PWS.pdf

Performance Work Statement (PWS) Design, Production, Installation of Signage for 72 LRS

Bldgs 260/250/1130/2110/3812

1.0 Scope

The purpose of this contract is for the Design, Production, and Installation of Command Logo, Wall Display and Signs and Lettering for 72 LRS, Bldgs 260/250/1130/2110/3812, Tinker AFB. Walker Companies will be responsible for providing all materials, equipment and labor:

A. One (1) new 48" Seal/Plaque with 16” letters “DEPLOYMENT PROCESSING CENTER” installed on concrete Bldg 260

B. One (1) 36” Plaque installed on brick to the right of the door Bldg 250 C. One (1) 48” Plaque installed on front of metal awning Bldg 1130 D. One (1) 36” Plaque installed above door on metal Bldg 2110 E. One (1) 48” Plaque installed to left of door on concrete Bldg 3812

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer.

2.0 Description of Services

2.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install signage within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary.

2.1.2 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

2.1.3 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.4 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

Bldgs 260/250/1130/2110/3812

2.1.5 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

2.1.6 Reserved

2.1.7 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

2.1.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.9 The contractor shall provide customer service during normal duty hours, 0730-1600 hours, Monday through Friday; except for federal holidays.

2.1.10 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.11 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.12 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

2.1.13 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.14 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.15 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

2.1.16 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

2.1.17 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.1.18 The contractor shall be responsible for installation in accordance with the agreed upon delivery schedule.

2.1.19 Limited travel may be required on occasion. Overall travel costs shall not exceed 5% of the total bid. Travel to other government or commercial facilities may be required. All travel requirements and itineraries shall be

Bldgs 260/250/1130/2110/3812 approved by the designated Government Acceptor. All travel shall be on a cost reimbursable basis in accordance with the Joint Federal Travel Regulation (JET).

2.1.20 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

2.1.21 The contractor shall maintain continuity between the support operations at (Oklahoma) and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the (72 LRS), during the same business day.

2.1.22 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on (State location) and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.23 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

2.2.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.2.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.2.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.2.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

2.2.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.2.6 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon

Bldgs 260/250/1130/2110/3812 completion of work. Duplication of keys or other means of access is not authorized.

2.2.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.2.8 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.2.9 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.0 Government Furnished Property/Support

3.1 Base support includes Government-controlled working space and utilities.

4.0 Site Conditions

4.1 Standard site conditions shall be considered those that include:

4.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

4.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

4.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

4.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

4.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

4.1.6 Current and correct CAD drawings of the building shell

4.1.7 A building ready for the installation (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

4.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

5.0 Quality Assurance

5.1 Contractor performance shall be measured and assessed using the Performance

Objectives listed in the Description of Services (3.0). Contractor Performance Objectives are derived from the contract performance work statement.

Performance surveillance shall be accomplished in accordance with the Performance Plan. See Inspection Acceptance Checklist.

Bldgs 260/250/1130/2110/3812

6.0 Voluntary Protection Program (VPP)/Safety

6.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

6.2 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations. The Contractor must provide Total Case Incidence Rate (TCIR) and Day Away, restricted and or Transfer Case Rate (DART) to (TBD at the local level) by (Date TBD) each year.

Upon award of the contract, the contractors working at (location TBD) will have a safety briefing (CDRL A00X TBD if VPP applies).

7.0 Base/Installation Specifics

7.1 All commercial trucks must enter through [Gott Gate], which is [SE 59th & Air

Depot], for inspection. In accordance with the Installation; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing (TAFB Plan 31-101). Once at [Gott Gate:], the driver must be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

7.2 Gate Procedures:

• Once at [Gott Gate], be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave [Gott Gate], and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

7.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

7.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger http://www.osha.gov/desp/vpp/index.html

Bldgs 260/250/1130/2110/3812

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, [Bldg 6611].

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID [6611], no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 Deliverables (CDRLs)

8.1 The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

9.0 Services Summary

A. One (1) new 48" Seal/Plaque with 16” letters “DEPLOYMENT PROCESSING CENTER” installed on concrete Bldg 260

B. One (1) 36” Plaque installed on brick to the right of the door Bldg 250 C. One (1) 48” Plaque installed on front of metal awning Bldg 1130 D. One (1) 36” Plaque installed above door on metal Bldg 2110 E. One (1) 48” Plaque installed to left of door on concrete Bldg 3812