain wholesale warehouses and provide wholesale level supply support. The contractor shall provide inventory management which includes all elements of inventory management such as requisition processing, storage, shipment, delivery, pick-up, receiving, shipping, in-transit visibility/tracking/reporting, and property accountability.

3.6.3 The Contractor shall comply with all inventory reporting requirements for DoD’s FIAR requirements. This includes, but is not limited to, accurately reporting all transactions required to maintain accountability records for contractor managed and possessed Government Furnished

Property (GFP) in the Government’s APSR. The contractor shall maintain accurate and auditable records and provide key supporting documentation (KSD) for transactions within 2 business days upon request to support audit requirements. The contractor shall adhere to policies for contractor managed and possessed GFP in accordance with (IAW) DOD and Air Force policy directives.

3.6.4 The Contractor shall perform property control and maintain a 98% or better inventory accuracy for unclassified components and 100% accountability for classified components. The

Contractor shall conduct monthly 5% or greater spot-checks and conduct physical inventories

IAW DOD and Air Force policy directives. The Contractor shall maintain a current record of the physical inventory as it progresses and report IAW provided instructions. The Contractor shall request disposition of C-ICP managed property when it is determined not beneficially repairable, excess, or obsolete. The Contractor shall maintain a record of disposition actions and report

IAW reporting instructions.

3.6.5 The Contractor shall gain and maintain access to Contractor Supported Weapon System

Data Exchange (CSWS DE)/D375. CSWS DE is the bridge between CLS activities and Air

Force legacy systems that do not allow commercial access. It is the single automated source to provide mission essential packaging, shipping, and transportation data to Air Force systems.

Access to CSWS DE is available through the AF Portal and requires a valid CAC/PKI, DD 2875, sponsor letter and non-disclosure statement. Forms are available through the application owner identified on the AF Portal. The employee's contract administrator shall forward a CAC request to the appropriate Government PCO. The Government PCO will submit a letter to the

Government Contracting Officer Representative (COR) requesting authorization to issue the

CAC. Approved letter will be forwarded back to the employee's contract administrator. The employee's Contractor administrator will forward the CAC request to the PCO for processing.

Upon completion or termination of the contract/order or termination/transfer of the employee, the CAC shall be returned to the Program Office. The Contractor shall enter required data as identified in the CSWS DE Student Training Course Guide and the CSWS DE Checklists on the

Training & Documentation page within D375. This includes, but is not limited to, basic management data, asset data, item management and equipment specialist data, packaging and transportation data, logistics reassignment data, and spares computation data. [CDRL A006, DI-

MGMT-80442/T, Report of Receipts, Inventory, Adjustments, and Shipments of

Government Property

4.0 Technical Requirements

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4.1 The contractor shall:

4.1.1 Accomplish program integration/management tasks for MCARS CLS throughout the period of performance.

4.1.2 Provide depot-level repair support services for MCARS-unique components in accordance with Appendix B.

4.1.3 Accomplish material management tasks of MCARS-unique components using Contractor

Supported Weapon System (CSWS) tenets. Responsibilities include monitoring of retail and wholesale stock levels, identification of requirements, purchase order processing, and operation/management of stored inventories, distribution, and administration of CLS material requirements.

4.1.4 Operate the C-ICP for MCARS-unique components. Contractor’s software applications shall be transparent to the Government retail inventory systems. Commercial transportation will be used to ship required components from the contractor facilities to AF installations.

4.1.5 Provide Contract Funds Status Reports quarterly. [CDRL A003, DI-MGMT-81468/T, Contract Funds Status Report]

4.1.6 Maintain reach-back capability for engineering/technical advice/expertise on the MCARS hardware/software design and operation of contractor items (including Appendices B/C/D/E).

