Final_TA_PWS_19_May_14.pdf

19 May 14 SOLICITATION: # FA8501-14-R-0010

PERFORMANCE WORK STATEMENT

TRANSIENT AIRCRAFT SERVICES

19 May 14

1.0. DESCRIPTION OF SERVICES. The contractor shall supply personnel, equipment, tools, materials, vehicles, supervision, logistics, training, technical support, and other items and services (except those items and services specifically identified as government furnished) necessary to manage and perform Transient Alert support tasks and functions specified within this Performance Work Statement (PWS) at Robins AFB, Georgia. The contractor shall ensure work, services and operations are in compliance with local, state and federal laws and regulations, publications and applicable technical orders (TOs). Additionally, the contractor shall comply with safety, security, and environmental requirements. Transient aircraft are defined as aircraft not assigned to Robins, but are en route from one location to another that may require routine servicing. Historically, Robins AFB services on average of 6 aircraft per day.

The historical estimated quantities of work are listed in Appendix B. The contractor shall submit reports and documentation as identified and requests for such reports and documentation and responses shall be coordinated through the onsite Contracting Officer’s Representative (COR).

Transient Alert services include:

1.0.1. Aircraft arrival, processing and departure services.

1.0.2. Support for In-Flight Emergencies (IFE) and transient aircraft ground emergencies.

1.0.3. Maintenance of Ground Support Equipment (GSE).

1.1. Operation. The Robins AFB Transient Aircraft Services (TA) is a five-day a week operation. Hours of operation are from 0730 – 2230 (fifteen hours). Transient Aircraft Services will be closed on Saturday, Sunday, and all federal holidays, unless directed by the OSS commander. The contractor shall be responsible for aircraft ground handling; follow-me service, marshaling, installing safety pins, inspecting brakes, placing tire chalks, installing protective covers, grounding aircraft, and placement of ladders/air stairs. If necessary, the contractor shall assist aircrew; refuel, lavatory cart service (avg. 15 aircraft per year) and perform minor maintenance on all transient aircraft. Distinguished Visitors (DV) arrivals will require increased coordination between the contractor and other support activities. The transient aircraft include Air Force aircraft, DoD aircraft, commercial aircraft, foreign aircraft, and some private aircraft.

The contractor shall provide qualified personnel to sign-off Red-X conditions for GSE.

1.1.1. Call-Back Time: Usage of additional man-hours in support of mission essential, DVs, weather diverts, and emergency aircraft may be required. Requests for TA support outside of published hours will be given a minimum of 4 hours notification prior to the required on-station time, however every effort will be made to give notification farther in advance. In the event of a request for aircraft support, a minimum of two persons (one supervisor, one worker) will be utilized for a minimum of two hours or more as needed. The use of call-back time shall be approved by the 78 OSS Commander.

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1.2. Management. The contractor shall establish a Transient Alert management and quality control system and perform the following:

1.2.1. Maintain a transient alert dispatch position for coordinating and recording all aircraft support activity.

1.2.2. Prepare daily AF Form 861, logging all aircraft activity and provide copies to the COR monthly. CDRL E001

1.2.3. Prepare AFTO Form 349 for all aircraft maintenance activity.

1.2.4. Coordinate transient aircraft arrival/departure times and parking locations with Airfield Management Operations (AMOPS).

1.2.5. Coordinate fuel delivery with 78th Logistics Readiness Squadron and maintenance requirements with the Maintenance Operations Center (MOC).

1.2.6. Obtain necessary aircraft parts through base supply channels.

1.2.7. Discrepancies shall not exceed 1 valid customer complaint or unsatisfactory COR check per month.

1.3. Arrival Service. The contractor shall provide services required to prepare and park transient aircraft in assigned parking area. The contractor shall:

1.3.1. Receive arrival information and coordinate the parking location assigned with AMOPS.

Occasionally, short notice or no notice arrivals will occur.

1.3.2. Prepare the parking area prior to arrival to include setting up support equipment and ensuring the removal of all foreign objects.

1.3.3. Provide Follow-Me service from the arrival taxiway to the parking spot. The aircraft will be marshaled onto the parking spot, chocked, grounded, and landing gear pins installed as required by specific aircraft instructions.

1.3.4. Connect required Ground Support Equipment (GSE) coordinated with the aircrew.

Aircraft egress/explosive safety pins will be installed by the aircrew prior to deplaning.

