Atch_1_PWS_A AS.pdf

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HEADQUARTERS

WARNER ROBINS AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1670

PR NUMBER: FD2060-12-32444 DATE: 19 June 2012

PERFORMANCE-BASED WORK STATEMENT (PWS)

TYPE WORK: ADVISORY AND ASSISTANCE SERVICES (A&AS) FOR SPECIAL

OPERATIONS FORCES / PERSONNEL RECOVERY (SOF/PR) FIXED WING BRANCH

WEAPON SYSTEMS

CONTENTS

SECTION TITLE PAGE

SECTION 1 DESCRIPTION OF SERVICES 2

SECTION 2 SERVICES SUMMARY 2

SECTION 3 GOVERNMENT FURNISHED PROPERTY & SERVICES 3

SECTION 4 GENERAL INFORMATION 5

SECTION 5 APPENDICES 20

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 11-03-28). Other requests for this document shall be referred to WR-ALC/GRUA, Robins AFB, GA 31098-1670.

Prepared by: David L. Miller//WR-ALC/GRUA//472-0992

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PERFORMANCE-BASED WORK STATEMENT (PWS)

1.0 DESCRIPTION OF SERVICES

This Performance Work Statement (PWS) defines the specialized Advisory and Assistance Services (A&AS) the contractor shall provide to augment existing organic support. Positions will include logistics management, engineering support, and configuration management.

Logistics management includes functions such as acquisition planning, information tracking, logistics studies, working group support, supply support, logistics analysis, depot liaison support, administrative services, technical order support/research, source data package support, and/or review of drawings. Engineering support includes test, electrical, and mechanical or aerospace engineers. Configuration management consists of configuration control for WR-ALC/GRUA managed aircraft, systems, and associated training equipment. Tasks under this category include configuration planning, data analysis, maintenance of configuration documentation and data, and maintaining inventory/configuration status. The Fixed Wing Branch (WR-ALC/GRUA) of the SOF/PR Division (WR-ALC/GRU) at Robins Air Force Base (AFB), GA provides cradle-to-grave acquisition, modification and sustainment support for all AC-130H/U/J/W, EC-130J, HC- 130J/N/P and MC-130E/H/J/P weapon systems and subsystems supporting five Major Commands (MAJCOMs) within the United States Air Force (USAF). The Lead Command for the majority of the WR-ALC/GRUA activities is Air Force Special Operations Command (AFSOC) which falls under the unified command of United States Special Operations Command (USSOCOM). WR-ALC/GRUA also supports Air Combat Command (ACC), Air Education and Training Command (AETC), Air Force Reserve Command (AFRC), and Air National Guard

(ANG).

2.0 SERVICES SUMMARY (SS)

Performance Objectives PWS Para.

Number

Performance Threshold

Submit Meeting/Conference Agenda Submit Meeting/Conference Minutes

4.3 Submit meeting agenda to WR-

ALC/GRUA no later than (NLT) ten

(10) business days prior to the date of the meeting/conference. The Government will review the agenda and provide comments, if any, within five (5) business days after receipt of agenda. Submit meeting/conference minutes to WR-ALC/GRUA NLT five

(5) business days after the date of the meeting. The agenda/minutes shall be complete and accurate so the number of rejections of each shall not exceed one per quarter. Rewritten agenda/minutes shall be resubmitted to WR- ALC/GRUA within five (5) business days after notification that agenda/minutes must be re-written.

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Submit Status Reports 4.4 Reports due NLT ten (10) business days after the beginning of each month with no more than three (3) errors. The number of report rejections shall not exceed one (1) per quarter. Rewritten reports shall be resubmitted to WR- ALC/GRUA within five (5) business days after notification that report must be re-written.

Fill Manpower Positions 4.5, 4.6, 4.7, 4.8

Ninety percent (90%) of all positions will be filled with qualified personnel within ten (10) business days of order award. Remaining ten percent (10%) will be filled within twenty (20) business days of order award.

Vacancies occurring before the completion of a task order will be filled within ten (10) business days after vacancy occurs. Personnel roster and updated personnel rosters are required within five (5) business days after position(s) are filled.

Submit Travel Requests and Trip Reports 4.15 All travel must be approved by the Procuring Contracting Officer (PCO) through the Government Contracting Officer Representative (COR) and must be submitted at least five (5) business days prior to travel date and shall be documented in trip reports. Trip reports shall be submitted to WR-ALC/GRUA NLT five (5) business days upon return from the trip.

Compliance with Safety and Health Plan 4.23.1 100% compliance.

Conduct acceptable Contractor Safety Program 4.23.4 No more than two (2) Class C mishaps per contract year. Zero Class A or B mishaps.

Mishap Notification and Reporting 4.23.2 No more than one (1) instance of late mishap notification per year.

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 EQUIPMENT/MATERIAL. Contractor personnel selected will reside primarily within the WR-ALC/GRU, Robins AFB, GA, area to provide on site support; however, the work locations are not limited to this facility. The Government will make available to the contractor appropriate office space, office supplies, desks, desktop computers, and telephones with a Class

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"A" line for personnel supporting task orders placed under this contract. The Government will provide access to base internet and World Wide Web servers, specialized Local Area Networks (LANs) and appropriate Government legacy sustainment related computer systems for the contractor's on-base operations. A DD Form 2875, System Authorization Access Request (SAAR), must be submitted and approved prior to each contractor employee obtaining access to Department of Defense (DoD) systems and information. The DD 2875 will be processed once the contractor employee has obtained a Common Access Card (CAC), following the procedures below. All GFP/GFE/GFM/GFS shall be returned to the Government at the end of each task order. Throughout the duration of task orders, the Government will provide access to engineering and technical data required, on an as available and as-needed basis, for the accomplishment of each task order under this contract. The Government will provide, as necessary, access to systems that will provide information to complete assigned tasks.

3.2 CAC ACCESS: All contractor employees will require a CAC. The contractor employee’s contract administrator shall forward a CAC request to the PCO. The PCO will submit a letter to the COR requesting authorization to issue the CAC. Approved letter will be forwarded back to the employee’s contract administrator. The employee's contract administrator will forward the CAC request to the Government Trusted Agent (TA) for processing. Email notification will be provided by the TA to the contractor employee once information is loaded in Contractor Validation System (CVS). The contractor has thirty (30) days to complete the application process. User ID and temporary password will be provided – contractor has seven (7) days to initially log into CVS system. The CAC shall be worn or prominently displayed in such a manner as to be visible at all times while performing work on or visiting the Government installation. Upon completion or termination of the task order or termination/transfer of the employee, the CAC shall be returned to the cognizant Military Personnel Flight (MPF) office.

3.3 EMERGENCY MEDICAL SERVICES. Emergency Medical Services will provide emergency medical treatment and emergency patient transportation service for contract personnel located at the Government facility. Incurred expenses for said care are to be reimbursed by the contractor.

3.4 REPORTING LOSS OF GOVERNMENT PROPERTY

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property.

“Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

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(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION

4.1 SINGLE MANAGER

The contractor shall establish one single point of contact for all issues affecting this contract and each order. The single manager is to provide the Government a single point of contact to avoid possible confusion and duplication of effort. The contractor shall be responsible for managing all aspects of the basic contract and individual task orders, to include cost, schedule, performance, and contractor management.

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4.2 POST-AWARD CONFERENCE

The contractor will host a Post-Award Conference at a facility approved by the Government within ten (10) business days after contract award. All key participants (both Government and contractor) shall attend.

4.3 MANAGEMENT MEETINGS AND REVIEWS

The contractor shall also support biannual program management reviews. Reviews will consist of a discussion of contract and order status for the applicable period and any issues related to the contract and/or orders. (CDRL A001, DI-ADMN-81249A; CDRL A002, DI-ADMN-81250A)

4.4 STATUS REPORTS

The contractor shall submit monthly status reports to the Government. These reports shall cover services provided by the contractor during the last monthly period and include the names of contractor employees by order number. The report shall also include the actual travel costs per order during that reporting period. The contractor shall document task status, data deliverables, contract issues and actions, expenditure data, and anticipated task requirements for the next reporting period. In addition, all problem areas will be covered, with the recommended solutions and the outcome after solutions are implemented. (CDRL A003, DI-MGMT-80368A)

4.5 MANPOWER POSITIONS

Ninety percent (90%) of all positions will be filled with qualified personnel within ten (10) business days of order award. Remaining ten percent (10%) of all positions will be filled within twenty (20) business days of order award or position vacancy. If all positions are not filled or if all personnel are not in place as required, the contractor may be assessed liquidated damages in accordance with clause H-900, Liquidated Damages. Upon request of the Government, the contractor shall provide resumes for positions filled on each task order.

4.6 TRANSITION PERIOD

To ensure a smooth transition in the change of work effort from the current contract/order, the contractor shall begin the transition period as required by Section B of the solicitation/contract.

The purpose of the transition is to:

(a) Become thoroughly familiar with work requirements and work procedures.

(b) Complete personnel requirements (workforce) including the hiring of personnel to assure satisfactory performance beginning on the order start date. Soliciting Government or incumbent contractor personnel for employment during their duty hours is prohibited, unless arrangements are made through the contracting and personnel offices at this installation.

(c) Obtain security clearances, if required.

(d) Complete training requirements and accomplish necessary training on contractor employees.

(e) Complete development of necessary work plans/procedures.

(f) Complete the development of quality control plans/procedures.

The contractor will be allowed access to the facilities to familiarize supervisors, key personnel, and staff with the requirement, reporting work scheduling, and procedures. However, such access will not interfere with the production efforts or current contract personnel. To preclude

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4.7 CONTINUITY OF POSITION

The contractor shall do everything possible to ensure continuity of effort by using the same personnel throughout the period of the task order. However, if a person leaves the employment before the order is complete, an individual of comparable qualifications must be chosen to replace that person and be in place within ten (10) business days after vacancy notification.

4.8 PERSONNEL ROSTER

The contractor shall provide a current roster of contractor personnel assigned to each task order to the COR (and update as required). In addition, the contractor shall provide the labor categories by each person’s name. Should there be changes in the personnel assigned to the task order during the period of performance, the contractor shall provide an updated roster within five

(5) business days of the change. (CDRL A003, DI-MGMT-80368A)

4.9 PLACE OF PERFORMANCE

The majority of the work performed will be physically located within WR-ALC/GRUA on Robins AFB, GA. Contractor personnel supporting this requirement may be assigned to other duty locations as required by the Government. Contractor personnel supporting WR- ALC/GRUA programs are currently assigned to:

HQ AFSOC, Hurlburt Field, FL OO-ALC/GHGA (Armament), Robins AFB, GA WR-ALC/GRUAA (OOLU Hurlburt), Fort Walton Beach, FL WR-ALC/GRUL (Front Office), Robins AFB, GA 193rd Special Operations Wing (SOW), Harrisburg ANGB, PA 560th Aircraft Maintenance Squadron (AMXS), Robins AFB, GA 801st Special Operations Aircraft Maintenance Squadron (SOAMXS), Hurlburt Field, FL 919th Aircraft Maintenance Squadron (AMXS), Duke Field, FL

4.10 WORK HOURS

Scheduled work hours are Monday through Friday between the hours of 7:00 am through 6:00

pm. Business days shall consist of eight (8) hours with a lunch period of not less than thirty (30) minutes or more than one (1) hour. Overtime and/or compensation time is not anticipated.

Travel, if required, should be during scheduled work hours. Government holidays and closings, such as energy down days, etc., as observed by the general base civilian populace, will be observed by the contractor. The Government currently observes ten (10) scheduled federal holidays. The contractor personnel shall only be permitted access to Government facilities when Government personnel are present. Time sheets will be made available to the COR for review upon request.

4.11 GOVERNMENT DOWN TIME (Applicable to Contractor Performance on Government Installations)

a. Base Closures Due to Emergencies: From time to time, Government installation authority may decide to close all or part of the base in response to an unforeseen emergency or similar

F D 2 0 6 0 - 1 2 - 3 2 4 4 4 P W S Page 8 occurrence. Such emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as a tornado or earthquake, or a base disaster such as a natural gas leak or fire. Contractor personnel are “non-essential personnel” for purposes of any instructions regarding the emergency.

(1) Contractor personnel shall be officially dismissed upon notification of a base closure.

Contractor personnel shall promptly secure all Government furnished property appropriately and evacuate in an expedient but safe manner.

(2) With regard to work under task orders:

(a) The Government may grant a time extension in each order delayed by the closure equal to the time of the closure, subject to the availability of funds.

(b) The Government may forego work. The contractor will not be paid for work not performed.

(c) The Government may reschedule the work on any day satisfactory to both parties.

(d) The Government may, at its discretion, permit the contractor employee to perform at an off-site location during the period of base closure if meaningful work can be accomplished. The contractor shall certify to the Government by letter within five (5) business days of returning to work the nature and scope of the work completed off-site. The contractor shall be permitted to bill the Government at the labor rates identified n the D/TO.

(e) In rare instances, the Government may request that the contractor continue on-site performance during the base closure period. Such a request shall be subject to agreement by the contractor.

b. Base Closure Notification Procedures.

(1) After an official decision to close a Government installation has been made by the appropriate authority, the contractor is directed to listen or watch one of the local radio or television stations. The contractor should follow instructions intended for non-essential personnel.

(2) The contractor may not receive any other form of notification of a Government installation closure from the Government. The contractor is responsible for notification of their employees.

(3) If the decision to close all or part of the base is made during the duty day, the closure is transmitted through official notification channels, the contractor shall follow the instructions as given. Contractor personnel shall notify their Contracting Officer Representative (COR) (identified in individual task orders) and act in accordance with the COR’s instruction.

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c. Base Closure Due to Non-Emergencies: The Government Installation authority may elect to close all or part of the installation for non-emergency reasons such as a time-off award, base open house, etc. In the event of a non-emergency base closure, the COR and the contractor shall jointly choose a course of action within the following options:

(1) If there is a need for the service during the base closure and a Government employee will be present, the contractor may continue on-site work.

(2) If there is a need for work during the base closure but either a Government employee will not be present or access will not be available, the contractor may work off-site provided meaningful work may be accomplished. Contractor shall certify to the Government, by letter, within five (5) business days of returning on-site the nature and scope of the work completed off-site. Task order(s) pricing/rates will remain unchanged.

(3) If there is no need for the service during the scheduled base closure, the contractor shall not work on or off site. The Government may grant a time extension for each order equal to the amount of time of the closure.

4.12 ANNUAL HOURS

A full year’s coverage is based on 1920 hours (40 hours x 52 weeks = 2080 hours - 80 hours (10 federal holidays) - 80 hours (80 hours leave) = 1920 hours or 160 hours per man month.) Sports days, base closure days, physical fitness time, office picnics, and holiday parties attendance cannot be granted by the Government. If the Government office is closed, then the contractor personnel should seek appropriate guidance on duty location from his/her contractor supervisor.

The contractor supervisor will then work with the Government contracting officer to determine the appropriate guidelines and contractor personnel status. Contractor personnel are not allowed to “volunteer” to assist and participate on their “own time”.

In order for a contractor to receive payment from the Government for its employees’ time, the cost must be an allowable cost under the contract/order. Any compensation or payment for work not accomplished is a violation of federal statute, criminally punishable by a false claims under 31 USC 3729. Submitting a claim to the Government for payment of time not worked is a violation of the law regarding false or fraudulent claims.

4.13 POSITION DESCRIPTIONS

4.13.1 Logistics Manager

4.13.1.1 Knowledge/Experience

Possessing current, direct aircraft maintenance and logistics management knowledge and experience in support of weapon systems managed or supported by WR-ALC/GRUA (AC- 130H/U/J/W, EC-130J, HC-130J/N/P and MC-130E/H/J/P) is extremely desirable. See Appendix B for Education/Certification requirements.

4.13.1.2 Logistics Manager Duty Requirements

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Logistics Management support personnel shall assist the Government with support of the aforementioned systems and programs. Contractor personnel shall provide a variety of direct and indirect support of the program office providing specialized logistics management tasks to include acquisition planning, information tracking, milestone planning, logistics studies, working group support, supply support, logistics analysis, depot liaison support, administrative services, technical order support/research, source data package support, review of drawings, and general support documents related to repair, overhaul and modifications.

4.13.1.2.1 Acquisition Planning

The contractor shall assist the Government with acquisition planning support to include, but not limited to, providing review/inputs for acquisition program documents and accomplishing analytical evaluations of Integrated Logistics Support (ILS) elements affected by acquisition and modification programs.

4.13.1.2.2 Information Tracking

The contractor shall assist the Government with preparation and maintenance of software program management tools to track procurement and receipt of modification kits and assets, and aircraft installation and completion schedules. The contractor shall communicate with Government agencies, other contractors, aircraft operational units, depot and contract field teams, and vendors to assist in resolving issues. Those issues can include, but are not limited to, kit shortages, discrepancies, schedule changes, technical issues, and repair/replacement of assets found faulty upon installation. The contractor shall track aircraft induction and completion schedules, aircraft status, and shipment and delivery of installation kits and other assets. The contractor shall communicate with operational unit and contract field team representatives to maintain and distribute established installation and modification status reports. The contractor shall be cognizant of Government field unit and contractor field team points of contact.

4.13.1.2.3 Logistics Studies

The contractor shall assist the Government with providing studies and analysis such as, but not limited to, life cycle cost analyses, supportability analyses, and budget/cost analyses in support of the aforementioned programs. The contractor shall coordinate with various Department of Defense (DoD) agencies (i.e., Defense Logistics Agency (DLA)), to support resolving parts availability issues and shall provide expertise in supply processes and present solutions to Government Program Manager (PM).

4.13.1.2.4 Logistics Working Groups

The contractor shall assist the Government with providing logistics management services to support reviews and meetings such as, but not limited to, Program Management Reviews (PMRs), Preliminary Design Reviews (PDRs), Critical Design Reviews (CDRs), Configuration Control Boards (CCBs), Product Improvement Working Groups (PIWGs), System Safety Groups (SSGs), production status meetings, design reviews, technical interchange meetings, provisioning and supply conferences, technical data conferences, Test Plan Working Groups (TPWGs), Test Readiness Review (TRR) meetings, Crew Station Working Groups (CSWG), and other associated program meetings and conferences.

4.13.1.2.5 Logistics Supply Support

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The contractor shall assist the Government with exercising control over supplies, equipment, or other material. The work includes one or more phases of material management including, but not limited to, initial planning, provisioning and requirements determination, acquisition and distribution, accountability and ultimate issue for consumption, retention, or disposal. This work requires knowledge of acquisition processes, automated records and various control systems.

The contractor shall be proficient with the systems/programs such as, but not limited to, Reliability and Maintainability Information System (REMIS), Web Desk, Weapon System Management Information System (WSMIS), System Management Analysis Reporting Tool (SMART), MICAP Automated Sourcing System (MASS), Air Force Master Item Identification Database (DO23A), Stock Control and Distribution Accounting System (D035), Stock Control System (SCS), Inventory Locator Service (ILS), Joint Total Asset Visibility (JTAV), Web Based Customer Account Tracking System (WEBCATS), Defense Reutilization Marketing Service (DRMS), Multi – Echelon Resources and Logistics Information Network (MERLIN), Reportable Asset Management Process (RAMP), Special Support Stock Control (SSSC) and Business Systems Management (BSM). The contractor shall research queries on assets availability, requisition status, and tracking support.

4.13.1.2.6 Logistics Analysis

The contractor shall be familiar with the USAF Expeditionary Logistics for the 21st Century (eLog21) strategies. In particular, the contractor shall assist with the Aircraft Availability Improvement Program (AAIP) and the Chief of Staff of the Air Force (CSAF) Weapon System Review (WSR) to include communication with WR-ALC leadership and Lead MAJCOMs.

AAIP/WSR support shall include the preparation and timely update of meeting briefs, chart development, data compilation, conference room scheduling, conference room equipment operation, reports, and internal management control documentation. Analysis duties include obtaining aircraft availability data, tracking actual availability against standards, performing root cause analysis on maintenance/supply drivers hindering availability, establishing realistic availability targets, etc.

4.13.1.2.7 Logistics Administrative Services

The contractor shall provide expertise and skills and assist the Government with a variety of administrative services. The requirements include, but are not limited to, set-up and managing video teleconferencing events and formal conferences for General officers, weapon system performance analysis, studies, electronic media communication, monthly higher headquarters reports, compiling and maintaining aircraft performance metrics, weapons system master plans, participating in Lean events and working groups, tracking and managing the GRU Suspense Tracking System (STS), processing Operational Requirements Documents (ORD), managing strategic type plans/documents, and any and all types of Weapon System Reviews (WSRs) and Chief of Staff of the Air Force (CSAF) briefings, filing, telephone communications, managing supply requisitions, access control, maintenance or schedules, and payroll system.

4.13.1.2.8 Technical Orders (TOs)

The contractor shall assist the Government with providing logistical and technical expertise.

Those duties include, but are not limited to, evaluation of organizational, intermediate, commodity, Interactive Electronic Technical Manuals (IETMs) and depot technical orders affected by WR-ALC/GRUA common or unique modifications. This includes technical orders

F D 2 0 6 0 - 1 2 - 3 2 4 4 4 P W S Page 12 for system, subsystem, or support equipment development for, or modified as a result of, modifications programs. The contractor shall assist the Government in the review and verification of TOs. The specific information shall be verifiable through direct access to the affected avionics systems, weapons system platform, operators, and maintainers. This information shall be submitted in the form of attachments to the technical reports. In addition, the contractor shall review and provide source data for TCTOs to ensure technical validity.

4.13.1.2.9 Technical Order Research

The contractor shall assist the Government with providing logistical and technical expertise in researching TOs and associated data for completeness, correctness, and accuracy and provide recommended changes. The contractor shall assist by researching data to ensure adequate and accurate information is available in the development of technical manual contract requirements (TMCR) documents. This support will entail the attendance at Data Calls and the interpretation of data item requirements by contractor personnel.

4.13.1.2.10 Technical Source Data Packages (SDP)

The contractor shall assist the Government with providing logistical and technical expertise with a variety of tasks regarding SDPs. Those tasks include, but are not limited to, review of SDPs and providing recommendations to the Government for acceptance/rejection prior to integration and alignment into existing TOs. The contractor shall determine the effects of each package on existing On-Equipment Maintenance Set (OMMS) data, IETMs, and conventional technical orders to ascertain its impact until the conventional technical orders are rescinded. The contractor shall prepare and maintain a TO Status Log to provide the overall technical manual status of the SOF/PR Fixed Wing weapon systems. The contractor shall prepare a technical report fully documenting recommendations based on the results of studies and analyses required by this TO Status Log.

4.13.1.2.11 Drawings

The contractor shall assist the Government with reviewing documents, drawings and engineering technical data generated to resolve deficiencies at system/subsystem levels. The contractor shall prepare written recommendations necessary for TO changes as the result of Government research projects, aircraft modifications, and other items that impact the TOs.

4.13.1.2.12 The contractor shall assist the Government with management of Government Furnished Material (GFM) for all aircraft in repair, overhaul, and modification at contractor facilities.

4.13.1.2.13 The contractor shall assist the Government with update and maintenance of documentation/storage records, coordination of destination and shipping mode, development of shipping documents, and coordinating movement, handling and shipping.

4.13.1.2.14 The contractor shall assist the Government in the preparation of Appendix Bs, which identifies required parts needed by contractor to support or repair/modify aircraft.

4.13.1.2.15 The contractor shall assist the Government by ensuring only authorized material is ordered to support repair/modification of aircraft.

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4.13.1.2.16 The contractor shall assist the Government by tracking the cost of the GFM for each aircraft to prevent loss of funds.

4.13.1.2.17 The contractor shall assist the Government by providing logistics trade studies, life cycle cost analysis, supportability and budget/cost analysis as requested by the Government.

4.13.1.2.18 The contractor shall assist the Government by reviewing the aircraft Support Equipment Requirements Documents (SERDS) for accuracy and completeness.

4.13.1.2.19 The contractor shall assist the Government with the management and sustainment of associated aircraft to include, but not limited to maintenance analysis support, joint depot specification support, supply support, and operational and maintenance (O&M) budgets, and subsequent funding cycles.

4.13.1.2.20 The contractor shall assist the Government in the development/updating of the following, but not limited to, studies and analysis of modification related issues, provisioning lists, Acquisition Category (ACAT) documentation, Program Protection Plans, Life Cycle Management Plans (LCMP), and Risk Management Plans. The contractor shall assist in developing Source of Repair Analysis (SORA), market research, PWS, and/or Statement of Objectives (SOO).

4.13.1.3 Logistics/Depot Production Liaison

The contractor shall provide Programmed Depot Maintenance (PDM) support for WR- ALC/GRUA managed aircraft as a depot maintenance liaison. The contractor shall possess practical experience and complete understanding of a variety of depot tasks to include, but not limited to, PDM work flow, PDM processes, modifications, and organization for C-130 maintenance operations. The contractor shall have working knowledge of the day-to-day issues confronted regularly in a PDM environment and be able to provide recommendations for process improvements and work around. The contractor shall have an understanding of the logistics management techniques required to accomplish installation of Time Compliance Technical Orders (TCTOs). The contractor shall have working knowledge of the USAF platform modification infrastructure, thoroughly understand concepts of operational maintenance, readiness and deployment. The contractor shall also be required to provide logistical support which shall include risk management/mitigation planning and analysis for SOF common/unique aircraft modifications. These studies shall include risk and trade-off analysis using life cycle cost analysis, independent cost analysis, or decision tree analysis.

4.13.2 Engineering Support

4.13.2.1 Test Engineer

4.13.2.1.1 Knowledge/Experience

Possessing current engineering knowledge and experience in support of weapon systems managed or supported by WR-ALC/GRUA (AC-130H/U/J/W, EC-130J, HC-130J/N/P and MC- 130E/H/J/P) is extremely desirable. See Appendix B for Education/Certification requirements.

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4.13.2.1.2 Test Engineer Duty Requirements

The contractor shall assist the Government in providing technical expertise and skills for design, performance, analysis, and reporting of tests on complex, mechanical, electromechanical and electrical/electronic systems such as, but not limited to, developmental tests, operational tests, qualification tests, reliability tests, and all types of environmental tests. The contractor shall participate in hardware/software evaluations and assist the Government in development of standards and guidelines for tasks being performed. The contractor shall support engineering tasks such as, but not limited to, investigations and analysis, trade-off studies, quality evaluations, deficiency reports, and depot assistance requests. The contractor shall also participate in events such as, but not limited to, Technical Interchange Meetings (TIMs), Preliminary Design Reviews (PDRs), Critical Design reviews (CDRs), Physical Configuration Audits (PCAs), Functional Configuration Audits (FCAs), and First Article Tests (FATs).

4.13.2.2 Electrical Engineer

4.13.2.2.1 Knowledge/Experience

Possessing current engineering knowledge and experience in support of weapon systems managed or supported by WR-ALC/GRUA (AC-130H/U/J/W, EC-130J, HC-130J/N/P and MC- 130E/H/J/P) is extremely desirable. See Appendix B for Education/Certification requirements.

4.13.2.2.2 Electrical Engineer Duty Requirements

The contractor shall assist the Government in providing technical expertise and skills in solving engineering problems on military electrical and/or electronic systems. The contractor shall perform in all phases of hardware development, integration/implementation, and analysis. The contractor shall participate in hardware evaluations and assist the Government in developing standards and guidelines for tasks being performed. The contractor shall support engineering tasks such as, but not limited to investigations and analysis, trade-off studies, quality evaluations, deficiency reports, and depot assistance requests. The contractor shall also participate in events such as, but not limited to, TIMs, PDRs, CDRs, PCAs, FCAs, and FATs.

4.13.2.3 Mechanical or Aerospace Engineer

4.13.2.3.1 Knowledge/Experience

Possessing current engineering knowledge and experience in support of weapon systems managed or supported by WR-ALC/GRUA (AC-130H/U/J/W, EC-130J, HC-130J/N/P and MC- 130E/H/J/P) is extremely desirable. See Appendix B for Education/Certification requirements.

4.13.2.3.2 Mechanical or Aerospace Engineer Duty Requirements The contractor shall assist the Government in providing technical expertise and skills in solving engineering problems on military aircraft hydraulic/pneumatic/mechanical systems. The contractor shall perform in all phases of hardware development, integration/implementation, and analysis. The contractor shall participate in hardware evaluations and assist the Government in developing standards and guidelines for tasks being performed. The contractor shall support engineering tasks such as, but not limited to, investigations and analysis, trade-off studies, F D 2 0 6 0 - 1 2 - 3 2 4 4 4 P W S Page 15 quality evaluations, deficiency reports, and depot assistance requests. The contractor shall also participate in events such as, but not limited to, TIMs, PDRs, CDRs, PCAs, FCAs, and FATs.

4.13.3 Configuration Manager

4.13.3.1 Knowledge/Experience

Possessing current direct aircraft maintenance and technical knowledge and experience in weapon systems managed or supported by WR-ALC/GRUA (AC-130H/U/J/W, EC-130J, HC- 130J/N/P and MC-130E/H/J/P) is extremely desirable. See Appendix B for Education/Certification requirements.

4.13.3.2 Configuration Manager Duty Requirements

The contractor shall assist the Government with configuration control for WR-ALC/GRUA managed aircraft, systems, and associated training equipment related to the aforementioned programs. This shall include configuration planning, data analysis, maintenance of configuration documentation and data, and maintaining inventory/configuration status. The contractor shall possess experience in managing configurations of software, engineering documents, design drawings, engineering changes and notices, and planning/conducting design audits. The contractor must have skills necessary to work closely with program management, systems engineers, quality managers, draftsmen and design/manufacturing engineers in an integrated product team environment. The contractor shall assist the Government in developing and administering configuration management plans; maintaining design traceability and integrity;

convening and managing change boards; and preparing for and attending major events such as, but not limited to, TIMs, PDRs, CDRs, PCAs and FCAs.

4.14 SUBCONTRACTOR/VENDOR MANAGEMENT

The contractor shall manage its subcontractors/vendors in such a manner that the overall team structure is transparent to the Government. The contractor shall use processes designed to flow requirements to subcontractors/vendors and provide seamless visibility to overall program status.

The process shall include telecons, monthly written status reports, and quarterly meetings. As necessary, the process shall include on-location program oversight by the contractor at principle subcontractor/vendor sites. The Government shall be allowed to participate in any subcontractor/vendor review. This requirement shall flow down to the lowest tier subcontractor/vendor associated with this program.

4.15 TRAVEL

4.15.1 Travel Within the Continental United States (CONUS)

The contractor shall be required to travel to Government installations or contractor facilities to provide SOF/PR support. The number of trips, personnel types, and number of personnel shall be limited to the minimum required to accomplish work requirements. The contractor shall be responsible for arranging all contractor personnel travel during the program effort in accordance with the Federal Acquisition Regulation (FAR) 31.205-46, Travel Costs. The contractor shall use the lowest cost mode of transportation commensurate with mission requirements and good traffic management principles. All travel requests shall include the number of personnel, destination, purpose, number of days, and the cost estimate of required travel. All contractor travel, when required, shall require prior written approval a minimum of five (5) workdays in advance of

F D 2 0 6 0 - 1 2 - 3 2 4 4 4 P W S Page 16 travel from the PCO and concurrence by the COR prior to costs being incurred. The Government is under no obligation to reimburse the contractor for any travel in which prior written approval has not been received. Trip Reports shall be submitted to WR-ALC/GRUA NLT five (5) working days upon return from the trip. (CDRL A003, DI-MGMT-80368A)