All Class II changes shall be incorporated into the post-production baseline. Class I (Class I are design changes affecting form, fit, function, or safety) Engineering Change Proposals shall be submitted as required. [CDRL A001, DI-SESS-80639E, Engineering Change Proposal]

4.1.7 Manage activities to monitor and mitigate obsolescence related material shortages affecting repair support services. Contractor shall report any actual obsolescence issues affecting

MCARS-unique repair services (Appendix B) and provide the Government Program Manager plan/proposal to address obsolescence concerns.

4.1.8 Submit monthly status reports. The contractor shall provide AFLCMC/WIUAI with monthly status reports to include, but not limited to, status of stored inventory, repair, spares, consumables, storage components, repair center activities, status of ongoing issues and MCARS

MICAP and issue effectiveness status. [CDRL A002, DI-MGMT-80368A, Monthly Status

Report]

4.1.9 Conduct an annual Program Management Review (PMR) and Supply Support Multi-

Functional Team (MFT) meeting with the Government to review relevant information on CLS activities. The contractor shall provide PMR minutes within 10 workdays of successful completion of the PMR. [CDRL A004, DI-ADMN-81249B/T, Conference Agenda & CDRL

A005, DI-ADMN-81250B, Conference Minutes]

4.1.10 Perform configuration management of MCARS-unique components.

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4.1.11 Perform export/import control responsibilities IAW applicable US laws and regulations.

4.1.12 Conduct CLS coordination meetings at the contractor’s facility, as required.

4.1.13 Use contractor-owned factory test equipment and Government Furnished Property (GFP)

(Appendix E) to test and repair items.

4.1.14 Identify materials, support equipment, tools, and test equipment that need to be purchased as Contractor Acquired Property in support of the storage/maintenance requirements.

4.2 Period and Place of Performance:

4.2.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend:

Basic: 31 Dec 20 through 30 Dec 21

Option: 31 Dec 21 through 30 December 22

Note: This does not commit the Government to the actual exercise of the options. If an option is to be exercised, a modification will be executed IAW 52.217-9, Option to Extend the Term of the Contract (Mar 00). The contractor’s performance under each contract period must be determined satisfactory and the contractor must have been determined responsible (see FAR

9.103).

4.2.2 Place of Performance: These services will be performed at a contractor maintained facility located within a 10 mile radius of Hurlburt Field, FL.

4.3 Contract Data Requirements List (CDRL):

Document

Identifier

DID Title PWS

Reference(s)

A001 DI-SESS-80639E Engineering Change Proposal 4.1.6

A002 DI-MGMT-80368A Monthly Status Report 4.1.8 A003 DI-MGMT-81468/T Contract Funds Status Report 4.1.5 A004 DI-ADMN-81249B Conference Agenda 4.1.9 A005 DI-ADMN-81250B Conference Minutes 4.1.9 A006 DI-MGMT-80442 Report of Receipts, Inventory, Adjustments, and Shipments of Government Property 3.6.5

4.3.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than four total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error.

The rejected deliverable shall be corrected and resubmitted within 15 business days of

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notification of Government rejection. in accordance with the associated DD Form 1423 instructions/requirements.

4.3.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area

WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per contract year. There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.4 C-ICP: The contractor shall be an AFMC certified C-ICP for MCARS-unique components

(Appendices B/D) at the time of solicitation or obtain the services of a certified subcontractor.

Replenishment of organizational-level stock levels (Retail Level) will normally be initiated when

AF requisitions are received. IAW the CSWS guide, the contractor’s mandatory roles and responsibilities are chief financial officer compliance, cataloging, maintaining a stock control and distribution system, determining requirements, assisting Headquarters AFSOC Readiness

Spares Package manager, determining distribution, managing maintenance and providing technical support, processing requisitions, controlling stock, handling special items, and collecting and reporting data for metric generation. The contractor shall manage spares inventory and repair turn-around time. The contractor shall perform stock level analysis and spare requirements analysis to maintain issue effectiveness and fill rates. Contractor’s processes and procedures shall be transparent to the AF legacy systems and databases. If necessary, contractor shall initiate redistribution orders of retail stocks to balance assets among MCARS bases. The contractor shall establish the C-ICP and the storage facility within a 10 mile radius of