1.3.5. Debrief aircrew for required service and support requirements.

1.3.6. Ensure all pitot, engine and protective covers are installed for Remain Over Night (RON) aircraft.

1.3.7. Discrepancies shall not exceed 1 valid customer complaint or unsatisfactory COR check per month.

19 May 14 SOLICITATION: # FA8501-14-R-0010

1.4. Processing Service. The contractor shall provide services required to prepare and service transient aircraft in a safe and expedient manner. The contractor shall:

1.4.1. Service aircraft as required in accordance with applicable instructions to include fuels, oil, oxygen, nitrogen, and hydraulic fluids.

1.4.2. Perform applicable aircraft inspections in accordance with applicable instruction.

1.4.3. Document aircraft forms in accordance with applicable instruction.

1.4.4. Perform minor maintenance required prior to aircraft departure as required in accordance with applicable aircraft instructions.

1.4.5. Perform other ground handling activities such as towing and mooring as required during the time the aircraft is on the ground.

1.4.6. Service lavatory cart following transient aircraft usage (averages 15 aircraft per year).

1.4.7. Discrepancies shall not exceed 1 valid customer complaint or unsatisfactory COR check per month.

1.5. Departure Service. The contractor shall provide services required to prepare and launch transient aircraft in a safe manner. The contractor shall:

1.5.1. Meet aircrew at the aircraft prior to commencement of departure activities. At this time an informal briefing shall take place to ensure required processing services have taken place.

1.5.2. Ensure all pitot covers, engine covers, ground wires, ground safety pins, wheel chocks, and any other support equipment is removed prior to departure. Aircraft egress/explosive safety pins will be removed in coordination with the aircrew.

1.5.3. Assist the aircrew with preflight and engine start activities prior to marshaling the aircraft from the parking spot.

1.5.4. Ensure all support equipment is returned to its proper location after aircraft departure.

1.5.5. Ensure the removal of all foreign objects from the parking spot.

1.5.6. Discrepancies shall not exceed 1 valid customer complaint or unsatisfactory COR check per month.

1.6. Ground Equipment Services. The contractor shall provide service to maintain Ground Support Equipment (GSE) with fuel, oil, coolant/water, hydraulic fluid and compressed air. The contractor shall:

1.6.1. Perform Annual and semi-annual Periodic Maintenance Inspections (PMI).

19 May 14 SOLICITATION: # FA8501-14-R-0010

1.6.2. Diagnose malfunctions and performs repairs on GSE.

1.6.3. Advises and performs troubleshooting on GSE before assigning repair action.

1.6.4. Prepares GSE for stowage and turn-in.

1.6.5. Consults technical orders, operator’s manuals on GSE for guidance on troubleshooting, repairing and ordering parts for GSE.

1.6.6. Annotates AFTO Forms 244, 1233, 1235 and AF Form 500 for fuel accountability on GSE. Stores, handles, uses and disposes of hazardous and waste materials.

1.6.7. Discrepancies shall not exceed 1 valid unsatisfactory COR check per month.

1.7. Support for In-Flight Emergencies (IFE) and transient aircraft ground emergencies.

The contractor shall respond immediately to all IFEs, as well as ground emergencies on transient aircraft and support the Incident Commander and/or Airfield Manager. Discrepancies shall not exceed 1 valid customer complaint or unsatisfactory COR check per month.

1.8. Quality/Safety and Foreign Object Damage (FOD) Plans. Contractor shall establish and maintain effective Quality/Safety and FOD Plans. Copies of the contractor’s plans shall be a submitted to the COR within 30 days of contract award. The contractor’s compliance with stated plans will be monitored and inspected by the COR. (CDRL A001, C001, D001)

2.0. SERVICES SUMMARY.

SS # Performance Objectives Paragraph # Performance Threshold SS 1 Provide required aircraft arrival, processing and departure services.

Para. 1.3, 1.4, 1.5

Discrepancies shall not exceed 1 valid customer complaint or unsatisfactory COR check per month.

SS 2 Respond to all IFEs and transient aircraft ground emergencies.

Para. 1.7 Discrepancies shall not exceed 1 valid customer complaint or unsatisfactory COR check per month.

SS 3 Maintain effective PMI program on GSE.

Para. 1.6 Discrepancies shall not exceed 1 valid unsatisfactory COR check per month.

