A 14493 PWS.pdf

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PERFORMANCE-BASED WORK STATEMENT (PWS)

SIMAF ULTRA PLAN COOLING

U.S AIR FORCE

Solicitation # 14493

8/7/2025 Version 1 ii

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 SCOPE

3 BASIC SERVICES

3.1 Maintenance Tasks:

3.2 Check System Operating Conditions:

3.3 Provide Basic Operator Refresh Training:

4 CDRL SUMMARY

4.1 CDRL Information

5 PLACE/PERIOD OF PERFORMANCE

5.1 Place of Performance

5.2 Period of Performance (PoP): One (1) year ARO with two (2) option year

6 PROGRAM MANAGEMENT

6.1 Deliverables

6.2 Government-Provided Support

7 SECURITY

7.1 General Security Requirements

7.2 Base Access

7.3 Display of Identification

7.9 Security Incidents

7.10 Communications Security (COMSEC)

7.11 Operations Security (OPSEC)

7.12 Contractor Training

8 CONFLICTS OF INTEREST

9 GENERAL INFORMATION

9.1 Inherently Governmental Functions

9.2 Hours of Operation

9.3 Conservation of Utilities

9.4 Safety Program

9.5 Safety Requirements:

10 GOVERNMENT OBSERVATIONS

11 ENVIRONMENTAL

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Appendix A – Name of Appendix

1 DESCRIPTION OF SERVICES

The Air Force Material Command Air Force Sustainment Center Software is requiring the provided service, labor, and support to perform Annual, Semi-Annual, and Repair of the APC In- Row cooling system in Building 802 at Wright Patterson Air Force Base.

2 SCOPE

The contractor shall assist the government with the support necessary for ensuring the continuing operation readiness of simulation facilities, including, but not limited to:

• Complete Annual cooling service.

• Semi-Annual Preventative maintenance for all cooling units.

• Repair units when problems occur.

3 BASIC SERVICES

The Contractor shall provide the labor and materials to perform annual and semi-annual inspection, service, maintenance and repair of SIMAF cooling system. The use of Lenovo Laptops is prohibited with in the Air Force Base.

3.1 Maintenance Tasks:

3.1.1 Service and replace Drive Belts if applicable.

3.1.2 Service and replace humidifier steam cylinder if applicable.

3.1.3 Service and clean dust and debris from units.

3.2 Check System Operating Conditions:

3.2.1 Check electrical connections.

3.2.2 Verify set points for Outdoor Heat Exchanger and or Pumo package if applicable.

3.2.3 Verify controller configuration and control set-points.

3.2.4 Verify operation of water regulation valves if applicable.

3.2.5 Check refrigeration pressures/temperatures/settings if applicable.

3.2.6 Check Glycol concentrations if applicable.

3.2.7 Check operation of group control.

3.2.8 Conform cleanliness of evaporator and condenser.

3.2.9 Provide other maintenance and service as required.

3.2.10 Provide Next Business Day service response (within 24 hours).

3.3 Provide Basic Operator Refresh Training:

4.3.1 User refresh training.

4 CDRL SUMMARY

4.1 CDRL Information

4.1.1 Contract data shall be delivered electronically IAW the corresponding requirement for each Data Item listed in the table below. The contractor shall prepare and deliver data to the Government in contractor format except where specific forms are required. Data shall be formatted IAW the requirements specified for each Data Item listed in the table below.

4.1.2 The contractor shall ensure all technical data, including drafts and working papers, are marked and controlled IAW appropriate distribution statements and export control warning notices.

Exhibit Title PWS Paragraph

Delivery

A001 Safety Plan 9.4.1 A002 Incident/Mishap Report 9.4.2

5 PLACE/PERIOD OF PERFORMANCE

5.1 Place of Performance

Wright Patterson Air Force Base- SIMAF 2303 8th Bldg 802 Wright Patterson, OH 45433-5309

5.2 Period of Performance (PoP): One (1) year ARO with two (2) option year.

The PoP shall be 45 Days after ARO.

With a base year plus 2 option years.

6 PROGRAM MANAGEMENT

6.1 Deliverables

As required to maintain continuous operation of SIMAF cooling units.

6.2 Government-Provided Support

The Government will provide the necessary working space, including heat, light, ventilation, and electrical outlets for the use of contractors’ personnel. The Government will provide access to the necessary facilities where the equipment resides. Government telephones shall be used for official business only. The contractor shall be responsible for safeguarding all Government property provided for contractor use.

7 SECURITY

7.1 General Security Requirements

7.1.1 The contractor shall comply with all Security, Force Protection, and Antiterrorism requirements. The contractor shall comply with local unit in- and out-processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished. Specific in- and out-processing checklists may be included at the task order level.

7.1.2 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and

7.2 Base Access

The contractor shall schedule all visits and coordinate Base entry by contacting their Government Sponsor. The contractor will be escorted at all times.

7.3 Display of Identification

7.3.1 When contractor employees are inside a secure work area within Tinker AFB, they shall wear visible contractor-provided identification either as a part of, or attached to, their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

7.9 Security Incidents

Should a security incident occur, the contractor shall:

7.9.3 Immediately report to the site location Group SM and COR all available facts related to each instance.

OETTINGER, CHELSEY L CIV USAF AFMC 309 SWEG/AFSC/SWP

GREEN= WR

BLUE= HILL

YELLOW= TINKER

NO COLOR= ALL

7.9.4 Take such precautions as the SM may reasonably require for security purposes.

7.9.5 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

7.9.6 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

7.9.7 Participate in the investigation until it is complete.

7.10 Communications Security (COMSEC)

7.10.1 All communications with DoD organizations are subject to COMSEC review.

7.10.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

7.10.3 The contractor shall adhere to COMSEC procedures any time they place a call to, or receive a call from, a DoD organization.

7.10.4 The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with official DoD information.

7.11 Operations Security (OPSEC)

7.11.1 Contractors who have access to 76 SWEG facilities, or CI shall be trained on OPSEC, human relations, and security education and motivation within 90 days after initial assignment IAW AFI 10-701 para. 4.1-4.2. Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one-half hour. The contractor shall immediately comply with Installation and Group OPSEC programs.

7.11.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for U.S.

adversaries.

7.11.3 No photography or videotaping is allowed on the installation without approval from the owning organization’s Group Director/Commander on an approved photography letter from 76 SWEG Security Manager.

7.11.4 Critical items/information shall not be discussed outside normal contract conditions. A critical items/information list (CIL) can be provided and should not be considered all inclusive.

7.11.5 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information must be reviewed and approved for release before it’s provided to the public IAW DoDD 5230.09, Reference J.

7.11.5.1 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

7.11.5.2 The contractor shall comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

7.12 Contractor Training

7.12.1 The contractor shall ensure employees complete and maintain all required Air Force training before performing any services. The contractor shall also ensure that annual training is completed before the expiration date and that new mandatory training is completed within timeframes designated by the Air Force.

7.12.2 The contractor shall ensure contractor personnel receive adequate training. The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

7.12.3 The contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings and provide the COR a roster of trained personnel upon request.

7.12.4 Mandatory Training. The contractor shall ensure contractor personnel attend, at contractor expense, all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

8 CONFLICTS OF INTEREST

The Contractor shall not assign to the contract or task order performance, any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to the contract or task order performance, any person who is an employee of the Department of the Air Force, either military, reservist, or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

9 GENERAL INFORMATION

9.1 Inherently Governmental Functions

9.1.1 None of the functions to be performed under this requirement are inherently Governmental. Additionally, no part of this PWS, the basic contract or any task order issued under the basic contract shall be construed to require the Contractor to provide personal services to the Government. The contractor shall comply with this PWS in its entirety.

9.1.2 The Government will neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes or has reason to believe any actions constitute or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PM, COR, and PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

9.2 Hours of Operation

9.2.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0700- 1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

9.2.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

9.2.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

9.2.4 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

9.3 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

9.4 Safety Program

9.4.1 As part of the Safety Program, the contractor shall establish a Safety Plan of this PWS that ensures the protection of Government personnel and property. The contractor shall submit the Safety Plan within 15 days after contract award

(CDRL A001).

9.4.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap/incident notification shall be sent within three calendar days to the COR

(CDRL A002).

9.5 Safety Requirements:

As applicable to tasks associated with the Core Support Function, the contractor shall Provide:

9.5.1 Contractor Compliance. The Contractor shall comply with Occupational Safety and Health Act (OSHA) (Public Law 91-596) and OSHA Standard 29 CFR 1910, 1926, for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the Contractor is responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting Occupational Safety and Health Administration (OSHA) Standards 29 CFR 1910 and 1926, all

Air Force Occupational Safety and Health (AFOSH) Standards, and all applicable local guidance. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan.

9.5.2 Mishap Notification. The Contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DOD property entrusted by this contract, or DOD property damages or employee injuries as a result of the contract operation. For reporting such mishaps or incidents to the DOD, the Contractor shall follow the XZ Mishap Notification Procedures. Follow all other reporting requirements as identified on the DD1423, CDRL for Accident/Incident Report (Mishap Notification & Reporting). (A032)

9.5.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the Contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

9.5.4 Environmental, Safety, and Occupational Health (ESOH). The Contractor is responsible for compliance with the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and 29 CFR 1926, as applicable and the protection of their employees.

It is the Contractor’s responsibility to make certain that all safety requirements are met. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees.

9.5.5 Contract Safety Manager. As part of the Contractor Safety Program, the Contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The Contractor will keep the contract safety manager information current

10 GOVERNMENT OBSERVATIONS

During the PoP, Government personnel other than CO may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

11 ENVIRONMENTAL

Weather Hazards. The contractor may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – NAME OF APPENDIX

3.3 Provide Basic Operator Refresh Training: