Attachment_6_52.212-1.pdf

ATTACHMENT 6

ADDENDUM 1 TO 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Oct 2018)

1. Program Structure and Purpose

1.1 The Air Force Medical Support Agency, Office of the Surgeon General for Research and

Acquisition (AFMSA/SG5) has the responsibility for research and acquisition within the Air

Force Medical Service (AFMS). The mission of AFMSA/SG5 is to provide affordable, sustainable and integrated solutions to the warfighter and beneficiaries through capabilities based assessments, innovation, research and development, acquisition, operational testing, and program management support. AFMSA/SG5 manages and directs research portfolios comprised of applied research and advanced development programs, it pursues research and technology solutions to address identified capability gaps or needs in support of 76 Military Treatment

Facilities (MTF).

The Advanced Development and Joint Support Division (SG5M), a subcomponent of

AFMSA/SG5, supports AFMS research while advancing Air Force (AF) mission effectiveness through health and performance medical research, development, and consultation in support of

AF Surgeon General (AF/SG) formalized requirements. These requirements are based on AFMS communicated gaps, and Major Command (MAJCOM) medical modernization needs.

The Requirements Division (SG5R), a subcomponent of AFMSA/SG5, establishes guidelines, policies and procedures for defining, developing, documenting and validating AFMS operational capability requirements. The division is responsible for identifying and prioritizing AFMS operational capability gaps, conducting of Capabilities Based Assessments (CBAs), Analysis of

Alternatives (AoAs), Cost Analysis, and development of AFMS requirement documents in support of the Research and Acquisition Directorate and the warfighter.

The Force Development Division (SG1/8E), a subcomponent of Medical Enlisted Force

Development (AFMSA/SG1,) supports the full spectrum of military operations, and AFMS

Readiness goal of maintaining medically ready Airmen, by ensuring well-trained, well-equipped, and current medics.

The Air Force Medical Support Agency Command Support Staff (AFMSA/CSS) is comprised of twenty-two (22) members coordinating operational and administrative support and execution for

652 headquarters personnel across twenty (20) geographically separated units.

The Air Force Medical Operations Agency/Medical Logistics Directorate (AFMOA/SGM), Service Contract Management Field Support Team (SCM FST) serves as the central "Help Desk" for Major Command/Surgeon Generals, Medical Treatment Facility (MTF) Commanders and

Service Contract Managers, providing day-to-day technical, management, and training support to assist 76 MTFs with execution of personal and non-personal service contracts.

This is a severable, performance-based service.

1.2 One (1) source selection will be conducted under Federal Acquisition Regulation (FAR) Part

12, Acquisition of Commercial Items, in conjunction with selected procedures from FAR Part

15, Contracting by Negotiation, specifically the Lowest Price Technically Acceptable (LPTA) source selection procedures per FAR Subpart 15.3, Source Selection. The source selection will result in the Government awarding a single award to an 8(a) vendor. The definitive contract will have a one (1) year base with two (2) one-year option periods.

1.3 This acquisition will be set-aside 100% for Small Business (SB) concerns/firms currently in the 8(a) program. To be considered an 8(a) Offeror, the firm must be an eligible participant in the

8(a) program as of the date the RFP closes, 18 March 2019, and must be approved as an 8(a) at the time of award.

2. Place of Performance

2.1 Air Force Medical Operations Agency (AFMOA), Fort Detrick, MD 21702

Task Labor Category Location

Task I Administrative Assistant Fort Detrick, MD

Task II Project Manager Level I Fort Detrick, MD

Task II Project Manager Level III Fort Detrick, MD

Task V Field Support Program Manager Fort Detrick, MD

Defense Health Headquarters, (DHHQ), AFMSA, Falls Church, VA 22042

Task Labor Category Location

Task I Administrative Assistant Falls Church, VA

Task III Senior Management Analyst Falls Church, VA

Task IV Training and Development Specialist Falls Church, VA

Task IV Training Administrator Falls Church, VA

Task VI Cost Analyst Mid-Level Falls Church, VA

Task VI Cost Analyst Senior-Level Falls Church, VA

3. General Proposal Instructions

3.1 This section provides general guidance/instruction for preparing proposals. Section 4 provides specific instructions on the content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted IAW these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The Offeror shall be compliant with the requirements as stated in this RFP and all attachments. Proposal preparation instructions can be found in FAR 52.212-1, Instructions to Offerors – Commercial

Items, and this Addendum to FAR 52.212-1, and evaluation procedures can be found in FAR

52.212-2, Evaluation – Commercial Items, and the Addendum to FAR 52.212-2. Non-conformance with the instructions may result in an unfavorable proposal evaluation.

3.1.1 The Government reserves the right to revise or amend information contained within this

RFP to include all attachments prior to the proposal due date and time. Such revisions or amendments will be communicated via the Federal Business Opportunities (FBO) website

(https://www.fbo.gov) with the original RFP posting. Such amendments may result in the proposal due date and time being extended, in which case the FBO RFP posting will be updated to enable Offerors time for proposal revisions. Offerors will be required to acknowledge all amendments with their proposal submission.

3.2 Proposal Submission.

3.2.1 The proposal shall be clear and concise and include sufficient detail for effective evaluation for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

3.2.2 Proposal submission shall be submitted electronically (see 3.2.2.1.1 for submission instructions).

3.2.2.1 Electronic Copy Proposal Submission:

3.2.2.1.1 The electronic copy proposal submission shall be submitted via AMRDEC

SAFE. To send files, access https://safe.amrdec.army.mil/safe. Select “Click Here” under the “Non-CAC Users” (i.e. Guest) option. Once the page redirects to the package upload form, fill in all the required input fields: Your Name; Your Email

Address; Confirm Your Email Address; Description of File(s); File(s) - Click the

“Browse” button to select your file(s) (you may add up to 25 files per package, so long as the total file size does not exceed 2GB); Deletion Date - Select a date two weeks (14 days) from today for the package to be deleted from SAFE; and Email addresses to give access to – enter meghan.cherry@us.af.mil, then click “Add”.

Under email settings, select “Encrypt email message when possible”, “Notify me when files are downloaded (You (the sender) will receive a notification via email when a recipient downloads the package), and “Require CAC for pick-up (so that recipients have to log in with a CAC to download the files). Click the “Upload” button to upload the files and submit the package. You will need to check your email to verify your email address before the recipients will be notified. After the package has been uploaded and verified, each recipient will receive a link to the package download page as well as a password. These passwords are unique for each recipient

(not the package), and will be disabled once SAFE detects that the user successfully downloaded each file within the package. Forwarding recipient and sender notification emails to anyone except the AMRDEC SAFE Team is strictly forbidden.

For complete instructions on sending files via AMRDEC SAFE, please refer to https://safe.amrdec.army.mil/safe/guide.aspx.

https://www.fbo.gov/ https://safe.amrdec.army.mil/safe https://safe.amrdec.army.mil/safe/guide.aspx

3.2.2.1.2 The electronic copies shall be submitted in a format readable by Microsoft

(MS) Word 2016 or earlier, MS Excel 2016 or earlier, MS Project 2016 or earlier, or

MS PowerPoint 2016 or earlier, in font Times New Roman and font size 12.

3.2.2.1.3 All MS Excel electronic copies shall be submitted in MS Excel format

(unaltered) as provided by this RFP. The Offeror shall not include any formulas or links beyond what is included in the provided format. When creating Adobe Portable

Documentation Format (PDF) files, the Offeror shall create the file to enable textual search and copy functions. Macros or other embedded objects or features will be disabled as part of regular security precautions.

3.3 The Government intends to evaluate proposals and award contracts without discussions with

Offerors (except clarifications as described in FAR 15.306(a)); therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a technical and price standpoint. The

Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be in the Government’s best interests.

3.4 The CO will promptly notify Offerors of any decision to exclude them from the competition

IAW FAR 15.503(a)(1). Upon notification of exclusion, an Offeror may request and receive a debriefing IAW the requirements of FAR 15.505 or 15.506, as applicable. Debriefings will be conducted IAW FAR 15.505 or 15.506.

3.5 The CO listed below is the primary CO for this acquisition and the sole point of contact

(POC) for this acquisition. Offerors must submit questions or concerns in writing via email by the date specified on the FBO posting to the CO listed below with the solicitation number

(FA8003-19-R-A003) as the subject of the email. If the Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the

Offeror is asking the CO to consider as related to the error or omission.

Contracting Officer:

Meghan Cherry

AFICA 771 ESS/EGB

Email: meghan.cherry@us.af.mil

4. Specific Proposal Instructions

4.1 Provide a Firm-fixed price proposal for the services identified in the PWS. The proposal shall include the proposed labor categories, labor rates, and the technical approach for the work described in the PWS. Provide pricing for the one (1) year base with two (2) one-year option periods.

4.1.1The Offeror shall submit proposals separated into the following volumes:

Volume I: Cover Letter – No page limit

Volume II: Price Proposal – Attachment 4 Pricing Sheet

Volume III: Technical Proposal – 15 page max mailto:meghan.cherry@us.af.mil o Sub-factor 1 o Sub-factor 2 o Sub-factor 3

4.2 The Offeror shall prepare the proposal as set forth in Section 5. The titles and contents of the volumes shall be as defined in Section 5, all of which shall be within the required page limitation.

4.2 Page limitations shall be treated as maximums as indicated in Section 4.1.1. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs), and will be specified in the letters forwarding the ENs to the Offerors.

5. Content of Proposal

5.1 The information requested in the following three (3) volumes will be evaluated IAW the evaluation criteria listed in the Addendum to FAR 52.212-2, Evaluation – Commercial Items.

5.2 Volume I: Contract Information

5.2.1 Proposal Cover Sheet: The Proposal Cover Sheet shall be included as Volume I as discussed in Section 4.1.1. The Proposal Cover Letter Shall include the solicitation number, small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this solicitation

5.2.3 Proposal Validity: The Offeror shall provide a statement that the proposal and prices are valid and will remain in effect for 90 calendar days after the RFP closing date as indicated in Section 1.3.

5.2.5 System for Award Management: The Offeror’s System for Award Management

(SAM) (https://www.sam.gov/portal/public/SAM/)/ info must be current and active and

Offeror cannot be listed on the debarred list. Within Attachment 6 – Clauses, the Offeror shall complete required fill-ins, specifically any FAR provisions in which the Offeror has not provided a response/certification within their System for Award Management (SAM) representations and certifications, e.g. FAR 52.212-3, DFARS 252.209-7998, and DFARS

252.209-7999.

5.3 Volume II: Price

5.3.1 – The Offeror shall populate the worksheets located in the RFP Attachment 4 – Pricing

Matrix. On any of the worksheets in the Pricing Matrix, the Offeror shall not tamper with the provided rows, columns, or formulas or add/remove any information other than what is requested in the worksheet. Any tampering of the Pricing Matrix outside of what is instructed https://www.sam.gov/portal/public/SAM/)/ may result in the Offeror’s proposal being disqualified from further consideration.

5.4 Volume III: Technical

FACTOR 1: Technical

5.4.1 Technical Proposal: The technical proposal shall be specific and complete. Legibility, clarity, and coherence are very important. Responses will be evaluated as defined in FAR

52.212-2, Evaluation – Commercial Items, and the Addendum to FAR 52.212-2. Using the instructions below, each proposal shall, at a minimum, address each of the sub-factors, as they apply to the SG5 Program Management PWS. The technical proposal shall demonstrate the Offeror’s ability to perform the technical requirements and provide the specific methodology used for accomplishing/satisfying each of the three (3) technical subfactors. All requirements specified in the RFP are mandatory. By submission of the proposal, Offerors are representing that their firm will perform all the requirements specified in the RFP. Do not merely reiterate the objectives or reformulate the requirements specified in the RFPThe technical proposal, including its subfactors, shall not make any reference to cost or pricing information.

5.3.2 Technical Subfactor 1 – Subject Knowledge

5.3.2.1 Subject Knowledge: The Offeror’s Subject Knowledge under Technical

Subfactor 1 shall consist of a list of qualifications for each labor category and a list of candidates that meet the Governments requirements for education, experience, knowledge, skills, and abilities, and required clearance (as applicable). The task/labor categories are listed in Section 3.1 through Section 3.6 in the PWS.

5.3.3 Technical Subfactor 2 – Staffing Approach

5.3.3.1 Staffing Approach: The Offeror’s Staffing Approach under Technical Subfactor

2 shall consist of providing a Staffing Plan that addresses elements pertaining to hiring and retention for the positions listed within the PWS. The Staffing Plan shall also detail how the Offeror identifies, screens, places, and monitors employee performance. The

Staffing Plan shall detail how the Offeror ensures that personnel meet the appropriate level of education, experience, and expertise.

5.3.4 Technical Subfactor 3 – Management Approach

5.3.4.1 Management Approach: The Offeror’s Management Approach under Technical

Subfactor 3 shall consist of a Management Plan that details how the Offeror will successfully meet the requirement and an Organization Chart. The Organization Chart must show lines of authority, responsibility, and communication.