Exhibit A - Addendums -1 and -2 Final 9 Jun 23 .pdf

Solicitation FA8003-23-R-0003 Exhibit A

Source Selection Information -- See FAR 2.101 and 3.104

Addendum to FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

1. Program Structure and Purpose

1.1 The purpose of this solicitation is to acquire Geospatial Support and Services (GS&S) under a multiple award, Indefinite Delivery, Indefinite Quantity (IDIQ) contract that supports the Department of the Air Force (DAF). It is the Government’s intent that the vendor’s Capability shall allow the Government the ability to define the general tasks to be performed under the Air Force (AF)-wide GS&S vehicle. The GS&S contract vehicle will facilitate consistent, aligned, and unified geospatial support services for improved shared situational awareness and decision making across the various echelons of military hierarchy including individual unit level (e.g., squadron), installation level, and management headquarters level. Support may include technical assistance at Headquarters Air Force, Major Commands (MAJCOM), Centers, Field Operating Agencies, Numbered Air Forces (NAFs), Main Operating Bases (MOBs) and reach-back support to forward deployed military personnel at Forward Operating Locations (FOLs) as well as a surge capability to quickly respond to wartime, contingencies and manmade or natural disasters.

1.2 One source selection will be conducted under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, in conjunction with selected procedures from FAR Part 15, Contracting by Negotiation. This acquisition will utilize the Tradeoff Source Selection Process IAW FAR 15.101-1, Tradeoff Process and FAR 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation Supplement (AFFARS), to make an integrated assessment for a subjective tradeoff award decision to award approximately ten (10) indefinite delivery/indefinite quantity (IDIQ) basic contracts for the GS&S 2.0 program. Subjective tradeoff will be accomplished based upon Performance and Price. Award will be made to approximately five (5) small businesses and approximately five (5) large businesses. One (1) initial task order (TO) is intended to be awarded as a part of this solicitation. The TO will act as a guaranteed minimum of $3,000 will be awarded concurrently with the IDIQ contracts, which will provide for the attendance of the GS&S 2.0 Kick-off Meeting, Quality Control Plan (QCP), and IDIQ Program Management Support. The contract will have a single five-year ordering period and up to six-months extension in accordance with (IAW) FAR 52.217-8 and a total multiple-award IDIQ ceiling of $220,000,000.00.

1.3 Approximately five (5) IDIQ basic contracts will be set-aside 100% for small business concerns/firms. To be considered a small business Offeror, the firm must be eligible IAW size standard of NAICS 541370 as of the date the Request for Proposal (RFP) closes. The size standard of each small business offeror will be validated prior to award, to confirm award is made only to responsible small business firms. TOs valued at less than $2.6M will be set-aside for the small business basic IDIQ contract awardees. Total TO value includes the base year and all corresponding option years. FAR 52.219-7 Notice of Partial Small Business Set-Aside is applicable to this solicitation.

2. Coverage

2.1 This acquisition may also cover Department of Defense requirements if approved by the GS&S Administering Contracting Officer and the requirement does not exceed the established ID/IQ contract ceiling.

3. General Proposal Instructions

3.1 This section provides general guidance for preparing proposals. Section 4.0 will provide specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete proposal package may be considered ineligible for award. The Offeror shall be compliant with the requirements as stated in this RFP and its attachments. Proposal preparation instructions can be found in FAR 52.212-1, Instructions to Offerors – Commercial Items, and the Addendum to FAR 52.212-1, and evaluation procedures can be found in FAR 52.212-2, Evaluation – Commercial Items, and the Addendum to FAR 52.212-2. Non-conformance with the instructions may result in an unfavorable proposal evaluation and ineligibility for award.

3.1.1 The Government reserves the right to revise or amend information contained within this RFP to include all attachments prior to the proposal due date and time. Such revisions or amendments will be communicated via the sam.gov website with the original RFP posting. Such amendments may result in the proposal due date and time being extended, in which case the sam.gov RFP posting will be updated to enable Offerors time for proposal revisions. Offerors will be required to acknowledge all amendments with their proposal submission.

3.1.2 Notice to Offeror(s): Funds are not presently available for this effort. There is a reasonable expectation that funding will be authorized and available for the proposed action. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

3.2 Proposal Submission.

3.2.1 The proposal shall be clear, concise, and sufficient in details for effective evaluation and substantiation of the validity of submitted past performance. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

3.2.2 Proposal submission shall be in electronic format. The proposal submission shall include the following volumes: Volume I for Contract Information, Volume II for Past Performance, Volume III for Small Business Participation, and Volume IV for Price. The proposal shall be accompanied by a complete and signed Proposal Cover Sheet (see RFP Attachment 1: Proposal Cover Sheet) to be included in Volume I (see Section 5.2.1 below).

3.2.2.1 Electronic Copy Proposal Submission: The electronic copy of the proposal submission shall be submitted via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module (see RFP Attachment 11: PIEE Vendor Registration). To send files, access https://wawf.eb.mil/, each Offeror will have to register with PIEE by requesting the vendor user role. Once in the PIEE, the Offeror will enter the User ID, Password, and CAPTCHA text and click the next button. The Offeror will then complete the security questions, user profile, Supervisor, and Company Information before again clicking next.

When asked to complete roles select SOL – Solicitation, select Proposal Manager, and click add roles. A justification for access and necessary attachments will be required to proceed.

Offeror shall then verify the information on the Registration Summary Page before clicking next. Offeror shall then review the Statement of Accountability Agreement, click the Signature Button, and enter the previously created password. Once Offeror has submitted the registration a successful registration message will appear, and a confirmation email will be generated. Offerors shall request the user role within the PIEE Solicitation Module several weeks prior to proposal submission to avoid any challenges and identify the need for additional changes.

3.2.2.1.1 Indicate in each file name the volume number and title and use separate files to permit rapid location of all portions, including subfactors, required plans, exhibits, appendices, and attachments, if any. The electronic copies shall be submitted in a format readable by (2007, 2010, or later versions of) Microsoft (MS) Word, MS Excel, or Adobe Portable Documentation Format (PDF). When creating Adobe Portable Documentation Format (PDF) files, the Offeror shall create the file to enable search and copy functions. Macros or other embedded objects or features will be disabled as part of regular security precautions.

3.2.2.1.2 All MS Excel electronic copies shall be submitted in MS Excel format (unaltered) as provided by this RFP. The Offeror shall not include any formulas or links beyond what is included in the provided format.

3.2.2.1.3 The electronic proposal submission via PIEE Solicitation Module shall be received by the proposal due date and time as listed on page 1 of the RFP Standard Form 1449, Block 8.

3.2.3 All text shall be Times New Roman font, size 12, single-spaced, on 8½” x 11” paper, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets.

Within each volume, pages shall be numbered consecutively. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Font/size for all graphic presentations, including tables, shall be Times New Roman font, size 12. Each volume within the proposal shall be saved separately and named using the corresponding volume identifier.

3.2.4 IAW FAR Subpart 4.8, Government Contract Files, the Government will retain an electronic copy of all unsuccessful proposals.

3.3 EZSource is the standard Air Force documentation tool that shall be used for all unclassified competitive acquisitions valued at $100M or more, or when an acquisition has been designated a high visibility program by a PEO or Center/Complex/Wing Commander. The software administration for EZSource is provided by Array Information Technologies. Representatives from Array Information Technologies may have exposure to Offerors’ proposals, but will not be providing advice on the merits of any proposal. Employees from Array Information Technologies who may have exposure to proposals have executed Non-Disclosure Agreements (NDAs). These NDAs are available for review upon request. The exclusive responsibility for source selection will reside with the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals and shall include a detailed statement of the basis for the objection. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423) and implemented in the FAR. Representatives from Array Information Technologies are bound contractually by organizational conflict of interest and disclosure clauses with respect to proprietary information.

3.4 The Government intends to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)); therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a past performance and price standpoint.

The Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be in the Government’s best interests. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer, with the concurrence of the Source Selection Authority, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3.5 The CO will promptly notify Offerors of any decision to exclude them from the competition IAW FAR 15.503(a)(1). Upon notification of exclusion, an Offeror may request and receive a debriefing IAW the requirements of FAR 15.505 or 15.506, as applicable. Debriefings will be conducted IAW FAR 15.505 or 15.506.

3.6 The CO listed below is the primary CO for this acquisition and the sole point of contact (POC) for this acquisition. Offerors must submit questions or concerns in writing via email by the date specified on the FBO posting to the CO listed below with the solicitation number (FA8003-23-R-0003) as the subject of the email. If the Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the error or omission.

Contracting Officer:

Frank Batz

AFICA 771 ESS/EGB

Email: frank.batz@us.af.mil

4. Specific Proposal Instructions

4.1 The Offeror shall prepare the proposal as set forth in Table 1 – Proposal Organization below.

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limitation and with the number of copies as specified.

4.2 Page limitations shall be treated as maximums as indicated in Table 1 below. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. For the Past Performance Volume, any submission in excess of the limit will not be considered and only the first five (5) efforts/contracts provided in Volume II will be evaluated. Page limitations may also be placed on responses to Evaluation Notices (ENs), and will be specified in the letters forwarding the ENs to the Offerors. Each page of the proposal shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in Table 1 as unlimited.

4.3 Each page containing proprietary information should be so marked.

4.4 Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

THIS SPACE HAS BEEN INTENTIONALLY LEFT BLANK.

mailto:frank.batz@us.af.mil

Table 1 – Proposal Organization

FACTOR 52.212-1 REF. 52.212-2 REF. TITLE MAXIMUM #

PAGES

VOLUME

I

5.2 4.1 CONTRACT INFORMATION

5.2.1 4.1.2.1 Tab 1: Proposal Cover Sheet 1

5.2.2 4.1.2.2 Tab 2: Table of Contents No Limit

5.2.3 4.1.2.3 Tab 3: Proposal Validity 1

5.2.4 4.1.2.4 Tab 4: Standard Form (SF)

No Limit (in Its Entirety minus attachments)

5.2.5 4.1.2.5 Tab 5: Joint Venture Agreements

No Limit

5.2.6 4.1.2.6 Tab 6: Facility Clearance No Limit (in Its Entirety)

5.2.7 4.1.2.7 Tab 7: Voluntary Protection Plan 10

5.2.8 4.1.2.8 Tab 8: Cross-reference Matrix No Limit (in Its Entirety)

II

5.3 4.2 PAST PERFORMANCE

5.3.1 N/A Table of Contents No Limit

5.3.3 4.2.1.4 Teaming/Subcontracting List 5

5.3.4 4.2.1.2 Project Submissions 5 Completed

Project Submission

5.3.5 4.2.1.2 Past Performance Questionnaire

(PPQ)

5 Completed Past Performance Questionnaire

5.3.6 4.2.1.3 Subcontractor Consent letters/Signed Commitment

1 per subcontractor

5.3.6 4.2.1.3 Client Authorization Letter 5

5.3.8 4.2.1.5 Organizational Structure Change History

No Limit (in Its Entirety)

5.3.9 4.2.2.3 CPARS Evaluations (if available)

No Limit (in Its

III

5.4 4.3 SMALL BUSINESS PARTICIPATION

5.4.1 N/A Table of Contents No Limit

5. Content of Proposal Volumes

5.1 The information requested in the following four (4) volumes will be evaluated IAW the evaluation criteria listed in the Addendum to FAR 52.212-2, Evaluation – Commercial Products and Services.

5.2 Contract Information (Volume I)

5.2.1 Proposal Cover Sheet: The Proposal Cover Sheet (RFP Attachment 1: Proposal Cover Sheet) shall be included as the first page of Volume I. Offerors shall provide information regarding the Offeror’s company and business size, to include the name/title and contact information of the POC authorized to certify information within the Offeror’s proposal. Offerors shall provide the company/division’s mailing address, Commercial and Government Entity (CAGE) Code Unique Entity Identifier (UEI), and Tax Identification Number (TIN), among other information. The cover sheet/worksheet requires a signature (in blue or black ink) by authorized POC prior to submission with the Offeror’s proposal. The Offeror should defer to the “Instructions” at the top of RFP Attachment 1: Proposal Cover Sheet for specific instructions on how to fill out the required information on the cover sheet/worksheet.

5.2.2 Table of Contents: The Table of Contents shall contain detailed information for all volumes. A table of contents specific to each individual Factor shall be included at the beginning of each identified volume. The Table of Contents will not count against page limitations.

5.2.3 Proposal Validity: The Offeror shall provide a statement that the proposal and prices are valid and will remain in effect for 240 calendar days after the RFP closing date as indicated on the SF 1449.

5.2.4 Completed and Signed Standard Form (SF) 1449: Within the SF 1449, Solicitation/Offer/Award, the Offeror shall complete required fill-ins, specifically any FAR

5.4.1 4.3.1 Tab 1: Small Business Proposal 5

5.4.2 4.3.2 Tab 2: Small Business Subcontracting Plan

IV

5.5 4.4 PRICE

5.5.1 N/A Table of Contents No Limit

5.5.1 4.4.1 Fully Burdened FFP Labor Rate Table

No Limit (in Its Entirety)

5.5.6 4.4.1.5 Professional Employee Compensation Plan

No Limit (in Its provisions in which the Offeror has not provided a response/certification within their System for Award Management (SAM) representations and certifications, e.g., FAR 52.212-3, DFARS 252.209-7998, and DFARS 252.209-7999. The Offeror shall also complete Blocks 12, 17a, 30a, 30b, and 30c and provide a signature in Block 30a of the SF 1449 by authorized POC. By completing these blocks of the SF 1449, the Offeror accedes to the contract terms and conditions as written in the RFP. The Offeror shall submit a completed copy of the SF 1449 in its entirety.

5.2.5 Joint Venture Agreements: Offerors contemplating a Joint Venture on this project must advise their assigned Small Business Administration (SBA) Business Opportunity Specialist (BOS) and submit evidence of an SBA approved joint venture. It is recommended that the agreement be submitted to your BOS as soon as practicable to ensure compliance with established SBA regulations. Corrections and/or changes required can be made only when your BOS has had adequate time for a thorough review. The written joint venture agreement must be received by the Contracting Office prior to the proposal due date as it is used to assist the Government’s past performance team.

5.2.6 Facility Security Clearance: The Offeror shall demonstrate that they hold a current Secret Facility Security Clearance which can be validated in the National Industrial Security Program (NISP) or that the offeror will need the Government to sponsor it for a Secret Facility Clearance.

Once an award is made to a prime contractor or teaming arrangement that meets the Government's requirement, the Government will sponsor the prime contractor for a facility clearance if needed.

5.2.7 Voluntary Protection Plan: Air Force Voluntary Protection Program requirements are applicable to this acquisition as work on an Air Force installation will be required by contractor employees working 1,000 hours or more in any calendar quarter and the employees are not directly supervised by the Air Force installation. As part of Volume I, an outline of the Voluntary Protection Plan vetted by OSHA shall be submitted for verification. In addition, for each of the past three (3) calendar years immediately prior to the calendar year in which this solicitation is being issued (i.e., calendar years 2014, 2015 and 2016 tailor to meet your dates), submit your Total Case Incidence Rates (TCIR) and Day Away, Restricted, and or Transfer Case Rates (DART) for the standard Industrial Classification System (SIC) code or North American Industrial Classification Systems (NAICS) code for the applicable industry as identified on the face page of this solicitation. If an offeror is selected as a contract holder and is awarded a Task Order that results in on site presence over 1000 hours, they shall then enroll in the Voluntary Protection Program Site-Based program at that time. The Offeror must provide a completed Voluntary Protection Plan, filled out IAW 5.2.7 of the Addendum to FAR 52.212-1 or safety metrics and organizational safety program. This Voluntary Protection Plan information shall be no more than 10 pages. Note: This Voluntary Protection Plan information pertains to the offeror.

If an unpopulated joint venture is formed (a joint venture in which the employees are employed by the joint venture partners and not the joint venture itself), each joint venture partner must submit these rates. Any proposed subcontractor with employees working 1,000 or more hours in any calendar quarter on an Air Force installation whose subcontractor employees are not directly supervised by the Air Force installation must submit these rates as well. For information on TCIR/DART rates, visit the following Voluntary Protection Program site:

https://www.osha.gov/dcsp/vpp/index.html. If an offeror is not a member of the Voluntary Protection Program, then the offeror may submit safety metrics and documentation of its organizational Safety Program and statistics as an alternative to Voluntary Protection Plan.

5.2.8 Cross-Reference Matrix: The Offeror shall fill out a cross-reference matrix (see RFP Attachment 3: Cross-reference Matrix) that identifies what tasks the Offeror and its subcontractors will perform and the location of the past performance submission within the Offeror’s proposal (see RFP Attachment 3: Cross-reference Matrix). If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the Offeror’s proposals for award, evaluation references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with FAR 52.212-2 and Addendum to 52.212-2 of the solicitation.

5.3 Factor 1: Past Performance (Volume II)

5.3.1 The past performance volume shall consist of the following sections:

a. Title/Introduction Page

b. Table of Contents

c. List of Tables and Figures

d. Glossary of Abbreviations and Acronyms

e. Teaming/Subcontracting Lists

f. Project Submissions

g. Past Performance Questionnaire Section 1

h. Past Performance Questionnaire (completed and sent directly from third party)

i. Organizational Structure Change History

j. CPARS Evaluations

5.3.2 General Instructions. Each Offeror shall only submit one (1) past performance volume with its proposal, containing past performance information (PPI). PPI submitted shall include at a minimum the company name, cage code, contract or task order number, location of performance, dollar amount, period of performance, project information, and offeror’s role (i.e., prime, subcontractor). Submission of each Offerors Project Submissions shall be made electronically through the EZSource Past Performance Information (PPI) Tool, which is a secure method for electronic submission of offerors' past performance information. Offerors Project Submissions shall only be submitted through the EZSource PPI Tool. The offeror shall send the PPQ directly to the project POC for completion. Project POCs shall submit PPQs directly to the Government via the e-mail provided in Exhibit A, Addendum to FAR 52.212-1, paragraph

5.3.5.2. The Government will use data provided by each Offeror in this volume and data https://www.osha.gov/dcsp/vpp/index.html obtained from other sources to evaluate past performance. Volume II shall contain all other PPI as required by Section 5.3.1 above.

5.3.3 Teaming/Subcontracting List: A list identifying all subcontracting/teaming partners, CAGE Code, Unique Entity ID, and physical address must be submitted. Not all arrangements will have a documented or SBA approved joint venture agreement in place. This will allow the past performance team to easily identify the prime and subcontractors that will be evaluated as part of the past performance submission.

5.3.4 Project Submissions. Each Offeror shall provide recent and relevant past performance information for the performance the requirements listed in the RFP in order to determine the Offeror’s Performance Confidence Assessment. Past performance information shall be submitted through the EZSource PPI Tool as part of Volume II of the proposal submission.

5.3.4.1 A maximum of five (5) Project Submissions shall be submitted. Of these five contracts or task orders, a minimum of two (2) must be from Prime Offerors. Joint Venture Partners constitute Prime Offerors for purposes of this section. For a description of characteristics or aspects the Government will consider in determining recency and relevancy, see Addendum to FAR 52.212-2 of the solicitation. If more than five (5) Project Submissions are submitted, only the first (5) Project Submissions received will be considered.

5.3.4.2 Offerors shall provide recent - PPI. To be recent, the effort must have been performed during the past five (5) years from the date of issuance of this solicitation. For present or ongoing efforts, the Offeror must have been performing the effort for 365 days from the date of issuance of the solicitation. If the contract performance ended more than five (5) years prior to the date of issuance of the solicitation it will be determined not recent.

5.3.4.3 Offerors shall explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

5.3.4.4 The Offeror may submit Project Submissions that demonstrate experience by teaming partners (e.g., proposed subcontractor, partner, mentor, protégé, parent company, sister company, etc.) only if they will be performing those task areas in support of the contract resulting from this solicitation. IAW DoD Source Selection Procedures 3.1.6., a commitment signed by the Offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. Such past performance submissions shall clearly identify the relationship of the teaming partners to the Offeror and how they will contribute to the performance under the resultant contract. If the submission does not clearly describe the relationship of teaming partners to the Offeror and how the teaming partners will contribute to the performance under the resultant contract, it will be determined not relevant.

5.3.5 Past Performance Questionnaire. The recency, relevancy, and quality of the Offeror’s past performance on each Project Submissions included as part of the Offeror’s proposal will be verified by a Point of Contact (POC) named by the Offeror via a Past Performance Questionnaire (See RFP Attachment 6: Past Performance Questionnaire). This information shall be included as part of Volume II of the proposal submission.

5.3.5.1 A maximum of five (5) PPQs (See RFP Attachment 6: Past Performance Questionnaire) shall be submitted. Of these five contracts or task orders, a minimum of two

(2) must be from Prime Offeror. If more than five Past PPQs are submitted, only the first (5) PPQs received will be considered.

5.3.5.2 Within the PPQ, the Offeror shall complete the required items under Section 1 – Contract Identification. The Offeror is only required to fill out Section 1 on page 2 of the PPQ and shall not fill out any other sections or information on the PPQ. The Offeror shall submit the PPQ with Section 1 filled out as part of their Volume II proposal submission.

Additionally, after filling out Section 1 of the PPQ, the Offeror shall e-mail the PPQ to the project’s POC, as identified by the Offeror in Section 1, for the project POC to fill out.

Project POC’s are instructed (on RFP Attachment 6: Past Performance Questionnaire) to complete the PPQ and transmit it by e-mail directly to the Government (frank.batz@us.af.mil and dominic.gentile@us.af.mil). The responsibility to timely send out and track the completion of PPQs rests solely with the Offeror. It is the Offerors responsibility to follow-up with respondents to ensure they have completed the questionnaires and confirm delivery of the questionnaires to the individual listed herein. Completed questionnaires can be returned to the Government any time prior to proposal submission due date.

5.3.5.3 Altered or substituted PPQs will not be evaluated, and PPQs will only be accepted from the project’s POC or their authorized representatives. PPQs will not be accepted directly from the offeror as Prime Contractor, Subcontractors, or Manufacturers. The Offeror shall exert its best efforts to ensure project POCs complete and send the PPQ directly to the Government POC as specified on the last page of the PPQ by the closing date of the solicitation. Offerors are responsible for ensuring their references submit their PPQ as instructed. If a prime contractor would wish to submit a PPQ on behalf of a subcontractor, the prime contractor shall complete the PPQ and send it directly to the Government POC as specified on the last page of the PPQ by the closing date of the solicitation. Completed Contractor Performance Assessment Reporting System (CPARS) evaluations or previously completed PPQs for other acquisitions should not be submitted by the Offeror or the Offeror’s POC in lieu of the PPQ attached to this solicitation.

mailto:frank.batz@us.af.mil mailto:dominic.gentile@us.af.mil

5.3.6 The Offeror shall also submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information (See RFP Attachment 8:

Subcontractor Consent Letter). For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter (see RFP Attachment 7: Client Authorization Letter), authorizing release to the Government of requested information on the Offeror’s performance. If a signed Subcontractor Consent Letter and Client Authorization Letter is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered. The Offeror shall also submit a commitment signed by the Offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed.

5.3.7 The Government may contact the project POCs listed on the PPQs. Project POCs shall be either Government personnel (civil service or military) or employees of private sector entities for which the contractor has provided services. PPQs that list POCs that work for, or have worked for, the Offeror or teaming partner directly or indirectly will not be considered.

5.3.8 Organizational Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Air Force intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

5.3.9 The Offerors are requested to submit copies of CPARS evaluations for each Project Submission if available. Offerors submission of CPARS evaluations and any signed prime/subcontractor Authorization and Consent Letters (if applicable) shall be placed in Volume II. The prime Offeror may also instruct its partners to submit any CPARS containing proprietary information directly to the contracting officer.

5.3.10 The Government may also review the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Government customer interviews, applicable commercial clients and any other source deemed necessary to obtain additional information that will be used in the evaluation of the Offeror’s past performance. The Government may contact references other than those identified by the Offeror and use information received to evaluate the Offeror’s past performance.

5.4 Factor 2: Small Business Participation (Volume III)

5.4.1 The Small Business Participation volume shall consist of the following sections:

a. Table of Contents

b. List of Tables and Figures

c. Glossary of Abbreviations and Acronyms

d. Small Business Participation Commitment Document (SBPCD)

e. Small Business Subcontracting Plan (if applicable)

5.4.2 Small Business Participation Commitment Document (SBPCD): All offerors (both other than small businesses and small businesses) shall submit a SBPCD and substantiating documentation IAW DFARS 215.304(c)(i)(B) and PGI 215.304 (c)(i)(A). The SBPCD evaluates the offeror’s corporate commitment and the extent to which offerors identify and commit to specific small business performance under the contract. The SBPCD shall be specific and complete. Responses will be evaluated as defined in FAR 52.212-2, Evaluation – Commercial Items, and the Addendum to FAR 52.212-2. All offerors shall provide the offeror’s and any proposed subcontractor’s representations regarding their business size, to include whether the Offeror meets the size standard of $19M for the North American Industry Classification System (NAICS) Code applicable to this acquisition of 541370, Other Surveying and Mapping Services, using the System for Award Management (SAM) website.

5.4.3 Small Business Subcontracting Plan: Other than small business offerors shall submit a Small Business Subcontracting Plan promoting Small Business Participation IAW FAR 19.704.

Other than small business offerors shall not utilize the Small Business Subcontracting Plan in the place of the SBPCD. The Government will evaluate an Offeror’s small business subcontracting plan to assure small business participation of at minimum 32.25% Small Business including, 3% HUBZone, 3% SDVOSB, 5% SDB, and 5% WOSB.

5.5 Factor 3: Price (Volume IV)

5.5.1 Offerors shall submit a Pricing Volume, which requires the completion of RFP Attachment 4: Fully Burdened FFP Labor Rate Table and RFP Attachment 5 - Professional Employee Compensation Plan. The Offeror shall fill out all required cells highlighted in gray on all applicable worksheets.

The price volume shall include all the following sections:

a. Table of Contents

b. Glossary of Abbreviations and Acronyms

c. Price Assumptions, Exceptions, and Rationale

d. Completed Price Matrix (See RFP Attachment 4: Fully Burdened FFP Labor Rate Table)

e. Completed Professional Employee Compensation Plan (See RFP Attachment 5 -

Professional Employee Compensation Plan)

5.5.2 General Instructions

This section is to assist the Offeror in submitting information required to evaluate the Completeness, Reasonableness, Balance and Professional Compensation Plan realism of Offeror’s proposed prices. Compliance with these requirements is mandatory and failure to comply may result in rejection of Offeror’s proposal.

5.5.2.1 The burden of proof for credibility of proposed prices rests with the Offeror at the time of proposal or during subsequent discussions (if any are held). The price proposal shall not include information beyond that required by this instruction unless the Offeror considers it essential to document or support Offeror’s position.

5.5.2.2 All information relating to the proposed price, including all required supporting documentation and/or assumptions of the proposal must be included in the Price Volume and Contract Documentation Volume, as applicable. The resultant contract contains a six (6) month extension option period that may be exercised in accordance with FAR 52.217-8.

Offerors shall not propose pricing for this extension option. The Price Matrix (see RFP Attachment 4: Fully Burdened FFP Labor Rate Table) will automatically compute the extension option price by extending the Offeror’s proposed Option Year 4 rates by six (6) months. The extension option pricing will automatically be calculated into the Offerors Total Evaluated Price (TEP).

5.5.3 When the Offeror correctly completes the required pricing worksheets in the Price Matrix (see RFP Attachment 4: Fully Burdened FFP Labor Rate Table), the spreadsheet will automatically take the submitted values and compute the TEP for the Offeror. The TEP will be used in the performance price tradeoff.

5.5.4 The Offeror shall submit fully burdened rates, inclusive of direct costs, indirect costs, and profit, for each of the labor categories located in the Price Matrix (see RFP Attachment 4: Fully Burdened FFP Labor Rate Table). The Price Matrix will be used to determine price reasonableness. The Price Matrix of the successful Offerors will be incorporated into the base contract awards as an attachment which sets the fully burdened hourly rates for the life of the contract.

5.5.5 The Offeror shall propose fully burdened labor rates for the labor categories listed in RFP Exhibit B: Labor Category Descriptions.

5.5.6 The professional employee compensation plan required by FAR 52.222-46 shall be submitted as a part of Volume IV and shall be completed in its entirety (see RFP Attachment 5:

Professional Employee Compensation Plan). The plan shall set forth salaries and fringe benefits proposed for professional employees and include supporting information to enable the Government to review the proposed salaries and fringe benefits in accordance with FAR 52.222-

46. If a populated joint venture is formed (a joint venture in which the employees are employed by the joint venture itself and not by any individual joint venture partner), the joint venture must submit the professional employee compensation plan for the joint venture. If an unpopulated joint venture is formed, each individual joint venture partner must submit its own professional employee compensation plan.

Addendum to FAR 52.212-2 – Evaluation – Commercial Items

1. Basis for Contract Award

1.1 Source Selection Methodology. One source selection will be conducted under Federal

Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, in conjunction with selected procedures from FAR Part 15, Contracting by Negotiation. This acquisition will utilize the Tradeoff Source Selection Process IAW FAR 15.101-1, Tradeoff Process and FAR 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation Supplement (AFFARS), to make an integrated assessment for a best value award decision. These regulations are available electronically at https://www.acquisition.gov/. Contract terms and conditions consistent with customary commercial practices are specified in the solicitation/contract, with otherwise tailored terms and conditions specified in the Addendum to the solicitation/contract.

In using the subjective tradeoff approach, the Government seeks to award to the Offerors who gives the Air Force the greatest confidence that it will best meet or exceed the Air Force’s requirements affordably in a way that will be advantageous to the Government. The Government will select the best overall offerors, based upon an integrated assessment of Performance and Price. This may result in an award to higher rated, higher priced Offerors, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines that the performance of the higher price Offerors outweighs the cost difference. The SSA will base the source selection decision on an integrated assessment of proposals against all source selection criteria in the solicitation (described below). Award will be made to the Offeror(s) whose proposal represents the best value to the Government and who is determined to be responsible IAW FAR Part 9, as supplemented. While the Government will strive for maximum objectivity, the tradeoff process, by its nature, is subjective; therefore, professional judgement is inherent to the selection process. By submission of an offer IAW the instructions provided in FAR 52.212- 1, Instructions to Offerors – Commercial Items, and the Addendum to FAR 52.212-1, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

1.2 Award.

Under this solicitation “FA8003-23-R-0003”, the Government plans to award approximately ten

(10) indefinite delivery/indefinite quantity (IDIQ) basic contracts for the GS&S 2.0 program. In addition, one (1) initial task order (TO) for each basic contract is intended to be awarded as a part of this solicitation. The TOs will act as a guaranteed minimum of $3,000, which will provide for the attendance of the GS&S 2.0 Kick-off Meeting for each basic contract awardee.

The ordering period will include a single five (5) year base period with one (1) 6-month extension option.

2. EVALUATION PROCESS

2.1 The Government will evaluate each Offeror’s proposal for compliance, performance confidence, small business participation, and to determine whether the price is complete, balanced, reasonable, and the professional compensation plan is realistic.

2.2 A subjective tradeoff decision will then be made based on an integrated assessment of Performance and Price to determine which proposals represent the best value to the Government, as described above in Section 1.1.

2.3 The Government will consider, throughout the evaluation the “correction potential” of any deficiency. Judgement such as “correction potential” is within the sole discretion of the Government. If an aspect of an Offeror’s proposal does not meet the Government’s requirements and is not considered correctable, the Offeror may be eliminated from the competitive range.

2.4 Discussions.

2.4.1 The Government intends to award this contract without discussions but reserves the right to enter into discussions with offerors if determined to be in the best interest of the Government.

Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a past performance and price standpoint. Any discussions will be conducted in accordance with FAR

15.306. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer, with the concurrence of the Source Selection Authority, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

2.4.2 Offerors are cautioned to submit sufficient information and, in the format, specified in Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items, and Addendum to FAR 52.212-2, Evaluation – Commercial Items, to permit a meaningful assessment of each factor. During the evaluation process, the Government may conduct exchanges with Offerors, including clarifications, communications, or discussions. During clarifications, Offerors may be asked to clarify certain aspects of their proposal, resolve minor or clerical errors, or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond, but Offerors cannot revise their proposal. Adverse past performance is defined as past performance information that supports a less than Satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. The Government may consider such adverse past performance information so long as the Offeror has previously been offered the opportunity to respond. Exchanges with Offerors conducted to resolve minor or clerical errors (i.e., clarifications), or for the purpose of clarifying past performance information in determining the competitive range (i.e., communications), do not constitute discussions. The CO reserves the right to award a contract without discussions or the opportunity for proposal revision.

2.4.3 In the event discussions are conducted, the Government will provide the Offeror with Evaluation Notices (ENs) and a Final Proposal Revision (FPR) Request. Any EN responses and the FPR will be considered in making the source selection decision. If the Offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the Offeror’s proposal be determined unacceptable and ineligible for award.

3. Evaluation Factors, Subfactors and Order of Importance

3.1 Factors and Subfactors. The following evaluation factors will be used to evaluate each proposal. Award will be made to the Offerors whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below:

Factor 1 - Past Performance Volume II Factor 2 - Small Business Participation Volume III

Factor 3 - Price Volume IV

3.2 Relative Importance. The relative importance of each factor and subfactor is as follows:

Volume II (Past Performance) is significantly more important than Volume IV (Price). Volume III (Small Business Participation) will only be evaluated on an acceptable/unacceptable basis and will not be part of the tradeoff analysis. Offerors with an unacceptable rating for Volume III (Small Business Participation) will not be eligible for award. All other evaluation factors other than Price, when combined are significantly more important than price.

4. PROPOSAL EVALUATION

4.1 Contract Information (Volume I)

4.1.1 The Government will perform an initial proposal compliance assessment of all Offeror’s proposals, which will include:

4.1.1.1 Verifying all proposal submission requirements were received and complete, to include the items under Volume I: Contract Information as referenced in Section 5.2 in the Addendum to FAR 52.212-1; and

4.1.1.2 Verifying all proposal submission requirements followed the proposal instructions included in the Addendum to FAR 52.212-1 (specifically within Section 3.2, e.g., page limits, font size/type, etc. and Table 1).

4.1.2 The Government will review/verify the Offeror’s proposal Volume I elements, to include:

4.1.2.1 Proposal Cover Sheet. All required information IAW Section 5.2.1 of the Addendum to FAR 52.212-1 must be provided and the cover sheet must be signed by an authorized POC. Failure to provide a complete Proposal Cover Sheet (RFP Attachment 1:

Proposal Cover Sheet) may render a proposal ineligible for award on the basis that the Offeror’s proposal failed the Government’s initial proposal compliance assessment.

4.1.2.2 Table of Contents. Detailed information IAW Section 5.2.2 of the Addendum to FAR 52.212-1 must be provided and each volume must be delineated by tab or other equivalent marker. Failure to provide a complete table of contents may render a proposal ineligible for award on the basis that the Offeror’s proposal failed the Government’s initial proposal compliance assessment.

4.1.2.3 Proposal Validity. The proposal validity statement IAW Section 5.2.3 of the Addendum to FAR 52.212-1 must be provided. Failure to provide a complete proposal validity statement may render a proposal ineligible for award on the basis that the Offeror’s proposal failed the Government’s initial proposal compliance assessment.

4.1.2.4 Standard Form (SF) 1449. A completed version of the SF 1449 in its entirety signed by an authorized POC, filled out IAW Section 5.2.4 of the Addendum to FAR 52.212-1 must be submitted. Failure to provide a complete SF 1449 may render a proposal ineligible for award on the basis that the Offeror’s proposal failed the Government’s initial proposal compliance assessment.

4.1.2.5 Joint Venture Agreements. If applicable, evidence of SBA Approved Joint Venture Agreements and submission of Joint Venture Agreement applications IAW Section

5.2.5 of the Addendum to FAR 52.212-1 must be submitted. Failure to provide evidence of joint venture agreements may render a proposal ineligible for award on the basis that the Offeror’s proposal failed the Government’s initial proposal compliance assessment.

4.1.2.6 Facility Security Clearance: Documentation of an active Facility Security Clearance IAW Section 5.2.6 of the Addendum to FAR 52.212-1 must be submitted with the Offeror’s proposal. This documentation will be verified in NISP. Failure to provide documentation of an active Facility Security Clearance may render a proposal ineligible for award on the basis that the Offeror’s proposal failed the Government’s initial proposal compliance assessment.

4.1.2.7 Voluntary Protection Plan: The Offeror must provide a completed Voluntary…