MPSC_III_Remaining_Section_L_attachments.pdf

Mission Planning Support Contract Section L Attachments Page 1

ATTACHMENT L-1: PERFORMANCE WORK STATEMENT

The PWS is attached separately and will remain as a separate attachment through solicitation.

The PWS will be part of the award package.

ATTACHMENT L-2 (SECTION L): REQUIREMENTS TRACEABILITY CROSS-

REFERENCE MATRIX

For Prospective Offerors: See paragraph 2.1.10 regarding instructions for completion of the solicitation Requirements Traceability Matrix (RTM). If this matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over this matrix. Additionally, to the extent this matrix discloses details as to the extent or manner by which the Government intends to evaluate offeror’s proposals for award, Section M references in the matrix are for information purposes only and the Government shall be obligated to evaluate proposals solely in conformance with the provisions of the Section M of the solicitation.

RTM is attached separately and will remain as a separate attachment through solicitation. The

RTM will not be a part of the award package.

ATTACHMENT L-3 (SECTION L): PAST PERFORMANCE INFORMATION (PPI)

TOOL

Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.

PPI Instructions are attached separately.

Mission Planning Support Contract Section L Attachments Page 2

ATTACHMENT L-4 (SECTION L): EMAIL ENCRYPTION INSTRUCTIONS

Email Encryption Instructions

Unclassified Email

All unclassified, sensitive information (FOUO, Privacy Act, CUI, etc.) related to draft RFP, final

RFP, contractor proposal responses, contract communications, contract deliverables, contractor-to-government communications, contractor-to-subcontractor communications or any other type of sensitive information transmitted by email shall be encrypted. The DoD has provided a free, simple, strong, Java file and folder encryptor called Encryption Wizard (EW). Information on this program is available at http://www.spi.dod.mil/ewizard.htm.

Contractors should utilize the EW-Govt version of the software though both the “Public” and

”Govt” versions are compatible. The EW-Govt website and download location is http://www.spi.dod.mil/ewizard_govt.htm.

http://www.spi.dod.mil/ewizard.htm http://www.spi.dod.mil/ewizard_govt.htm

Mission Planning Support Contract Section L Attachments Page 3

ATTACHMENT L-5: SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

Past performance information, concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist with the Government’s assessment of your past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Present/Past Performance Volume.

SAMPLE

Dear “Contracting Officer:”

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, Air Force Life

Cycle Management Center (AFLCMC), Request for Proposal FA8217-XX-R-XXXX for the

Mission Planning Support contract.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent letter to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Mission Planning Support Contract Section L Attachments Page 4

ATTACHMENT L-6: CLIENT AUTHORIZATION LETTER

Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance.

The government will need that consent before contacting commercial customers to assess the offeror’s past performance. In an effort to assist with the Government’s assessment of your past performance relevancy and confidence, we request that the following client authorization letter be completed by any commercial customers identified in your proposal. The completed client authorization letters should be submitted as part of your Present/Past Performance Volume.

Offerors should send with their list of references a letter similar to the following authorizing the reference to provide past performance information to the Government.

Dear “Client:”

We are responding to a Department of the Air Force, Air Force Life Cycle Management Center

(AFLCMC) Request for Proposal FA8217-XX-R-XXXX for the Mission Planning Support contract.

In their acquisitions, the government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms.____________________________ of your organization as the point of contact based on his/her knowledge of our work. Your cooperation is appreciated. Any questions may be directed to .

Sincerely, Mission Planning Support Contract Section L Attachments Page 5

ATTACHMENT L-7 (SECTION L): PAST PERFORMANCE QUESTIONNAIRE

COVER SHEET

[Street Address]

[City, ST Zip Code]

[phone]

[fax]

[Web address]

[Company Name]

Email

To:

Sean Jones (Contracting Officer)

Ken Hernandez (Contract Specialist)

From:

Email:

sean.jones.2@us.af.mil;

kenneth.hernandez.1@us.af.mil

Pages:

Phone: (801) 586-3465 or (801) 777-8666 Date:

Re:

Mission Planning Support

Source Selection cc:

Urgent For Review Please Comment Please Reply Please Recycle mailto:sean.jones.2@us.af.mil

Mission Planning Support Contract Section L Attachments Page 6

ATTACHMENT L-8 (SECTION L): PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION

IAW FAR 2.101 AND 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor:

B. Cage Code of contractor contract was awarded to:

C. Contract number:

D. Contract type:

E. Was this a competitive contract? (Yes / No)

F. Period of performance:

G. Initial contract cost: $

H. Current/final contract cost: $

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of services provided:

Mission Planning Support Contract Section L Attachments Page 7

SECTION 2. CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description:

C. Geographic locations of services (local, nationwide, worldwide, other Commands):

SECTION 3. EVALUATOR IDENTIFICATION

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/email:

D. Number of year’s evaluator involved with subject contract:

Mission Planning Support Contract Section L Attachments Page 8

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

B BLUE/EXCEPTIONAL – The contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

P PURPLE/VERY GOOD – The contractor’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

G GREEN/SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performances contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Y YELLOW/MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

R RED/UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE - Unable to provide a score.

Mission Planning Support Contract Section L Attachments Page 9

B P G Y R N

Management

M 1. The contractor’s ability to hire and retain certified information assurance personnel (including IAT/IAM level II/III) throughout the period of performance; and the contractor’s practices/procedures for obtaining/maintaining IA certificates.

Notes:

M 2. The contractor’s ability to hire and retain personnel with security clearances (including TS and SCI) throughout the period of performance; and the contractor’s practices and procedures for obtaining and maintaining security clearances.

M 3. The contractor’s ability to place, and support permanent and temporary personnel in OCONUS locations; and the contractor’s processes for obtaining documentation required by DoS, DoD, and host countries (visas, country clearances, SOFAs, TESAs, ITARs).

M 4. The contractor’s ability to manage a worldwide workforce of personnel located in several different geographically separated locations.

M 5. The contractor’s ability to take corrective actions when problems in meeting contractual requirements were identified.

Mission Planning Support Contract Section L Attachments Page 10

B P G Y R N

Sustainment Support

SS 1. The contractor’s ability to support and maintain a web-based collaborative infrastructure with worldwide access from both commercial and “.mil” networks (incl. ability to obtain/retain

“Authority to Operate/Connect” certificates with the Air Force).

SS 2. The contractor’s process for performing corrective, perfective, and adaptive maintenance change enhancement requests to software through an iterative and incremental agile development (scrum) methodology.

SS 3. The contractor’s practices and procedures (and quality of materials) in developing and delivering training to users in the field (including CONUS/OCONUS US military bases and foreign military locations).

SS 4. The contractor’s ability to provide IT support (through a helpdesk and with on-site personnel) including: loading/reloading an operating system, installing software applications, applying time compliance network orders, and group policy objects.

SS 5. The contractor’s ability to maintain configuration control on a large number of managing documents and/or software components/software application versions.

Mission Planning Support Contract Section L Attachments Page 11

Please discuss each and every response for which you indicated B/E (Blue/Exceptional), Y/M

(Yellow/Marginal) or R/U (Red/Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes___ Default___ Convenience___ Pending Terminations___

No ___

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Sean Jones Sean.Jones.2@us.af.mil Phone: 801-586-3465

AFLCMC/PZZKB

and

Ken Hernandez Kenneth.Hernandez.1@us.af.mil Phone: 801-777-8666 mailto:Sean.Jones.2@us.af.mil mailto:Kenneth.Hernandez.1@us.af.mil

Mission Planning Support Contract Section L Attachments Page 12

ATTACHMENT L-9: PAST PERFORMANCE QUESTIONARE COVER LETTER

TEMPLATE

LETTERHEAD

(DATE)

FOR OFFICIAL USE ONLY

SUBJECT: Past Performance Questionnaire for the (PROGRAM NAME) Program (CONTRACT AND ORDER NUMBER (IF APPLICABLE) TO BE EVALUATED). The effort was performed by (SPECIFY WHO PERFORMED THE WORK) under (CAGE CODE).

1. We are currently responding to Department of the Air Force, Air Force Life Cycle Management Center (AFLCMC), Request for Proposal (RFP) FA8217-XX-R-XXXX for the

Mission Planning Support contract. This acquisition is being conducted as a best value tradeoff.

The RFP specifically requires that we, as an Offeror, send the attached questionnaire to several points of contact (POC) on recent and relevant efforts that we (or a proposed team member) have performed. As such, please take a few moments of your time to fill out the attached questionnaire.

2. DO NOT RETURN THE COMPLETED QUESTIONNAIRE TO US. The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to us, the Offeror. The completed Past Performance Questionnaire should be sent directly to the Government Contracting Officer not later than XXXX. The questionnaires may be emailed to:

Sean Jones Sean.Jones.2@us.af.mil Phone: 801-586-3465 and

Ken Hernandez Kenneth.Hernandez.1@us.af.mil Phone: 801-777-8666

3. If you have any questions regarding the source selection, contact the Contracting Officer mentioned above. If you have questions regarding the clarification of contract number, POC, or program title on the questionnaire, please contact (CONTRACTOR’S POC AND PHONE

NUMBER FOR PAST PERFORMANCE ISSUES).

4. Thank you for your timely assistance.

Sincerely, (TITLE AND NAME OF COMPANY OFFICIAL) mailto:Sean.Jones.2@us.af.mil mailto:Kenneth.Hernandez.1@us.af.mil

Mission Planning Support Contract Section L Attachments Page 13

ATTACHMENT L-10: STAFFING TABLE

Staffing Table is attached separately and will remain as a separate attachment through solicitation. The Staffing Table will not be a part of the award package, and is for evaluation purposes only.