PWS_-_Base_Supply_and_Munitions_(17_Sept_14).pdf

FA8101-14-R-0001

Performance Work Statement

(PWS)

For

BASE SUPPLY (SBSS) and MUNITIONS

FA8101-14-R-0001

PREPARATION DATE:

Current as of 17 September14

PREPARING ORGANIZATION: 72 LRS/LGLOC, TINKER AFB OK 73145-9100

BASE SUPPLY AND MUNITIONS FUNCTIONS

TINKER AFB, OKLAHOMA

TABLE OF CONTENTS

Section ___ Title Number of Pages Page

1 Description of Services 20 3

2 Service Delivery Summary 5 23

3 Government Furnished Property and Services 6 28

APPENDICES

Appendix Description Page Number of Pages Date

1 Workload Estimates 34 3 14 APR 14

2 Publications and Forms 37 16 14 APR 14

3 Government Furnished 52 9 14 APR 14 Property

4 Government Furnished Tools 61 2 14 APR 14

5 Required Reports 63 1 14 APR 14

6 Acronyms and Abbreviations 64 4 14 APR 14

7 Government Furnished Property 68 1 14 APR 14 Facilities-Real Property (RP)

8 Maps and Work Area Layouts 69 12 14 APR 14

9 Safety Specification 81 3 14 APR 14 Base Supply (SBSS) Munitions

SECTION 1

DESCRIPTION OF SERVICES

1.0 GENERAL SUPPLY SERVICES. This contract provides personnel, equipment, tools, vehicles (including but not limited to warehouse swing-reaches, cherry-pickers, or forklifts), materials, supervision, and other items and services necessary to perform Base Supply Operating Support, except Government Furnished Property (GFP) and services specified in Appendices 3, 4, and 7, at Tinker Air Force Base (TAFB), Oklahoma, and includes tenant units, Air Force Detachments, Satellites, and other off-base activities. The Contractor shall perform to the standards in this contract. The estimated quantities of work are listed in Appendix 1, Workload Estimates. The Contractor shall be responsible for the supply, equipment and munitions accounts (FB, FE, and FV2037). The Contractor shall requisition, receive, inspect, store, issue, deliver, ship, transfer and dispose of supplies, equipment and munitions assets to support customers on TAFB to include tenant units and transient customers. The Contractor shall perform these duties in the following functional areas: Precious Metals Recovery Program (PMRP), Due-in-from-Maintenance (DIFM), Repair Cycle, Individual Equipment Unit (IEU), Bench Stock, Time Compliance Technical Order (TCTO), Supply Point, Demand Processing, Research, Hazardous Material Management System (HMMS), Stock Control, Equipment Management, Procedures and Analysis, Inventory, Readiness and Mobility, Customer Training, Document Control, and Munitions as directed by the Government in accordance with (IAW), Air Force Instruction (AFI) 23-101, AFI 21-201 and TAFB PLAN 10-403. The Contractor shall process Depot Maintenance Accountability and Production System (DMAPS) rejects. The Contractor shall perform all administrative, filing and office correspondence procedures IAW AFI 33-322.

The Contractor shall provide the quarterly reports as noted by the Government in Appendix 5, as well as other reports listed in this PWS to demonstrate its effectiveness and progress in achieving Base Supply support standards IAW the PWS. The Contractor shall be the facility manager for buildings 3804, 3805, 3806, 3807, 3808, 3809, 3810, 3811, 3812, (469 and doors 1 and 36) and shall be responsible for locking the facilities at the end of each work day or when accessed after normal duty hours. On base pick-up and delivery of Base Supply Repair Cycle, Bench Stock, MSI’s, and munitions items is required. The contractor shall provide sustainment functions for the Item Unique Identification (IUID) process as implemented by AFMC/A4RE, AFI 63-101.

1.1 INVENTORY CONTROL. The Contractor shall process transactions, maintain accounting documentation, establish and maintain item records, support records and reconcile accounting records to align with physical inventory results. The Contractor shall maintain accurate inventory records by conducting required inventories and reconcile discrepancies noted during physical inventories IAW procedures in IAW AFI 23-101 and AFI 21-101. The Contractor shall perform all of the functions of the Equipment Accountability Element (LRS EAE) as outlined in AFI 23-101, Chapter 1.

1.2 CUSTOMER AND TRAINING SERVICES. The Contractor shall train supply customers (Government and other Contractors) in supply processes, including procedures for ordering and managing supplies and equipment assets IAW AFI 23-101. The Contractor shall provide a central point for resolving customer problems or answering customer questions. The Contractor shall serve as a liaison between Air Combat Command (ACC) tenant customers and the ACC Regionalized Supply Squadron (RSS).

1.3 MOBILITY SUPPORT. The Contractor shall assume management responsibilities for Air Force Materiel Command (AFMC) and Air Force Reserves (AFRES) mobility bags, including Mobility Inventory Control and Accountability System (MICAS) management, and Individual Body Armor (IBA). The Contractor shall store, manage, maintain, inventory and deploy Mobility Bags, Mobility Readiness Spares Packages (MRSP), Mission Support Kits (MSK), Gas Masks and IBA, IAW AFI 23-101, Chapter 1, AFI 23-226 and TO 14P4-15-1. The Contractor shall participate and provide Base Supply support to base exercises, Major Command (MAJCOM) inspections Unit Compliance Inspection (UCI), Operational Readiness Inspection (ORI) and higher headquarter inspections and mobility deployments.

1.4 MUNITIONS. The Contractor shall comply with procedures for the management and operations of the Munitions Storage Area (MSA) IAW AFI 21-200, AFI 21-201, AFMAN 91-201, and DOD 4145.26M. The Contractor shall provide customer service to military units assigned to the Oklahoma City metro area, perform all daily munitions operations to comply with the safety requirements, and conduct munitions custodian training to individuals appointed by their organizational Commander. The Contractor shall inventory munitions stock and custody assets and correct discrepancies on the spot, maintain physical inventory control, secure storage and authorized use of munitions. The Contractor shall establish procedures to ensure munitions scrap and residue is certified and turned in monthly to Environmental Management, building 808, IAW T.O 11A-1-60. In accordance with AFI 21-201, paragraph 3.8.3.1, munitions inspectors must have completed Munitions Inspector Training and Certification using the USAF Qualification Training Package (AFQTP) for Munitions Inspector Training and Certification, located on the AFMC2 SharePoint Site and any local requirements (e.g., Senior Inspector Assessment, Quality Assurance evaluations). The Contractor shall ensure all non-nuclear munitions and their components are maintained according to the applicable item technical orders.

The Contractor shall determine serviceability, potential hazards and possible deterioration of munitions assets by performing inspections to ensure form, fit and function is met, determine and assign appropriate condition codes and ensure proper tagging, marking and packaging of munitions assets is accomplished IAW item technical orders. The Contractor shall receive, store, handle, issue and transport munitions, provide courtesy storage for organizations with no secure storage capability, prepare and schedule munitions for shipment. The Contractor shall perform housekeeping in the munitions structures for the storage of explosives and post explosives limits in each magazine and igloo; maintain, test and inspect lightning protection systems and intrusion alarms for munitions structures IAW AFMAN 91-201. The Contractor shall use the Combat Ammunition System (CAS) as the approved munitions tracking system. The Contractor shall ensure all required base stock and custody account inventories and appointment letters are current IAW AFI 21-

201. Upon notification by Security Forces, the Contractor shall perform munitions laden vehicle safety inspections IAW DOD 4500.9R, Part 2, Chapter 204 on arriving vehicles during normal duty hours, after normal duty hours, weekends, and holidays. Contractor shall be responsible to respond within 30 minutes of Security Forces notification during normal duty hours. For after normal duty hours support, the Contractor shall respond IAW paragraph 1.11.1.2.

1.5 INFORMATION TECHNOLOGY ASSET MANAGEMENT (ITAM) EQUIPMENT. An IT Equipment Custodian (ITEC) and Alt-Custodian shall be appointed for Government provided ITAM property and software designated in the ITEC’s ITAM account IAW AFI 33-106 and AFI 33-112. Government provided ITAM training classes shall be attended as necessary. The Contractor shall be responsible for computers; computer related maintenance not covered by remainder of factory warranty and computer related supplies. The Contractor shall be responsible for software upgrades as required. The Contractor shall comply with the provisions of AFI 33-112, Information Technology Hardware Asset Management. Requests for maintenance/repair of ITAM shall be coordinated with the COR and organizational Client Support Administrator (CSA) or Computer Network Control Center (CNCC).

1.5.1 Local Area Network (LAN): The Government will provide LAN access and support. The Contractor shall comply with security requirements pertaining to LAN usage and shall ensure that these services are utilized only for official government contract matters. The Contractor shall designate in writing a primary and alternate(s) LAN monitors for the Logistics Organization and forward to CO/COR and FD.

1.5.2 Computer Connectivity: The Government will provide connectivity to the base systems for Government official business based on the number of connections the Government determines are required to perform services for this contract. The Contractor shall ensure that terminated employees network access is removed within 24 hours of termination.

1.6 VEHICLES. The Contractor shall provide vehicles to ensure compliance with the contract including, but not limited to: warehouse swingreaches, cherrypickers or forklifts. The Contractor shall bear all operation and maintenance costs associated with vehicles. The Contractor shall furnish replacement vehicles to ensure their availability to meet the PWS requirements. Additionally, the Contractor shall provide a letter signed by the site manager to certify that all vehicle operators are authorized by applicable federal and state agencies to operate vehicles. Updates to this letter are required as changes in personnel occur. The Contractor shall comply with AFMAN24-306(I), Manual for the Wheeled Vehicle Operator, Chapters 1-25, Appendix A, B, C and D.

1.7 CONTRACTOR MANPOWER REPORTING. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Authority (CMRA) help desk.

http://www.ecmra.mil/

1.7.1 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

1.7.2 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.8 MANAGEMENT AND ADMINISTRATION. The Contractor shall:

1.8.1 Interface with the Government Functional Director (FD) and Contracting Officer Representative (COR).

1.8.2 Develop requirements for the Operations Operating Budget (OOB) for Base Supply Responsibility Centers (RC)/Cost Centers (CC) and submit to the FD, as required.

1.8.3 Provide the FD justification for increases to the OOB in the event allocated funds are insufficient to support daily operating expenses.

1.8.4 Request additional Operations & Maintenance (O&M) funds through the FD when required to meet additional mission requirements.

1.8.5 Maintain control of accountable documents IAW AFI 23-101, Chapter 5 and AFI 21-201, Chapter 2, 5, 7 and Table

7.1. This includes forms, logs and registers required by applicable directives provided within Appendix 2 & 5. The Contractor shall ensure that all records created are maintained in accordance with AFMAN 33-363. Disposal of records shall be in accordance with the Air Force Records Information Management System (AFRIMS) Records Disposition Schedule located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

1.9 ADMINISTRATIVE. The Contractor shall apply administrative, correspondence, filing and office procedures.

1.9.1 Headquarters AFMC and 72 LRS Suspense’s: The Contractor shall complete and respond to all taskers and suspense’s received from higher headquarters and 72 LRS one work day prior to the suspense date. The Contractor shall coordinate through the FD/FC and COR’s by courtesy copy email.

1.9.2 Checklist Inspection: The Contractor shall perform inspections using checklists from the Management Internal Control Toolset (MICT) applicable to Supply/Munitions Management. The Supply/Munitions Management checklists can be found at the MICT website. The Contractor shall coordinate quarterly with 72 LRS Self Assessment Program (SAP) Monitor (Courtesy Copy LGLOC) to obtain current listing of SAP checklists. Inspections shall be performed and inspection results annotated quarterly (calendar year) of one-third of all checklist items. Completed checklist items, report of findings and corrective action plans shall be submitted to FD/FC NLT 10 working days before the end of each calendar year quarter. Each checklist item shall be inspected and proof of compliance annotated on the checklist document in paragraph form with the following data: date inspected, is item in or out of compliance, complete description verifying compliance, physical location of records that verify compliance, and name of personnel responsible for the task. For Contractor and COR findings of out-of-compliance checklist items, a Logistics Compliance Assessment Program (LCAP) Finding Response (AF Form 4395) and 8-Step Problem Solving Process worksheet, located at https://wwwmil.tinker.af.mil, shall be completed by the Contractor and submitted to FD/FC and COR NLT than 2 working days following the discovery of an out-of-compliance checklist item.

1.9.3 Publications Management: The contractor shall maintain, order, file and make changes in accordance with procedures established in T.O. 00-5-1, T.O. 00-5-2, and AFI 33-360. The contractor shall ensure that technical orders, manuals, regulations, instructions and forms are current, accurate and available.

1.9.4 The Contractor shall use all applicable Government forms as prescribed in Government directives. The Contractor may use alternate forms in lieu of Government forms by submitting an example of the proposed alternate forms for review by COR and acceptance by the CO. The Contractor shall also publish an index of all alternate forms. Alternate forms shall comply with the intended effect or product contemplated by the Government form(s) and will be numbered https://www.my.af.mil/afrims/afrims/afrims/rims.cfm https://wwwmil.tinker.af.mil/

IAW AFI 33-360, Vol. 2.

1.9.5 The Contractor shall appoint a primary and alternate Customer Account Representative (CAR) to maintain all publications and files. The Government will provide training for these individuals. It is mandatory for Contractor personnel to attend this training.

1.9.6 The Contractor shall develop, revise and submit for publishing, operating instructions (OI) and supplements where local options are permitted by regulation or required by regulation to expand or clarify a process or procedure IAW AFI 33-360. Instructions, supplements, and regulations developed or revised by the Contractor shall be approved by the FD/FC prior to publication. The Contractor shall revise operating instructions and supplements as needed or per FD/FC request at no additional cost to the Government.

1.9.7 The Contractor shall follow all applicable Air Force or other Government directives (publications, instructions, regulations, manuals, etc.) listed in Appendix 2 of this PWS. Publications and directives shall be complied with as printed, without deviation.

1.9.8 The Contractor shall be permitted to use Air Force and other Government publications or directives as a guide for development of Contractor Plans, Checklists and OI’s. The Contractor may request waivers from the directive utilizing the following procedures: (1) develop waiver request specifically delineating the Contractor's proposed actions that deviate from the applicable Government directive(s) IAW publications listed in Appendix 2; (2) submit request for waiver through the COR for review and acceptance prior to use or implementation; and (3) not conflict with any portion of this PWS. The primary objective of any requested waiver shall be to improve the quality, timeliness, efficiency, or economy of operations for Government benefit and shall be documented on the Contractor regulation. NOTE: Contractor plans and OI’s are subject to review by the Government at any time to validate currency and applicability and may be rescinded or disallowed by the Government at any time.

1.9.9 All approved Contractor OI’s, plans, operational checklists and program directives will be the basis for inspection and surveillance of the Contractor's performance except that the terms and conditions of this contract shall take precedence in the event of a conflict. Any disagreement on wording or interpretation will be resolved between the Contractor and CO.

1.9.10 Contractor OI’s, plans, operational checklists and program directives shall be submitted to the CO for review and acceptance not later than 45 days prior to contract start date or the pre-performance conference (whichever is earlier) and upon subsequent revision(s). The Contractor shall review and update all Contractor OI’s at least annually.

1.9.11 Applicable Air Force or other Government directives shall be the basis for inspection surveillance or rating of areas where Contractor OI’s, plans, operational checklists and program directives have not been issued and accepted.

1.9.12 The Government will have unlimited rights to use, duplicate, or disclose such Contractor OI’s, plans, operational checklists and program directives in whole or part, in any manner and for any purpose whatsoever.

1.9.13 In the event, the follow-on contract is awarded to other than the incumbent, the incumbent Contractor's OI’s, plans, operational checklists and program directives, shall be made available to the successor Contractor for information purposes until the successor Contractor documents are published and approved by the Government.

1.9.14 The Contractor shall prepare the Unit Historical Data Report at the request of the Base Historian Office and submitted annually. Examples of information to include in the report are as follows: awards, special events, changes in Base Supply functions, special projects, etc. Supporting documents or information shall be attached to the report;

forward the report to the COR or FD.

1.9.15 All outgoing correspondence shall be coordinated with the FD/FC/COR.

1.9.16 The Contractor shall ensure that locally developed checklists are current, properly identified and used on all operations requiring the use of checklists. All checklists shall begin with emergency shutdown procedures. A copy of all checklists shall be made available to FD/FC/COR.

1.9.17 For supplies to be purchased with GPC funds, the Contractor shall prepare and deliver to the GPC card holder a properly completed OC-ALC Form 535, User Request Form and 72 LRS Request of Funds Slip. Requests shall not ensure purchase. The FD/FC or COR will validate all requests.

1.9.18 The Contractor shall safeguard and control classified property and applicable documentation IAW AFI 31-401, Chapters 1-9; DOD 5220-22M, Chapter 5; and AFI 23-101.

1.9.19 The Contractor’s administrative policies such as leave, cost of living increases, and payment of debts will not require CO review unless the issuance of such a regulation would create an actual or anticipated contract cost increase.

1.10 CONTRACTOR PERSONNEL.

1.10.1 On-Site Manager: The Contractor shall provide an On-Site Manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the Contractor when the manager is absent shall be designated in writing to the CO not later than five (5) workdays after contract award. The On-Site Manager and alternates shall have a minimum of five years of experience that is similar in scope and responsibility of managing Standard Base Supply Systems. The Contractor shall provide telephone numbers of the On-Site Manager and alternate(s) where these persons may be contacted outside of normal duty hours.

1.10.1.1 The On-Site Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The On-Site Manager shall be proficient in the Standard Base Supply System (SBSS) to include the capabilities, limitations, and technical characteristics of the supply system. The On-Site Manager shall be proficient in the interface of supply computer programs, material accounting procedures, principles of inventory control, fundamentals of operating budget preparation, concepts of logistics planning, and management techniques. At least one year of experience working in base-level general supply or equivalent function in a managerial capacity.

Experience must be at least within 12-18 months currency prior to award of contract. The On-Site Manager and alternate(s) shall participate in Continuous Process Improvement (CPI) initiatives, meetings, seminars, teams and training sessions held on base. Contractor Management shall request available training sessions from the 72 LRS Contracting Officer Representative (COR) with a goal to complete available training within six months of the contract start date. As an expert in supply management, or customer service issues, the Contractor shall participate in investigative and problem solving teams, and Rapid Improvement Events (RIE).

1.10.1.2 The On-Site Manager or alternate shall be available during normal duty hours immediately, but not later than twenty (20) minutes to meet on the installation with Government personnel designated by the CO to discuss problem areas. The On-Site Manager or designated alternate shall be on-site during normal duty hours and all contingencies requiring work beyond normal duty hours. After normal duty hours, the On-Site Manager or designated alternate shall be notified and report on-site within one (1) hour after notification unless otherwise indicated.

1.10.1.3 The Contractor shall furnish in writing to the CO/COR the names and phone numbers of the On-Site Manager and all Contractor management and supervisory personnel not later than the contract pre-performance conference. The CO/COR shall be notified in writing immediately whenever changes are made. The Contractor shall provide a listing of all assigned personnel to the CO/COR within the first five (5) workdays of the month when requested by the CO/COR.

The On-Site Manager and alternate(s), functional area managers, and branch managers within each functional area are deemed to be key personnel for this contract. The CO will be notified immediately of any proposed replacement of key personnel. If requested by the CO, the Contractor shall provide a resume for such replacement personnel prior to employment.

1.10.1.4 Contractor personnel must be able to read, write, speak, and understand English fluently.

1.10.1.5 The Contractor shall maintain a program for achieving a drug-free work force. All personnel involved in or suspected of drug usage shall be immediately relieved of duty. Contractor employees shall be subject to toxicological testing as a result of an investigation, when an individual(s) actions or in-actions are suspected as factors in a mishap sequence. The CO and FD may identify the employee(s) to be tested and the substances for which those employee(s) must be tested. The Contractor shall accomplish the specified testing within 24 hours of being directed to do so using a certified (i.e. approved by the Government) medical toxicological testing facility. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation. The Contractor shall comply with federal drug free workplace and work force requirements IAW FAR 52.223-6.

1.10.1.6 The Contractor shall ensure employees have current and valid certifications/licenses for the work requirements before starting work under this contract. Contractor personnel required to transport Munitions shall possess a valid Commercial Driver's License (CDL), according to the class of vehicle being driven. In addition, drivers shall have flightline driving approval from Base Operations prior to start of the basic contract period (AF Form 2293, US Air Force Motor Vehicles Operators Identification Card and AF Form 483, Certificate of Competency). The Contractor shall be responsible for ensuring all employees have vehicle insurance. The contractor shall obtain flightline training and certification from the Government prior to performing these services. Certification of training shall be documented on an office memorandum and filed in Electronic Records Management System (ERMS). Drivers shall be commercially licensed by a state Department of Motor Vehicles (DMV) of the United States of America (USA) to operate vehicles used in the performance of this contract on federal, state and local highway systems. This licensing requirement is the responsibility of the Contractor and shall be done at no cost to the Government.

1.10.1.7 Contractor personnel who operate authorized Privately Owned Vehicles (POV) on the flightline shall be properly licensed, certified, and authorized IAW AFI 13-213, paragraph 3.2.10, and other applicable directives.

1.10.1.8 The Contractor’s employees shall comply with all laws.

1.10.1.9 The Contractor and its employees shall comply with Air Force smoking policy as described in AFI 40-102.

1.10.1.10 The Contractor shall not employ any person for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1.10.1.11 Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished by the wearing of approved Government/Contractor badges. Badges shall be worn by employees in such a standardized manner as to be clearly visible.

1.10.1.12 Contractor shall provide a manpower and organizational chart in their proposal for evaluation prior to contract award and to the COR at the contract start and update as changes occur.

1.10.1.13 Government Performance of Service During Labor Strikes: Because the services called for under this contract are of critical importance to the Air Force, the Government reserves the right to take over performance of this contract in the event of a labor strike by the Contractor’s employees. In such event, the services shall be performed exclusively by Air Force employees and not a mix of Air Force and non-striking Contractor employees. Under such circumstances and at the direction of the contracting officer, the Contractor agrees to remove its non-striking work force from the performance site and not to interfere in any way with Government performance. The Contractor further agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property. Strike Plan: The Contractor shall provide a written work force strike plan for review and acceptance not later than the pre-performance conference.

1.10.1.14 The Contractor shall prepare the Unit Historical Data Report at the request of the Base Historian Office and submitted annually. Examples of information to include in the report are as follows: awards, special events, changes in Base Supply functions, special projects, etc. Supporting documents or information shall be attached to the report;

forward the report to the COR or FD.

1.10.1.15 Facility Manager /Quality of Life/Self Help Monitor: The Contractor shall appoint a primary and alternate facility manager and perform facility manager duties IAW TAFB Handbook 32-9001. The Contractor shall provide to the CO/COR, the name(s) of the employee(s) responsible for Facility Manager, Alternate Facility Manager. The Facility Manager(s) alternate duties and responsibilities are set forth in TAFB Handbook 32-9001, chapters 1 through 11 for assigned facilities. The Facility Manager(s) shall identify routine maintenance and services work on AF Form 332 and submit to the Organizational Commander for signature, provide copies to FD/FC and submit to Base Civil Engineers within 3 work days. The Facility Manager(s) shall be the Supply and Munitions Management point of contact for Quality of Life/Self-help requirements. The Facility Manager(s) shall be responsible for their assigned facilities.

1.10.1.16 Facility Repair: The Contractor shall function as Building Custodian for facilities furnished (Appendix 7), and shall prepare and submit Initial work requests within 24 clock hours of problem identification. Submitted work orders with Work Order numbers will be sent to the COR electronically. Safety and security deficiencies shall be reported immediately. The Contractor shall follow-up on work order requests every 30 work days until required repairs are accomplished. The Contractor shall be responsible for reimbursing the government for damages to the facilities caused by the Contractor personnel. The Contractor shall ensure routine work request shall be phoned in to the C.E. customer service desk.

1.10.1.17 Policing of Grounds. The Contractor shall be responsible for policing assigned grounds to include sidewalks, storage, and parking areas. The Contractor shall ensure grounds around the facilities and interior shop areas, which the Contractor occupies, are swept free of debris and litter IAW AFI 32-2001, chapters 1- 4, attachments 1 - 7, OC-ALC- TAFBR 32-2001, paragraphs 1 - 35, attachment 1 and OC-ALC-TAFBR 32-9001, chapter 1 - 12. This includes 50 feet from the outside wall of facilities, 5 feet inside and outside of perimeter fences.

1.11 ENVIRONMENTAL AND SAFETY.

1.11.1 The Contractor shall be responsible for compliance with the OSHA (Public Law 91-596). The Contractor shall establish, submit and maintain an acceptable written Safety and Health Plan. This plan shall be submitted with the Contractor’s proposal and will be further validated by the Base Safety Office. Base guidelines shall be followed as well as AFI 90-821, Hazard Communication guidelines. The Contractor is solely responsible for compliance with OSHA standards and protection of Contractor employees IAW AFMAN 91-202, AFI 91-203, and Appendix 9 of this PWS.

The Contractor’s Safety and Health Plan shall: identify the processes and procedures they shall use to track compliance with the Safety and Health Plan, and the process and procedures that shall be used to correct violations and shall include process and procedures on mishaps reporting; demonstrate a management commitment to employee safety and health and shall identify the application of the Safety and Health Plan to sub-contractors; identify the roles and responsibilities of the following individuals; Management, supervisors, employees and safety coordinator; identify applicable safety rules and regulations, and shall include a worksite hazard analysis to include base-line hazard identification and required control measures; include a workplace inspection frequency to include identifying the individual conducting the inspections and shall include employee hazard and mishap reporting procedures; identify individual(s) responsible for corrective hazards, and shall identify first aid and injury procedures, procedures for accident investigation and reporting, identify emergency response procedures and identify the process for tracking controlled hazards in Contractor work areas. A written VPP Self Evaluation Report shall be provided to the COR on a monthly basis (e-mail is acceptable).

The primary Contractor shall be responsible for establishing these requirements for all Subcontractors who qualify as applicable Contractors meaning they are working on Tinker AFB for a minimum of 1,000 hours in three months under the same contract.

1.11.2 The Contractor shall comply with AFOSH and OSHA standards programs; AFI 91-202, Chapters 1-11 and attachments 1-5; AFI 91-203; AFMAN24-306(I), Chapters 1-25, Appendix A, B, C and D; Appendix 9 of this PWS; and other safety and health requirements cited elsewhere in the contract for the protection of personnel, facilities and equipment. The Contractor shall take such additional precautions as the CO may reasonably require preventing accidents and damage to U.S Government property, facilities, equipment, and injury to employees. Nothing in this contract shall be construed to relieve the Contractor of the requirements of the William-Steiger Occupational Safety and Health Act of 1970.

1.11.3 Industrial Hygiene/Occupational Health: Establish an industrial hygiene program consistent with OSHA requirements. The Contractor shall establish and enforce the use of required Personal Protective Equipment (PPE), such as but not limited to, hearing protection, respirators, safety glasses/shields, protective aprons, gloves and reflective belts/vest etc. Contractor personnel assigned to materiel handling duties, including vehicle operators, shall wear applicable PPE to include safety-toed footwear with non-skid, non-sparking soles. During summer months, Contractor personnel shall be permitted to wear below the knee walking or knee length shorts, however jean shorts are not permitted. Contractor personnel who are required to work on the flight-line during the hours of darkness shall wear reflective belts, vests IAW OSHA Standards. PPE and safety items will be IAW OSHA, AFOSH and furnished by the Contractor.

1.11.4 The Contractor shall obtain and maintain copies of Material Safety Data Sheets (MSDS) IAW 29 CFR 1900. If the Contractor is unable to obtain an MSDS on procured chemicals, solvents, cleaning compounds, the Contractor may request assistance from the medical service through the CO. For local purchased chemicals, the Contractor shall provide a copy of the MSDS to the USAF Medical Service and Civil Engineering Environmental Planning Branch upon request.

The Contractor shall maintain a copy of all MSDSs. The Contractor shall submit corresponding MSDS for each hazardous material to be used for the contract. Information regarding any additional hazardous materials identified after the start of performance of the contract shall be submitted by the Contractor with corresponding MSDS to Environmental prior to bringing the hazardous materials on the base. The Contractor shall comply with safety requirements of Appendix 9 of this PWS.

1.11.5 Emergency Evacuation Procedures: Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractor responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with Government personnel in all fire and tornado drills.

1.12 SECURITY REQUIREMENTS.

1.12.1 The Contractor shall be responsible for safeguarding Government property provided for Contractor use. At the close of each work period, Government real property, equipment, materials and unattended storage areas shall be secured. The Contractor shall conform to the provisions of AFI 31-101; AFI 10-245, Chapter 2; AFI 31-501, Chapter 10; AFI 31-60, Chapter 10; TAFB Plan 31-101; TAFB Plan 32-1; Appendix M of this PWS; and TAFB Plan 19-2 for safeguarding the Government furnished facility and material contained herein.

1.12.2 The Contractor shall possess or obtain an appropriate facility clearance, SECRET, prior to performing work on a classified Government contract. The Government will conduct background investigations for required clearances and the Contractor shall reimburse the Government all associated costs. The Contractor shall apply for personnel security clearance within 5 workdays after receipt of facility clearance or within 5 work days after award of the contract if the Contractor possesses a facility clearance. The Contractor shall request security clearances for personnel requiring access to classified information within 15 work days after receiving a facility clearance, or if the Contractor is already cleared, within 15 work days after contract award. Requests for Contractor security clearances shall be kept to necessary requirements to perform the contract. The following personnel shall have a SECRET security clearance: Contract Manager, Alt. Contract Manager, Supply and Munitions War Reserve Material Managers. The Contractor shall obtain favorable National Agency Check investigations for its employees for entrance to restricted areas. The Contractor shall notify 72 SFS (Security Forces Squadron) 30 calendar days before on base performance of the contract. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The date contract begins, the contract number and contracting agency.

c. The highest level of classified information which contract employees require access to.

d. The location(s) of contract performance and future performance, if known.

e. Any change to information previously provided under this paragraph.

1.12.3 The Contractor shall ensure the following pass and identification items required for contract performance, are obtained for employees and non-Government owned/leased vehicles:

a. AFMC Form 387, “Air Force Material Command Identification Credential”.

b. AF Form 1199D, “USAF Restricted Area Badge”, or locally developed badge.

c. AF Form 75 “Visitor Pass”.

d. AF Form 483 “Certificate of Competency”.

e. CAC Identification Card.

1.12.4 The Contractor shall retrieve identification media, including vehicle decals from employees who depart for any reason before contract expires; e.g. terminated for cause, retirement, etc.

1.12.5 No unauthorized computers (laptops) or software shall be used on Government computer systems.

1.12.6 The Contractor shall maintain a current list of employees. The list shall include employee’s name, social security number and level of security clearance. The list shall be validated and signed by the Contractor’s Facility Clearance Officer (FSO) and provided to the FD/FC and 72 SFS prior to contract start date. Updated listings shall be provided when an employee’s status or information changes.

1.12.7 The Contractor shall appoint a security manager for the on base long-term visitor group. The security manager may be a full time position or an additional duty position. The security manager shall provide employees with training required by DOD 5220.1-R and AFI 31-401, Information Security Program, Chapter 10. The Contractor shall establish a Security Program Plan IAW AFI 31-501, Chapters 1-11 and AFI 31-601, Chapters 3 and 5, and provide initial and follow on training to Contractor personnel who work in Air Force controlled/restricted areas. Air Force controlled areas are explained in AFI 10-24, Chapter 2 and Air Force restricted areas are explained in AFJI 31-102, Physical Security and AFI 10-245, Antiterrorism.

1.12.8 The Contractor shall comply with AFI 33-201 V1, Chapters 1-6 and Attachments 1-4, “Computer Security” and AFI 33-204, Sections A-D “Information Assurance (IA) Awareness Program”.

1.12.9 For Official Use Only (FOUO): The Contractor shall comply with DOD Regulation 5400.7 AFSPCSUP1, Chapters 1-8 Air Force Freedom of Information Act Program (FOIA), and AFI 35-101, Chapters 1-9, 12, 13, 15-18, Public Affairs Policies and Procedures requirements.

1.12.10 The Contractor shall comply with DOD Regulation 5400.7 AFSPCSUP1, Chapters 1-8 Air Force Freedom of Information Act Program (FOIA), and AFI 35-101, Chapters 1-9, 12, 13, 15-18, Public Affairs Policies and Procedures requirements.

1.12.11 The Contractor shall comply with AFI 71-101V1, Chapter 1 and Attach. 1, Criminal Investigations. Contractor personnel shall report to an appropriate authority any information or circumstances they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial base assignment.

1.12.12 The Contractor shall develop an operating instruction (OI) for internal circulation control protection and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations. The OI shall be written in accordance with AFI 31-209, Chapters 1-9; TAFB PLAN 31-101, TAFB PLAN 31-209, AFI 10-245, Chapters 1 and 2; and coordinated through 72 SFS. Controlled areas shall be monitored, and a primary and alternate controlled area monitor shall be appointed IAW TAFBI 31-101 and TAFB Plan 31-101.

1.12.13 The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where Contractor personnel shall work.

1.12.14 On Base Cleared Facilities: Contractors shall comply with AFPD 31-6 “Industrial Security Manual (ISM)” controlled area requirements. The 72d SFS will approve the establishment, construction, and modification of all Contractors designated controlled areas before they may be used for the storage of classified materials.

1.12.15 The Contractor shall appoint, in writing, a primary and alternate person to manage War Reserve Material Program in accordance with AFI 25-101, paragraph 2.16.4.1.

1.12.16 The Contractor shall comply with AFI 33-201 V1, Chapters 1-6 and Attachments 1-4, “Computer Security” and AFI 33-200, Sections A-D “Information Assurance (IA) Awareness Program”.

1.12.17 Additional Security Requirements: IAW DOD 5200.1-R, AFI 31-401, the Contractor shall comply with Air Force Systems Security Instruction (AFSSI) requirements such as: Communications Security (COMSEC), COMPUSEC for Operational Systems, Security Awareness, Training, and Education (SATE) Program, Emanations Security (TEMPEST), AFI 10-701, Operations Security.

1.12.18 Reporting Requirements: The Contractor shall comply with AFI 71-101, V4, Counterintelligence Awareness and Briefing Program, requirements. Contractor personnel shall report to Security Forces Squadron any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.12.19 Personnel Security: Contractor personnel requiring unescorted entry to restricted or other sensitive areas designated by the Installation Commander shall comply with AFI 31-101, Vol. 1, The Air Force Physical Security Program and AFI 31-501, Personnel Security Program Management, requirements.

1.12.20 Classified: Under Security requirements (Classified); “The Contractor shall ensure computer operators have required security clearances 30 days before on-base performance of the contract. Proper security clearances are needed to obtain password-protected access from the standard base supply system to the applicable Defense Mega Center.”

1.13 EMPLOYEE TRAINING.

1.13.1 Qualification and Training Standards: The Contractor shall establish and publish qualification and training standards in Contractor regulations. These standards shall reflect personnel qualification levels commensurate with specific tasks peculiar to logistics management.

1.13.2 Contractor Training Plan: The Contractor shall formulate and submit a Training, Qualification, and Certification Plan for its employees to the CO prior to the contract start date for approval and include the following:

1.13.2.1 A detailed description of how the Contractor shall establish and ensure a fully qualified workforce throughout the life of the contract.

1.13.2.2 Specific milestones, frequencies, or intervals as to when any training, qualifications or certification will occur.

1.13.2.3 Specific methods and procedures as to how training, qualification or certification will be accomplished.

1.13.2.4 Specific areas in which the training, qualification, or certification will be accomplished and extent or level to which it will be accomplished.

1.13.2.5 The anticipated number and position of those personnel that will require training, qualification, and certification.

1.13.2.6 The number and position of those personnel that will conduct training qualification, and certification. Personnel conducting training and certification shall be fully qualified. The Contractor shall not deviate from the accepted plan without the written consent of the CO.

1.13.2.7 The use of checklists during training and orientation of newly assigned personnel.

1.13.3 On-Site Manager identifies personnel in supervisor capacity that will have training records.

1.13.4 Contractor employees are eligible to enroll in Extension Course Institute (ECI) courses and participate in Air Force training courses requiring TDY when it is of direct benefit to the Government as determined by the CO.

1.13.5 The Contractor shall maintain proficiency and provide course materials for such training.

1.13.6 Government Provided Training: The Contractor may request additional Government training and certification IAW AFCAT 36-2223 (at Contractor expense) through the CO.

1.13.7 The Contractor agrees to indemnify and hold the United States Government harmless, whether in tort or in contract, for any and all loss or liability for injury to or death of Contractor personnel in transit to or from or during the period of attendance at any training or school, whether such training or schooling is provided for under contract with or by the United States Government.

1.14 QUALITY CONTROL.

1.14.1 At the time of proposal, the Contractor shall provide a Quality Control Plan (QCP). The plan shall contain information sufficient enough to describe an acceptable approach to Quality Control. The QCP shall cover all PWS requirements and the services listed in the Service Summary. The QCP shall specify the areas to be inspected on either a scheduled or unscheduled basis, and how often inspections shall be accomplished. The CO will notify the Contractor of acceptance or required modifications. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the CO before the contract start date. Any subsequent changes to the plan must be approved by the CO prior to implementation. The offeror's proposal must describe, in detail, an approach to Quality Control and a feasible QCP suitable as a compliance document upon award. The QCP must include an approach for accountability for all work. As a minimum, the proposed approach must address the following essential components:

a) Procedures for interfacing with Government Representatives (i.e. Contracting Officer Representatives, Contract Administrators, and COs).

b) Approach for surveillance of work acceptance and rejection of work, and how it will be documented.

c) Approach for rejection of work solution.

d) Approach to requirements listed in the Quality Assurance Surveillance Plan.

e) Proposed Quality Control and inspection organizational structure.

f) Identification of all management/supervisory quality positions.

g) Identify functional areas to which Quality Control and/or inspection personnel (at all levels) will be assigned.

h) Description of the internal feedback system and lines of authority for Quality Control personnel.

i) Description of how performance will be measured for quality and deficiencies corrected.

1.14.2 The records of inspections shall be kept and made available to the Government throughout the contract performance period and after contract completion until final settlement of any claims under this contract.

1.15 PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

1.15.1 Key Control: The Contractor shall establish and implement key control procedures, to ensure all keys issued to the Contractor by the Government are properly safeguarded, are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

1.15.1.1 The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys.

1.15.1.2 In the event keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government.