Req_10552_55157_AMARG Engineering Support PWS 25Aug 2023.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

309 AMARG ENGINEERING AND TECHNICAL SUPPORT SERVICES

Ogden Air Logistics Center (OO-ALC), 309th Aerospace Maintenance and Regeneration Group (AMARG), Davis-Monthan Air Force Base, AZ

8/25/2023 i

TABLE OF CONTENTS

1 PURPOSE

2 SCOPE

3 DESCRIPTION OF SERVICES

3.1 Industrial Process Engineer

3.2 Facilities Engineer

4 SERVICE SUMMARY

5 CONTRACT DATA REQUIREMENTS LIST (CDRL)

6 GOVERNMENT FURNISHED equipment, materials and software

7 GENERAL INFORMATION

7.2 INSTALLATION-SPECIFIC SAFETY AND HEALTH STANDARDS

7.3 CONSERVATION OF UTILITIES

7.4 HOURS OF OPERATION

7.5 QUALITY CONTROL PROGRAM

7.6 REPORTING OF CONTRACT LABOR HOURS

7.7 INTELLECTUAL PROPERTY

7.8 PUBLICATIONS

7.9 INHERENTLY GOVERNMENT FUNCTIONS/PERSONAL SERVICES

7.10 TRAINING

7.11 TRAVEL

7.12 PROGRAM MANAGEMENT

7.13 GOVERNMENT MANAGEMENT

7.14 RECORDS, FILES, AND DOCUMENTS

7.15 PHASE OUT PERIOD

7.16 CONTINUATION OF ESSENTIAL DoD CONTRACTOR SERVICES DURING

CRISIS 23

8. APPENDICES

Appendix A – Acronym List

Appendix B – Listing of Publications

Appendix C – Safety Requirements

Appendix D – Training Chart

Appendix E – IPC Gated Process

1 PURPOSE

The purpose of this Task Order is to provide advisory and assistance services (A&AS) engineering support for aerospace storage and preservation, aircraft parts reclamation, aircraft regeneration, depot-level maintenance overflow, and aircraft disposal at Aerospace Maintenance and Regeneration Group (AMARG), Davis-Monthan Air Force Base, AZ, supporting the Ogden Air Logistics Center (OO-ALC), 309th mission. The Contractor shall provide engineers with detailed knowledge of process and facility engineering standards, concepts, and practices to assist the Government with identifying, defining, validating, and process implementation of technical requirements.

2 SCOPE

2.1. Basic services: The Government has a current requirement for two (2) Journeyman Engineers: one (1) Industrial Process Control (IPC) and one (1) Facility. The Contractor shall review AMARG projects to advise and execute the development and implementation of process orders, facilities engineering projects, IPC, and engineering change management. Engineering processes shall be in accordance with (IAW), AFSCI 21-402, Industrial Process Control, AFSCMAN 21-102_OO- ALCSUP, Depot Maintenance Management, Chap. 23, and all other listed publications in Appendix B. Processes must adhere to the specific guidance per assigned tasks. All engineers must possess a “SECRET” security clearance and a minimum of Journeyman level of experience.

2.3. Additional services: The Government may require additional support during the task order period of performance (PoP). The contractor shall provide up to three

(3) additional IPC and/or Facility engineers upon request from the Government.

The Contractor shall have 45 calendar days (IAW backfill requirements in section

7.12.4.4 of this PWS) to fulfill the additional engineering positions upon written notification from the contracting officer representative (COR) or contracting officer (CO).

3 DESCRIPTION OF SERVICES

3.1 Industrial Process Engineer

3.1.1 The Contractor Industrial Process Control (IPC) Engineer, (likely non-government equivalents: Process Control Engineer, Process Design Engineer, Process Improvement Engineer, and Statistical Process Control Engineer), shall advise and assist in the operation of Industrial Process Control (IPC) program at AMARG. The IPC program is governed by the latest revisions of AFSCI 21-402, Industrial Process Control and AFSCMAN 21-102_OO-ALCSUP, Depot

Maintenance Management, Chap. 23; and OO-ALCI 21-402 Industrial Process Control Program. The Contractor shall adhere to all processes within the instruction. The Contractor shall utilize the AMARG-instituted, 5-step, gated process with OO-ALC 239, IPC Program Gap Analysis Worksheet for each industrial process as prescribed by the OO-ALC IPC Program. Each step shall be conducted, as required, and approved by, the AMARG Engineering team prior to moving to the next gate. Projects will be identified and supplied to the Contractor task lead by the Government and managed through the internal project tracking system (see para 3.1.1.2)

3.1.1.1 The Contractor shall maintain compliance with the requirements throughout the gated IPC process and meet all assigned tasks. The Government Representative (GR) is the AMARG Chief of Facilities or Chief of Engineering, and shall have the authority to extend or prioritize taskings. The COR and CO will be notified of any change requirements.

3.1.1.2 The Contractor shall establish a timeline tasking tracker for all IPC taskings. This tracker will be available to the GR for viewing.

3.1.1.3 The Contractor shall verbally brief GR and/or Group stakeholders (Leadership), both formally and informally, on current project status as requested by the GR during the weekly project review meeting, and as requested with a 24-hour notice.

3.1.1.4 The Contractor shall provide a Monthly Status Report detailing IPC progress, milestones, constraints, and potential constraints. (CDRL A/B/C001 – Monthly Status Report)

3.1.2 The Contractor shall provide training and assistance to government engineers:

3.1.2.1 The Contractor shall provide On the Job Training (OJT) to government employees, as requested on of the IPC processes, procedures and required documentation. (See APPENDIX E – IPC GATED PROCESS for reference).

3.2 Facilities Engineer

3.2.1 The Facilities Engineer shall provide engineering involvement in planning, design, implementation, execution, and maintenance activities IAW AFSCMAN 21-102_OO-ALCSUP., Chapter 23 and regulatory guidance listed in Appendix B. The Contractor shall provide technical advice and support for the following facility engineering functions: real property project design, development, and management to include facility repairs, alterations, new construction, and new equipment installation. Appropriate reports shall be delivered based on the type of project. (See para. 3.2.1.9 for report requirement). (CDRL A/B/C001 – Monthly Status Report)

3.2.1.1 The Contractor shall be the technical Subject Matter Expert (SME) in definition of project/customer requirements that require engineering dispositions such as:

3.2.1.1.1 Providing technical definition of projects to include specifications, drawings, and tolerances, for projects/customer requirements.

3.2.1.1.2 Participating in project design reviews to evaluate for accuracy, timeliness, and that incorporation of suitable project requirements.

3.2.1.1.3 Representing the government during design and construction as technical expert and engineering authority. Contractor shall document and report changes, concerns, project milestones on all assigned projects. (See para. 3.2.1.9 for reporting requirement). (CDRL A/B/C001 – Monthly Status Report)

3.2.1.2 Verbally brief GR and or Group stakeholders (Leadership), both formally and informally, on current project status as requested by the GR during the weekly project review meeting, and as requested with a 24-hour notice.

3.2.1.3 The Contractor shall prioritize and execute facility project requirements in coordination with supported production group needs. The Contractor shall track, and report maintenance and preliminary cost estimates as required for short and long-term projects that include but are not limited to; identifying future innovative solutions to increase AMARG's agility and posturing for future growth.

3.2.1.4 The Contractor shall work customer request to identify the customer requirements for facility related projects. This includes but is not limited to identifying the problem, identifying performance gaps, and fully identifying all inputs and outputs for short and long-term project plans.

3.2.1.5 The Contractor shall identify and recommend corrections, facility deficiencies related to risk assessment codes, fire safety deficiencies, and uniform building code requirements.

3.2.1.6 The Contractor shall assist production squadrons with safety-related repair processes and equipment and participates in mishap and safety-related issues.

3.2.1.7 The Contractor shall process taskings for facility engineer requirements.

The GR will have the authority to extend or prioritize taskings. The Contractor shall notify the COR and CO of any change requirements.

(See para. 3.2.1.9 for reporting requirement). (CDRL A/B/C001 – Monthly Status Report)

3.2.1.8 The Contractor shall establish a timeline tasking tracker for all facility taskings. This tracker shall be available for GR review.

3.2.1.9 The Contractor shall provide Monthly Status Reports for all facility engineering projects, detailing project progress, milestones, constraints, and potential constraints. (CDRL A/B/C001 – Monthly Status Report)

3.2.2 Engineers assigned to specific projects shall participate in meetings and provide input to ensure best process integrity based on Operational Safety Suitability and Effectiveness (OSS&E), Safety, Quality, Speed and Cost Objectives are met for the project.

3.2.3 The Contractor shall troubleshoot processes and equipment, as needed, to minimally maintain current average levels of workflow across the Programmed Depot Maintenance (PDM) effort.

3.2.4 The Government shall have unlimited rights to all drawings, designs, specifications, notes, and other work developed during the performance of this Task Order. At the Government’s request, records, documents, and associated papers shall be available for review.

3.2.4.1 The Contractor shall assist and provide OJT for all taskings in support of facility engineering as stated throughout paragraph 3.2 and all sub-paragraphs. The Contractor shall provide OJT for government employees, as requested on facility processes, procedures and required documentation.

4 SERVICE SUMMARY

The Contractor shall be responsible for meeting performance objectives and performance standards outlined in this Task Order. Government surveillance is to ensure Contractor performance is effectively monitored and documented. Surveillance will measure and evaluate whether the Contractor exceeds, meets, or does not meet performance standards outlined in the

PWS.

Item No.

Performance Objective Paragraph Performance Threshold

The Contractor shall process taskings within the IPC gated progress.

3.1.1.1 Acceptable if there are no more than

two (2) deficiencies of gate discipline/process within the option period of performance. Exceeding two (2) deficiencies during the period of performance will result unsatisfactory

The Contractor shall process taskings through the gated IPC process timeline tracker.

3.1.1.2 Acceptable if there are no more than

three (3) timeline breaks within the option task order period of performance, not-to-exceed (NTE) 1 year. Exceeding three (3) timeline breaks during the period of performance will result unsatisfactory

The Contractor Industrial Process Control (IPC) Engineer Monthly Status Report (MSR).

The status report shall contain the objectives found in 3.1.1.

3.1.1.4 Acceptable if there are no more than

two (2) errors within the task order period of performance (PoP).

Exceeding two (2) errors during the period of performance will result unsatisfactory

The Contractor shall process taskings for facility engineer tasking.

3.2.1.7 Acceptable if there are no more than

two (2) deficiencies of process discipline within the option period of performance. Exceeding two (2) deficiencies during the period of performance will result unsatisfactory

The Contractor shall process requirements in a timeline tracker.

3.2.1.8 Acceptable if there are no more than

three (3) timeline breaks within the option task order period of performance, NTE one (1) year.

Exceeding three (3) timeline breaks during the period of performance will result unsatisfactory

Facilities Engineer MSR. The status report shall contain the objectives found in 3.2.1

3.2.1.9 Contractor shall provide the

Government a MSR via email GR and COR, in Contractor format. The Contractor shall submit the report by the fifth (5th) calendar day of each month. Acceptable if there are no more than five calendar day passed when submitted.

Management of Personnel 7.12.4.2

(Initial Contract Award) Contractor shall be fully prepared and staffed to perform the contract IAW the PWS by 60 calendar days after award.

Exceeding 60 days after award will result in unsatisfactory.

Management of Personnel 7.12.4.4 Contractor shall provide qualified personnel and backfill any vacancy that occurs after award within 45 calendar days. Acceptable if there are no more than one (1) timeline breaks within the task order period of performance (PoP). Exceeding one

(1) timeline breaks during the period of performance will result unsatisfactory

Trip Report 7.11.4 Contractor shall provide the Government a trip report via email to the GR and COR, in Contractor format. The Contractor shall submit the report by the fifth (5th) calendar day following the trip. Acceptable if there are no more than five calendar day passed when submitted

4.1.1 If the Contracting Officer Representatives (COR) findings indicate deficiencies in performance, the COR or alternate(s) will process a Performance Assessment Report (PAR) or Corrective Action Report (CAR).

4.1.1.1 PARs will be used to report minor discrepancies and will be sent to the Contractor for corrective action. Unless an extension is granted by the COR, the Contractor will have 15 calendar days from date of receipt to return the PAR report to the COR with a response as to cause, corrective action, and actions taken to prevent recurrence.

4.1.1.2 CARs will be used to report major discrepancies and will be forwarded to the Contracting Officer (CO) for evaluation. If the CO determines it is appropriate, a report will be sent to the Contractor, with return receipt requested. Unless an extension is granted by the CO, the Contractor has 30 calendar days from date of receipt to return the CAR report to the CO with a response as to cause, corrective action, and actions taken to prevent recurrence.

5 CONTRACT DATA REQUIREMENTS LIST (CDRL)

5.1.1 Contract and Task Order data/information shall be delivered, as assigned by the Program Manager, electronically IAW the corresponding requirement for each Data Item listed in Table 5-1. If there is a discrepancy in due dates between the PWS and the DD1423s, this PWS shall take precedence. Due dates falling on non-working days (Saturdays, Sundays, and recognized national (legal) holidays) shall be construed to mean the next regular working day. All due dates are calendar counted unless designated otherwise. Grammatical errors do not count as errors. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate and/or late CDRLs.

5.1.2 The Government Program Manager will provide the Contractor access to all technical data required to perform approved tasking. Only the Government Program Manager and COR has authority to review and approve contract deliverables.

All reporting requirements listed below are applicable and shall include current site-specific information:

Table 5-1

Data Item PWS

Paragraph Title Frequency Submit To

A/B/C001

3.1.1.4, 3.2.1, 3.2.1.1.3, 3.2.1.7, & 3.2.1.9

Monthly Status Report

Initial & Monthly

CO/COR/GR

A/B/C002

7.2.1.3

Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) Rates

Annual

Annually-by 15 January

A/B/C003

7.1.3.4.1.1, 7.2.2.3, Appendix C, Incident/Mishap/ Lost Badge Report

As Required

COR/GSM/GR/CO

A/B/C004 7.11.4 Trip Report

As required, submit report by the fifth (5th) calendar day following the trip

COR/GR

A/B/C005 7.12.2.1 PMR Meeting Minutes Quarterly- no later than the fifth (5th)

COR/GR/CO

business day following the PMR

A/B/C006 7.12.3.1 Employee Listing

As required, submit listing no later than 15 business days following award

COR/CO

6 GOVERNMENT FURNISHED EQUIPMENT, MATERIALS AND

SOFTWARE

6.1.1 The Government will provide, as required, Personal Protection Equipment (PPE).

6.1.2 Engineering facility main office on AMARG will be BLDG 7513.

6.1.3 Common office equipment and other Government property are available for use by the Contractor in the performance of this task order. All Government property is incidental to the place of performance and will remain onsite and accountable to the Government. The Government will provide workspace, working supplies, furniture, access to business telephones, and desktop computers. Government-provided desktop computers to facilitate network connectivity are for business purposes only.

6.1.4 All data, information, reports, analyses, briefings, property, etc. provided or created by the Government, including applications, and any property acquired by the Contractor under this Task Order remains the property of the Government and shall be provided to the Government upon completion of the requirement unless alternate disposition instruction are provided at the Task Order level. The Contractor shall protect Government property to prevent damage during use by the Contractor.

6.1.5 CONTRACTOR REPRESENTATION AND PRESENTATION

6.1.5.1 When using Government furnished communication devices or processes (e.g., the Voice Over Internet Protocol (VOIP) network, telephones, e-mail, etc.) the Contractor and its employees shall take all reasonable precautions to ensure that the persons or entities with whom the Contractor or its employees are communicating are placed on notice that they (the persons or entities with whom the Contractor or its employees are communicating) are communicating with a Contractor, not the Government. These precautions are necessary to preserve the arms-length relationship which must always exist between the Government and the Contractor, and to eliminate or minimize the risk that persons or entities with whom the Contractor is communicating will mistakenly believe they are communicating with the Government and inadvertently disclose information that the Contractor is not authorized to receive.

Such precautions shall include, at a minimum:

1) an express verbal statement by the Contractor and its employees at the beginning of each telephonic or VOIP or similar audio communication that clearly informs the other party they are communicating with the Contractor or one of its employees, and

2) a conspicuous written notice including contact information on all email and other written communications sent by the Contractor and its employees that clearly and immediately informs the other party that the sender is a Contractor and/or Contractor employee.

7 GENERAL INFORMATION

7.1.1 SECURITY REQUIREMENTS

7.1.1.1 EMPLOYEE SECURITY

7.1.1.2 The Contractor shall be responsible for obtaining a security clearance prior to accessing government systems. Contractors shall maintain a clearance of “SECRET” while government system access is required.

7.1.1.3 BASE ACCESS

7.1.1.4 The Contractor shall comply with all security and force protection requirements enforced at each installation. Government provided AFMC Form 496, Application for Air Force Materiel Command (AFMC) Identification Card, shall be completed by each Contractor employee requiring identification and provided to security to initiate the Local Files Check.

7.1.1.5 The Contractor shall comply with the personal identity verification (PIV) requirements found in the Federal Information Processing Standard (FIPS) 201-1/2 as well as the other requirements mandated in the Homeland Security Presidential Directive 12 (HSPD-12). This shall include, at a minimum, any applicants for access to federally controlled facilities or access to a Federal information system.

7.1.1.6 Contractor personnel shall appear in-person at least once before the issuance of a PIV credential.

7.1.1.7 Contractor personnel shall provide two (2) forms of identity source documents in original form during identity proofing. The identity source documents must come from the list of acceptable documents included in Form I-9, Office of Management and Budget (OMB) No.

1115-0136, Employment Eligibility Verification. At least one (1) document shall be a valid State or Federal Government-issued picture identification.

7.1.2 Electronic Personnel Security Questionnaire (EPSQ)

7.1.2.1 The Contractor initiates the processing of the NAC by first completing a Contractor’s EPSQ. For additional information, see http://www.dss.mil/index.html.

7.1.2.2 The Contractor’s EPSQ shall be processed through the appropriate Group Security Manager (GSM) to the AMARG Security Office on

DMAFB.

7.1.2.3 309 AMARG will assist Contractor personnel in processing the necessary Department of Defense (DD) forms to obtain base or area badges and Controlled Access Cards for access to government facilities.

7.1.2.4 The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Security awareness training shall be completed prior to the start of contract performance. When the PoP is complete or and Contractor personnel leave work on this project, they shall have five (5) business days to terminate their network user account and to return all access cards and base identification badges.

7.1.3 Contractor Identification and Badges

7.1.3.1 Access

7.1.3.1.1 The Contractor shall obtain the required identification for newly assigned personnel. The Contractor shall submit AF Form 2586, Unescorted Entry Authorization Certificate, to the GSM to obtain access to required restricted areas. AMARG Contractor employees shall also report to the AMARG GSM to obtain additional AMARG access.

7.1.3.2 Common Access Card (CAC)

7.1.3.2.1 A Common Access Card (CAC) and .mil email address is required in support of this effort. It should be noted that the process of obtaining a CAC may take a minimum of four (4) weeks to complete and that the creation of a .mil email address may increase the approval time for network access by an additional 2-3 weeks. It is critical that Contractors consider these instructions before award (i.e., when preparing a proposal in response to a solicitation) and prior to changing Contractor personnel after award.

7.1.3.3 Termination

7.1.3.3.1 The Contractor shall promptly turn in all identification and badges to the COR or GR upon termination of the employee or contract. Contractor personnel terminating employment for any reason must return Government identification cards prior to departing the base.

7.1.3.4 Lost Badge Report

7.1.3.4.1 The Contractor shall provide a lost badge report to the COR and GSM within one (1) day of loss. The report shall be on company letterhead, including employee name, and details of loss through the CO to the AMARG Security Office on DMAFB. Follow procedures listed in (Para 7.2.2.3.1).

7.1.3.4.1.1 The Contractor shall create an Incident/Mishap report when a contract employee loses a Controlled Area Badge (Line badge). The Incident/Mishap/Lost Badge Report (CDRL A/B/C003) must be submitted no later than one (1) business day.

7.1.3.5 Wear Badge

7.1.3.5.1 Contractor personnel shall wear appropriate badges (Contractor Identification Badges/AF Form 1199, Air Force (AF) Entry Control Card). Issue, wear, use and disposition of badges shall be done IAW current directives listed in Appendix B.

7.1.4 COMPUTER NETWORK

7.1.4.1 Contractor personnel requiring access to the base computer network require an electronically submitted DD Form 1172-2, Application for Identification Card/Defense Enrollment Eligibility Reporting System (DEERS) Enrollment through Contractor Verification System (CVS) (http://www.dmdc.osd.mil/). Contractor personnel shall obtain at least a favorable trustworthiness investigation and undergo a National Agency Check (NAC). The Contractor shall report personnel no longer requiring network or automated information systems access to the appropriate GSM within three (3) business days of change.

7.1.5 COMMUNICATIONS SECURITY (COMSEC)

7.1.5.1 All communications with DoD organizations are subject to COMSEC review.

7.1.5.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

7.1.5.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

7.1.5.4 The Contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

7.1.6 PHYSICAL SECURITY

7.1.6.1 Key/Key Card Control

7.1.6.1.1 The Contractor shall establish and implement methods to ensure all keys/key cards issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

7.1.6.1.2 The Contractor shall not duplicate any keys/key card issued by the Government.

7.1.6.1.3 The Contractor shall immediately report to the COR or CO any occurrences of lost keys/key cards.

7.1.6.1.4 The Contractor shall be required, in the event Contractor-controlled keys/key cards are lost; to re-key or replace the affected lock or locks without cost to the Government.

7.1.6.1.5 The Contractor shall prohibit the issue of Government controlled or provided keys/key cards to any persons other than the Contractor's employees and personnel authorized by the CO in writing.

7.1.6.1.6 The Contractor shall compensate the Government for any harm resulting from negligence of Contractor personnel regarding keys/key cards.

7.1.6.2 Photography

7.1.6.2.1 The Contractor shall not take photos in AMARG unless prior approval is obtained. No device with recording capability will be taken inside a restricted area. Contractor shall not take photographs inside the controlled or restricted areas. This is a reportable security incident and must be reported immediately to the GSM and CO. Prior approval of a photograph authorization letter through the security office is required.

7.2 INSTALLATION-SPECIFIC SAFETY AND HEALTH STANDARDS

7.2.1 Volunteer Protection Program (VPP)

7.2.1.1 The Air Force has adopted the VPP as recognized by Occupation Safety Health Administration (OSHA). VPP impacts all “applicable Contractors” operating on Air Force Installations. It is the Contractor’s responsibility to ensure all its employees performing work have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp/vpp/index.html).

Contractors, whether regularly involved in routine site operations or engaged in temporary projects, must follow the safety and health rules of the installation or VPP site.

7.2.1.2 VPP requirements apply to Contractors whose employees work more than 1,000 hours per quarter. The Contractor shall flow-down these requirements to all sub-Contractors who qualify as applicable Contractors under this contract.

7.2.1.3 OSHA Form 300 and TCIR/DART. The Contractor shall provide their OSHA Form 300, Log of Work-Related Injuries and Illnesses Information and TCIR/DART rates by 15 January of each year to the CO, COR for submission as part of the installation’s annual OSHA VPP self-evaluation report. (CDRL A/B/C002– TCIR/DART)

7.2.2 SAFETY REQUIREMENTS

7.2.2.1 While performing work under this contract the Contractor shall comply with all applicable federal, state, local and the specific AF regulations regarding occupational safety and health addressed in the PWS. The

Contractor shall notify the CO and COR, within four (4) hours of any damage to Government property. The Contractor shall notify the CO within four (4) hours of any injury to contract personnel which occur while on a Government installation. The Contractor shall notify the Installation Safety Office, 309 AMARG (OO-ALC) SE (520-228- 8363/7310) (who will notify OO-ALC/SE Workflow (OO- ALC.SE.Workflow@us.af.mil)) or the 309 AMARG Job Control (520- 228-8777), of any mishap or injury.

7.2.2.2 As part of the Safety Program the Contractor shall comply with Appendix C of this PWS.

7.2.2.3 In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the Government Representative, who will forward it to 309 AMARG safety (who will forward to OO- ALC/SE). For information not available at the time of initial notification, the Contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the PCO. (CDRL A/B/C003 – Incident/Mishap/Lost Badge Report)

7.2.2.3.1 The notifications shall contain, as a minimum, the following information:

o Contract, Contract Number, Name and Title of Person(s) Reporting o Date, Time, and exact location of accident/incident o Brief Narrative of accident/incident (Events leading to accident/incident) o Cause of accident/incident, if known o Estimated cost of accident/incident (material and labor to repair/replace) o Nomenclature of equipment and personnel involved in accident/incident o Corrective actions (taken or proposed) o Other pertinent information

7.2.2.4 If requested by the designated COR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO or COR. Applicable Regulations and Air Force Instructions (AFI):

29 CFR 1910 OSHA Standards for General Industry, DAFMAN 91-203 Air Force Occupational Safety Fire and Health Standards, and DAFI 91- 207 The US Air Force Traffic Safety Program.

7.2.2.5 While on a Government installation the Contractor will be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center.

7.2.2.6 Contractor personnel who are required to operate vehicles on the Flight-line shall be trained, certified and licensed to do so. The Contractor is responsible for scheduling the training through 366th Training Squadron, Detachment 7 and AMARG Vehicle Control Officer on DMAFB, with adequate lead time not to interfere with the contract schedule. Upon completion of the training, an AF Form 483, Certificate of Competency shall be issued by the Airfield Manager’s office, which certifies that the individual has been trained on Flight-line driving. This certification must be in the possession of the vehicle operator when driving on the Flight-line. The Contractor shall designate a flightline driving point of contact who shall provide training and certification to all required Contractor personnel IAW DAFI 13- 213_DAVISMONTHANAFBSUP, Airfield Driving Chapter.

7.3 CONSERVATION OF UTILITIES

7.3.1 The Contractor shall ensure that Contractor employees follow applicable Air Force base utilities conservation practices to reduce waste as much as practicable. The Contractor personnel on AMARG AFB shall be aware of OO- ALC Energy Policy. A copy shall be provided upon request. Link:

https://usaf.dps.mil/sites/OOALC/mass announcements/oo-alc energy policy.pdf.

Contractors contribute to the effectiveness of the OO-ALC Energy Management System (EnMS), including the achievement of its objectives and energy targets.

Through this contribution, the benefits of improved energy efficiency are realized. It is expected that the Contractor ensures their activities are in line with improving OO-ALC energy performance. Contractors found negligent of these requirements can have a negative impact.

7.3.2 The Contractor shall be responsible for operating under conditions that prevent the waste of utilities, which include the following:

7.3.3 Lights shall be used only in areas where and when work is being performed.

7.3.4 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor employees unless authorized.

7.3.5 Water faucets or valves shall be turned off after the required use.

7.3.6 Government telephones, computers, fax machines, copy machines, and other equipment shall be used only for official Government business.

7.4 HOURS OF OPERATION

7.4.1 Access to government facilities is limited; therefore, the Contractor shall coordinate required access/usage times and dates through 309 AMARG at least fifteen days prior to the need date. Control of the facilities shall remain with the Government.

7.4.2 The Contractor is responsible for designating work hours for their employees, but at a minimum shall be available as required by the Government, this may vary depending on location, project, or event. Normal workdays are Monday through Friday except US Federal holidays and other Government closure days.

Employees normally work eight (8) hours per day, 40 hours per week unless a compressed work schedule has been implemented in the work area. Contractors must ensure that they can provide for this type of contingency support. Normal work hours shall be based on flextime hours with a start time no earlier than 0600 but not later than 0800 to ensure availability during core duty hours of 0900- 1400, (preferred 0600- 1530) for a normal workday.

7.4.3 Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

7.4.4 If the duty location is closed, no Contractor services will be provided unless authorized by the CO in writing. The Contractor shall be responsible for notifying its employees of installation closures.

7.5 QUALITY CONTROL PROGRAM

7.5.1 QUALITY ASSURANCE

7.5.1.1 Upon award, the CO will appoint the COR in the Procurement Integrated Enterprise Environment (PIEE), Joint Appointment Module

(JAM).

7.5.1.2 The COR is responsible for providing continuous technical oversight of the Contractor’s performance. The COR(s) or alternate(s) will inform the Contractor when discrepancies occur and will request corrective action. The services to be performed by the Contractor during the period of this contract are at all times and places subject to review by the CO or authorized representative(s).

7.5.2 GOVERNMENT OBSERVATION

7.5.2.1.1 The COR may be tasked by the CO to periodically observe Contractor performance. Government personnel, other than the CO and CORs, may from time-to-time, with CO coordination, observe Contractor performance. These personnel may not interfere with Contractor performance or make any changes to the Task Order.

7.6 REPORTING OF CONTRACT LABOR HOURS

7.6.1 The Contractor shall report ALL Contractor labor hours (including sub- Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.sam.gov/SAM/pages/public/index.jsf.

7.6.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 01 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Sam.gov website or the Fed helpdesk.

7.6.3 Uses and Safeguarding Information: Information from the secure web site is proprietary in nature when the contract number and Contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor’s name and contract number associated with the data.

7.7 INTELLECTUAL PROPERTY

7.7.1 Data Rights

7.7.1.1 The Government will provide software required for projects. The Government retains rights to anything produced under this contract.

7.7.1.2 All intellectual property (hardware, firmware, or software) developed as part or result of this Task Order shall be the property of the Government. Similarly, all data rights from products developed as part or result of this Task Order shall be the property of the Government.

7.7.2 Nondisclosure Agreement (NDA)

7.7.2.1 The Contractor shall agree to and sign Nondisclosure Agreement (NDA) to protect sensitive information, procurement data contract information, plans, and strategies, etc.

7.8 PUBLICATIONS

7.8.1 The Contractor shall comply with AF publications, regulations, and operating instructions in the use of materials, procedures, and processes applicable to the work requirements (Reference Appendix B); this list is not all inclusive.

7.8.2 The Contractor shall perform all services IAW the latest applicable regulations, policies, and guidance.

7.9 INHERENTLY GOVERNMENT FUNCTIONS/PERSONAL SERVICES

7.9.1 None of the functions to be performed under this requirement are inherently Governmental. Additionally, no part of this PWS, the basic Contract, or any Task Order issued under the basic Contract shall be construed to require the Contractor to provide personal services to the Government. The Contractor shall comply with this PWS in its entirety.

7.9.2 The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes or has reason to believe any actions constitute or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Program Manager, COR, and CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

7.10 TRAINING

7.10.1 The Contractor shall ensure employees complete required block training before performing any services requiring this training. The Contractor shall also ensure that annual training is completed within three (3) business days of expiration and that new mandatory training is completed within timeframes designated by the

AF.

7.10.2 The Contractor shall develop and maintain training and briefing records for all personnel attending Contractor and Government furnished training and briefings and make records available to the COR upon request. Costs of training provided by the Contractor shall be included in the Contractor’s fully burdened hourly or unit rates. (See Appendix D)

7.11 TRAVEL

7.11.1 Travel may be required to visit system Contractors, vendors and/or supplier’s facilities, or USAF bases.

7.11.2 Travel shall be IAW the Joint Travel Regulation (JTR) and shall require approval in writing by the COR and or CO fourteen days prior to start of travel or incurring any travel related expenses.

7.11.3 Travel shall be cost reimbursable. The Contractor is responsible for making all necessary travel arrangements. The Contractor shall propose all estimated travel costs for each occurrence.

7.11.4 The Contractor shall provide the government a trip report via email to the GR and COR, in Contractor format. The Contractor shall submit the report by the fifth (5th) calendar day following the trip. (CDRL A/B/C004 – Trip Report)

7.12 PROGRAM MANAGEMENT

7.12.1 Program Management Review (PMR)

7.12.2 The Contractor shall conduct formal PMRs which, at a minimum, shall address AMARG: timeframe, backlog, deferred statuses, training progress, analysis breakdown charts of task, concerns, PARs, and CARs.

7.12.2.1 PMRs shall be conducted in the Government facility at AMARG or through teleconference on a quarterly basis unless otherwise directed by the CO. The Contractor shall provide a copy of the PMR meeting minutes, and any documentation presented, no later than the fifth (5th) business day after the PMR. (CDRL A/B/C005 – PMR Meeting Minutes)

7.12.3 Identification of Personnel

7.12.3.1 The Contractor shall identify a Technical Lead who shall be responsible for the performance of this Task Order. The Contractor shall submit an initial Employee Listing to the COR and CO fifteen calendar days after contract award. The Contractor shall provide updates whenever a change in personnel occurs after initial and or at the COR’s request with the minimum information below: (CDRL A/B/C006 – Employee Listing)

Name(s) Position Contract / Task Order number Start date/termination date.

Training dates

7.12.4 Management of Personnel

7.12.4.1 The Contractor shall assign all engineering tasks to their internal staff as appropriate by skill level. Specific projects with time constraints and priority will flow through the Contractor's project lead from government tracking tool.

7.12.4.2 Upon award, the Contractor shall have 60 calendar days to be fully prepared and staffed to meet contract requirements. The objective is to be fully prepared and staffed on day one (1) of the task order PoP.

7.12.4.3 The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall provide for all management and support of Contractor personnel.

7.12.4.4 The Contractor shall maintain a stable workforce while minimizing the impact of any turnover and/or disruptions to the Government and/or mission. Upon notification of a pending vacancy, the Contractor shall provide written documentation to the CO and the COR at least two (2) weeks in advance of vacancy or sooner when possible. In the case of a no-notice departure, the Contractor shall notify the CO and COR in writing within 24-hours. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and management plan and correction action, if needed, to ensure task mission is not impacted or degraded. The Contractor shall fill the vacancy within 45 calendar days. If the vacancy cannot be filled within the required 45 calendar days, the Contractor shall provide written notification to CO. In addition, the Contractor shall provide temporary backfill with qualified personnel, for any vacancies greater than two weeks that occur for any reason.

7.12.5 Contractor Employees

7.12.5.1 Contractor’s employees shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel.

Contractor’s employees shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence. Contractor’s employees shall identify themselves in meetings by adding the word “Contractor” by their names on sign-in sheets.

7.12.6 Employee Qualifications

7.12.6.1 The Contractor shall employ fully qualified Journeyman Engineer employees with the required knowledge and expertise as described in this PWS. The Contractor shall ensure all employees have been properly trained to effectively perform their assigned duties.

7.12.6.2 Upon contract award, the Contractors’ priced labor categories will be incorporated per paragraph 2.1. Only those priced labor categories listed in the attachment may be used for this contract unless a waiver has been granted by the CO prior to commencement.

7.12.6.3 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general wellbeing or operational mission of the installation and its population. All contract employees depending on condition, occasion or place, or job assignment shall require professional, suitable attire. All Contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor. The Contractor shall employ and maintain a technically trained and experienced work force.

7.12.6.4 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Contractor Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are assigned any contracts/subcontracts awarded to the Contractor.

7.12.7 Task Lead

7.12.7.1 The Task Lead/Coordinator shall be identified as one of the proposed engineers (See Para 2.1) to oversee others as they work with users to identify, define, and validate system requirements. They shall be experienced with, and have detailed knowledge of, systems engineering standards, concepts, and practices. Directly support engineering manning for 309 AMARG Integrated Project Teams (IPTs) project.

Provide Government leadership on projects analysis. Responsible for directing and monitoring the work/workloads of team members.

7.13 GOVERNMENT MANAGEMENT

7.13.1 The GR, COR or CO will provide the Contractor access to all technical data required to perform approved taskings. Only the GR and/or COR, in coordination with application managers, has authority to review and approve IAW CDRLs deliverables.

7.13.2 Responsibility for contracting activities rests solely with the CO. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel shall be acted upon by the Contractor unless specifically approved by the CO. The Contractor shall address all areas pertaining to contract scope, schedule, or price of the Task Order covered by this PWS exclusively with the CO.

7.14 RECORDS, FILES, AND DOCUMENTS

7.14.1 All official records (regardless of media) as defined in 44 U.S.C. Part 3301 / AFI 33-322, Records Management and Information Governance Program are the property of the U.S. Government and shall remain so beyond termination or completion of this Task Order.

7.15 PHASE OUT PERIOD

7.15.1 If there is a change in Contractor, the incumbent Contractor shall provide familiarization and allow the follow-on Contractor to observe monthly operations, facilities, work, equipment locations, and reporting procedures on a non-interference basis.

7.15.2 In the event a follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly transition to the follow-on Contractor 30 days prior to expiration of Task Order.

7.15.3 The incumbent Contractor shall ensure network access is removed for those employees who do not intend to work for the new Contractor and complete a Contractor Out-Processing Checklist.

7.15.4 The Contractor is responsible for surrendering all Government-issued identification such as CACs, flight line badges, and vindicator cards, last duty day per the Task Order Period of Performance. Government-issued identification will be surrendered to the COR or GSM.

7.16 CONTINUATION OF ESSENTIAL DoD CONTRACTOR SERVICES DURING

CRISIS

7.16.1 IAW DoDI 3020.37 this requirement is not considered mission essential.

8. APPENDICES

Appendix A Acronyms Appendix B Listing of Publications Appendix C Safety, Fire Protection and Health Specification Industrial Safety Requirements Appendix D Training Chart Appendix E Industrial Process Control (IPC) Cycle

APPENDIX A – ACRONYM LIST

A&AS Advisory and Assistance Services AF Air Force AFB Air Force Base AFI Air Force Instruction AFMAN Air Force Manual AFMC Air Force Material Command AFMCI Air Force Material Command Instruction AFMCSUP Air Force Material Command Supplement AFOSH Air Force Occupational Safety and Health AFSC Air Force Sustainment Center AFSCMAN Air Force Sustainment Center Manual AFSCI Air Force Sustainment Center Instruction AFMC Air Force Materiel Command AMARG Aerospace Maintenance and Regeneration Group CAC Common Access Card CAR Corrective Action Report CDRL Contract Data Requirements List CO Contracting Officer COMSEC Communications Security COR Contracting Officer’s Representative CVS Contractor Verification System DAF Department of the Air Force DAFI Department of the Air Force Instruction DAFMAN Department of the Air Force Manual DEERS Defense Enrollment Eligibility Reporting System DD Department of Defense (form) DMAFB Davis-Monthan Air Force Base DoD Department of Defense DODI Department of Defense Instruction EnMS Energy Management System EPSQ Electronic Personnel Security Questionnaire FIPS Federal Information Processing Standard FOD Foreign Object Damage FY Fiscal Year GR Government Representative GSM Group Security Manager HSPD Homeland Security Presidential Directive IAW In Accordance With ID Identification IPC Industrial Process Control IPT Integrated Project Teams JAM Joint Appointment Module JER Joint Ethics Regulations

JTR Joint Travel Regulation MSR Monthly Status Report NDA Nondisclosure Agreement NTE Not to Exceed OJT On the Job Training OMB Office of Management and Budget OO-ALC…