Hurlburt Field, FL. The contractor shall meet an issue effectiveness (IE) rate of 95% for serviceable MCARS-unique components (Appendices B/D). The contractor shall compute IE on a rolling (12) month basis (current month + 11 previous months data) by dividing line items issued, plus line items backordered, into line items issued. If the issue effectiveness rate is not met, the contractor shall notify the Government PM of the plan to improve the rate by the 15th of the following month. The contractor shall meet the mission impaired capability awaiting parts

(MICAP) response time to ship a component to the delivery destination within 24 hours of a documented requirement. If a MICAP condition exists for MCARS-unique components

(Appendices B/C/D/E), the contractor shall ship components to the delivery destination within

24 hours. If the 24 hour threshold cannot be met, the contractor shall notify the Government PM within 24 hours of a plan to satisfy the MICAP requirement.

4.4.1 The contractor shall maintain a reach-back capability for engineering/technical support for

MCARS hardware/software related issues associated with components identified in Appendices

B/C/D/E.

4.4.2 The contractor shall perform depot-level repair and scheduled overhaul of time-change items for MCARS-unique Line Replaceable Units (LRUs) (Appendix B) and associated Shop

Replaceable Units. Depot repair includes turn-in of an unserviceable repairable item (Appendix

2) to the depot-level repair facility, receipt and induction of the requested repair into the repair production cycle, inspection and evaluation of an item to verify the extent of repairs needed, PR: FD2060-20-31098 PWS REVISION: 0 11 repair of the item, and shipment to a designated location. Repair of select MCARS-unique components (Appendix D) shall be performed at the Continental United States (CONUS) satellite repair facility. The facility shall be located within a 10 mile radius of Hurlburt Field, FL. The current size of the CONUS repair facility is approximately 5000 square feet. The contractor shall project annual depot-level repairs based on the following system usage:

Fiscal Year Aircraft in Fleet Refueling Hours (50 each) Total Flying Hours (458 each)

2021 13 650 5954

2022 13 650 5954

2023 11 550 5038

2024 6 300 2748

4.4.3 The maximum number of PQDR allowed is two per year for all inducted/repaired

MCARS-unique components (Appendices B/D). If the number exceeds the allowable amount, the contractor shall provide the Government PM with a plan for ensuring quality repairs within

30 days of Government request.

4.4.4 The contractor shall provide replenishment consumables for MCARS-unique piece parts

(Appendix D) and repaired LRUs to MCARS users performing organizational-level maintenance. Contractor shall support user bench stock and CRSP requirements. Consumables shall be replenished on an annual basis.

4.4.5 For the purpose of this PWS, “repair” is defined as returning an item to a serviceable condition such that it meets system performance specifications. MCARS-unique components that are not repairable at the contractor’s CONUS repair facility will be forwarded to the CMS facility in the UK for repair (Appendix B). The contractor shall be responsible for repair of

MCARS components identified in Appendix 2. The contractor shall be responsible for providing, maintaining, and calibrating contractor owned support/test equipment required for depot-level repair and maintenance.

4.4.6 The contractor shall be responsible for procuring/providing depot-level repair piece parts

(RPP). Contractor shall manage depot-level RPP levels to minimize turnaround times, making adjustments as needed to reflect usage trends and failure modes.

4.4.7 The contractor shall be responsible for all packaging, handling, storage, and transportation tasks associated with shipments of MCARS serviceable components. The contractor shall primarily use appropriate commercial transportation for movement of serviceable assets, unless otherwise directed by the Government or when Government organic transportation is the only available means to support deployment operations. Where considered suitable, packaging received with unserviceable assets shall be re-used by the Contractor for return shipment.

4.4.8 The contractor is authorized a contractor Transportation Account Code via United States

Transportation Command to support International shipments.

