PWS_-_Coolant_&_Coolant_Recycling_Svcs_2017_10_03.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COOLANT & COOLANT RECYCLING SERVICES

SERV 18-004

Prepared by

OC-ALC/OBCA

3 October 2017

Section One

1.0 Description of Services

Effective coolant recycling services are an essential component of the machining operations at OC-ALC, directly affecting process capabilities and costs. Coolant is used for machining and fabrication in the Production Depot level Maintenance.

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Coolant and Coolant Recycling Services at the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in the Equipment List (On-Base)

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: The Contractor shall check, test, drain, clean, recycle and refill coolant, remove tramp oil and maintain oil skimmers for the machines and schedules listed in the Equipment List on a daily basis.

1.2.1 The Contractor shall check daily, all coolant sumps for concentration and pH listed in the Equipment List and record the findings and services performed on the Fluid and Recycling Form

001. The Contractor shall fill to capacity all coolant sumps with recycled TRIM Micro Sol 585XT, Extended Life, Non-chlorinated Semi-synthetic coolant while maintaining the correct concentration (between 5%-7%) and pH balance (9.0-9.7) per manufacturer’s equipment specifications.

1.2.2 The Contractor shall remove tramp oil from individual machines without oil skimmers during daily capacity/concentration/pH checks and record the action on Fluid and Recycling Form 001.

The Contractor shall dispose of the oil in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall provide pre-mixed coolant in Contractor provided 200 gallon portable tanks with pneumatic pumps and delivery nozzles to top off machines in shop areas that have additional shifts such as swing, graveyard or weekends. The portable tank locations are in B3001 at post location U35, in B9001 at post location B32, and one location to be determined. The Contractor shall replace used filter paper on each machine and dispose all used paper in government furnished waste containers located in the shop or area the work is being per-formed. The Contractor shall be responsible for the maintenance of existing Oil Skimmers and annotate the maintenance on Fluid and Recycling Form 001.

1.2.3 The Contractor shall conduct bacteria/fungi testing IAW a sampling plan using Sani-Check testing kits or their equivalent, in the sumps of the equipment listed in the Equipment List. The sampling plan shall insure that (fifty) 50% or more of the listed machines are sampled for bacteria/fungus in a given month. The Contractor shall be responsible for all laboratory services, equipment, supplies and consumables associated with the bacteria/fungus sampling of the listed equipment. Any indication of bacterial or fungal contamination shall be treated with the appropriate level of approved biocide and fungicide to keep the pH in balance (9.0-9.7) and annotate the treatment on Fluid and Recycling Form 001. The coolant shall be disposed of as waste should laboratory analysis indicate the chemical composition is outside the coolant manufacturer’s recommended limits for recycling. The Contractor shall make testing results available upon request of the COR.

1.2.4 The Contractor shall clean each machine listed in the Equipment List per schedules listed within using the coolant manufacturer’s recommended cleaning procedures and cleaning solutions.

Machine downtime during machine cleaning shall be held to a minimum. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature and cleanliness.

1.2.5 The Contractor shall drain the used coolant, clean and recharge the machines with new/recycled TRIM Micro Sol 585XT water soluble coolant IAW the schedule in the Equipment List and annotate the action on the Fluid and Recycling Form 001.

1.2.6 The Contractor shall transport the spent coolant drained, cleaning, and rinse agent(s) removed during machine cleanings to the Waste Management Facility (HWMF) at B3125 and/or initial accumulation point in B9001 and dispose of IAW requirements listed herein.

1.2.7 Contractor shall use the containment areas in B9001 and B3125 that are approved by 72

ABW/CEIE.

1.2.8 The Contractor shall use new coolant to initially fill machine sumps and fill machine sumps after completion of a sump cleaning. The Contractor shall use recycled coolant to fill machine sumps IAW attached recycling schedule. Old coolant shall be disposed of in government provided containers. The Contractor shall monitor daily, maintain, top off, drain, clean, and refill coolant on these machines on an as needed basis. New coolant will be reimbursed as Contractor Acquired Property (CAP). The CAP will be estimated at the time of initial award and adjusted each option for each option year as needed.

1.2.9 The Contractor shall add additional coolant to machines on an as needed basis on other than day shift from portable coolant tanks.

1.2.10 The Contractor shall transport used coolant to the collection point at HWMF, B3125 and/or initial accumulation point in B9001 and place all coolant suitable for recycling in the designated tank. The Contractor shall place coolant that is not suitable for recycling into government furnished waste containers in the containment areas of B3125 and B9001. To prevent work stoppage, the Contractor shall maintain per building enough waste barrels to handle the minimum replacement of fluid needed for a single change of any machine listed in the Equipment List.

1.2.11 The Contractor shall comply with all Department of Transportation (DOT) regulations and 49 CFR Parts 171-180 regarding the transportation of coolant. In particular, support for B3907 requires coolant transportation from and to Federal property over State roadways. The Contractor is responsible for determining equipment requirements necessary to provide all coolant services to all locations listed in the Equipment List. The Contractor shall not transport Government

Furnished Equipment (GFE) listed in the Government Furnished Property attachment from Tinker AFB at any time. This includes coolant transported to and from B3907.

1.2.12 The Contractor shall replace the Fluid and Recycling Form 001 from each piece of equipment listed in the Equipment List on the last day of service each month. The Contractor shall collect and maintain the used Fluid and Recycling Form 001’s for the period of performance of the contract.

1.2.13 The Contractor shall perform any required maintenance on all Government Furnished Equipment (GFE) in accordance with Original Equipment Manufacturer (OEM) Specifications.

The Contractor shall annotate any maintenance on the attached 244 card.

NOTE: This does not include computers or IT equipment.

1.2.14 The Contractor shall recover coolant from the Chip Bins for processing. Information in regards to Chip Bins can be found on the Equipment List and in the Chip Bin Information attachment.

1.3 Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

1.4 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the Contractor will contact the COR by telephone, email, or fax and provide information below. Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within one (1) business days or if overseas five (5) business days. If the Contractor notifies the COR via telephone, the Contractor will provide a written copy of the request by email or fax.

the equipment identification number (ID#) a brief description of the malfunction location of equipment name and telephone number of the Point of Contact (POC)

1.5 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the COR by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

the equipment ID# date of evaluation description of findings and recommendations required parts and part numbers (P/N) cost of parts number of parts needed estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service available source for obtaining new parts the availability of the new parts shipping and delivery schedules of parts other factors which may be peculiar to the specific repair requirement

1.6 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Government Subject Matter Expert (SME) and the CO in order to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the COR, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.7 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO.

1.8 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the service report to the COR within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the COR. As a minimum, the final service report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services printed name and signature of on-site Government SME or COR start and completion dates complete breakdown of the labor cost (hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order.

1.9 Increase of Equipment: The Government reserves the right to increase the number of the equipment to be serviced by fifty five (55) units, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon equipment services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.10 Decrease of Equipment: The Government reserves the right to decrease the number of the equipment to be serviced by fifty five (55) units, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon equipment services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.11 Maintenance Documentation: The Contractor shall notify the Government Subject Matter Expert (SME) upon completion of each Repair or similar requirement, IAW OC-ALC Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.12 Red Tagged Items: Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.13 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.14 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.15 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: The Contractor shall establish and provide a written plan to ensure continued support during a crisis IAW Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.237-7023 and 252.237-7024, which is incorporated in full text in the contract. This plan shall be submitted with the Contractor’s proposal.

1.16 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00 a.m. until 3:00 p.m. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or COR must be present with the Contractor.

These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.17 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

Contractor must provide proof of five years or more experience in the operation and repair of the Coolant Recycling Equipment listed as GFE or equivalent.

Contractor must provide proof of five years or more experience in the servicing of the equipment listed out in the Equipment List or equivalent.

1.18 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.18.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB.

The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.19 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the COR within five

(5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

1.19.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.20 Key Control: NOTE: All references to keys include key cards. The Contractor shall establish and implement methods to ensure all keys issued to the Contractor by the Government are not lost or misplaced, and are not used by unauthorized persons. Any keys issued to the Contractor by the Government shall not be duplicated. If a Quality Control Plan (QCP) is required in the PWS, the Contractor shall develop procedures covering key control and include them in the QCP. If a QCP is not required in the PWS, the Contractor shall develop written key control procedures. The Contractor shall provide the written key control procedures to the CO and the COR within ten (10) business days of the contract award date. The key control procedures shall include the turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrence of lost or duplication of keys to the CO and the COR. When the Government replaces locks or rekeys locks due to the Contractor’s fault, the total cost of the rekeying or the replacement of the lock or locks will be deducted from the payment for services due to the Contractor. In the event a master key is lost or duplicated due to Contractor fault, the Government will replace all locks and keys for the system and the total cost of replacing all locks and keys for the system will be deducted from the payment for services due to the Contractor. The Contractor shall prevent the use of Government issued keys by any person or persons other than the authorized contractor personnel. The Contractor shall ensure that only contractor personnel performing work under this contract or personnel authorized by the CO gain entrance into locked areas.

1.21 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.21.1 Contractors shall be compliant with Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.22 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the latter shall be assessed if found in violation of above certification.

1.22.1 The Contractor shall comply with applicable federal and military procurement policies IAW OC-ALC Supplement to AFI 32-7086, “Hazardous Material Management”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated HAZMART comply.

The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to containers of HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and COR who will notify 76 MXSG/MXDEU, OC-ALC Environmental and Occupational Health Compliance.

1.23 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.23.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.24 Air Quality Recordkeeping: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.24.1 The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide Operating Permit IAW OC-ALCI 32-101. The COR will contact the UEC for environmental requirements.

The Contractor shall submit all applicable records on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The COR will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day. Contractor shall maintain a signed copy of the form(s) required per OC-ALCI 32-101 on site for one (1) year.

1.25 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor may certify “NO Hazardous Waste Generation” in writing on company letterhead. This certification shall be provided to the COR within ten (10) days after award.

Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.25.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers IAW TAFBI 32-7004.

1.25.2 The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container label using an indelible pen, place the container at a designated pick up location, and call the Hazardous Waste Management Facility (HWMF) at 734-3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the COR who will notify 76 MXSG/MXDEU, OC-ALC Environmental Engineering Section.

1.25.3 The Contractor shall perform written weekly inspections using Tinker AFB IMT Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The Contractor shall submit Tinker AFB IMT Form 487 on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third (3rd). The COR will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day. Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

1.26 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.27 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record.

The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.28 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.28.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements and an annual refresher classes, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000, and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR within thirty (30) calendar days after contract award date. Annual refresher training certificates for the supervisor and employees managing the initial accumulations points (IAPs) shall be provided to the COR, within ten (10) calendar days after each option year renewal. The COR will forward a copy of the certificates to the UEC.

1.29 Information Assurance (IA): All Contract Personnel shall successfully complete IA training prior to obtaining access to the network. IA training will be given to the Contractor by the COR. All Contractor personnel shall comply with IA policies and revisions. The Contractor shall ensure terminated employee’s network access is removed within two (2) clock hours of termination notice. The 72nd Communications squadron reserves the right to terminate the

Contractor’s access to the Tinker AFB network at any time to preserve the integrity of the local network.

1.30 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.31 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the COR or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

1.31.1 The Contract Manager shall provide written certification to the COR for each employee within ten (10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the COR prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the COR.

1.32 Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the COR. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the COR within five (5) business days after (insert type of action, i.e. PM, RM, etc.) actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the COR. The CM shall ensure each employee on the job site receives a briefing from the COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial Areas.

1.33 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.34 Required Initial and Refresher Courses for On-Base Driver’s Training: The Contractor and all Contractor employees shall take and pass the on-base Driver’s Training Course before driving on or in the Ramp areas. The Contractor shall contact the COR to schedule training. On an annual basis, the Contractor shall take the refresher on-base Driver’s Training Course. The Contractor shall submit each employee’s on-base Driver’s Training Course certificates to the COR upon completion of the initial or refresher courses.

1.35 FOD Training for Vehicle Operations: Vehicle operators shall complete all FOD awareness and prevention training as well as testing requirements before driving any vehicle on the flight line (Reference Tinker AFBI 13-202 in its entirety).

1.36 Common Access Card (CAC) Holders: IAW OC-ALCI 31-1, Chapter 6, paragraph 6.5.2

– 6.5.3., Contractor personnel requiring access to Tinker AFB and the Tinker Domain (computer and network access) shall possess a Common Access Card (CAC). The CAC shall be obtained through the Trusted Associate Sponsorship System (TASS) (https://www.dmdc.osd.mil/tass/consent?continueToUrl=%2Ftass%2Findex.jsp) and the unit’s Trusted Agent (TA). The Contractor shall contact the COR within five (5) business days after the contract award date for details and forms. Contractors whose personnel require CAC cards shall have initiated a National Agency Check with Inquiries (NACI) as described below and shall have completed (with favorable results) a Federal Bureau of Investigation (FBI) fingerprint check, or a DoD determined equivalent investigation or greater before the CAC can be issued.

1.36.1 The investigation requirement for a NACI is IAW AFI 31-601, “Industrial Security”. In order to receive access to the Tinker Domain and access to any Government computer system, the Contractor shall have at least initiated a NACI for personnel requiring access. The Contractor is responsible for vetting their employees. If an unfavorable NACI is received, access to the Tinker Domain will be revoked. The Contractor shall ensure that contractor personnel requiring access to the Tinker Domain shall have a civilian Local Files Check (LFC) with no adverse results, as required by the TA.

1.37 Restricted Area Badge Holders: The Contractor shall contact the COR within five (5) business days after the contract award date for details and forms. The Contractor employees shall submit a request for an identification credential, AFMC 496, within seven (7) business days of the contract award date. After the contractor badge is issued, the Contractor’s security manager shall initiate the AF 2583, Installation Records Check, by taking the form to Building (Bldg.) 6611.

The Contractor shall also fill out the AF 2586, Restricted Area Badge paperwork, then submit it with the AF 2583 to the Security Forces, 72 SFS Pass and Registration section, at Bldg. 6611.

Prior to the Contractor entering the restricted area, the COR will provide Phase I Security Training which explains the do's and don’ts for the restricted areas applicable to the Contractor.

1.38 Contractor IDs: All contractor badges shall be surrendered when the contract expires, are no longer needed, or when the contract personnel are no longer working under the contract or for the Contractor. The contractor IDs expire on the last day of the current contract PoP. If the contract is extended, the Contractor and Contractor personnel shall obtain new ID badges. The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.38.1 All CAC cards shall be returned to the Pass and Registration, Bldg. 6611, upon the completion of the contract, when no longer needed or contract personnel are no longer working under the contract or working for the Contractor. Upon issue of the CAC by Pass and Registration, the Contractor shall be responsible for employees displaying and surrendering the card IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, in its entirety. Upon five (5) calendar days of the badge being returned to Pass and Registration, the Contractor shall provide copies of the turn-in receipts to the COR either by US Postal Service or email.

1.38.2 Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s, AFMC Form 387s, or DBIDS IDs are lost, stolen, or not returned to the Pass and Registration, Bldg. 6611 when the badges have expired or are no longer required. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.39 Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.40 SECURITY CLEARANCES: Per Tinker AFBI 33-532, “Network Access”, paragraph 4.2.4., all persons accessing the base network shall, at a minimum, have a completed NACI or civilian Local Files Check (LFC). The Contractor shall submit the request to the Defense Security Service Operating Center, Columbus, to initiate background investigation. The LFC shall have no adverse results. The Contractor personnel shall complete and pass the Information Protection Training with a minimum score of seventy percent (70%). The Contractor shall submit a Tinker AFB Form 532, Account Request/Termination Form, to the COR, who will forward it to the Designated Approval Authority for signature. When Contractors require unescorted entry to restricted areas, access to sensitive unclassified information, access to Government Automated Information Systems (AIS), or sensitive equipment not involving access to classified information, the Contractor's personnel security questionnaire is processed by the sponsoring Air Force activity IAW AFI 31-601, paragraph 2.4. An interim clearance may be granted to Contractor personnel at the beginning of the period of performance (PoP) in order for services to be performed as required by this PWS.

1.41 Quarterly Security and Operational Security (OPSEC) Briefings: All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Quarterly Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 31-401, “Information Security”, Chapter 8, Paragraph 8.9. - 8.9.5.; AFI 31-601, “Industrial Security”, Chapter 3, Paragraph 3.2.; AFI 10- 701, “Operations Security”, Chapter 5, Paragraph 5.1. - 5.2.3.1. and OC-ALCI 31-1-O, “OC-ALC Security Programs”, Paragraph 5.6.

1.42 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and the Safety specification (entitled Appendix C). The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The

Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

1.43 Voluntary Protection Plan (VPP): Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA VPP. VPP impacts all "applicable Contractors" operating on Air Force Installations. [Applicable Contractors are defined as Contractors which have completed one-thousand (1000) hours or more at Tinker AFB within three

(3) months on the same contract.] It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as the requirement to maintain full compliance with the OSHA requirements. The Contractor shall follow the safety and health rules of the installation, OSHA, and this PWS. Detailed information about VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.43.1 The Contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates, and their OSHA Form 300A on an annual basis to the CO and the COR for consolidation and submission as part of the installation's annual VPP Safety and Health management report. TCIR and DART rates are due by the fifteenth (15th) of January of each year; however, if the contract expires before January fifteenth (15th), the Contractor shall submit their 300A log, TCIR, and DART rates by the end of the contract period of performance (PoP).

1.43.2 The Contractor shall be responsible for compliance with the OSHA Public Law 91-596.

The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR within five (5) business days after the contract award date. The Contractor's SHP shall include appropriate measures to ensure that the Contractor reacts promptly to investigate, correct, and track alleged safety and health violations and uncontrolled hazards in the contractor work areas. The Contractor shall comply with the Contractor’s SHP.

1.43.3 The Contractor’s SHP shall identify the processes and procedures used to track compliance with the SHP as well as the process and procedures which shall be used to correct violations.

1.43.4 The Contractor's SHP shall demonstrate the contractor’s management commitment to the employees’ safety and health. Additionally, if applicable, the Contractor’s SHP shall identify the application of the SHP to sub-Contractors.

1.43.5 The Contractor's SHP shall identify the roles and responsibilities for Contractor’s management, supervisors, employees, and safety coordinators.

1.43.6 The Contractor’s SHP shall identify applicable safety rules and regulations. The SHP shall also include a worksite hazard analysis, which includes a base-line hazard identification, and the required control measures.

1.43.7 The Contractor’s SHP shall include a job site analysis which includes the hazard of tasks.

The SHP shall also address the required control measures for the tasks, identify employee safety and health training requirements, as well as the documentation process.

1.43.8 The Contractor’s SHP shall include a workplace inspection frequency and the identification of the individual who shall conduct the inspections. The SHP shall also include the employee hazard and mishap reporting procedures.

1.43.9 The Contractor's SHP shall identify the individuals who are responsible for identifying corrective actions and ensuring the corrective actions are implemented for all reported hazards.

The SHP shall identify first aid and injury procedures, accident investigation and reporting procedures, emergency response procedures and identify the process for tracking controlled hazards within the Contractor's work areas.

1.43.10 The primary Contractor shall be responsible for establishing these requirements for all sub-Contractors who qualify as applicable Contractors. Applicable Contractors are defined as working on Tinker AFB for a minimum of one-thousand (1,000) hours in three (3) months under the same contract.

1.44 Confined Space Entry: The COR will notify the Contractor of any designated permit-required Confined Spaces IAW OSHA 29 CFR 1910.146(c)(8) thru 1910.146(c)(8)(v). The Contractor shall comply with all requirements in OSHA 29 CFR 1910.146 prior to permit-required confined space entry by contractor employees. The COR shall ensure that the Tinker AFB Fire Chief coordinates the confined space entry contact and either approves or disapproves the usage of the rescue team supplied by the installation Fire and Emergency Services (FES) Flight (AFI 91- 203, 23.8.1.2.). The Tinker AFB Fire Chief has disapproved the usage of the rescue team supplied by the installation FES Flight so the Contractor shall be responsible for providing the rescue team.

1.45 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.46 Contractor Phase-In: To ensure a smooth changeover from the current contractor to a new contractor, a thirty (30) calendar day phase-in period is required. The current Contractor shall cooperate with the incoming Contractor to ensure a smooth changeover is accomplished during the phase-in and phase-out periods. During the thirty (30) calendar day phase-in period, the new Contractor shall hire a workforce to assure satisfactory performance beginning on the contract start date. The Contractor, after coordination with the COR, shall allow the successor Contractor to conduct on-site interviews with the current Contractor’s employees. As applicable, the Contractor shall obtain security clearances, CAC, or contractor badges for the newly hired employees. The Contractor shall ensure all training requirements for the newly hired employees are completed before the contract start date.

1.47 Contractor Phase-Out Requirements: During the phase-out period, the incumbent Contractor shall be responsible for all work performed under this PWS. The incumbent Contractor shall cooperate in order to permit an orderly changeover of workload. The incumbent Contractor shall allow the new Contractor and Government personnel access without interference in order for them to observe the day-to-day operations and to become familiar with the work requirements and procedures.

1.48 Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours, to include sub-contractor labor hours, required for the performance of the services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

1.48.1 The Contractor shall report all labor hours executed during the Period of Performance (PoP) for each Government Fiscal Year (FY) which runs from 1 October through 30 September the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than (NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

1.49 Training – General: The Government COR will provide training via…