Butler_Newall_Service_Contract_PWS_draft.pdf

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE (PM),

AND REMEDIAL MAINTENANCE (RM)

of

BUTLER NEWALL HIGH SPEED BLADE TIP GRINDER

PWS- High Speed Blade Tip Grinder. Page 1 of 16

PREPARED BY

HUAN DO

76 PMXG/QPE

TINKER AFB, OK

01 AUGUST 2014

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1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall perform the following services.

1.1. Scope. The contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation and other incidentals necessary to travel to Tinker AFB, OK, to perform Preventive and Remedial Maintenance Services for a Butler Newall High Speed Blade Tip Grinding Machine (BTG) and associated components, which is listed in Appendix A.

The contractor shall also provide Personal Protective Equipment (PPE) and clothing to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harness; fall protection equipment; lifting equipment and any incidents necessary to perform the requirements of this Performance Work Statement (PWS). The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications, industry standard practices, and this Performance Work Statement (PWS).

1.2. Preventive Maintenance (PM). The objective of PM is to protect the equipment capability and investment by removing causes of failure and making adjustment to compensate for normal wear before failures occur. The contractor shall perform PM on the BTG (listed in Appendix A) and all associated components to maintain maximum, optimal operating specifications. PM visits shall be performed three (3) times per year.

1.2.1. Preventive Maintenance Schedule. The contractor shall perform PM tasks identified by the Original Equipment Manufacturer (OEM) starting from the onset of the contract period of performance. PM shall be performed during the three (3) PM visits per year. Each PM visit shall not exceed five (5) days. The contractor shall notify the Contracting Officer’s Representative (COR) four (4) weeks prior to each scheduled PM visit.

1.2.2. Preventive Maintenance Documentation. The contractor shall document the completion of each PM action in the contractor’s standard format to include, as a minimum, the machine type and serial number, date of service, PM action, PM action item status/comment, and service engineer name. This report shall be provided within five (5) working days of PM action.

1.3. Remedial Maintenance (RM): RM is defined as unscheduled work requirements that are not otherwise defined in this PWS that includes the evaluation, troubleshooting, and diagnosis of equipment to isolate the source of a malfunction, repair, rebuilt, recondition, replacing part that is required to repair the grinder

1.3.1. Malfunction and Notification Process: Upon concurrence of equipment or system malfunction, the COR will contact the contractor. The COR will telephone the contractor and provide the equipment ID#, a brief description of the malfunction, location of equipment, and the name and telephone number of the point of contact. COR will then provide a written copy of request to the contractor by fax or email. The contractor shall respond to the COR request for assistance within two (2) clock hours after notification of a malfunction by contacting the

PWS- High Speed Blade Tip Grinder. Page 3 of 16 equipment technical contact and troubleshooting via telephone communications. If after 24 clock hours of troubleshooting via telephone communications the malfunction is not resolved, the contractor shall notify the COR that a site visit is required. The contractor shall then travel to Tinker AFB, OK, arriving no later than 72 clock hours after discontinuance of troubleshooting efforts. The contractor shall inspect the equipment/machine as necessary to determine the cause of the malfunction.

1.3.2. Equipment Evaluations: After evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report to the COR, Recommendation and Repair Estimate Worksheet, or contractor devised format providing, as a minimum, the information cited on R&E Worksheet Form, by fax or email no later than eight (8) work hours after completion of the inspection. As a minimum, the information cited on the Estimated Repair Report shall include equipment ID #, date of evaluation, and a description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair. Any recommendations cited shall consider priority of the requested service, available source for obtaining new part(s), availability of the new part(s), shipping and delivery schedules of part(s), other factors that may be peculiar to the specific repair requirement.

1.3.3. Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain approval to proceed. The contractor shall ensure that all repair actions have documented CO approval before initiating any repair or ordering parts. The contractor shall demonstrate to the Government Technical Point of Contact (POC)/SME that the repairs have benn completed. Once the authorization for repair action has been received from the CO, the contractor shall order any required parts within two (2) business days and notify the COR, in writing, of the estimated arrival date of the parts. The contractor shall perform the repair within five (5) business days upon receipt of the parts. The COR will verify the receipt of the parts with the contractor to ensure the repair is performed timely.

1.3.4. Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written service report within eight (8) working hours to the COR in person, by fax or email immediately upon completion of maintenance support services. The service report shall contain the following information as a minimum: Name of Company, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of Technician performing the services, Signature of on-site Government Technical Point-of-Contact (POC), Start and Completion Dates, Complete Breakdown of Labor Cost (hrs and rate) Materials and Parts Used, details of any other charges, and printed name and signature stating only new parts and materials were used.

1.4. Parts and Materials: The contractor shall provide and use only new parts and material in performance of this PWS unless authorized by the CO.

1.5 Return of Equipment: Upon completion of the approved repair, the contractor shall conduct of performance check on the repaired equipment to verify it is restored to operational condition.

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The contractor shall return the repaired equipment to the government within the timeframe identified on the Estimated Repair Report.

1.6 Delivery: The contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date. The contractor shall provide to the COR, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Freight On Board (FOB) Destination. The ship to address is listed below.

Ship To:

ATTN: Surveillance COR Contract No:

76 PMXG/QPE

Building 3001, Center Mezzanine at Post 2R-80 Tinker AFB, OK 73145-3052

1.7 Quality Assurance: According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The COR is a representative of the CO and will participate in the monitoring of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the contractor during the period of this contract will be subject to review by the CO or COR.

1.8 Corrective Action Report (CAR)/Complaint Contractor Response Time: The contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action and preventive action in relation to the submitted CAR or Customer Complaint.

1.9 Red Tagged Items: Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X to the AFTO 244 or AFTO 245 IAW T.O. 00-20-1, Chapter 7 and AFMCI 21-127 paragraph 2.6. A Red X indicates that the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the symbol cleared. The contractor shall not authorize, use, or direct equipment to be used until the Red “X” has been properly cleared in accordance with applicable technical data and TO 00-20-1, Chapter 4.

1.9.1 Red X Clearance: The contractor shall ensure that the Red X’s are cleared in accordance with 76th MXWOI 21-203 paragraph 2.5.1.1.

1.9.2 Red X Special Certification Roster: The Contractor shall provide a list of personnel authorized to certify equipment safe for daily operational use in accordance with T.O. 00-20-1, paragraph 1.3.2., five (5) days after award of contract to the COR.

1.10 Maintenance Documentation: The contractor shall document the completion of each PM/RM action in accordance with T.O. 00-20-1, Chapter 7 and AFMCI 21-127 paragraph 2.6.

The AFTO Form 244, Industrial Support Equipment Record, can be found on the equipment, or in close proximity. The annotated form shall be returned to the original location unless another

PWS- High Speed Blade Tip Grinder. Page 5 of 16 location is specified. The contractor shall contact shop supervisor and or COR if the AFTO 244 form can’t be found on or near equipment.

1.11 Hours of Operation: The contractor shall perform work required under this contract during the following days and hours: Monday through Friday, 8:00 am – 4:30 pm. These dates and hours exclude Federal Holidays, base closures due to inclement weather and Furlough Days, as applicable. If additional hours are required the contractor should contact the CO for approval.

Upon approval, the Government Technical POC or COR shall be present with the contractor.

1.12 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the Contracting Officer and the COR within 2 days after contract award. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) where these persons may be contacted at any time. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the Contacting Officer to discuss problem areas. The Contract shall provide a Contract Manager and alternate who can read, write, speak, and understand English fluently. The Contractor and all their employees shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor and all their employees shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.13 Listing of Contractor Employees: The contractor shall provide an initial listing of Contractor employees’ names and position titles to the CO and the COR ten (10) workdays prior to contract start date. The contractor shall also provide an updated listing of personnel to the CO and the COR when employees affecting the work of this contract, statuses change, or position changes within ten (10) work days.

The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the

PWS- High Speed Blade Tip Grinder. Page 6 of 16 responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.14 Environment Certification: The Government will ensure the part or equipment is clean, drained, and purged before it is transferred to the contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be on letterhead with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said letter will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the COR three (3) business days prior to the pick-up or shipment of the part or equipment. The COR will in turn provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.15 Environmental Protection & Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws, instructions or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, and cleanliness. Contractor shall be compliant Tinker AFB Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFBI 32-7004, “Hazardous Waste Management”, and Complex procedures per OC-ALC Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.16 Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS): The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Enviromental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Material Safety Data Sheets (MSDSs) or Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, MSDS/SDS Information Sheet. The Contractor shall receive approval (emails are acceptable) from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer MSDS/SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administration (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The COR will forward all MSDS/SDS submittals to 72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the COR if the contractor changes manufacturer or vendor for any chemicals that were prior approved. The contractor shall maintain copies of manufacturer MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

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1.17 Hazardous Material: The contractor shall not store chemicals/HAZMAT on Tinker AFB.

All chemicals/HAZMAT must be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and MSDS for each chemical, materials and substance proposed to be used in performance of this PWS. The COR shall forward the completed AF Form 3952s and MSDS to 72 ABW/CEAN for approval. The contractor shall not transport or use any chemical, material or substance on Tinker AFB before written approval is provided by 72 ABW/CEAN.

Contractor shall maintain copies of MSDSs for all chemicals. The MSDSs must correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS must match.

NOTE: MSDS refers to manufacturer MSDS. Once material is approved for use, contractor shall contact base EM (72 ABW/CEAN) and provide a list of all material. 72 ABW/CEAN shall determine any additional material requirements based on the hazard code of the material.

1.18 Hazardous Waste: Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area the work is being performed in.

1.19 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEAN. The contractor shall maintain records of written authorization issued by 72 ABW/CEAN for discharges into IWTP and sanitary sewer. For discharges outside of Tinker AFB, the contractor shall ensure waste water discharges, that may contain RCRA regulated metals resulting from any contracted service, go to a state/federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW).

1.20 Spills: Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident.

When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911.

If using a cell phone, request Tinker AFB 911. The contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report.

The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted

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11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

1.21 Environmental and Safety Training: The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses” 40 CFR Part 63.741-40 CFR 63.753, Subpart GG- National Emission Standards for Aerospace Manufacturing and Rework Facilities, Oklahoma City Air Logistics Center Tinker Air Force Base Instruction (OC-ALC TAFB) 32-7004, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2, 76 MXW OI 32-7 “Hazardous Material Management Program” (In its entirety), 76 MXW OI 32-101 “Air Quality Record Keeping Procedure” (In its entirety) & 76 MXW OI 32-7004 “Hazardous Waste Management Program” (In its entirety) .

The contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, within ten (10) calendar days after contract award date.

1.22 Foreign Object Damage (FOD) and Drop Object Prevention (DOP) / Housekeeping and Tool Control:

1.22.1. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with Air Force Instruction (AFI) 21-101, Air Force Materiel Command (AFCM) Sup1, Chapter 14, paragraph 14.41 and Tinker AFBI 21-449 (in its entirety).

1.22.2 Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate: The contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a contractor devised certificate to the (COR) for each employee within ten (10) days of contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a contractor devised certificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated contractor devised certificate of training to the COR.

1.22.3 Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-

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101 AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.22.4 Housekeeping/FOD/Tool Control Briefing: The contract manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in 76 MXW Industrial Areas. Acknowledgment of “Housekeeping/Tool Control Briefing for the Contractor Employee”: Each contractor’s employee on the job site shall acknowledge receipt of the “Housekeeping/Tool Control Briefing for Contractor’s Employees” by reviewing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start of work in 76 MXW Industrial Areas.

1.23 Visitors Pass: The contractor shall make contact with the COR Seven (7) days before coming on TAFB to make arrangements for a Visitors Pass(s). The COR will assign the contractor a Sponsor within the organization. The contractor and the sponsor will arrange to meet at BLDG 6611 in front of the Tinker Gate (South of the I-40 on Air Depot Blvd). The Contractor shall provide two forms of identification (one of which shall be a picture ID) to Security Forces. Security Forces will provide the contractor the AF Form 75 (Visitors Pass) that will be valid for 30 days. If an additional 30 days is required the same process will occur.

1.24 Foreign Nationals: If the Contractor is a Foreign National (under NO circumstances will Foreign Contractors be allowed on base for any reason without first being cleared and approved by the Foreign Disclosure Office. The Contractor shall notify the COR ten (10) workdays before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility

1.25 Health and Safety on Government Installations: In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and Appendix C. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.26 Emergency Procedures: Contractor employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with government personnel in all fire and tornado drills and no additional cost to the Government.

1.27 Contractor Manpower Reporting (CMR): The Contractor shall report All Contractor labor hours (including sub-contractor labor hours), required for the performance of services

PWS- High Speed Blade Tip Grinder. Page 10 of 16 provided under this contract for the US Air Force (AF) via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil. Reporting inputs shall be for the labor executed during the PoP for each Governement fiscal year (FY), which runs from 1 October through 30 September the following year. Although inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors my direct questions to the CMR help desk email listed at http://www.ecmra.mil

1.28 Continuation of Essential DoD Contractor Services During Crisis: The Contractor shall establish and provide a written plan to ensure continued support during a crisis IAW Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.237-7023 and 252.237-7024, which is incorporated in full text in the contract. This plan shall be submitted with the Contractor’s proposal.

1.28.1 “Essential Contractor Service” means a service provided by a firm or individual under contract to Department of Defense (DoD) to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations have the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

1.28.2 “Mission-essential functions” means those organizational activities which must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

PWS- High Speed Blade Tip Grinder. Page 11 of 16 http://www.ecmra.mil/ http://www.ecmra.mil/

Section 2

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished:

Service Summary Table

SS Performance Objective PWS

PARA

Performance Threshold

The contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation and other incidentals necessary to travel to Tinker AFB, OK, to perform Preventive/Remedial Maintenance and annual Laser Certification Services for a High Speed Blade Tip Grinding Machine (BTG) and associated components.

1.1

100% Compliance

The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications, industry standard practices, and this Performance Work Statement

(PWS).

1.1

The contractor shall perform PM on the BTG and all associated components to maintain maximum, optimal operating specifications.PM visits shall be performed three

(3) times per year.

1.2

The contractor shall perform PM tasks identified by the Original Equipment Manufacturer (OEM) starting from the onset of the contract period of performance. PM shall be performed during the three (3) PM visits per year. Each PM visit shall not exceed five (5) days. The contractor shall notify the Contracting Officer’s Representative (COR) four

(4) weeks prior to each scheduled PM visit.

1.2.1

The contractor shall document the completion of each PM action in the contractor’s standard format to include, as a minimum, the machine type and serial number, date of service, PM action, PM action item status/comment, and service engineer name. This report shall be provided within five (5) working days of PM action.

1.2.2

The contractor shall respond to the COR request for assistance within two (2) clock hours after notification of a malfunction by contacting the equipment technical contact and troubleshooting via telephone communications. If after

1.3.1

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Performance Threshold

24 clock hours of troubleshooting via telephone communications the malfunction is not resolved, the contractor shall notify the COR that a site visit is required.

The contractor shall then travel to Tinker AFB, OK, arriving no later than 72 clock hours after discontinuance of troubleshooting efforts. The contractor shall inspect the equipment/machine as necessary to determine the cause of the malfunction.

The contractor shall prepare a written repair estimate using R&E Worksheet or contractor devised format providing, as a minimum, the information cited on Recommendation and Estimate (R&E) Worksheet

1.3.2

The contractor shall ensure that all repair actions have documented CO approval before initiating any repair or ordering parts.

1.3.3 100%

The Contractor shall provide a written service report within 8 working hours to the COR in person, by fax or email immediately upon completion of maintenance support services. The service report shall contain the following information as a minimum: Name of Company, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of Technician performing the services, Signature of on-site Government Technical Point-of-Contact (POC), Start and Completion Dates, Complete Breakdown of Labor Cost (hrs and rate) Materials and Parts Used and details of any other charges.

1.3.4

The contractor shall provide and use only new parts and material in performance of this PWS unless authorized by the CO.

1.4 100%

11 The contractor shall not authorize, use, or direct equipment to be used until the Red “X” has been properly cleared 1.9 100%

Compliance

12 The contractor shall ensure that the Red X’s are cleared in accordance with 76th MXWOI 21-203 paragraph 2.5.1.1. 1.9.1 100%

The Contractor shall provide a list of personnel authorized to certify equipment safe for daily operational use in accordance with T.O. 00-20-1, paragraph 1.3.2., five (5) days after award of contract to the COR.

1.9.2

The contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The contractor will be given two (2) working days to answer a submitted Corrective Action Report (CAR), Performance Action Report (PAR) and Customer Complaint.

1.8

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Performance Threshold

The contractor shall document the completion of each PM/RM action in accordance with T.O. 00-20-1, Chapter 7 and AFMCI 21-127 paragraph 2.6. The AFTO Form 244, Industrial Support Equipment Record, can be found on the equipment, or in close proximity. The annotated form shall be returned to the original location unless another location is specified. The contractor shall contact shop supervisor and or COR if the AFTO 244 form can’t be found on or near equipment.

1.10

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Section 3

3. Government Furnished Property And Services. 031814.

3.1. Government Furnished Property (GFP). In Accordance With (IAW) FAR Part 45 Rewrite June 2007 – FAR 45.107(d), the Government Property Clause(s) are not required when the cumulative acquisition cost of the GFP requiring repair off-base is less than the Simplified Acquisition Threshold (SAT) $150,000. However, the Contractor shall comply with the contract terms and conditions which includes this PWS. The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The GFP is identified in Appendix A.

3.1.1. Shipment to Contractor’s Site or Pick up by Contractor.

The Contractor shall be responsible for all costs associated with packing and shipping the GFP for repair to the Contractor's facility, FOB Origin (Contractor’s expense).

3.1.2. Return Shipment or Delivery to Government.

The Contractor shall package and ship the GFP to the Government, FOB Destination (Contractor’s expense). All shipments shall be sent the most expedient and traceable method.

Upon shipping, the Contractor shall notify the COR the date shipped and other shipment identification information.

Ship to: Tinker Air Force Base Attn: Huan Do @ 736-5172 or Peter Erickson @ 736-5185 3001 Staff Drive, Building 3001 Door 6A Tinker AFB, OK 73145

3.1.3. Loss of Government Property.

3.1.3.1. The Contractor’s off-site (not on Tinker AFB) liability for the Government Property shall begin when the GFP is shipped to the Contractor’s site for repair, FOB Origin (Contractor’s expense). The Contractor shall remain liable for this GFP until the return shipment/delivery is received by the Government at the destination specified in the contract, FOB Destination (Contractor’s expense).

3.1.3.2. Since the GFP is less than the Simplified Acquisition Threshold (SAT) $150,000, the Government will use the Report of Survey (ROS) to process Loss of Government Property incidents/accidents.

3.1.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) Government Furnished Property to distinguish it from Contractor Furnished Property, in accordance with the contract terms and conditions and this PWS.

3.1.5. GFP Records, Reports, and/or Disposal.

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The responsible Government Organization, (76 PMXG/QPE), for the GFP will be responsible for GFP record keeping, reporting requirements, and/or disposal of all Government Furnished Property that was used and/or in the possession of the Contractor during the performance of this contract.

3.2. Shared Property of the Government. Not Applicable.

3.3. Government Furnished Services (GFS) are applicable to the performance of this contract at TAFB, OK.

3.3.1. Security Forces. The Government will provide general on-base security forces’ services.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.3.2. Fire Emergency and Routine Services. The government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.3.3. Emergency Medical. Deleted.

3.3.4. Utilities. The Government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5. Refuse Collection. The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the government provided facilities.

The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters to dispose of construction debris.

3.4. Intangible Government Property. Not Applicable.

3.5. Contractor Acquired Property (CAP).

(CAP Includes Time and Material (T&M) Contractor Purchases).

3.5.1. The PWS terms and conditions cited in this PWS for Government Property (GP) repaired on-base and Government Furnished Property (GFP) repaired off-base are applicable to CAP used in the performance of this contract.

3.5.2. The Government will reimburse the Contractor for CAP at a direct cost IAW the contract terms and conditions which includes this PWS and the Contracting Officer’s approval.

3.5.3. Title to Government Property. This PWS incorporates FAR 52.245-1(e)(1)-(3)(ii) by reference.

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