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4.5 Storage Requirements: The contractor shall provide long-term interior storage and maintenance for up to a total of 18 pods/pylons (4 spare pods/pylons, and up to 4 additional pods/pylons removed to facilitate other maintenance/10 long term storage). The contractor shall provide “interior storage only” for up to 10 divested MCARS pods/pylons, all Group B components removed from the MC-130W fleet and components removed from MC-130H aircraft as the fleet draws down in size. The Contractor shall provide interior storage for shipping containers, trailing components and support equipment as directed by the Government.

The contractor shall perform receiving inspection, troubleshoot, repair and return unserviceable pods and pylons received for long-term storage to serviceable condition. This does not apply to the 10 pods/pylons currently stored in divested status. The contractor shall maintain stored pods and pylons (except for divested pods/pylons) IAW Flight Refueling Limited Publication 5/02, 3rd

Edition and US Government time change schedule. Pod and pylon maintenance includes, as applicable, scheduled overhaul/replacement of time change items, accomplishment of Time

Compliance Technical Orders (TCTOs), system retrofits, modification or upgrade, annual preventive maintenance/ serviceability tests, etc. The annual maintenance check for stored pods is typically considered a field-level task and does not require tear down of the pod. As such, the inspection/serviceability test is not considered an opportunity for Unique Identification compliance. TCTOs, system retrofits, modification or upgrades shall be agreed on a case-by-case basis with the Government PM. Stored pods and pylons, except for those in a divested status, shall be maintained in the most current production configuration and in a serviceable operating condition. The contractor shall maintain AF Technical Order (AFTO) Form 95s

(Significant Historical Data) for tracking of time change items and TCTO and use AFTO Form

244 (System/Equipment Status Record) for tracking scheduled/non-scheduled inspections and maintenance/delayed discrepancy annotation for stored pods/pylons. Contractor shall provide support equipment and utilize GFP (Appendix E) as required to support pod maintenance.

4.5.1 The contractor shall staff the depot/storage facility to support the storage and maintenance program. The contractor shall be responsible for the management of the storage and maintenance operations, repair technician staffing, administrative support, and material management of the depot repair stock, configuration control, quality and reporting, as defined.

4.6 Spares: The contractor shall provide retail spares to base supply squadrons for storage until issued to AF units. MCARS-unique spares (Appendices B/D) consist of peacetime operating stock, pipeline spares and readiness spares package assets available to support unit MCARS’ operations. Serviceable pipeline spares shall be stored at the Contractor Operated Storage Site

(wholesale level) and released when requisitions are received. The C-ICP manager shall monitor and advise Government program manager on conditions affecting the stock levels of unique assets.

4.7 Quality: The contractor shall maintain a quality assurance program that meets AS 9100

Revision D requirements. Contractor’s most current quality procedures for control/disposition of non-conforming material shall be acceptable for use on the CLS program.

4.8 MILSTRIP: The Contractor and their approved subcontractor shall use Military Standard

Requisitioning and Issue Procedures (MILSTRIP) to procure parts from DLA. The subcontractor shall have MILSTRIP Authority to procure parts as needed to support the MCARS program.

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Parts ordered using these procedures shall be placed in the Contractor Operated Storage Site

(COSS) at the Contractor repair center. Authorization for approval to MILSTRIP shall be submitted via email to Program Manager. The request shall include Contract Number, Assigned

Requisition Number, NSN, Part Number, Part Name, Quantity, and Price.

4.9 Interface Agreements: The contractor shall accomplish all agreements required to transfer data within the Government legacy system.

4.10 Data

4.10.1 Engineering Data: MCARS design is proprietary. The contractor shall be responsible for maintaining configuration management/control of data (e.g., engineering drawings and data) for

MCARS.

4.11 Over and Above: Those tasks directed by the Government for performance by the contractor which are in scope, but not fully defined by the PWS, will be classified as over-and-above tasks. The Administrative Contracting Officer (ACO) through the PCO, on a case-by-case basis, shall grant approval for over-and-above tasks. Over-and-above activities include, but are not limited to, engineering support, special studies, anomaly investigation, reliability improvement initiative development, repair of induced damaged items, etc. Over-and-above repair candidate items are listed in Appendix C. The list is not all inclusive.

4.12 Condemnation and Repair: The contractor shall be required to repair all MCARS-unique end items (Appendix B) unless written direction is provided by the PCO through the ACO.

Requests for condemnation shall be submitted in writing through the ACO to the PCO. If approved, PCO letter shall include disposition instructions for the condemned item.

Condemnation shall not be requested due to unavailability of replacement parts. Condemnation may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 90 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair is greater than 75 percent of the cost for a new end item.

4.12.1 Contractor is authorized reclamation from condemned units where full traceability can be maintained.

4.13 Export/Import Controls: The contractor shall comply with US export/import laws and regulations. Costs associated with fees, handling charges, and customs expenses will be included in this contract.

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4.14 Point of Contact (POC): The contractor shall establish a POC in the CONUS with decision making authority for the Government to communicate with directly during the Government’s normal working hours on all issues affecting this task.

4.15 Item Unique Identification (IUID)

4.15.1 IAW DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “Department of Defense (DoD) unique item identification” means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.15.2 The contractor shall mark items IAW DFARS 211.274-2, DFARS 252-211.7003, and

Military Standard (MIL-STD)-130N, DoD Standard Practice/Identification Marking of US

Military Property.

4.15.3 IAW the DoD Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the DoD (DoD)

IUID Registry. The Government user or contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign

Government, sold – historic, sold – non-Government, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.16 Packaging

4.16.1 The contractor shall package and mark end items and components IAW the contract

(basic or order, as applicable) AF Materiel Command (AFMC) Form 158, Packaging

Requirements; MIL-STD-129P, DoD Standard Practice/Military Marking for Shipment and

Storage; MIL-STD-130N, DoD Standard Practice/Identification Marking of US Military

Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The contractor shall package and mark material IAW other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.16.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense

Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and

Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive

Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control

Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment

(Excluding Electrically Initiated Explosive Devices).

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4.16.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization.

Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.16.4 Palletization: The contractor shall palletize loads for shipment IAW MIL-STD-147E, DoD Standard Practice: Palletized Unit Loads.

4.17 Counterfeit Electronics Parts: The contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the United States Air Force (USAF)/DoD inventory IAW Aerospace Standard 5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.18 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.19 Travel: The contractor and subcontractor shall be required to travel during the course of their contract to attend technical interchange meetings, information meetings, program management reviews, and working groups. Trips, numbers and, types of personnel shall be limited to the minimum required to accomplish the work requirements. The contractor and subcontractor shall be responsible for arranging all contractor/subcontractor personnel travel during the program effort. The contractor and subcontractor shall use the lowest cost mode of transportation commensurate with the mission requirements and good traffic management principles. Travel requests for contractor/subcontractor personnel shall be submitted for approval to the PCO prior to costs being incurred and a minimum of five business days in advance of departure. Travel by contractor/subcontractor personnel shall be conducted IAW

FAR 31.205-46, Travel Costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Government Security Regulations: The contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The contractor shall comply with Government security regulations including, but not limited to, Department of

Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial

Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD

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Operations Security (OPSEC) Program; DoD Manual 5205.02-M, and DoD OPSEC Program

Manual.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect US

Government interests.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-

M. Applicable equipment shall be safeguarded, maintained and operated in accordance with

DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor personnel will require security clearances for proper accomplishment of contract requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract award, the contractor shall ensure applicable contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Security Incident or Violation: The contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation.

5.2.6 Security of Contractor System(s): The contractor shall ensure the security of Automated

Information System(s) (AIS) at the contractor’s facility to preclude potential security incidents or violations.

5.2.7 Access to Government System(s): The Government will provide contractor personnel access to system(s) necessary to perform tasks under the contract. The contractor shall ensure contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access

Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of contractor personnel, the system account(s) will be closed.

5.2.8 Access to Government Facility: The contractor shall ensure contractor personnel who require access to a Government facility comply with the security requirements of the facility.

5.3 Environmental Management System (EMS): These services shall not be performed at a

Government facility; therefore, the EMS requirement does not apply

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency

Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency

(EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list

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[http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture

(USDA)-designated products included in the bio-based product listings

[http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act

(OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the contractor’s safety program.

5.5.2 Voluntary Protection Program (VPP): The USAF is a participant in the OSHA VPP.

Additional information regarding VPP is available at the site below.

http://www.osha.gov/dcsp/vpp/index.html

5.5.3 Mishap Notification/Investigation

5.5.3.1 IAW AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the contractor shall report mishaps involving damage or injury to USAF interests. IAW AFI 91-204, paragraph

1.3.1.1, damage or injury includes: damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty

DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

5.5.3.2 IAW AFI 91-204, paragraph 2.4.6.1.1, the contractor shall ensure the USAF [Safety

Office] and the applicable contract management authority are notified of mishaps. The contractor shall contact the MFT [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within four hours. The MFT will notify the Safety Office and the PCO.

5.5.3.3 IAW AFI 91-204, paragraph 2.4.6.1.2, the contractor shall cooperate with USAF safety investigations.

5.6 Safety and Health

5.6.1 While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. IAW AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF. The contractor shall notify the Government

Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/ http://www.osha.gov/dcsp/vpp/index.html

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5.6.2 Mishap notifications shall contain, at a minimum, the following information:

1) Contract, Contract Number, Name and Title of Person(s) Reporting

2) Date, time and exact location of accident/incident

3) Brief narrative of accident/incident (Events leading to accident/incident)

4) Cause of accident/incident, if known

5) Estimated cost of accident/incident (material and labor to repair/replace)

6) Nomenclature of equipment and personnel involved in accident/incident

7) Corrective actions (taken or proposed)

8) Other pertinent information

5.6.3 If requested by the designated GR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.7. Trafficking in Persons

5.7.1 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about

Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and

Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contract Manpower Reporting

5.8.1 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the

Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of

$3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the

Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter

Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1 The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9.2 CDRL deliverables shall be submitted using WAWF or be submitted directly to the applicable MFT member IAW the CDRL. The CDRL will determine submittal requirements;

however, separately priced data must be accepted in WAWF in order for the contractor to receive http://www.state.gov/j/tip http://www.ecmra.mil/

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payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.9.3 Services will be accepted by the COR.

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6.0 Appendices

6.1 Appendix A, References

Publication Title of Publication Date of Publication Section(s) that Apply

AFI 91-204 Safety Investigations and

Reports

27 Apr 18 http://www.e-publishing.af.mil/

Paragraphs

1.3.1.2, 2.4.6.1.1-

2.4.6.1.2

None Defense Contingency COR

Handbook

Version 2

Sep 12 http://www.acq.osd.mil/dpap/ccap/cc

/corhb/Files/DCCOR_Handbook_20

12.pdf

Section on

Combating

Trafficking in

Persons in Chapter 8, Monitoring the contractor

DoD 5200.2-R Personnel Security Program 1 Jan 87

Change 1 – 12 Feb 90

Change 2 – 14 Jul 93

Change 3 – 23 Feb 96 http://www.dtic.mil/whs/directives/c orres/pub1.html

Entire

DoDD

4715.1E

ESOH 19 Mar 05

DoDD

5205.02E

DoD OPSEC Program 20 Jun 12

DoD Manual

5205.02-M

DoD OPSEC Program

Manual

3 Nov 08

E.O. 13423 Strengthening Federal

Environmental, Energy, and

Transportation

Management

24 Jan 07 http://www.gpo.gov/fdsys/pkg/FR-

2007-01-26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in

Environment, Energy, and

Economic Performance

5 Oct 09 http://www.whitehouse.gov/assets/d ocuments/2009fedleader_eo_rel.pdf

FAR and supplements

Federal Acquisition

Regulation http://farsite.hill.af.mil

Sections applicable to contract and PWS http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf…