FA813219R1908_Amendment_01_CSS.docx

COMBINED SYNOPSIS/SOLICITATION for Reverse Osmosis System Preventative Maintenance and Remedial Maintenance

General Information

Contracting Office Information Kristina Keiner Contracting Specialist kristina.keiner@us.af.mil 405-734-9592 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-01, Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20181031, and Air Force Acquisition Circular (AFAC) 2018-0525.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $7.5M.

This acquisition is a 100% Small Business Set-aside.

Any quote from a large businesses is ineligible for award.

Contractor is required to be registered in System for Award Management (SAM).

76 PMXG on Tinker AFB, located in Oklahoma, seeks a Firm Fixed Price(FFP) service contract for a period of five years (twelve months base period, four one-year options) and will include clause 52.217-8, Option to Extend Services(at Government’s option for an additional maximum six months) for the following:

Description of Services

Non-Personal Services: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform Preventative Maintenance (PM) and Remedial Maintenance (RM) on all of 76 PMXG’s Reverse Osmosis Water Systems for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of the Performance Work Statement (PWS). The equipment is listed in Appendix A.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and the attached PWS.

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

See Section 2 for Detailed Requirements

Quotes are valid for no less than 60 days.

Place of Performance:

F3YCEB: OC-ALC/OBWK

Bldg 3001 Staff Dr Door G70 Post N68 Tinker AFB, OK 73145

FOB: Destination Inspection/Acceptance: Government

Projected Period of Performance (PoP):

Base Period: 28 Feb 2019 - 27 Feb 2020 Option Period I: 28 Feb 2020 - 27 Feb 2021 Option Period II: 28 Feb 2021 - 27 Feb 2022 Option Period III: 28 Feb 2022 - 27 Feb 2023 Option Period IV: 28 Feb 2023 - 27 Feb 2024

The full text of FAR provisions or clauses may be accessed electronically at http://farsite.hill.af.mil/vmfara.htm

The following solicitation provisions and clauses apply to this acquisition:

Further applicable provisions and clauses are as follows:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (April, 2014)

2. 52.212-2 Evaluation,

a. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This acquisition will evaluate based on the lowest priced offer that can fulfill the described requirement. The following factors shall be used to evaluate offers:

Factor 1 – Technical The subfactor within the technical factor will receive one of the ratings described below based on the criteria listed below. Individual subfactor ratings will be used to determine the overall technical acceptability of each offeror. To be determined technically acceptable at the factor level, the Offeror must be rated acceptable in each subfactor. A final unacceptable subfactor assessment will determine an overall technical unacceptable rating.

Technical Subfactor 1: Special Qualifications

The Government will assess the Offeror’s proposed Special Qualifications. The subfactor minimum is met when the Offeror’s proposal thoroughly substantiates all the following essential components, with little potential for disruption of schedule, increased cost or degradation of performance:

Technical Capability:

PREVIOUS EXPERIENCE WITH INDUSTRIAL RO SYSTEMS

Capacity: 100+ GPM

PREVIOUS EXPERIENCE WITH PRETREATMENT SYSTEMS

Maintaining a Antiscalant Pretreatment System and Replacing Sodium Bisulfate Antiscalant

Maintaining a Water Softener System and Replacing Water Softener Resin and Salt

Maintaining a Carbon Pretreatment System and Replacing Carbon Media

PREVIOUS EXPERIENCE WITH STARTING UP A NEW RO SYSTEM AND PRETREATMENT COMPONENTS

Successfully starting up a 100+ GPM RO system

Successfully setting proper parameters (varies per RO system)

PREVIOUS EXPERIENCE CLEANING AND CHANGING MEMBRANES

Has experience cleaning membranes of RO systems 100+ GPM

Has experience changing out membranes of RO systems 100+ GPM

Has successfully detected appropriate times to clean or change out membranes before RO water quality decreased beyond limits (varies per RO system)

PREVIOUS EXPERIENCE WITH RO SENSORS/GAUGES (LEVEL, TEMPERATURE, PRESSURE, ORP, FLOW)

Has successfully calibrated RO sensors/gauges

Has successfully replaced RO sensors/gauges

PREVIOUS EXPERIENCE WITH BASIC MAINTENANCE

Has successfully maintained pumps

Has successfully maintained pre-filter media and filters

Offeror’s Statement Technical Capability shall include a list of previous recipients of services and contact information (name, phone and email address of point of contact), listing at least two recipients.

Factor 2 – Cost/Price The Government shall evaluate the Total Evaluated Price (TEP) of all technically acceptable Offerors. These calculations will include the six-month extension of period of performance option. TEP will be used for evaluation purposes only.

The TEP will be calculated as the sum of the offeror’s proposed prices for the twelve (12) month Base Period, four (4) 1-year Option Periods, and a six (6) month Extension Period in accordance with FAR 52.217-8 “Option to Extend the Term of the Contract”. The six (6) month Extension Period unit prices will be based on the proposed Option Period IV unit prices. The six (6) month Extension Period under FAR 52.217-8 will only be utilized if necessary.

The evaluated TEP is based on the calculation methodology provided below:

Calculation Methodology

Remedial Maintenance – Estimated 47 Hours * Labor Rate per Hour (Lodging, Travel, and Rental Car will not be factored into evaluation)

TEP RM

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3. 52.212-4, Contract Terms and Conditions- Commercial Items

a. The following clauses are included as addenda to FAR 52.212-4:

i. 52.252-1, “Solicitation Provisions Incorporated by Reference,” (February, 1998): http://farsite.hill.af.mil/vmfara.htm

ii. 52.252-2, Clauses Incorporated by Reference:” http://farsite.hill.af.mil/vmfara.htm

iii. 52.252-2, Authorized Deviations in Provisions

iv. 52.252-6, Authorized Deviations in Clauses

4. 52.212-4 (Alt 1), Contract Terms and Conditions-Commercial Items for use with Time and Material and Labor Hour contracts/CLINs

5. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

a. The following clauses within 52.212-5 are included but not limited to:

6. DFARS 252.232-7006, “Wide Area Workflow Payment Instructions,” (May, 2013)

· Document type: 2 – 1 Invoice (Services)

· Inspection/acceptance location: F3YCEB: Tinker AFB, OKC 73145

· Routing Data Table Field Name in WAWF Data to be entered in WAWF

· WAWF email notifications: kristina.keiner@us.af.mil & OCALC.OBCB.ServicesSurveil@us.af.mil

· WAWF point of contact: Tinker AFB WAWF Team 405-736-5973

· For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

7. 5352.201-9101, Ombudsman

a. The Ombudsman, AFSC/PZC: 405-736-3273

Contractor Notes:

Insurance The following insurance amounts are required by FAR Clause 52.228-5 – Insurance Work on A Government Installation that is incorporated in full text in this solicitation.

Contract Holidays

(a) The prices/costs in Section B of the contract holiday observances; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday. Holidays in addition to those reflected in this contract, which are designated by the Government, will be billable provided the assigned Contractor employee was available for performance and was precluded from such performance.

(b) The following days are contract holidays: New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

Truck Entry Gate Notice (Full text) Tinker Air Force Base has a Truck Entry Gate (Gate 33), which is located at the corner of 59th Street and Air Depot Blvd (southwest corner of the base). Gate 33 shall be used for all deliveries by truck to this base. Trucks will not be allowed to gain access through any other gate. Since your firm’s delivery on this order is affected, please advise your delivery carrier to use the new gate. This should minimize the impact of your delivery.

Contractor ID Badge Requirements Contractors working on Tinker AFB shall comply with all procedures outlined in TAFBI 31-101, AFI 10-245 and TAFBP 31-101. OF SPECIAL NOTE, in accordance with TAFBI 31-101 para 3.3 – 3.5, an AFMC Form 387 or DBIDS Identification Credential should only be issued to individuals who require frequent access to the installation. The term “Frequent Access” is defined as a requirement to enter the installation at least once per week. An Identification Credential will not be issued for less than 60 days of use. In this instance, a temporary pass will be issued. A typed AFMC Form 496, Application for AFMC Identification Card, will be required for each Identification Credential issued. All individuals will be assessed a charge of $50.00 for each Identification Credential lost, willfully damaged, or not surrendered to Pass and Identification. (This also includes badges that have expired). No charge will be made on a replacement required due to normal wear. Personnel will report to Accounting and Finance, Accounts Receivable Unit and a DD Form 1131, Cash Collection Voucher, will be prepared and hand carried to Pass and Identification prior to issuing replacement identification. Identification cards will be surrendered to Security Forces personnel upon demand for the purpose of identification, investigation, abuse, misuse, or for any other reason necessary. If the identification badge Identification Credential is confiscated by Security Forces personnel for other than expiration, a receipt will be issued to the individual to preclude a $50.00 charge. Civilian and military retirees who conduct commercial business on base must an Identification Credential through their place of employment. ALSO OF SPECIAL NOTE, in accordance with TAFBI 31-101 para 4.1, contract employees will consent to a security background check conducted by 72 SFS/S5P.

Section J; Attachments:

Appendix A-1 (Equipment List) Serv 19-008-R-0045 Reverse Osmosis Appendix A/Equipment List 6 Pgs 10 January 2019 RevOs FO Wage Determination Wage Determination No.: 2015-5319 11 Pgs 3 December 2018 PWS Reverse Osmosis Performance Work Statement for Preventative and Remedial Maintenance of Reverse Osmosis Water Systems 19 Pgs 17 August 2018

QUOTE SUBMISSION INFORMATION

Contractor is required to fill in Sections 1, 2 and 3 at the end of this Combined Synopsis/Solicitation, sign this document, and return 1 copy to issuing office.

Quotes are due from offerors to the point of contact (POC) below by 5 February 2019, at 3:00 PM Central Standard Time (CST).

NOTE: Emailed proposals are preferred

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received at the Contracting Office listed above not later than 5 February 2019, 3:00PM Central Standard Time. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail.

Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to the contract specialist:

Offerors are required to return the portion of this CSS below with the completed information and authorized signature. Offeror may provide their company’s quotation sheet IN ADDITION to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and DUNS Number

The Government cannot enter into contracts or agreements with contractors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Small Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SERVICES AND PRICE

Firm Fixed Price

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform monthly Preventative Maintenance (PM) and Membrane Cleaning on all of 76 PMXG’s Reverse Osmosis Water Systems for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of the Performance Work Statement (PWS). The equipment is listed in Appendix A.

Projected POP: 28 Feb 2019 – 27 Feb 2020

FOB: Destination

Preventative Maintenance – Monthly (12EA) @ ____

Membrane Cleaning – Quarterly (4 EA) @ ____

Total

Firm Fixed Price

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The equipment is listed in Appendix A.

The contractor shall not initiate work prior to receiving Contracting Officer authorization via Approved Work Request Forms submitted through the designated COR or Contracting Officer. The contractor shall notify the Contracting Officer immediately if work is anticipated to exceed 75% of approved work request amount.

Labor rate and estimated hours plus incidentals must be included on the Work Request Forms.

Estimated Hours: 47 Hours x ______ p/hr labor rate

Travel will be negotiated on a firm fixed price basis when required. The travel pricing will not be evaluated for award purposes.

Rental Car Daily Rate: _____ Travel Labor Rate: _____ p/hr Lodging Daily Rate: _____

Projected POP: 28 Feb 2019 – 27 Feb 2020

FOB: Destination

Firm Fixed Price

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform monthly Preventative Maintenance (PM) and Membrane Cleaning on all of 76 PMXG’s Reverse Osmosis Water Systems for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of the Performance Work Statement (PWS). The equipment is listed in Appendix A.

Projected POP: 28 Feb 2020 – 27 Feb 2021

FOB: Destination

Preventative Maintenance – Monthly (12 EA) @ ____

Membrane Cleaning – Quarterly (4 EA)@ ____

Total

Firm Fixed Price

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The equipment is listed in Appendix A.

The contractor shall not initiate work prior to receiving Contracting Officer authorization via Approved Work Request Forms submitted through the designated COR or Contracting Officer. The contractor shall notify the Contracting Officer immediately if work is anticipated to exceed 75% of approved work request amount.

Estimated Hours: 47 Hours x ______ p/hr labor rate

Travel will be negotiated on a firm fixed price basis when required. The travel pricing will not be evaluated for award purposes.

Projected POP: 28 Feb 2020 – 27 Feb 2021

FOB: Destination

Firm Fixed Price

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform monthly Preventative Maintenance (PM) and Membrane Cleaning on all of 76 PMXG’s Reverse Osmosis Water Systems for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of the Performance Work Statement (PWS). The equipment is listed in Appendix A.

Projected POP: 28 Feb 2021 – 27 Feb 2022

FOB: Destination

Preventative Maintenance – Montly (12 EA) @ ____

Membrane Cleaning – Quarterly (4 EA) @ ____

Total

Firm Fixed Price

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The equipment is listed in Appendix A.

The contractor shall not initiate work prior to receiving Contracting Officer authorization via Approved Work Request Forms submitted through the designated COR or Contracting Officer. The contractor shall notify the Contracting Officer immediately if work is anticipated to exceed 75% of approved work request amount.

Estimated Hours: 47 Hours x ______ p/hr labor rate

Travel will be negotiated on a firm fixed price basis when required. The travel pricing will not be evaluated for award purposes.

Projected POP: 28 Feb 2021 – 27 Feb 2022

FOB: Destination

Firm Fixed Price

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform monthly Preventative Maintenance (PM) and Membrane Cleaning on all of 76 PMXG’s Reverse Osmosis Water Systems for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of the Performance Work Statement (PWS). The equipment is listed in Appendix A.

Projected POP: 28 Feb 2022 – 27 Feb 2023

FOB: Destination

Preventative Maintenance – Montly (12EA) @ ____

Membrane Cleaning – Quarterly (4 EA) @ ____

Total

Firm Fixed Price

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The equipment is listed in Appendix A.

The contractor shall not initiate work prior to receiving Contracting Officer authorization via Approved Work Request Forms submitted through the designated COR or Contracting Officer. The contractor shall notify the Contracting Officer immediately if work is anticipated to exceed 75% of approved work request amount.

Estimated Hours: 47 Hours x ______ p/hr labor rate

Travel will be negotiated on a firm fixed price basis when required. The travel pricing will not be evaluated for award purposes.

Projected POP: 28 Feb 2022 – 27 Feb 2023

FOB: Destination

Firm Fixed Price

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform monthly Preventative Maintenance (PM) and Membrane Cleaning on all of 76 PMXG’s Reverse Osmosis Water Systems for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of the Performance Work Statement (PWS). The equipment is listed in Appendix A.

Projected POP: 28 Feb 2023 – 27 Feb 2024

FOB: Destination

Preventative Maintenance – Monthly (12EA) @ ____

Membrane Cleaning – Quarterly (4 EA) @ ____

Total

Firm Fixed Price

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The equipment is listed in Appendix A.

The contractor shall not initiate work prior to receiving Contracting Officer authorization via Approved Work Request Forms submitted through the designated COR or Contracting Officer. The contractor shall notify the Contracting Officer immediately if work is anticipated to exceed 75% of approved work request amount.

Labor rate and estimated hours plus incidentals must be included on the Work Request Forms

Estimated Hours: 47 Hours x ______ p/hr labor rate

Travel will be negotiated on a firm fixed price basis when required. The travel pricing will not be evaluated for award purposes.

Projected POP: 28 Feb 2022 – 27 Feb 2023

FOB: Destination

TOTAL QUOTE AMOUNT

Payment Terms/Discount Terms NET 30 / ____% in ____ Days After Invoice Submission in iRapt Delivery Time ____ Days After Receipt of Order

NOTES:

Contractor Statement (Check/Fill as applicable):

______The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

OR

______The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s):

SECTION 3 – CERTIFICATION OF RESPONSE

NAME OF OFFEROR’S REPRESENTATIVE

TITLE:

Contractor is Required to sign this document above and return 1 copy of pages 16 to 25 to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein. Contractor is required to provide commercial product literature for all items quoted above as required/requested.