Attachment 13 Vehicle Maintenance Virtual Site Visit 28 Apr 20.pptx

PPTX presentation 5 MB Posted

Attached to
Vehicle Maintenance Services at Robins AFB, GA Federal contract opportunity
Solicitation number
FA8501-20-R-0004
Issued by
Department of the Air Force Materiel Command Air Force Sustainment Center

About this file

This document provides details on a solicitation for vehicle maintenance services at Robins Air Force Base in Georgia. The contractor shall provide all labor, vehicles, personnel, equipment, tools, materials, and supplies necessary to perform fleet management and analysis services and scheduled and unscheduled maintenance for approximately 866 vehicles assigned to Robins Air Force Base and within a 100-mile permissible operating distance. Specific services required include fleet management and analysis, corrosion control activities, vehicle control functions, maintenance control, customer service center operations, tool control programs, and material control. The acquisition will be a full and open competition with no restrictions and result in a five-year firm-fixed-price contract composed of a one-year base period and four one-year options. Proposals are due on May 11, 2020, with an anticipated contract award by the end of July 2020 and start date of October 1, 2020.

View the file

Other files for this federal contract opportunity

Show all 16

On GovTribe

Work with this file on GovTribe

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

Robins AFB Vehicle Maintenance Virtual Site Visit

Mitch Moody, Vehicle Maintenance Flight Chief William R. Odom, Contracting Officer 1st Lt Christine De Jesus, Contract Specialist Jacqueline Anthes, Contract Specialist

28 APR 2020

War-Winning Capabilities … On Time, On Cost

Air Force Sustainment Center “Source Selection Information See FAR 2.101 and 3.104 – FOR OFFICIAL USE ONLY”

FOR OFFICIAL USE ONLY FOUO

Not Releasable Outside the Government

Outline

Welcome Contracting Team Vehicle Maintenance Team Vehicle Maintenance Facilities Solicitation on Beta.SAM Proposal Reminders Evaluation Procedures Oral Discussions Contract Parameters Final Points Questions

Contracting Team

TitleName
Contracting OfficerWilliam R. Odom, AFSC/PZIOB

Contact Email: William.odom.2@us.af.mil Contracting Specialists 1Lt Christine De Jesus, AFSC/PZIOB Contact Email: Christine.de_jesus.1@us.af.mil

Ms. Jacqueline Anthes, AFSC/PZIOB Contact Email: Jacqueline.anthes.1@us.af.mil

Ms. Erica Lipford AFSC/PZIOB Contact Email: Erica.lipford@us.af.mil

Vehicle Maintenance Team

TitleName
Vehicle Maintenance Technical LeadMitchell Moody, 78 LRS/LGRV

Contact Email: Mitchell.moody.1@us.af.mil

Contracting Officer Representatives (CORs) Jerald Stork, 78 LRS/LGRV Contact Email: Jerald.stork@us.af.mil

Phillip Reynolds, 78 LRS/LGRV Contact Email: Phillip.reynolds.4@us.af.mil

Vehicle Maintenance Team

Vehicle Maintenance Complex (Bldgs. 304, 308, 319) Vehicle Maintenance Facilities

BLDG 319

BLDG 304

BLDG 308

VM Complex Building 304 Body Shop (Allied Trades) 7,800 Sq Ft Paint Booth Vehicle Prep Area Office Space Building 308 (Customer Service/Tire Shop) 4,680 Sq Ft Office Space Break Room 2 Tire Storage Areas 2 Car Work Bay

VM Complex (cont’d) Building 319 (Main Shop) 48,412 Sq Ft 45 Bays 4 Office Spaces Conference Room (Seats 25) Break Room Tool/Parts Room Tool/Bench Stock Room Oversized Tire Storage Areas Machine Shop

Vehicle Maintenance Compound Entry

Vehicle Maintenance Compound-East

Vehicle Maintenance Compound-West

Vehicle Maintenance Compound-North

Vehicle Maintenance Compound-South

Bldg. 304 Body Shop (Allied Trades)

Bldg. 304 Body (Allied Trades) Office Space

Bldg 304 Body Shop(Allied Trades) Prep-Booth

Bldg 304 Body Shop (Allied Trades) Paint Booth

Bldg 304 Body Shop (Allied Trades) Work Area 1

Bldg 304 Body Shop (Allied Trades) Work Area 2

Bldg 308 Customer Service/Tire Shop

Bldg 308 Customer Service/Tire Shop Office

Bldg 308 Customer Service/Tire Shop Break Room

Bldg 308 Customer Service/Tire Shop Work Area

Bldg 308 Customer Service/Tire Shop

Bldg 308 Customer Service/Tire Shop Tire Storage Area 1

Bldg 308 Customer Service/Tire Shop Tire Storage Area 2

Bldg 319 (Main Shop)

Bldg 319 (Main Shop) Overview

Bldg 319 (Main Shop) Office Space 1

Bldg 319 (Main Shop) Office Space 2

Bldg 319 (Main Shop) Office Space 3

Bldg 319 (Main Shop) Office Space 4

Bldg 319 (Main Shop) Conference Room

Bldg 319 (Main Shop) Breakroom

Bldg 319 (Main Shop) Work Area

Bldg 319 (Main Shop) Work Area Cont’d

Bldg 319 (Main Shop) Tool/Parts Storage Area 1

Bldg 319 (Main Shop) Tool/Parts Storage Area 2

Bldg 319 (Main Shop) Overflow Tire Storage

Bldg 319 (Main Shop) Machine Shop

Bldg 319 (Main Shop) General Storage Area

Scrap Metal Accumulation Point

Bldg190 Refueling Maintenance (RFM) Complex

BLDG 190

Refueling Maintenance (RFM) Bldg 190 (RFM) 3,573 Sq Ft 5 Bays 1 Office Storage Area

Bldg 190 (RFM) South

Bldg 190 (RFM) North

Bldg 190 (RFM) Office Space

Bldg 190 (RFM) Bay 1

Bldg 190 (RFM) Bays 2-3

Bldg 190 (RFM) Bays 4-5 **Restricted Use**

Bldg 190 (RFM) Storage Area

Solicitation Posting on Beta.SAM

Only Electronic Proposals will be accepted Proposal shall consist of 5 electronic Volumes Volume I Completed RFP Volume II Technical/Technical Risk Volume III Small Business Participation Volume IV Cost/Price Volume V Past Performance Within the 5 Electronic volumes, offerors shall complete and submit RFP Attachments 9-11 in proposal submittal Fill in ALL CLAUSES found in Attachment 8 “Clauses for Vehicle Maintenance” Submit a signed copy of solicitation face page

Proposal Reminders

TECHNICAL

Address ALL PWS paragraphs listed in each sub factor of the Technical Proposal, if a PWS paragraph has subparagraphs address ALL of the subparagraphs Not providing your approach for ALL information within each PWS paragraph and subparagraph will be considered deficient for that requirement and the sub factor will be deemed Unacceptable Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

COST/PRICE

Dollar amounts for the effort should be for the ENTIRE Period of Performance (keep in mind if the effort is an IDIQ, the Task order/Delivery Order is the amount we require, not the full IDIQ amount) Cost/Price will be evaluated for: Reasonableness, Balance and TEP (total Evaluated Price)

PAST PERFORMANCE

The Past Performance Evaluation will encompass three areas: Recency, Relevancy and Quality The offeror/joint venture member/critical subcontractor shall SUBMIT 2 and NO MORE THAN 2 past performance efforts within the past 5 Years with at least one years performance history Submit past performance questionnaires with each past performance effort submitted The contractor customer(s) should submit the questionnaires directly to the government not to the contractor Submit CPARs relative to the past performance efforts (if applicable) The Past Performance information submitted in the slide deck is additional information that will be considered in a determination of Relevancy (Make sure it is fully filled out).

During the Transition Period all Vehicle Maintenance/Fleet Management Functions will be covered under the current contract.

Subcontracting Plan / Small Business Participation Plan Complete all proposal requirements Clarifications, communications and discussions may be used per FAR 15.306 and the DOD Source Selection Procedures(para 3.5) Primary objective of discussions is to maximize the Government’s ability to obtain the best value based on the requirement and the evaluation factors set forth in the solicitation When award occurs, offerors will be notified Debriefing requests are allowed and encouraged

Evaluation Procedures

Source Selection Process Procedures Competitive, Tradeoff, IAW FAR 15.101-1 The factors to be evaluated are Technical, Technical Risk, Small Business Participation, Past Performance, and Cost/Price Technical will be evaluated as Acceptable/Unacceptable IAW established criteria in the Request for Proposal (RFP) Technical Risk will be evaluated as Low, Moderate, High, or Unacceptable Small Business Participation will be evaluated as Acceptable/Unacceptable Cost/Price will be evaluated for Reasonableness, Balance, and Total Evaluated Price (TEP) Past Performance efforts will be evaluated and determined to be Very Relevant, Relevant, Somewhat Relevant, and Not Relevant to the Vehicle Maintenance requirement; Each offeror will receive an overall Confidence rating of Substantial, Satisfactory, Neutral, Limited, or No Confidence A tradeoff evaluation methodology will be used Relative Order of Importance: For those offerors whose technical proposals are determined to be technically acceptable with an acceptable small business participation plan, trade-offs may be made between technical risk, past performance and cost/price. Technical risk and past performance are equal in importance and when combined are considered significantly more important than cost/price

Evaluation Procedures Technical Factor

Factor 1 (Volume II): Technical Factor and Technical Risk Evaluations Technical Factor: To be considered “Technically Acceptable,” when the offeror’s approach effectively describes and demonstrates each one of the following technical sub-factors:

This sub-factor is met when the offeror’s proposal adequately addresses each of the following performance requirements IAW the PWS paragraphs referenced below

Sub-factor 1: Transition Planning PWS 4.19:

Offeror shall submit a proposed Transition Plan that addresses the offeror’s proposed approach to staffing, management, equipment, supplies, and security considerations. The offeror’s Transition Plan must shall PWS paragraph 4.19 and all sub-paragraphs

Sub-factor 2: Staffing Approach:

Offeror shall submit a proposed organizational chart which illustrates a clear understanding of the staffing requirements necessary for each of the following VM functions: Vehicle Management & Analysis, Fleet Management, Quality Control and Safety. PWS Paragraph 1.0, 1.1, 1.1.1, 1.1.2, 4.8, 4.16. The organizational chart shall:

Describe the number of personnel required, duty position titles, and a narrative of qualifications, of each duty position title for the vehicle management areas (for the identified VM functions above)

Note: Per PWS paragraph 4.8 for safety reasons no contractor will work alone in Government provided facilities (two man concept)

Factor 1 will be an evaluation of the Technical Factor and Technical Risk Factor. Volume II will be the submission of each offeror’s technical proposal. An Acceptable/Unacceptable Technical Rating and a Low, Moderate, High or Unacceptable Technical Risk will be assigned to each Technical Proposal.

The four Technical Sub-factors are: Transition Planning, Staffing Approach, Vehicle Maintenance, and Continuation of Essential Contractor Services. Each sub-factor has a specific section within the PWS that must be addressed by the offeror.

Sub-factor 3: Vehicle Maintenance:

Offeror shall submit a narrative to describe how the offeror intends to execute Vehicle Management and Vehicle Management Programs IAW PWS. The narrative must detail:

How you intend to provide personnel to operate the vehicle maintenance/management function that have qualifications and certifications. PWS 4.12.2 Execution of hazardous material management program. PWS 4.14, 4.15 The approach, to include utilization of Defense Property Accountability System (DPAS), in providing maintenance and fleet management to meet mission capable rates, authorization/utilization analysis, mission essential levels to minimize vehicle downtime. PWS 1.1.1.1, 1.1.1.2, 1.1.1.2.1, 1.1.1.4 Method of maintaining shop equipment and documentation. PWS 3.2 Evaluation Procedures Technical Factor (Cont.)

Sub-factor 4: Continuation of Essential Contractor Services PWS 4.9, 4.10:

Offeror shall provide a written approach describing how to continue to perform the essential contracted services. Offeror shall:

Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to thirty (30) days or until normal operations can be resumed. Address in the approach, at minimum:

Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves Time lapse associated with initiation of essential personnel and resource acquisition and actual availability on site The components, processes, and requirements for identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis Evaluation Procedures Technical Factor (Cont.)

All sub-factors will be included in the written proposal but only sub-factors 2 & 3 will be included in the oral presentations. After initial evaluation, any Evaluation Notices (Ens) identified (including Subfactors 1 and 4), will be sent to the offeror and shall be addressed in the oral presentation/discussions. There are slides reserved for ENs in RFP Attachment 11 Oral Presentations/Discussions Slide Deck Template.

Any updates that are made to the original submittal of the slide deck shall be annotated in red italized font and resubmitted by the due date annotated on the discussion letter. Sections and slides that do not require EN responses should not be edited.

Evaluation Procedures Technical Factor (Cont.)

Technical Factor Rating: Each offeror’s technical proposal will be rated as Acceptable/Unacceptable. The ratings are as follows:

Adjectival RatingDescription
AcceptableProposal meets the requirements of the solicitation.
UnacceptableProposal does not meet the requirements of the solicitation

These ratings for Technical Factors are directly from the DOD Source Selection guide.

Acceptable or Unacceptable are the 2 Technical Factor Ratings the proposal can receive.

Technical Risk Factor: The offeror’s proposals will be rated for technical risk. Technical risk assesses the degree to which an offeror’s proposed technical approach for the requirements of the RFP may cause disruption to schedule, increased costs, degradation of performance, the need for increased Government oversight or increased likelihood of unsuccessful contract performance. An offeror is unawardable if their proposal is evaluated to be technically acceptable but possess unacceptable or high risk. The risk ratings are:

Technical Risk Factor

Adjectival RatingDescription
LowProposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.
ModerateProposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to

overcome difficulties.

High Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

These are the 4 Technical Risk ratings from the DOD Source Selection guide. As stated earlier, the risk ratings are low, moderate, high, and unacceptable.

Proposals must be rated Technically Acceptable with a Moderate or Low Risk Rating. Proposals with High or Unacceptable Risk Ratings will not be considered for award.

Evaluation Procedures Small Business Participation Factor Factor 2 (Volume III): Small Business Participation This factor is met when the offeror provides an adequate approach to meeting the objectives of the Small Business Program, and demonstrates an understanding of those objectives. The Small Business Participation proposal addresses each of the following elements in sufficient detail:

An adequate description of the extent of participation of proposed Small Businesses (SB) when subcontracting possibilities exist is provided; and, An adequate description of the subcontracted work to be performed by these proposed firms is provided; and, The associated goals expressed in terms of percentages of the total planned subcontracted dollars is provided. Adequate rationale is provided if limited or no subcontracting possibilities exist for these socio-economic entities. Offerors are cautioned against only acknowledging a goal is not met, if applicable. Adequate rationale includes specific reasons why a goal is unmet and any actions being taken to increase any unmet goals

Small Business Participation Factor (Cont) The associated goals in the offeror’s Small Business Participation proposal will be evaluated against the FY19 DoD Small Business Subcontracting goals:

DoD FY 2019 Goals:

Business SizeSub
Small Business32%
Small Disadvantaged Business (SDB)5%
Woman-Owned Small Business (WOSB)5%
Service-Disabled Veteran-Owned Small Business (SDVOSB)3%
HUBZone Small Business3%

Small Business Participation Factor Small Business Participation Factor Rating: Each offeror’s Small Business participation will be rated as Acceptable/Unacceptable. The ratings are as follows:

Adjectival RatingDescription
AcceptableProposal indicates an adequate approach and understanding of small business objectives
UnacceptableProposal does not meet small business objectives

The Small Business Participation proposal is required from all offerors, including small businesses and companies with Master, Individual, Commercial Subcontracting Plans and/or Comprehensive Subcontracting Plans. This information shall be included in the written Volume III and RFP Attachment 11 Oral Presentations/Discussions Slide Deck. After initial evaluations, if ENs are identified, the Government will provide them to the offeror prior to oral presentations/discussions. The offeror shall address any ENs identified during the oral presentations/discussions.

Any updates that are made to the original submittal of the slide deck shall be annotated in red italicized font and resubmitted by the due date annotated on the discussion letter. Sections and slides that do not require EN responses should not be edited.

Cost/Price Factor

Factor 3 (Volume IV): Cost/Price Factor Evaluation

Each offeror will be evaluated for Price Reasonableness, Balance, and Total Evaluated Price (TEP)

Price Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government-obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price FFP CLINS– Price Reasonableness and Balance FAR 52.217-8 Option to Extend, will be priced and evaluated Certified Cost and Pricing Data not required due to anticipated Adequate Price Competition

FFP CLINS:

Orientation/Transition Period Vehicle Management and Analysis (VM&A) Fleet Management Allied Trade / Corrosion Control Maintenance Control Materiel Control Facility Management Technical Order Library Management Other Direct Cost

Price Factor (Cont)

Balance: Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items including the Basic and Options, is significantly overstated or understated as indicated by the application of proposal analysis techniques. The Government shall analyze offers to determine whether there are unbalanced separately priced line items or sub-line items. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government

Total Evaluated Price (TEP): The sum of the evaluated prices for all CLINs will represent the TEP. All unit prices should be rounded to the nearest penny (2 decimal places). A total Evaluated Price (TEP) will be calculated for evaluation purposes only. The TEP will be calculated based on the total price proposed for the basic requirements (basic award) and all options will be calculated as follows:

For CLINs X008 Cost Reimbursable-No Fee Material/ Fixed Price Material Handling Factor will multiply the evaluation quantity for Material Dollars as identified in Attachment 9 by your proposed fixed price material handling factor. The factor should be expressed without any rounding as follows: 1.XX (two decimals may be used). The fixed price material handling factor shall exclude profit, yet include all appropriate indirect costs allocated to direct materials per the contract’s usual accounting practices, consistent with FAR Part 31

Price Factor (Cont)

Option to Extend Services, (CLINs X00X) an evaluated price will be calculated for all proposed CLINs by using the offeror’s proposed “Total Price” from Option 4 divided by 2. The TEP will be calculated as the sum of the evaluated prices for all CLINs plus the evaluated price of services pursuant to FAR 52.217-8 Option to Extend Services

For all remaining CLINs/Sub-Line Items (FFP) multiply the contract quantity times the proposed unit prices The sum of the evaluated prices for each line item and sub-line item (including the Basic and Option periods) will represent the total evaluated price. Offerors are reminded that the evaluation of options shall not obligate the Government to exercise the options For data items, where the quantity of one (1) lot or set is specified, the quantity of one (1) shall be used In order to maintain line item integrity and balanced pricing, the Government will not accept Not Separately Priced (NSP), No Charge (NC), $0, etc. on any line items or sub-line items other than those already designated as “NSP” or TBN” in the Schedule. Offerors are advised to review all CLINs and ensure that they are proposing to the specific CLIN identified and the level of effort involved Note: The TEP will be used for evaluation purposes only. Offerors are advised that evaluation of options shall not obligate the Government to exercise such options

The offeror shall complete the RFP Attachment 9 Pricing Spreadsheet. Pricing information shall not be included in the RFP Attachment 11 Oral Presentations/Discussions Slide Deck. After initial evaluations, if ENs are identified, the Government will provide them to the offeror prior to oral presentations/discussions. The offeror shall address any ENs identified during the oral presentations/discussions. There are slides reserved for ENs in RFP Attachment 11 Oral Presentations/Discussions Slide Deck Template.

Past Performance Factor Factor 4 (Volume V): Past Performance Factor Evaluation Each offeror will be requested to provide:

Two of their most recent and relevant contracts (within the past 5 years) Critical Subcontractors (If performing Vehicle Maintenance or Fleet Management) Corresponding Contractor Performance Assessment Rating System (CPAR)s (if applicable) Vehicle Maintenance Past Performance Questionnaire with 2 Points of Contact (POC), for each contract. Each POC will rate the offeror on the quality of the offeror’s performance. Vehicle Maintenance Questionnaire was tailored to include questions that pertain to Vehicle Maintenance and Fleet management risks/concerns Each contract will be evaluated for Recency, Relevancy, and Quality Recency is defined as “within the past 5 years from RFP release date (with a minimum of one year of performance history)” Relevancy Ratings will be assigned to each contract Quality will be assessed by review of the Vehicle Maintenance PP Questionnaire and corresponding CPARs

Overall Confidence Rating will be assigned to each offeror

A Tradeoff source selection procedure will be used. Factor 4 will be an evaluation of the Past Performance Factor. An overall Confidence rating will be assigned to each offeror.

Critical Subcontractors will be evaluated. The Critical Subcontractors will only be evaluated for their past performance on vehicle maintenance or fleet management. There will be separate Relevancy Definitions for these critical subcontractors.

The offeror shall submit past performance information for itself and any joint venture member/critical subcontractor, in accordance with the Section L Paragraph G, RFP Attachment 10 Past Performance Package and RFP Attachment 11 Oral Presentation/Discussions Slide Deck. After Initial Evaluations are complete, if ENs are identified, the Government will provide them to the offeror along with their initial evaluation ratings, prior to oral presentations/discussions. The offeror shall address their responses to the first round of ENs within the oral presentations/discussions.

Any updates that are made to the original submittal of the slide deck shall be annotated in red italized font and resubmitted by the due date annotated on the discussion letter. Sections and slides that do not require EN responses should not be edited.

Evaluation Procedures Past Performance Factor (Cont) Relevancy Ratings

Adjectival RatingDescription
Very RelevantPresent/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.
RelevantPresent/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.
Somewhat RelevantPresent/past performance effort involved some of the scope and

magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Evaluation Procedures Past Performance Factor (Cont) Confidence Ratings

Adjectival RatingDescription
Substantial
ConfidenceBased on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.
Satisfactory
ConfidenceBased on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.
Neutral
ConfidenceNo recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.
Limited
ConfidenceBased on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.
No
ConfidenceBased on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

An offeror with no past performance will be assigned Neutral Confidence.

After initial evaluation of proposals are complete, a determination to hold discussions will be made. Should discussions be determined necessary:

A competitive range will be established Discussions will be opened with all offerors in the competitive range, and Each offeror’s initial ratings and evaluation notices (EN)s will be provided to them Offerors will be required to participate in oral presentations/oral discussions via telephonic or virtual teleconference Oral presentations/oral discussions will be held to allow for a heightened understanding and real time dialogue between the offeror and the Government.

The oral presentation/oral discussion will streamline and shorten the acquisition timeline and process The offeror shall address their responses to the first round of ENs relative to the applicable evaluation factor, during oral presentations/discussions. There are slides reserved for ENs in RFP Attachment 11 Oral Presentations/Discussions Slide Deck Template Oral Discussions/Presentations

The Government will conduct evaluations during the oral presentation After the presentation is complete, the Government will caucus to discuss the evaluation results and any additional ENs The Government will reconvene the telephonic or video teleconference meeting and conduct oral discussion The oral presentations, the Government’s evaluation of the presentations, and oral discussions will be recorded and documented in the official contract file Upon completion of oral presentations/discussions, written evaluation notices documenting the oral discussion and offeror’s responses will be sent to the offeror to annotate accuracy. The offeror will be required to sign and return the ENs The Government’s objective is to conclude discussions by the end of time allotted for oral presentations/discussions and arrive at a rating for each factor. However, due to required additional, internal Air Force processes and approvals, the offeror will not be notified of their interim evaluation ratings until the formal closing of discussions/Final Proposal Revisions Oral Discussions/Presentations (Cont)

One electronic copy of RFP Attachment 11 Oral Presentation/Discussions Slide Deck shall be submitted per offeror The oral presentation shall not exceed two (2) hours The oral presentations will tentatively begin within three (3) weeks after the proposal due date and will be held via telecon or video teleconference at a specified time for each offeror. Each offeror shall notify the Government of their intent to provide an oral presentation via telecon or video teleconference, not later than two (2) weeks after the release of the RFP, via email The oral presentation shall be given by key personnel responsible for project performance such as program/project managers and supervisors. The offeror is allowed up to five (5) representatives that may participate in the Oral Presentations. A knowledgeable company representative should be present to answer any oral discussions that may occur for all evaluation factors

The offeror shall notify the CO, in writing, of the name, phone number, and email address of the individuals who will receive Government notices regarding oral presentation/oral discussion brief schedules The CO will schedule oral presentations/discussions based on receipt of this email notification Time and date on each offeror’s email notification will be used to establish the order of presentations The CO reserves the right to change the order of oral proposals if external events necessitate If oral presentations/discussions are cancelled due to circumstances beyond the Air Force’s control, the Air Force reserves the right to award a contract based on the evaluation of the offeror’s proposal and responses to written ENs (if required)

CONTRACT PARAMETERS

Contract Parameters Award Single award, C-type contract Duration 5 year contract (12-month base, plus 4 one-year options), 6 month Extension of Services Clause Pricing Arrangement

FFP

Cost Reimbursement (Parts Replacement)

FAR 52.217-8, Option to Extend Services, may need to be exercised to avoid break in services & mission degradation

There are no Special Contract Requirements, therefore Section H, Special Contract Requirements contract clauses, or in other sections of the uniform contract format will not be used at this time.

Contract Parameters Logistics Considerations The contractor will provide Vehicle Maintenance support and sustainment throughout Robins AFB The contractor will provide all necessary equipment with exception to that listed as Government Furnished Property The contractor will utilize parts that meets or exceeds the Original Equipment Manufacturers (OEM) standard on government vehicles

Final Notes

Proposals are due 11 May 2020, 2:00 PM EST.

Past Performance packages Volume V, requested submittal 10 days prior to proposal due date (01 May 2020) Utilize DoD SAFE at https://safe.apps.mil/ for submittals, also email PCO and Contract Specialist when submitted.

If you have any questions regarding the solicitation or submittals, contact the previously identified PCO or Contract Specialist

QUESTIONS?

image3.png image4.jpeg image5.png image6.png image7.png image8.png image9.jpeg image10.jpeg image11.jpeg image12.jpeg image13.jpg image14.jpeg image15.jpg image16.jpg image17.jpeg image18.jpeg image19.jpeg image20.jpg image21.jpg image22.jpg image23.jpg image24.jpg image25.jpg image26.png image27.jpeg image28.jpeg image29.jpeg image30.jpeg image31.jpeg image32.jpeg image33.jpeg image34.jpeg image35.jpeg image36.jpeg image37.jpeg image38.jpeg image39.jpeg image40.jpeg image41.png image42.jpeg image43.jpeg image44.jpeg image45.jpeg image46.jpeg image47.jpg image48.jpg image49.PNG image1.png

File details come from the government source that posted it. Updated .