SOW_APR_5_2014_HIT.pdf

406 SCMS/GULAA-Hill April 5, 2014

Statement Of Work (SOW) for Packaging & Preservation

ASSIST Documents for Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions The contractor shall use the ASSIST website to access specification, standards, data item descriptions documents listed in this contract solicitation:

http://assistdocs.com

PRESERVATION, PACKAGING & MARKING REQUIREMENTS

The contractor shall develop, implement and maintain the preservation, packaging and packing of all items to be delivered under the terms of this contract. Packaging procedures will be established in accordance with AFMCI 24-

201, specifically Paragraph 3.7 and MIL-STD-2073-1, Standard Practice for Military Packaging (current revision);

Packaging requirements are identified in the AFMC Form 158, Packaging Requirements submitted by the responsible packaging specialist. All “markings and labeling” of shipments shall conform to MIL-STD 129, DoD Standard

Practice, Military Marking for Shipment and Storage (current revision) The contractor “shall” affix a completed DD

Form 1574, Serviceable Tag-Materiel or DD Form 1574-1, Serviceable Label- Materiel to each unit pack or intermediate container and prime outer container(s). The tag or label will indicate the condition(s) of the materiel and to identify the individual article or contents, bundle, container to which they are securely attached.

INTERNATIONAL STANDARDS FOR PHYTOSANITARY MEASURES (ISPM NO. 15)

REQUIREMENTS

The contractor shall use the wood packaging material regulation for international trade which describes phytosanitary

(including treatments) that have been approved for wood packaging material and provides for the approval of new or revised treatments. Use the latest revision of (ISPM No. 15), and the following statement complies with the United

Nations-implemented restrictions on wood packaging material (WPM). “This requirement is specifically concerned with invasive species such as pinewood nematode. WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. The statement below cites the requirements in detail and covers lumber for building containers and pallets used for deliveries resulting in worldwide shipments (direct vendor deliveries, Air Logistics complex (ALC), Container Consolidation Points (CCP), Aerial Ports, Water Ports, or other

DoD installations.):

ELECTROSTATIC MATERIAL (When Applicable) The Contractor shall apply provisions of MIL-STD-1686 (current revision) when identifying all solid state devices and modules containing diodes, translators, integrated circuits and/or other microelectronic components sensitive to electrostatic forces. All such items shall be packaged IAW MIL_STD 2073-1 using electrostatic free barrier materials and shall clearly bear “Electrostatic Sensitive Device” labels IAW MIL-STD 129, Department of Defense Standard

Practice Military Marking for Shipment and Storage.

http://assistdocs.com/

SOW for Packaging & Preservation (Cont.) April 5, 2014

HAZARDOUS MATERIALS (When Applicable) The contractor shall ensure Hazardous shipments comply with International Civil Aviation Organization (ICAO), U.S.

Code of Federal Regulations (CFR) Title 49, International Air Transport Association (IATA) Dangerous Goods

Regulation, International Maritime Dangerous Goods Code (IMDG, Annex 1), and AFMAN24-204_IP, Preparing

Hazardous Materials for Military Air Shipments. Packaging shall meet “DOT specification or a United Nation (UN) specification ” manufactured in accordance with 49 CFR, Part 178 and the final packages assembled IAW 49 CFR, Parts 100-185 as applicable. A Competent Authority Approval (CAA) shall be acquired from the responsible

Associate Administrator or other designated Department official to perform a function requiring prior consent under the Hazardous Material Regulation (HMR). Packages(s) shall be marked IAW MIL-STD-129, DoD Standard

Practice, Military Marking for Shipment and Storage. The contractor “shall” affix a completed DD Form 1574, Serviceable Tag-Materiel or DD Form 1574-1, Serviceable Label- Materiel to each unit pack or intermediate container and prime outer container(s). The tag or label will indicate the condition(s) of the materiel and to identify the individual article or contents, bundle, container to which they are securely attached. If a symbol is used to represent the manufacturer or the approval agency certifying compliance with 49 CFR 178, subparts L and M, the symbol must be registered with the U.S. Department of Transportation. A copy of the Contractor’s Test Report and signed certification that the package configuration meets both CFR and UN requirements shall be made available to the procuring contract office, as required, prior to acceptance or shipment of any portion of the product IAW Contract

Data Requirements List (CDRL) (Reference AFMC Form 158). Safety Data Sheets (SDS) are required for known hazardous items and applicable items shown in FED-STD-313, Tables I and II. The SDS shall have any applicable identification number, such as National Stock Number or Special Item Number. A copy of the SDS shall be mailed or e-mailed no later than “FIVE” days prior to contractual delivery of items:

AFMC

AFLCMC/LZSA

Attn: Tonita Davis/DSN 785-7901

PHS&T POC

E-mail: Tonita.davis@us.af.mil

AFMC

406 SCMS/GULAA

Attn: Jenifer Burleigh

Packaging Specialist

E-mail:jenifer.burleigh@us.af.mil

DSN # 777-9192

mailto:nancy.coronado@us.af.mil mailto:Tonita.davis@us.af.mil

SOW for Packaging & Preservation (Cont.) April 5, 2014

REUSABLE CONTAINERS

The contractor shall safeguard all received reusable shipping containers that meet the requirements of the AFMC

Form 158 and are suitable for return shipment of serviceable assets. The contractor shall dispose of and replace unserviceable containers with new containers that meet requirements of the AFMC Form 158. Contact the

Administering Contracting Office (ACO) for disposition and replacement when Long Life Reusable Containers

(LLRC) are receive in an unserviceable condition.

REPORTING DISCREPANCIES

The contractor shall use Web Supply Discrepancy Report (WebSDR) to submit/reply to an Supply Discrepancy

Report (SDR), when improperly packed assets are received/shipped in other than the contracted packaging requirements (coded data or Special Packaging Instructions (SPI) drawings) from Department of Defense (DoD) components/ or contractor activities.

The contractor shall request for a WebSDR account via the following URL:

https://www.transactionservices.dla.mil/daashome

(See Defense Logistics Management (DLM) 4000.25-M, Volume 2, Supply Standard and Procedures, Chapter 17, Supply Discrepancy Reporting, http://www2.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp ).

Exceptions when no damage has occurred are as follows:

- Items packaged before the current SPI date.

- An alternate pack may be used, provided the prime Air Force Sustainment Complex, Packaging office at the Air

Logistics Complex (ALC) approves and issues a waiver, deviation number, which would be annotated on the exterior container on the lower right hand portion of the identification side of the container.

- In accordance with Technical Order (T.O.) 00-85B-3, How to Package Air Force Spares, the contractor may substitute the next larger size fast pack, of the type I or type II to ship transportation priorities 1 and 2 shipments as long as there is no decrease in any of the container dimensions without the requirement of a waiver deviation. T.O.

00-85-3, can be access via the website: http://www.tinker.af.mil/shared/media/document/AFD-061220-059.pdf https://www.transactionservices.dla.mil/daashome http://www2.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp http://www.tinker.af.mil/shared/media/document/AFD-061220-059.pdf

SOW for Packaging & Preservation (Cont) April 5, 2014

APPLICABLE GOVERNMENT PACKAGING DOCUMENTS

NOTE: “UTILIZE THE MOST RECENT POLICY”

AFI 24-203, Preparation and Movement of Air Force Cargo

AFMAN 24-204_IP, Preparing Hazardous Materials for Military Air Shipments

AFMCI 24-201, AFMC Packaging and Materials, Handling Policies and Procedures

DLMS 4000.25-M, Defense Logistics Management Systems (DLMS), Volume 2, Supply

Standards and Procedures, Chapter 17, Supply Discrepancy Reporting

DoD 4140.01-M-1, Compliance for Defense Packaging: Phytosanitary Requirements for

Wood Packaging Material (WPM)

DOT Title 29, Occupational Safety and Health Administration, Labor

DOT Title 49, Code of Federal Regulations (49 CFR), Transportation

International Civil Aviation Organization (ICAO) Technical Instructions

International Air Transport Association (IATA) Dangerous Goods Regulation

International Maritime Dangerous Goods (IMDG) Code

ISPM No. 15, International Standard Phytosanitary Measure

Note: Marking Requirements can be found in the American standards committee, incorporated wood packaging material enforcement regulations dated November 11, 2005 and IPSM 15 No. 15.

MIL-STD-2073-1, Standard Practice, for Military Packaging

MIL-STD-129, Department of Defense Standard Practice Military Marking for Shipment and Storage