SS 4 Provide Program Management.

Para. 1.2 Discrepancies shall not exceed 1 valid unsatisfactory COR check per month.

3.0. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES. Contractor will track, secure and account for all GFP/GFM.

3.1. Government Inventory.

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3.1.1. The contractor shall perform an inventory of all Government property to include material and equipment not later than 30 calendar days after contract start. After the initial inventory, the contractor shall inventory annually thereafter (if applicable). Physical Inventory reports shall be submitted to the Government Property Administrator (AFSC/PZIO and/or the PMO). The report shall detail the results of the inventory, any items not accounted for and items that are lost, damaged or destroyed beyond use. (CDRL G001, Government Furnished Property Inventory)

3.1.2. The contractor shall appoint custodians and alternates to manage the Custodian Authorization/Custodian Receipt Listing (CA/CRL) for government furnished equipment and vehicles (air-stair trucks and tugs). For GFE assigned to the contractor and not managed on the CA/CRL, the equipment shall be accounted for in accordance with the government property clause.

3.1.3. Government Furnished Property (Material/Equipment). For items listed below, the contractor shall maintain records evidencing receipt, accountability, preventative maintenance and disposal as defined within the government property clauses. All furnished government equipment shall have the following information maintained for each piece of property. CDRL G001

Description Manufacturer Acquisition Cost Location Quantity

Tug, Warehouse 3930-01-163-8508 $21,069 Bldg 127 1

MB4-Tractor, Tow 1740-01-164-0514YW $70,297 GSE R/L 1

04C00394 Lift-A-Loft, Staircase

1730-01-507-4903RN $54,474 GSE R/L 1

11C00450 & 11C00001 Stinar, Staircase

1730-01-507-4903 2 $84,075 GSE R/L 2

AM32A-86 Gen Set 6115-01-061-6610 $33,905 GSE R/L 9 DC Pwr Supply 6130-01-222-0475ID $2,348 GSE R/L 2

M-32A-60, Start/Gen 6115-00-420-8486ID $241,643 GSE R/L 3 AM-32A-95 Pwr Unit 2835-01-213-9272QS $147,686 GSE R/L 1

FL-1D Flood Light 6230-01-439-3732RN $12,000 GSE R/L 2 B-1 Stand 1730-00-390-5618RN $1,916 Bldg 111 2 B-2 Stand 1730-00-390-5620RN $5,111 Bldg 111 1 B-4 Stand 1730-00-294-8883RN $3,584 Bldg 111 2 B-5 Stand 1730-00-294-8884RN $3,605 Bldg 111 3

LOX Cart, liquid 3655-01-135-8852YD $5,335 Bldg 111 1 Cart, Gaseous Oxygen 3655-00-540-2620RN $1,631 Bldg 111 2

Nitro Gen. Plant (HI/LO) 3655-01-463-3338RN $35,000 GSE R/L 1 Tank+Pump, Oil Serv 4930-01-132-2444RN $3,291 B/O Bldg 111 4

Towbar,MD-1 (Universal) 1730-01-351-7409RN $7,285 B/O Bldg 111 2 Ground Heaters 4520-01-310-0691 $4,441 GSE R/L 2

Crane Floor 3950-01-007-0781 $160 Bldg 127 1 Auto, Safety Stand 4910-00-287-8313 $82 Bldg 127 3

Jack, Axle 5120-00-254-4581YR $115 Bldg 112 1 Jack, Axle, F-15 1730-01-084-8513 $1,957 Bldg 112 1 Jack, Floor 4 Ton 4910-00-516-5806 $940 Bldg 127 1

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Ladder F-16 1730-01-042-9847 $2,502 Bldg 112 1

Ladder F-15 1730-01-061-8487 $4,784 Bldg 112 1 Follow-Me-Sign Local Manufacture $5,500 F/M Vehicles 4 Pump, Transfer 650133-3-G $180 Bldg 112 1

Pump, Diaphragm FR 450 $670 Bldg 112 1 Flow Meter 80762605 $100 Bldg 112 1

Tank, Storage 1000 Gal 00-7914 $12,147 Bldg 112 1 Locker, Personnel 5W133 $1,000 Bldg 111 18 High Press Washer K2.45 $88 Bldg 111 1

3.2. Priority of GSE Maintenance. The government, as appropriate, will establish the priority of maintenance to meet government requirements. Priority maintenance is assigned, at all times, to ground support equipment (GSE) in the Transient Alert Inventory to maintain the property in a serviceable condition and ready for use on the designated ready line. GSE in support of transient aircraft will be immediately picked-up and returned to the ready line upon departure of the aircraft.

3.3. Materials. The government, via local supply system, shall provide:

3.3.1. Aircraft/engine oils, oxygen, nitrogen, hydraulic fluids, hardware and lubrication fluids or grease as required by the applicable aircraft technical data.

3.3.2. Aircraft checklist, job guides, regulations, technical orders and forms will be provided.

3.3.3. Special Purpose Vehicle fuel, oil and maintenance support.

3.4. Environmental Management. The contractor shall appoint a single point of contact to serve as the contractor’s focal point in all matters pertaining to Environmental Management.

Contractor shall maintain Material Safety Data Sheets (MSDS) on all chemicals used in this contract. Contractor shall deliver a MSDS (copy) to the HAZMAT Cell, Building 359, for all additional hazardous materials brought on RAFB. The contractor shall report spills or release of any hazardous or petroleum substance in the environment to the Robins Fire Department at ext.

911. In addition, the contractor shall provide a complete Oil and Hazardous Substance Spill Report to Environmental Management Directorate (EM) for all spills regardless of size. The contractor shall use the RAFB Hazardous Material Management System (HMMS) to manage hazardous materials.

3.5 Follow-Me Vehicles. The contractor shall provide all “Follow-Me” vehicles. The contractor shall provide all parts, maintenance, materials, oil, fuel, licensing, registrations, inspections, insurance, applicable taxes and associated fees for contractor provided vehicles.

Vehicles shall be required to have existing (GFE) “Follow-Me” signs installed, to include all installation costs at the contractor’s expense. Vehicles shall have a rated minimum towing capacity of 6,000 lbs, as well as be equipped with pintle-hooks for towing AGE. Contractor provided "Follow-Me" vehicles shall be of the same color. The COR retains the right to inspect and approve any and all flight-line vehicles. All vehicles shall be identified as contractor vehicles, with the name of the contractor/company on each side of the vehicle. Any logo, decal, or graphic applied to the contractor provided vehicles shall be authorized for use by the COR

19 May 14 SOLICITATION: # FA8501-14-R-0010 prior to use. Contractor provided Vehicles shall be maintained in a safe and serviceable condition IAW the Vehicle's Operator's/Owner's and Maintenance Manuals, State Vehicle Inspection Regulations and Air Force Instructions (AFI). Vehicles shall be maintained in a clean and neat appearance.

4.0. GENERAL INFORMATION.

4.1. Security Requirements.

4.1.1. Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5200.2, DoD 5200.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense, and Robins Air Force Base Instruction (RAFBI) 31-101, Installation Security.

4.1.2. Access to Government System. The Government will provide Contractor personnel access to systems required to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to a Government AIS have a DNACI conducted in accordance with DoD 5200.2. The Government will provide system access subject to approval of the DD Form 2875. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

4.1.3. Access to Government Facilities.

4.1.3.1. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.1.3.2. If Contractor personnel require repeated access to Robins AFB or another Government facility over the life of the contract/order, the Contractor shall ensure they complete, as applicable, a DD Form 1172-2 (Application for Department of Defense Common Access Card – DEERS Enrollment) to obtain a Common Access Card (CAC), an Air Force Materiel Command (AFMC) Form 496 (Application for AFMC Identification Card) to obtain an AFMC Identification Card, or an AFMC Form 387 (Contractor ID Card/Badge) to obtain a Contractor Identification (ID) Card/Badge.

4.1.4. Operations Security (OPSEC). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.1.7. Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

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4.1.8. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The contractor shall conform to the provisions of The Resources Protection Program, for safeguarding the Government furnished facility and material contained therein. All Government supplied equipment shall be secured when not in use by the contractor.

4.1.9. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons (Note: All references to keys are also synonymous with key cards and combination locks). The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall not duplicate any keys issued by the Government.

4.1.9.1. Lost/Duplicated Keys. The contractor shall immediately report to the CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon the direction of the CO, re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the payment due the contractor.

4.1.9.2. Access Control. The contractor shall prohibit the use of Government issued keys and the opening of locked areas by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor's employees engaged in performance of contract work in those areas or personnel authorized entrance by the CO. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have needed to know such combinations. These procedures shall be included in the contractor's Quality Control Plan.

4.2. Place of Performance. Services shall be performed on Robins AFB airfield.

4.3. Quality Control. Contracting Officer’s Representative will inspect contractor performance accordance with the Quality Assurance Surveillance Plan (QASP) and other technical guidance and regulations.

4.3.1. The contractor will maintain an internal Unit Self-Inspection Program (USIP) to evaluate the effectiveness of existing procedures and internal controls, to determine organizational compliance with regulatory requirements and to complement external inspections and assessments. This will be accomplished by using applicable inspection checklists. The contractor shall run applicable checklists as directed by the COR. Additionally, the contractor shall provide support, as required, for contingencies, exercises, and surge operations.

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4.3.2. The contractor shall support Air Force initiatives and participate in other applicable Quality Control programs and Continuous Process Improvement (CPI) initiatives designed to indicate the appropriate end-state of managed technical orders. The contractor shall comply with resulting changes to existing processes/procedures from these programs/initiatives. (AFMCI 90- 104).

4.4. Green Procurement Program (GPP). The contractor shall comply with the Green Procurement Program in accordance with Federal (EO 13423) and DoD and AF (GPP) policy.

Green Procurement is the purchase of environmentally preferable products and services. These products are preferred because they conserve resources, create less pollution and waste, or eliminate health and safety risks. The Green Procurement Program (GPP) includes these mandatory components:

(1) Recycled content products, also known as Comprehensive Procurement Guideline (CPG) Items http://www.epa.gov/cpg/products.htm

(2) Energy Star® and energy-efficient products; energy efficient standby power devices http://www.eere.energy.gov/

(3) Bio-based products http://www.biobased.oce.usda.gov/fb4p/

(4) Non-ozone depleting substances http://www.epa.gov/ozone/snap/lists/index.html

4.5. Environmental Management System (EMS). Any contractor employee working on Robins Air Force Base will require EMS training. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement. Computer-based training is provided by the Base Civil Engineering Group Environmental Management Office.

https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx. For questions concerning this training, contact 78 CEG/CEAN, 327-8344 for assistance.

4.6. Contractor’s Safety Requirement. Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the government via the DD 1423 Data Item Number Data Acquisition Document Number DI-ENVR-81375 for Contractor's Standard Operating Procedures (SOP) to receive the Contractor's Safety and Health Plan Update.

(C001 Safety Plan)

4.7. Travel. In the event contractor travel is required in support of these services, it shall be authorized in advance by the Contracting Officer. Costs shall be reimbursed in accordance with the Joint Travel Regulation. Receipts must be presented with the invoice for reimbursement of actual travel costs.

4.8. Essential Services During Crisis. The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

4.8.1. Mission Essential Functions. The Government has identified all portions of the Contractor service performed under the contract as essential contractor services in support of

19 May 14 SOLICITATION: # FA8501-14-R-0010 mission essential functions. The contractor shall provide a written plan for continuing the performance of essential contractor services identified in the paragraph above. (CDRL F001, Mission Essential Services Contingency Plan)

4.9. The contractor shall generate a monthly status report on services, which reflects the services rendered for the preceding month, as outlined in CDRL B001.

4.10. Contractor Manpower Reporting Requirements: Per reference SAF/AQ Memo, 13 Nov 12, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.10.1. Reporting Period: Contractors are required to input data by 31 October of each year.

4.10.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.10.3. User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option).

4.11. NETWORK ACCESS. Network access is a privilege extended to contractor employees.

It will be granted only after all criteria have been met and may be suspended for cause as defined in AFI 33-115 Vol 2, Section 5.6. Network access will be approved IAW AFI 31-501, AFI 31- 601, AFI 33-115 Vols I and II, AFI 33-200, AFSSI 8530, AFSSI 5027, DoD 5200.40, and DoD

5220.22. Per AFI 33-115V2, “every individual who has access to the Air Force network (af.mil) domain, specialized systems and mission systems is a network user. Before becoming an AF network user, an individual must be trained and licensed. This process of training and licensing ensures that every Air Force network user is trained and aware of the basic principles of network security and their role in Information Assurance (IA).” Every AF network user must possess a current and favorable National Agency Check (NAC) and Local Files Check (LFC). The NAC is a requirement for working on Government installations and any costs associated with obtaining the NAC shall be the responsibility of the contractor. In addition, contractors performing in an IT-I position (DoD 5200.2R, Appendix K, Para 7) require a current and favorable Limited Background Investigation (LBI).

4.11.1. Foreign Nationals must meet the requirements of AF 31-501 prior to access. Access by Foreign Nationals must be processed and approved by the Foreign Disclosure Office (FDO) in accordance with AFMN 33-282.

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4.12. CONTRACTOR IDENTIFICATION BADGES. The contractor shall complete all necessary documents for all contractor personnel requiring access to Robins AFB. Common Access Cards (CAC) will be required for all on-site contractor personnel. The Contractor’s PM will ensure that each employee contacts the Trusted Agent for the 78th Operations Support Squadron to be added into Contractor Verification System (CVS) for obtaining CAC.

Additional instructions for applications will be sent to the e-mail address provided for the application. Prior to application approval, each individual will be reviewed for eligibility in the JPAS system and checked against the WR-ALC barment roster.

4.12.1. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

4.13. Flightline Driver’s Training/Vehicle Operations. Contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles will comply with the following requirements while operating a vehicle within the Robins Air Force Base airfield.

4.13.1. MOTOR VEHICLES: The contractor shall comply with AFI 91-207 and RAFBI 31- 204 regarding the use of safety belts and other protective devices during vehicle operations. No vehicle shall be stopped, parked, or left standing on any road or adjacent thereto or in any area in such a manner as to endanger the vehicle, other vehicles, equipment or personnel using or passing that road or area. To minimize exhaust fumes from contractor vehicles while on Robins AFB, contractor equipment must be equipped with proper emission control devices (IAW applicable state/federal emission control requirements for motor vehicles), and equipment must be shut down when not in use (i.e., no excessive engine idling). Roads shall be swept if spillage occurs during hauling. Ensure safe operating condition of all contractor-owned vehicles. Unsafe and unserviceable vehicles shall be removed from service immediately. Personnel engaged in vehicle operations on the airfield shall be trained and certified in flightline procedures IAW RAFBI 13-213. Certification shall be on AF Form 483 and must be in the possession of the vehicle operator when operating on the flightline. Personnel with other than normal color vision will not meet requirements as required by RAFBI 13-213.

4.14. Contractor Personnel.

4.14.1. Site Manager. The contractor shall provide a site manager and alternate(s) who shall be responsible for work performance and have authority to make decisions on behalf of the contractor relating to the operation. The site manager shall be a full-time duty position. The contractor shall submit their names and phone numbers to the CO by the contract performance start date. The government must be able to contact the site manager or designated alternate(s) 24 hours a day, 7 days a week. The site manager or designated alternate(s) shall be available during normal duty hours within 30 minutes after notification. After normal duty hours, the site manager or alternate(s) shall respond within one hour. It shall be the contractor’s responsibility

19 May 14 SOLICITATION: # FA8501-14-R-0010 to provide a POC that can respond within one hour if the site manager or alternate(s) cannot respond within the one hour time frame.

4.14.2. Contractor’s Quality Assurance Evaluator (CQAE). The contractor shall be responsible for the quality and safety of the work performed, as well as, maintaining TA’s Technical Order Distribution Office (TODO). The contractor shall employ commercial quality control/safety and FOD programs/procedures to identify, prevent and ensure non-recurrence of defective services.

4.14.3. Appearance. Transient Alert is in the public spot light, first to meet and greet visiting Distinguished Visitors (DV) and high visibility mission aircraft, such as NAOC or presidential support. For this reason, the contractor shall ensure that all employees present a neat, clean and professional appearance at all times and can be easily recognized. Uniforms shall be non-static material that meets the requirements of T.O. 00-25-172. Uniform apparel shall consist of collared shirts, pants without cuffs, jacket, white or dark blue coveralls, foul weather gear and black safety shoes. The shirt, jacket and coveralls shall have as a minimum the employee’s last “NAME”, and the words “TRANSIENT ALERT” along with the “COMPANY’S NAME” over the pocket areas. The employee’s and company’s information shall be attached to the garments in such a way as to prevent any FOD potential and shall be reasonably identifiable from a minimum of 10 feet.

4.14.4. Certifications. The contractor shall ensure employees possess certification that validates knowledge of aircraft practices and procedures before starting work. Contractor personnel shall have a FAA Airframe and Power Plant (A&P) license or proof of military training and experience on DOD aircraft at the Journeyman level.

4.14.5. Training. Contractor shall ensure all employees are proficient and current in training associated with their area of responsibility to include aircraft marshaling, aircraft towing, refuel/defuel, oxygen servicing, nitrogen servicing, security, technical orders, maintenance management, FOD, hazardous materials and handling. The contractor shall ensure personnel are trained and licensed to operate special purpose vehicles. Contractor personnel required to operate vehicles on the flight line shall be trained and certified by the government. The service provider shall be responsible for all training costs, including travel and per diem with the exception of government particular and/or peculiar training.

4.15. Transition. To ensure a smooth transition in the change of work effort from current operations to other than the incumbent, the service provider shall begin and complete all of the following requirements within the prescribed orientation period of the operational performance start date. The new service provider will be allowed access to government facilities at the start of the transition period. The purpose of this transition period is to observe and familiarize work being accomplished, complete personnel requirements (soliciting personnel for employment during their duty hours is prohibited), obtain security checks, obtain proper identification cards IAW AFFARS 5352.242-9001 Common Access Cards (CACs) for Contractor Personnel, email and database accounts, complete service provider provided employee-training requirements, and complete the development of necessary quality/training/work plans and procedures. In the event the incumbent is awarded the contract, they shall assume full responsibility for all functions

19 May 14 SOLICITATION: # FA8501-14-R-0010 identified in the PWS on the contract performance start date. In the event the contract is awarded to other than the incumbent, the new service provider shall ensure full manning is available by the end of the transition period. A transition period, prescribed by the CO, will be allowed to enable a smooth transition of all operations between service providers. If the contracted operation reverts to in-house operations anytime throughout the performance period, the service provider shall cooperate with government personnel to ensure an orderly changeover. In the event a follow-on contract is awarded to other than the incumbent, the incumbent service provider shall cooperate to the extent required to permit an orderly transition to the new service provider. Recruitment notices may be placed in each facility to allow the successor service provider access to incumbent employees.

4.16. RAFB Foreign Object Damage (FOD) Awareness and Prevention. The contractor shall establish and maintain an effective FOD prevention program that meets or exceeds the requirements of AFI 21-101, AFMC Supplement, WR-ALC Supplement. The program is designed to eliminate the introduction of any foreign object that could damage an aircraft, aerospace component or aerospace support equipment operated at this depot facility. The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents.

The contractor must brief his personnel at least quarterly on any FOD requirements. All contractors/sub-contractors performing maintenance in a FOD-Potential area will receive and have documented Initial FOD Awareness and Prevention Training. Course number MHPMAS00001300 may be used to satisfy this requirement. All vehicle operators are responsible for performing a Foreign Object (FO) inspection on their vehicles including all towed equipment/vehicle tires and open cargo areas of vehicles prior to entering the flightline.

The cargo beds of all pick-up trucks must be clean or covered prior to entering the airfield.

Vehicles will be subject to inspection and denied entry if found to be unacceptable. The office/representative responsible for oversight (Government Quality Assurance Personnel or other designated individual) will ensure the contractors are properly briefed/trained and understand vehicle requirements. Subject training will also be given during airfield drivers training. Ensure strict control for all tools, equipment rags, residue, and hardware.

5.0. APPENDICES.

5.1. Appendix A, References.

Name of Publication

Sections that Apply

Date of Publication

Title of Publication

NISPOM All 28 Mar 13 National Industrial Security Program Operating Manual

AFI 31-101 All 8 Oct 09 Integrated Defense

RAFBI 31-101 All 28 Feb 08 Installation Security

AFMCI 90-104 All 29 Sep 08 Implementing AFSO21 Initiatives

EO 13423 All 24 Jan 07 Strengthening Federal Environmental, Energy, and Transportation Management

19 May 14 SOLICITATION: # FA8501-14-R-0010

Name of Publication

Sections that Apply

Date of Publication

Title of Publication

DoDI 1100.22 All 12 Apr 10 Policy and Procedures for Determining Workforce Mix

DFARS 237.76 All 24 Nov 10 Continuation of Essential Contractor Services

AFI 33-115 Vol 1 All 24 May 06 Network Operations

AFI 33-115 Vol 2 All 14 Apr 2004 Licensing Network Users and Certifying Network Professionals

AFI 31-501 All 27 Jan 05 Personnel Security Program Management

AFI 31-601 All 29 Jun 05 Industrial Security Program Management

DoD5200.2R Appendix K 23 Feb 96 Personnel Security Program

AFMAN 33-282 All 20 Jun 13 Computer Security

AFI 91-207 All 12 Sep 13 The US Air Force Traffic Safety Program

RAFBI 31-204 All 21 Feb 13 Air Traffic Control and Airfield Operations

RAFBI 13-213 All 29 Nov 11 Control and Operation of Vehicles on Robins AFB Airfield

TO 00-25-172 All 29 Aug 13 Ground servicing of aircraft and static grounding/bonding

AFFAR

5352.242-9001 All 1 Aug 04 Common Access Cards for Contractor Personnel

AFI 21-101,

AFMC Sup, WR- ALC Sup

All 29 Mar 13 Aircraft and Equipment Maintenance Management

19 May 14 SOLICITATION: # FA8501-14-R-0010

APPENDIX B

ESTIMATED WORKLOAD DATA

TRANSIENT SERVICES MONTHLY ACFT SERV ACTIONS FOR FY 13

Type Acft Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL AVG Commercial 3 1 2 2 2 2 2 2 4 1 1 2 24 2.0 Air Force 96 60 78 62 65 74 100 147 97 82 90 104 1055 88 Non-Air Force 22 16 13 17 12 16 27 127 17 30 40 38 375 33

DV 13 7 15 17 9 17 14 18 14 19 18 18 179 15

TOTAL 134 84 108 98 88 109 143 294 132 132 149 162 1633 134

TRANSIENT SERVICES ACFT SERV ACTIONS HISTORY

FY 2006 182 155 186 275 280 310 478 218 173 229 254 188 2928 244

FY 2007 253 170 165 230 152 266 202 264 209 155 180 233 2479 207

FY 2008 259 191 131 190 218 188 198 181 200 169 204 256 2385 199

FY 2009 258 160 132 174 215 257 213 196 114 160 199 353 2431 203

FY 2010 170 188 161 148 156 184 212 169 148 137 183 155 2011 168

FY 2011 134 84 108 98 88 109 143 294 132 132 149 162 1633 134

FY 2012 250 162 123 98 111 138 159 85 121 162 185 117 1711 143

FY 2013 114 108 123 130 95 126 159 115 138 171 135 121 1535 128

TRANSIENT SERVICES CALL-BACK HOURS

FY 2004 14 18 4 20 26 10 30 35 6 5 12 12 192

FY 2005 23 20 18 6 0 44 24 6 11 0 0 0 152

FY 2006 34 8 27 65 14 42 49 24 0 34 16 16 329

FY 2007 0 18 19 5 9 8 0 5 5 30 22 0 121

FY 2008 16 11 6 27 6 12 14 19 21 0 0 22 154

FY 2009 0 0 0 0 0 0 0 0 0 0 0 0 0

FY 2010 0 0 8 4 5 0 0 0 10 12 0 0 39

FY 2011 0 6 0 9 0 0 0 0 0 0 0 0 15

FY 2012 9 0 29 8 10 34 17 75 11 11 8 5 217

FY 2013 9 9 14 8 25 11 11 13 11 2 11 0 124

19 May 14 SOLICITATION: # FA8501-14-R-0010

APPENDIX C

AREA A: Transient Aircraft Services/Bldg. 111 East

Area C. Bldg 112,112A,B Area F. GSE Parking

Area E. GSE Ready Line 75 ft.x175 ft.Transient Alert, Bldg.111, Area A.

Area B, Bldg 127, NE Corner TA GSE Maint Area

TA Work Area Summary

Area D. Bldg 151 Not Shown

TA Work Area Legend:

Facilities – Red Parking areas - Yellow

19 May 14 SOLICITATION: # FA8501-14-R-0010

Hangar 110

B ld g

B ld g

Bldg.

112B

Bldg.

Bldg.

112A

G o ve rn m e n t U se

103 ft f t

T A Ground Support Equipment Parking Area F 7,725 ft

AREA C & F

E

Drawing Not to Scale

19 May 14 SOLICITATION: # FA8501-14-R-0010

E

AREA E. Ramp Area, TA GSE Ready Line

Bldg 111

Area E. TA GSE Ready Line 75 ft. x 175 ft

Bldg 127 West Corner

Drawing Not to Scale