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HSEP Comment Resolution Matrix (CRM)

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Text version

ITEM

#
SOURCE
TYPE
PAGE #
PARA
LINE
COMMENT
RATIONALE
DECISION (A/R/M)

STANDARDIZED COMMENT MATRIX PRIMER

The matrix below is a Word document table to be used as a template for submitting comments on draft publications and draft program directives. Except as noted below, an entry is required in each of the columns. To facilitate consolidating matrixes from various sources, do not adjust the column widths.

Column 1 – ITEM Numeric order of comments. Accomplish when all comments from all sources are entered and sorted. To number the matrix rows, highlight this column only and then select the numbering ICON on the formatting tool bar.

Column 2 - # Used to track comments by source. Manually enter numbers from the first comment to the last comment. These numbers will stay with the comment and will not change when consolidated with other comments.

Column 3 – SOURCE Identify MAJCOM and office symbol of the source of the comment.

Column 4 – TYPE C – Critical (Contentious issue that will cause non-concurrence with publication) M – Major (Incorrect material that may cause non-concurrence with publication) S – Substantive (Factually incorrect material) A – Administrative (grammar, punctuation, style, etc.)

Column 5 – PAGE Page number that pertains to the comment expressed.

Column 6 – PARA Paragraph number that pertains to the comment expressed, if applicable

Column 7 – LINE Line number on the designated page that pertains to the comment.

Column 8 – COMMENT To facilitate adjudication of comments, copy and insert complete sentences into the matrix. This makes it unnecessary to refer back to the publication to understand the rationale for the change. Do not use Tools, Track Changes mode to edit the comments in the matrix. Include deleted material in the comment in the strike through mode. Add material in the comment with underlining. Do not combine separate comments into one long comment in the matrix, (i.e. 5 comments rolled up into one).

Column 9 - RATIONALE Provide concise, objective explanation of the rationale for the comment.

Column 10 - DECISION A - Accept R – Reject (Rationale required for rejection.)

M - Accept with modification (Rationale required for modification.)

HSEP CRM FOR COORDINATION UNCLASSIFIED

HSEP CRM FOR COORDINATIONPage 1 of
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