Mitsu_Seiki_Solicitation.doc

Section SF 1449 - CONTINUATION SHEET

Evaluation (MXSG)

FFP

Evaluation (MXSG) IAW PWS dated 14 January 2015.

FOB: Destination

PURCHASE REQUEST NUMBER: F2DCAM5020A001

NET AMT

FSC CD: R425

Calibration (CMXG)

Calibration (CMXG) IAW PWS dated 14 January 2015

NET AMT

Repairs (MXSG)

T&M

Repairs (MXSG) IAW PWS dated 2 March 2015.

PROPOSE HOURLY LABOR RATES FOR EACH LABOR CATEGORY IN ATTACHMENT 05 OF THE SOLICITATION. DO NOT PROVIDE UNIT PRICES OR A NET AMOUNT FOR THIS LINE ITEM. THE ESTIMATED CEILING PRICE FOR THIS LINE ITEM WILL BE DETERMINED BY THE GOVERNMENT PRIOR TO AWARD. THE FIXED HOURLY LABOR RATES PROPOSED SHALL BE INCORPORATED INTO THE CONTRACT AT TIME OF AWARD.

TOT ESTIMATED PRICE

CEILING PRICE

Parts/Material (MXSG)

Parts/Material (MXSG)IAW PWS dated 2 March 2015.

THE ESTIMATED COST CEILING PRICE FOR THIS LINE ITEM WILL BE DETERMINED BY THE GOVERNMENT PRIOR TO AWARD AND SHALL BE INCORPORATED INTO THE CONTRACT AT TIME OF AWARD.

Travel (MXSG)

Travel (MXSG) shall be IAW FAR Subpart 31.205-46, Travel Costs.

Contract Data Requirements List (CDRLs)

IAW PWS Dated 14 January 2015.

THIS IS NOT A PRICED CLIN. THIS CLIN IS FOR DATA PURPOSES ONLY.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

5832 H AVE, BLDG 843 BAY G

HILL AFB UT 84056-5716

F2DCAM

F2DCAM

F2DCAM

F2DCAM

F2DCAM

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.”

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate volumes:

1.

Volume I – Price Proposal

2.

Volume II – Technical Proposal

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists Offerors may be required to submit information other than cost or pricing data to the extent necessary to support a determination of price reasonableness.

C. SPECIFIC INSTRUCTIONS:

1. VOLUME I – PRICE PROPOSAL - Submit one (1) electronic copy.

(A) Insert proposed unit and extended prices in the Pricing Schedule for CLINs 0001, 0002,0003,0004, and 0005. The extended amount must equal the whole dollar unit price multiplied by the number of units. Contractor shall provide fixed hourly labor rates for each applicable labor category that may be utilized during Incidental Repairs for CLINs 0001,0002. Please provide you Labor rates for CLIN’s 0003,0004 and 0005 as these CLIN’s will be Time and Material. The fixed hourly labor rates proposed will not be used for evaluation purposes but shall be incorporated into the contract at time of award. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. VOLUME II – TECHNICAL PROPOSAL – Limited to 10 pages. Submit one (1) electonic copy. The Technical Volume shall be specific and complete. Legibility, clarity, and coherence are very important. Responses will be evaluated against the Technical Subfactors defined in 52.212-2, Evaluation – Commercial Items. Offerors shall review evaluation criteria to ensure the minimum requirements are met. It is imperative to fully describe how subfactor requirements will be met. Do not simply copy and paste, rephase, or restate Performance Work Statement (PWS) language for the technical volume. Please describe capability and experience in the following (refer to 52.212-2 for technical criteria):

1-Knowledge of Fanuc Operation control software

2- experience with performing volumetric adjustment with large 4-Axis machines

3- knowledge and capability of repair of large 4-Axis horizontal machining/grinder.

D. DOCUMENTS SUBMITTED IN RESPONSE TO THIS RFP MUST BE FULLY RESPONSIVE TO AND CONSISTENT WITH THE FOLLOWING:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

3. Please limit number of proposal pages to 10 or under. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the proposal.

4. Format for proposal volumes shall be as follows:

(a) The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 pitch Times New Roman Single spaced

(d) Elaborate formats, bindings or color presentations are not desired or required.

E. GENERAL INFORMATION

1. INFORMATION REGARDING SUBMISSION OF PROPOSAL:

Electronic submittal of proposals is preferable. Email proposals to Don.Hoover.1@us.af.mil . Electronic copies of an Offerors proposal shall be submitted in a format readable by Microsoft (MS) Word, MS Excel, MS-Power Point, or PDF. Indicate on each electronic file the volume number and title. If files are compressed, the necessary decompression program must be included.

Faxed proposals will be accepted, fax proposals to 801-777-4569

Otherwise, mail proposals to:

OL:H/PZIMB

Attn: Don Hoover

6038 Aspen Ave. Bldg 1289 Upstairs

Hill Air Force Base Utah, 84056-5805

(b) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 3:30 p.m., MST, for the designated Government office on the date that offers or revisions are due.

2. CONTRACT DOCUMENTATION:

(a) Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract. Offeror’s proposal shall include signed amendments to the solicitation (if any), and all other information required by 52.212-2.

(b) Proposed Delivery Schedule/Period of Performance. The offeror shall propose the delivery schedule and/or Period of Performance by completing the blanks in the appropriate section of the solicitation.

(c) The provisions of FAR 52.212-3 shall be returned along with the proposal unless annual representations and certifications have been completed electronically at the System for Award Management (SAM) website.

(End of provision)

52.212-2 -- Evaluation -- Commercial Items.

Evaluation -- Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that offers the best value to the Government, price and other factors considered using Lowest Price Technically Acceptable (LPTA) source selection process. Evaluation of offerors shall be conducted as described below:

Factor I: Technical Capability

Subfactor 1: Describe your knowledge of Fanuc operation control software and provide evidence of knowledge and training on this software. The offeror must provide evidence of experience using this software and/or training. Offeror must have experience on Fanuc 30/31i controllers. Evidence may include, but is not limited to, names of personnel who possess the experience and number of years of experience. (IAW PWS Para 2.2.1)

Subfactor 2: Describe your experience with performing volumetric adjustment with large 4-Axis machines. The offeror must provide knowledge and description of process to include steps in performing the volumetric adjustment and equipment that will be used to accomplish the calibration. (IAW PWS Para 2.2.1)

Subfactor 3. Describe your knowledge and capability of repair of large 4-Axis horizontal machining/grinder. The offeror shall provide evidence of experience as described in the PWS by describing the methodologies and tools used to meet the tolerances in Appendix D.

Subfactor 4: Past performance will be reviewed for relevancy $50K and recency within 8 years for acceptable performance on past efforts. The Government will use references submitted, the Past Performance Questionnaire attached, and other sources to ascertain the acceptability of past performance. Irrelevant past performance and adverse past performance will disqualify offerors from consideration for award.

In addition to the subfactors the technical capability proposal must explain clearly how the offeror will meet/exceed the PWS. Those offerors that are determined technically acceptable will be evaluated on Factor II, Price.

Factor II: Price

Pricing will be evaluated by taking the FIRM FIXED PRICE (FFP) CLINs and summing them with the travel and labor rates proposed under the TIME AND MATERIALS CLINs.

Offerors are cautioned against proposing pricing and rates that are unbalanced and unreasonable. Any proposal containing pricing and rates that are unbalanced and unreasonable will be excluded from consideration for award.

Best value will result from selection of a technically acceptable proposal with the lowest evaluated price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offer or within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (DEC 2014)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

____ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.243-3 CHANGES--TIME-AND-MATERIALS OR LABOR-HOURS (SEP 2000)

(a) The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following:

(1) Description of services to be performed.

(2) Time of performance (i.e., hours of the day, days of the week, etc.).

(3) Place of performance of the services.

(4) Drawings, designs, or specifications when the supplies to be furnished are to be specially manufactured for the Government in accordance with the drawings, designs, or specifications.

(5) Method of shipment or packing of supplies.

(6) Place of delivery.

(7) Amount of Government-furnished property.

(b) If any change causes an increase or decrease in any hourly rate, the ceiling price, or the time required for performance of any part of the work under this contract, whether or not changed by the order, or otherwise affects any other terms and conditions of this contract, the Contracting Officer will make an equitable adjustment in any one or more of the following and will modify the contract accordingly:

(1) Ceiling price.

(2) Hourly rates.

(3) Delivery schedule.

(4) Other affected terms.

(c) The Contractor shall assert its right to an adjustment under this clause within 30 days from the date of receipt of the written order. However, if the Contracting Officer decides that the facts justify it, the Contracting Officer may receive and act upon a proposal submitted before final payment of the contract.

(d) Failure to agree to any adjustment will be a dispute under the Disputes clause. However, nothing in this clause excuses the Contractor from proceeding with the contract as changed.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Commercial practice

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Hill AFB, Utah, 84056

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

F03000

Issue By DoDAAC

FA8224

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

N/A

Ship From Code

Mark For Code

Service Approver (DoDAAC)

F2DCAM

Service Acceptor (DoDAAC)

F2DCAM

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Primary Acceptor: Jason Joy at jason.joy@us.af.mil Alternate Acceptor: Natilie Meah at natalie.meah@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Current Contracting Officer or Buyer

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Mr Kevin Flinders AFMC OL_H/PZC 801-777-6549, kevin.flinders@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (INTERIM CHANGE: See Policy Memo 14-C-05)

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (NOV 2012)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force defi-nition of a Class I ODS.]

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Stand-ards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) Exhibit/Attachment Table of Contents