4.15.2 Travel Outside the Continental United States (OCONUS)

The contractor shall be required to travel to Government installations or contractor facilities outside the Continental United states to provide SOF/PR support. The number of trips, personnel types, and number of personnel shall be limited to the minimum required to accomplish work requirements. The contractor shall be responsible for arranging all contractor personnel travel during the program effort in accordance with the FAR 31.205-46, Travel Costs. The contractor shall use the lowest cost mode of transportation commensurate with mission requirements and good traffic management principles. All travel requests shall include the number of personnel, destination, purpose, number of days, and the cost estimate of required travel. All contractor travel, when required, shall require prior written approval a minimum of five (5) workdays in advance of travel from the PCO and concurrence by the COR prior to costs being incurred. The Government is under no obligation to reimburse the contractor for any travel in which prior written approval has not been received. Trip Reports shall be submitted to WR-ALC/GRUA NLT five (5) working days upon return from the trip. (CDRL A003, DI-MGMT-80368A)

4.16 WORK ENVIRONMENT AND SAFETY PRECAUTIONS

The contractor shall adhere to the WR-ALC smoking policy, and will be required to observe safety regulations, visitor control procedures, traffic and parking regulations, fire prevention procedures and other regulations applicable to civilian and/or contractor employees.

4.17 PERFORMANCE OF SERVICE DURING CRISIS

The Functional Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services. Performance of services will not continue in the event of a crisis.

4.18 ADMINISTRATION

Only the PCO has the authority to represent the Government in cases where the contract requires a change in the terms and conditions, delivery schedule, scope of work, and/or price of the products and/or services acquired.

4.19 INSPECTION OF SERVICES CLAUSE

The Government reserves the right to invoke the provisions/remedies under FAR 52.246-4, Inspection of Services - Fixed-Price and 52.246-5, Inspection of Services - Cost-Reimbursement for any “Service” determined by the Government to be unacceptable.

4.20 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

IAW 1 Aug 07, AFMC/CV Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations and the 11 Dec 06, Secretary of the Air Force (SAF) Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations

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All contractors who physically perform work on Robins AFB must receive EMS awareness training. All prime contractors must complete the training prior to beginning work on RAFB and must ensure that all subcontractors comply with this requirement.

78 CEG/CEV has already developed EMS training and it’s a requirement for military and civilians working on Robins. The policy letter made it mandatory for contractors working on Robins to complete EMS Training.

There are three (3) ways contractors can complete EMS training:

1) With CAC, go to 78 CEG/CEV website and click on EMS Awareness Training, choose Option 1 https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx

2) Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow Mailbox.

3) If a company is ISO 14000 certified, the contractor does not have to complete Robins AFB EMS Awareness Training; however, the contractor must submit documentation to the Contracting Officer (CO) stating ISO 14000 Certification.

In accordance with the SAF Policy Letter, Conformance with Air Force (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the AFMC/CV Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, contractor personnel who perform work on any USAF installation (other than Robins AFB) shall comply with the EMS requirements established by the installation.

4.21 GREEN PROCUREMENT PROGRAM (GPP)

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.22 SECURITY REQUIREMENTS (CLASSIFIED)

4.22.1 General

The contractor shall comply with the provisions of the National Industrial Security Program Operating Manual (DOD 5220.22-M). The contractor shall ensure requirements for safeguarding classified information and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances, for protecting Government property, and for the security of automated and non-automated information systems (AIS) and data are fulfilled. The contractor’s AIS shall be protected such that unauthorized disclosure of classified and or sensitive information is prevented.

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4.22.2 Operations Security (OPSEC)

Contractor personnel shall participate in the OPSEC program locally administered by the Air Force activity.

4.22.3 Employee Clearance

Contractor employees shall not be authorized access to classified information; access to classified materials, or permitted to perform work on classified projects without proper security clearances and a need to know. The contractor shall be responsible for obtaining security clearance to the level of SECRET for proper accomplishment of contract requirements.

Contractor employees whose clearance has been suspended or revoked shall immediately be denied access to classified information, sensitive but unclassified information and government computers. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

4.22.4 Security Incidents and Violations

The contractor shall immediately notify the WR-ALC/GRU Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.22.5 Security Education

All full time contractor employees occupying physical space on Robins Air Force Base, shall comply with the WR-ALC/GRU Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.22.6 Communications Security (COMSEC)

The contractor shall use only secure communications methods and equipment to transmit or otherwise transfer classified and sensitive unclassified information or data. All such transmissions shall be in accordance with the appropriate Government security regulations.

COMSEC equipment and materials shall be safeguarded, controlled, maintained, and operated under the provisions of DoD 5220.22-M.

4.23 SAFETY REQUIREMENTS

The contractor shall comply 100 percent of the time.

4.23.1 Contractor Compliance

Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees.