Attachment_1_PWS_(Amend_1).pdf

PERFORMANCE WORK STATEMENT

for

Air Force Medical Support Agency (AFMSA) Office of the Surgeon General

Research and Acquisition Directorate

SG5

Program Management Support

Solicitation/Contract Number: FA8003-19-R-A003

AMENDMENT 01

8 March 2019

TABLE OF CONTENTS

Section Page Number

1. DESCRIPTION OF SERVICES 3

1.1. Background 3

1.2. Scope 4

2. GENERAL INFORMATION 4

2.1. Contractor Identification 4

2.2. Contractor Training 4

2.3. Contractor/Government Communication 5

2.4. Place of Performance 6

2.5. Travel Requirements 6

2.6. Mission/Emergency Essential 8

2.7. Duty Hours 8

2.8. Federal Holidays 8

2.9. Conduct of Contractor Personnel 9

2.10. Personnel Staffing 9

3. CONTRACT REQUIREMENTS 10

4. PERFORMANCE OBJECTIVES 37

5. GOVERNMENT FURNISHED PROPERTY 41

6. DELIVERABLES 41

7. APPENDICES

APPENDIX A Acronym and Definition List 43 APPENDIX B Business Associate Agreement (BAA) 46 APPENDIX C HQ USAF/SG Non-Disclosure Agreement 54

PERFORMANCE WORK STATEMENT (PWS)

PROGRAM MANAGEMENT SUPPORT

1. DESCRIPTION OF SERVICES

1.1. Background. The Air Force Medical Support Agency, Office of the Surgeon General for Research and Acquisition (AFMSA/SG5) has the responsibility for research and acquisition within the Air Force Medical Service (AFMS). The mission of AFMSA/SG5 is to provide affordable, sustainable and integrated solutions to the warfighter and beneficiaries through capabilities based assessments, innovation, research and development, acquisition, operational testing, and program management support. AFMSA/SG5 manages and directs research portfolios comprised of applied research and advanced development programs, it pursues research and technology solutions to address identified capability gaps or needs in support of 76 Military Treatment Facilities (MTF).

The Advanced Development and Joint Support Division (SG5M), a subcomponent of AFMSA/SG5, supports AFMS research while advancing Air Force (AF) mission effectiveness through health and performance medical research, development, and consultation in support of AF Surgeon General (AF/SG) formalized requirements. These requirements are based on AFMS communicated gaps, and Major Command (MAJCOM) medical modernization needs.

The Requirements Division (SG5R), a subcomponent of AFMSA/SG5, establishes guidelines, policies and procedures for defining, developing, documenting and validating AFMS operational capability requirements. The division is responsible for identifying and prioritizing AFMS operational capability gaps, conducting of Capabilities Based Assessments (CBAs), Analysis of Alternatives (AoAs), Cost Analysis, and development of AFMS requirement documents in support of the Research and Acquisition Directorate and the warfighter.

The Force Development Division (SG1/8E), a subcomponent of Medical Enlisted Force Development (AFMSA/SG1,) supports the full spectrum of military operations, and AFMS Readiness goal of maintaining medically ready Airmen, by ensuring well-trained, well-equipped, and current medics.

The Air Force Medical Support Agency Command Support Staff (AFMSA/CSS) is comprised of 22 members coordinating operational and administrative support and execution for 652 headquarters personnel across 20 geographically separated units. The training administrator facilitates certain trainings and oversees the completion and documentation of nine (9) standard training requirements across three (3) training databases for a total of 5,868 items. Training administrators monitor and report delinquent & non-compliant trainings to training managers and supervisors within ten AF/SG organizations.

The Air Force Medical Operations Agency/Medical Logistics Directorate (AFMOA/SGM), Service Contract Management Field Support Team (SCM FST) serves as the central "Help Desk" for Major Command/Surgeon Generals, MTF Commanders and Service Contract Managers, providing day-to-day technical, management, and training support to assist 76 MTFs with execution of personal and non-personal service contracts. The Air Force Medical Operations Agency/Procurement Support Branch (AFMOA/SGMP) briefs Service Contract processes to local SCMs at workshops, symposiums and via teleconference, and serves as the Air Force Liaison between Local MTFs and Defense Health Agency (DHA), Air Force Installation Contracting Agency (AFICA) and Secretary of the Air Force acquisition agencies.

1.2. Scope. This is a performance based non-personal services requirement. The Contractor shall perform Advisory and Assistance Services (A&AS) for a variety of research and development program management, requirements management, cost analysis support, training administration, administrative and management tasks. The Contractor shall assist with monitoring and tracking of capability gaps in support of SG5. The Contractor shall establish and maintain lines of communication with MAJCOMs, SG5M, SG5R, Research and Acquisition Testing and Evaluation Division (SG5T), Joint Program Committees (JPCs), Execution Wings at the 59th Medical Wing (MDW) and 711th Human Performance Wing (HPW), and other stakeholders that are involved with or influence AFMS medical research. The Contractor shall provide administrative and clerical support.

2. GENERAL INFORMATION

2.1. Contractor Identification. All Contractor/Subcontractor Personnel will identify themselves as Government Contractor Personnel during all forms of communications such as business meetings, telephone conversations, electronic mail, attendance sheets, coordination documentations, reports, and the signature blocks utilized in all correspondence. If a contract requires Government workspace, the Contractor/Subcontractor Personnel shall wear a picture identification badge and identify their workspace area with their name and company affiliation.

Business cards, if any, shall be issued by the contract/subcontract company, shall include company’s name/logo and identify the company’s employee as a government Contractor.

2.2. Contractor Training. As a condition of employment, the Contractor personnel shall complete Government provided information systems, security, workplace safety and other training as required.

2.2.1. On-boarding Training. The following courses, are available through computer-based modules, are required annually unless otherwise noted:

2.2.2. Health Insurance Portability and Accountability Act (HIPAA) and Privacy Act Training. This is an annual training requirement.

2.2.3. Department of Defense (DoD) Information Assurance Awareness Cyber Awareness Challenge. This is an annual training requirement.

2.2.4. Environmental Management Systems General Awareness Training. This is a one-time training requirement.

2.2.5. Security Administration. This is a one-time training requirement.

2.2.6. Operation Security Awareness Training. This is a one-time training requirement.

2.2.7. OPM Telework Training. This is a one-time training requirement.

2.2.8. Acquisition Specific Training. ACQ 101 - Fundamentals of Systems Acquisition Management must be completed for Task II, via Defense Acquisition University (DAU) website (available at https://www.dau.mil/) within 12 months after onboarding of a new Contractor as determined by the Government.

2.2.9. Requirements and Cost Analyst Specific Training. The following on-line training must be completed for Tasks III and VI (2.2.9.5 - 2.2.9.7 only), via DAU website no later than 60 calendar days after onboarding of a new Contractor:

2.2.9.1. CLR 101 - Introduction to the Joint Capabilities Integration & Development System

(JCIDS)

2.2.9.2. RQM 110 - Core Concepts for Requirements Management

2.2.9.3. CLR 250 - Capabilities-Based Assessment (CBA)

2.2.9.4. CLR 252 - Developing Performance Attributes

2.2.9.5. CLR 151 - Analysis of Alternatives (AoA)

2.2.9.6. CLB 007 - Cost Analysis

2.2.9.7. CLM 016 - Cost Estimating

2.2.10. Training Administrator Specific Training. The training administrator (Task IV) is required to complete Master Green Dot and Master Resilience Training courses within 30 calendar days after onboarding.

2.3. Contractor/Government Communication. The Contractor shall designate a Focal Point to be the single point of contact for all Contractor and Government correspondence. The Focal Point shall provide clear and consistent written and verbal response to Government within 24 hours of Government initiated communication (e.g., return phone calls, emails or other communication).

2.3.1. The Contractor’s Focal Point shall meet with the Government team at least quarterly.

Additional meetings may be requested by the Government or the Contractor as necessary. The Contracting Officer (CO), Contractor Focal Point, COR and/or other designated representative will provide monthly performance feedback to the Contractor. The Contractor shall provide an agenda and minutes in accordance with (IAW) Contract Data Requirements List (CDRL) A001 and A002.

2.3.2. The Contractor shall prepare and submit a monthly status/financial report identifying fill status, all tasks performed, current status, issues and anticipated actions consistent with the PWS, and quarterly meetings. The Contractor shall provide the Monthly/Financial Report IAW CDRL A003.

https://www.dau.mil/

2.4. Place of Performance. The work under this contract shall be performed at two locations based on the task location, Fort Detrick, MD and at the Defense Health Headquarters (DHHQ), Falls Church, VA.

2.5. Travel Requirements. Travel is required during the performance period of this contract at the request of the Government and within the scope of this contract. Location of travel is both within the Continental United States (CONUS) and outside the Continental United States (OCONUS). Travel days are normally five (5) days in length, Monday through Friday. In rare instances when travel days fall on a weekend, the Contractor shall be compensated with a business day off during the week. Due to potential overseas travel, a personal U.S. passport for tasks II, III, and VI is required. Travel will be designated as a Time and Material Contract Line Item Number (CLIN) on this contract. Expected travel locations and all trips originate in Falls Church, VA or Ft. Detrick, MD. If the COR denies authorization to proceed, Contractor personnel shall not travel and the travel event concerned shall not be invoiced and will not be paid for under the contract. Only those travel events which are authorized in advance by the COR and fulfilled by the Contractor are billable under this contract.

2.5.1 Submit a written request to proceed with travel via email to the COR no later than (NLT) four (4) weeks prior to travel or as soon as identified. Notification will include specific travel dates, in-scope work tasks to be accomplished, and the specific Contractor personnel required to travel. The COR will provide notice of any urgent unscheduled CONUS and OCONUS travel requirements no later than five (5) calendar days prior to the required travel start date. The Contractor shall not travel until authorization from COR is received. Projected travel is as follows:

Table 1 – Projected Travel Projected Travel Requirements (to include two (2) days for travel)

Trip

Purpose

Projected Dates of Travel

Travel Location

From/To

Number of Trip Days

Number of Travelers

Military Health System Research Symposium

(MHSRS)

4th QTR

FY 2019 - FY 2022

(Annually)

Falls Church, VA & Ft Detrick, MD / Kissimmee, FL

5 8

Medical Research and Acquisition Council (MRAC)

3rd QTR

FY 2019 - FY 2022

(Annually)

Falls Church, VA & Ft Detrick, MD / San Antonio, TX

4 6

Medical Research and Acquisition Council (MRAC)

1st QTR

FY 2019 - FY 2022

(Annually)

Falls Church, VA & Ft Detrick, MD/ Wright Patterson AFB, OH

4 6

MAJCOM Site Visit FY 2019 - FY 2022 (Annually)

Falls Church, VA/ Hurlburt Field, FL; Langley AFB, VA; Scott AFB, IL; San Antonio, TX

59th MDW Site Visit FY 2019 - FY 2022 (Annually)

Ft Detrick, MD / San Antonio, TX

3 5

711th HPW Site Visit

FY 2019 - FY 2022

(Annually)

Ft Detrick, MD /

WPAFB, OH

3 5

HPT 1st QTR

FY 2019 - FY 2022

Annually

Falls Church, VA/TBD 5 3

HPT 2nd QTR

FY 2019- FY 2021

Annually

Falls Church, VA/TBD 5 3

HPT 3rd QTR

FY 2019 - FY 2021

Annually

Falls Church, VA/TBD 5 3

HPT 4th QTR

FY 2019 - FY 2021

Annually

Falls Church, VA/TBD 5 3

CBA – AETC FY 2019

Biennially

Falls Church/ San Antonio, TX

5 2

CBA - ACC FY 2019

Biennially

Falls Church, VA/ Langley AFB, VA

5 2

CBA - AMC FY 2019

Biennially

Falls Church, VA/ Scott AFB, IL

5 2

CBA - AFMC FY 2019

Biennially

Falls Church, VA/ Wright Patterson AFB, OH

5 2

CBA – USAFE FY 2019

Biennially

Falls Church, VA/ Ramstein AB, Germany

5 2

CBA – PACAF FY 2019

Biennially

Falls Church, VA/ Hickam AB, HI

5 2

CBA – AFSPC FY 2019

Biennially

Falls Church, VA/ Peterson AFB, Co

5 2

CBA – AFSOC FY 2019

Biennially

Falls Church, VA/ Hurlburt Field, FL

5 2

Configuration Control Board (CCB) Meeting

FY 2019 - FY 2021

(Semi-annual)

Falls Church, VA/ Tyndall AFB, FL or San Antonio, TX

4 1

2.5.2 The Contractor shall arrange transportation and other travel-related requirements to ensure event attendance by appropriate Contractor personnel at the best value for the Government and in accordance with FAR 31.205-46, Travel Costs. Lodging and meals shall be reimbursed in accordance with the standard per diem rates in the DoD Joint Travel Regulation (JTR). The website for per diem rates is: http://www.defensetravel.DOD.mil/.

2.5.3 The Contractor shall travel using the lowest cost mode transportation commensurate with the mission requirements as approved by the COR. When necessary to use air travel, the Contractor shall use the tourist class, economy class, or similar lodging accommodations to the extent they are available and commensurate with the mission requirements.

http://www.defensetravel.dod.mil/

2.5.4. The Contractor shall send an email to the COR with a written travel itinerary and travel cost estimates meeting Government parameters along with a written request to proceed no later than 10 calendar days prior to the travel start date. For urgent unscheduled travel requirements, the Contractor shall send an email with the itinerary and make in person contact with the COR to request to proceed no later than four (4) days prior to travel.

2.5.5. Travel Reports shall be submitted to the COR five (5) business days after trip completion.

Travel Report format shall include at a minimum the following: dates of travel, destination, purpose, name of traveler(s), brief synopsis including what was accomplished during the trip, any issues & challenges encountered, conclusion or recommendations, and a signature.

Supporting Documents for each traveler (e.g., airline ticket receipt, hotel invoice, and per diem expenses) shall be included with the travel report. The Contractor shall submit a travel report/travel voucher IAW CDRL A004.

2.6. Mission/Emergency Essential. None of the services listed in this PWS are mission/emergency essential.

2.7. Duty Hours. The Contractor shall be available to support operations at a minimum of eight

(8) hours per week day. The core hours are between 7:30am and 4:30pm EST, Monday through Friday, excluding federal holidays. Due to mission need or due to unforeseen acts of nature or emergency, the CO/COR and Contractor may agree to different duty hours/work days/duty locations. No overtime is authorized.

2.7.1. Telecommuting. Telecommuting is authorized on an ad-hoc or situational basis in the event of unplanned closure of the facility due to natural disasters, military emergency or severe weather and will be at the COR’s discretion. The Contractor may propose an alternate work location from a secure location subject to the prior coordination of the COR. The Contractor shall ensure continuity and timeliness in completing tasks while telecommuting. Secret Internet Protocol Router Network (SIPRNET) task assignments will not be issued nor are necessary to be completed while Contractor Personnel are telecommuting. The Government COR shall have final approval of all telecommute and schedules. These special and emergency accommodations will also apply when traveling Temporary Duty (TDY) to locations that prohibit direct access to base computer systems. A laptop with a Virtual Private Network (VPN) account and Common Access Card (CAC) accessibility shall also be provided by the government in the event telecommuting is authorized. Contractors shall complete the telework training course, and a signed telework agreement shall be in place and provided to the COR prior to telecommute.

2.7.2. COR Notification of Contractor Personnel Absences. The Contractor Personnel shall report any unscheduled absences due to illness, incapacitation, emergency, or other inability to work during a scheduled shift to the COR or the designated government official within one hour of the scheduled start of their workday.

2.8. Federal Holidays. Federal offices are closed on New Year’s Day, Dr. Martin Luther King, Jr. Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. The contractor shall not provide services on designated federal holidays.

2.8.1 Family Days. The Family/Down days are non-duty days. The Contractor has an option to telework or take liberal leave on Family/Down days, and shall notify the COR of the option exercised. The COR will notify the Contractor of non-planned closures. The following days in the calendar year 2019 have been designated as Family/Down days:

Friday, 15 February 2019 Friday, 24 May 2019 Friday, 5 July 2019 Friday, 30 August 2019 Friday, 29 November 2019 Tuesday, 24 December 2019 Tuesday, 31 December 2019

Calendar Years 2020 – 2024 Family/Down Days are To Be Determined.

2.9. Conduct of Contractor Personnel. Contractors must conduct themselves with the highest degree of integrity and honesty. The CO or designated Government representative may require the Contractor to remove Contractor personnel from the job site. Removal from the premises shall not relieve the Contractor of the contract requirements.

2.9.1. Contractor Personnel shall be required to observe Government facility parking, safety and traffic regulations that apply to all facility employees.

2.9.2. Alcoholic beverages and illegal drugs on the job are prohibited.

2.9.3. There shall be no loud, profane or abusive language used on the job.

2.9.4. Contractor personnel shall present a neat, well-groomed, professional appearance and wear neat, clean, business or business casual attire.

2.9.5. Contractor Personnel shall conduct themselves in an ethical and professional manner consistent with business practice standards.

2.10. Personnel Staffing. The Contractor shall accomplish, at a minimum, the following personnel staffing performance management outcomes:

2.10.1. Ensure position is filled to provide services within 30 days from the start of contract Period of Performance (PoP). Within 10 days of contract award, the Contractor shall provide resumes for each Task I – VI to the CO and COR for approval.

2.10.2. Ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment, such that impact to the Government is minimal and position vacancies do not exceed 10 business days. Unfilled position or absences in excess of 10 business days will require a mitigation plan and shall be provided to the COR.

2.10.3. The substitute/replacement personnel shall begin work no later than 10 business days after Contractor notification or immediately after departure of the incumbent personnel, whichever is earlier.

2.10.4. The Contractor shall promptly notify the CO and COR within five (5) business days of a projected vacancy exceeding 10 business days. If the vacancy exceeds 20 business days within a monthly billing cycle this will result in a reduction to the invoice amount commensurate with the services not provided.

2.10.5. Provide a stable workforce with less than 30% turnover across all contracted positions. A turnover is recorded when a worker leaves a position for any reason and the Government still has a requirement for that position.

2.10.6. Extended Leave of Key Personnel. In the event personnel are gone on extended leave, the Contractor shall provide a mitigation plan to the COR. Extended leave is defined as 10 business days within a 30 day period. Written notification will be provided in advance, with the exception of emergency situations, to the Contracting Officer and the Contracting Officer Representative.

2.10.7. Provide assistance to the Government to ensure smooth transition of services when a change of personnel is necessary, whether due to Contractor personnel’s notice of discontinuance of service or by Government cancellation of the contract. Transition services will entail providing familiarization, on-the-job training, and appropriate documentation required by replacement personnel. This transition service will be provided to replacement personnel, whether that person belongs to the current Contractor, another Contractor or is a Government employee.

3. CONTRACT REQUIREMENTS

3.1. Task Requirements

3.1.1. TASK 1 – EXECUTIVE ADMINISTRATIVE SUPPORT

The Contractor shall provide Executive Administrative Support to two (2) Government executives and 42 personnel. The executive support is required for SG5R Chief of Requirements located at DHHQ (7700 Arlington Blvd., Falls Church, VA) and SG5M Chief of Advanced Development and Joint Support, located at Fort Detrick, MD. The Contractor personnel shall perform the following duties:

3.1.1.1. Use office automation software, such as Microsoft Office, to create and edit documents, presentations, graphics, tables, electronic drafts and electronic mail. Update existing databases or spreadsheets. Review, edit and update documents to include checking for correct format, spelling, grammar, capitalization, and punctuation. Prepare and submit documents in appropriate formats in accordance with IAW Air Force Handbook (AFH) 33-337, The Tongue and Quill.

3.1.1.2. Receive telephone calls, greet visitors and determine the nature of the calls or visits;

screen for requests that can be handled without assistance. Update and maintain office procedures to ensure effective and efficient operations. Assist division personnel in locating and selecting the appropriate guidelines, references, and procedures for application to specific taskings and inquiries. Ensure correspondence and communication with returned calls, emails and faxes are promptly addressed within one (1) business day.

3.1.1.3. Manage divisions’ TDY approval process. Coordinate and track all division funded and cross organizational TDYs. Plan and coordinate travel arrangements for executives within 24 hours of request in the Defense Travel System (DTS). Travel arrangements shall include making reservations, scheduling transportation, securing protocol/area clearances, preparing travel itineraries and preparing travel orders and vouchers based on general travel intentions or known preferences of the traveler IAW established travel regulations. All military and Government civilian travel must be IAW the JTR Uniformed Service members and Department of Defense (DoD) Civilian Employees at: http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

3.1.1.4. Maintain and collect requests for office supplies as requested and approved by the SG5 Director. All requests will be coordinated with the Government Purchase Card Holder for the Directorate for ordering and receipt of supplies and equipment.

3.1.1.5. Attend meetings and record meeting minutes and action items as requested by the Government leads to obtain clear, concise, and accurate minutes so that decisions, recommendations and/or courses of action can be quickly made. Establish draft suspense list of all meeting actions. Track and monitor all unit department administrative suspense dates to ensure all suspense actions are completed in a timely and efficient manner. Provide meeting minutes to the Government within five (5) business days of the conclusion of the meeting IAW

CDRL A002.

3.1.1.6. Review, process and route all incoming and outgoing correspondence, reports and other written materials submitted for review, and coordinate for signature.

3.1.1.7. Coordinate and schedule meetings and conference calls. Manage executives’ schedule/calendars. Provide administrative support as needed at AF supported conferences, e.g., Military Health System Research Symposium (MHSRS).

3.1.1.8. Assist the Government with records management, to ensure that files are filed according to policy; archive expiring files into archive folder; delete duplicate files according to the Records Custodian; and support the Division Chief of Records with the management of Division files IAW Air Force Instruction (AFI) 33-322, Records Management Program.

3.1.1.9. The Contractor shall manage tasks received and sent via Task Management Tool (TMT) for coordination. The Contractor shall ensure timely and accurate task completion.

3.1.1.10. Maintain SG5 organizational SharePoint site ensuring up to date documents are logically organized, accurate and posted in timely manner.

http://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

3.1.1.11. Minimum Personnel Qualifications and Contractor Expectations: The Government reserves the right to validate appropriate education and experience requirements of all Contractor personnel. Contractor personnel performing tasks related to the Executive Administrative Support shall meet the following minimum requirements:

3.1.1.11.1. The Contractor shall have an Associate’s degree in communications, business management/administration, or related degree.

3.1.1.11.2. The Contractor shall have a minimum of four (4) years’ of related work experience in preparing and editing executive documents.

3.1.1.11.3. The Contractor shall have a minimum of four (4) years’ of related work experience in working with senior level DoD, other federal government agencies, or private sector companies.

3.1.1.11.4. Skilled in verbal and written communication skills.

3.1.1.11.5. Knowledgeable in software applications to include MS-Office and SharePoint.

3.1.1.11.6. Proficient in coordinating video and audio conference calls, and maintaining webpages and databases.

3.1.1.11.7. Experience with working with TMT and the DTS is desired, but if Contractor personnel does not have this experience they must complete DTS, TMT and Action Officer (AO) training within 60 calendar days of start date.

3.1.1.11.8. Must have an active favorable Tier I (NACI).

3.1.2. TASK II – PROJECT MANAGEMENT SUPPORT

3.1.2.1. The Contractor shall provide the Joint Program Committee (JPC) Liaison Project Management support to the Advanced Development and Joint Support Division located at Fort Detrick, MD with a position division as follows:

- JPC Project Management Support for Medical Simulation and Information Sciences (JPC-1) and Military Infectious Diseases Research Programs (JPC-2)

- JPC Project Management Support for Military Operational Medicine Research Program

(JPC-5)

- JPC Project Management Support for Combat Casualty Care Research Program (JPC-6)

- JPC Project Management Support for Radiation Health Effects (JPC-7) and Clinical and

Rehabilitative Medicine Research Programs (JPC-8)

3.1.2.1.1. Assist in researching technology, functionality, impact, performance, suitability to tasks, and the need of the Government clients to assess capability gaps. Actively engage with the Portfolio Managers and Deputy Portfolio Managers to support the alignment of the 59th MDW and 711th HPW research programs. Coordinate with MAJCOM/SGRs to understand research priorities. Establish and maintain timelines for research and provide feedback to leadership.

3.1.2.1.2. Collect, analyze and organize information from a variety of sources. Gather input from military, Government, and Contractor subject matter experts (SMEs) and use statistical analysis and simulations to show information.

3.1.2.1.3. Coordinate with SG5R to understand requirements and capability gaps for research programs. Provide SMEs with recommended solutions to address gaps based on technical review, analysis, and information gathering.

3.1.2.1.4. Integrate the use of templates and management processes into periodic reviews for decision making.

3.1.2.1.5. Maintain a repository of portfolio related documentation on SharePoint or other designated storage locations.

3.1.2.1.6. Prepare and submit standard and ad-hoc reports, program reviews and presentations.

Prepare documents IAW the appropriate format established in the Air Force Handbook 33-337, Tongue and Quill writing guide.

3.1.2.1.7. Attend and support JPC steering committees, Working Groups and Integrated Product Teams (IPTs), High Performance Teams (HPTs) if required, related JPC, In-Progress Reviews (IPRs), and Risk and Analysis (R&A) meetings. Support the Annual JPC Review and Business Meetings by coordinating, collecting, and communicating AF input to these meetings. Remain apprised of JPC activities and progress, capture all AF and JPC potential research initiatives, and assist the Government representative by ensuring that AFMS gaps and requirements are represented in JPC priorities using the AFMS Integrated Capabilities List (ICL), Materiel and Knowledge products, based on rankings and prioritization of outstanding gaps from the most current CBA. Compile information needed to provide weekly updates to the JPCs on all AF meetings, events, policies, initiatives, and research related to the JPC Research Portfolios.

Create monthly briefings for JPC Liaisons on AF initiatives related to En Route Care, Expeditionary Medicine/Combat Casualty Care, Human Performance, Force Health Protection and Integrative/Clinical Medicine.

3.1.2.1.8. Develop a quantifiable process for Tech Watch & Horizon Scanning across all Services, laboratories, industry, and academia as they relate to task areas, including basic assessment of Technology Readiness Levels. Coordinate Tech Watch & Horizon Scanning with JPC Liaison in preparation for Advanced Development. Assist with development of transition agreements for materiel and knowledge products.

3.1.2.1.9. Minimum Personnel Qualifications and Contractor Expectations: The Government reserves the right to validate appropriate education and experience requirements of all Contractor personnel. Contractor personnel performing tasks related to JPC Liaison Project Management Support shall meet the following minimum requirements:

3.1.2.1.9.1. The Contractor shall have a Bachelor’s degree from the Science, Technology, Engineering, Mathematics (STEM) degree plan.

3.1.2.1.9.2. Three (3) years’ experience in Medical Research and Development.

3.1.2.1.9.3. Three (3) years’ experience in Database Management including SharePoint.

3.1.2.1.9.4. Three (3) years’ experience in Information Gathering and Analysis.

3.1.2.1.9.5. Proficient in Microsoft Office programs (including Word, PowerPoint, Excel, and Outlook).

3.1.2.1.9.6. Ability to communicate effectively with senior Government and non-government personnel.

3.1.2.1.9.7. Defense Acquisition University (DAU) ACQ 101 Fundamentals of Systems Acquisition Management courses to be completed within 12 months of start date.

3.1.2.1.9.8. Project Management Professional (PMP®) certification preferred, but not required.

3.1.2.1.9.9 Must have an active favorable Tier I (NACI).

3.1.2.2. The Contractor shall provide Project Review Support for Advanced Development Program within the Advanced Development and Joint Support Division located at Fort Detrick, MD. The Contractor personnel shall perform the following duties:

3.1.2.2.1. Manage and facilitate the annual reviews of all AFMSA/SG5 funded, supported, or managed materiel development projects and initiatives being considered for entry into the AFMSA/SG5 program portfolio.

3.1.2.2.2. Interface with project and program review coordinators for the AFMS, DHA and US Army Medical Research and Materiel Command (USAMRMC) to exchange information about Air Force Medical Service (AFMS) projects and programs that may enter the DHA Decision Gate (DG) process. Assist with development of documentation for projects entering the DG process.

3.1.2.2.3. Collect information and directed action taskings during project reviews and project meetings. Create project related documents to share information and develop recommended courses of action for new taskings. Review documents for accuracy and completeness with managers, project leaders, and principle investigators. Distribute project information to authorized stakeholders.

3.1.2.2.4. Assist project and program managers, principle investigators, and other project/program Office of Primary Responsibilities (OPRs) with preparing information for AFMS and DHA reviews, taskings, and submission of information.

3.1.2.2.5. Schedule, coordinate, and facilitate the AFMSA/SG5 technology integration project reviews for IPRs, pre-Materiel Development Decisions (pre-MDDs), dry-run briefings of IPRs and pre-MDDs, and related out-of-cycle project reviews and follow-up briefings.

3.1.2.2.6. Create an annual schedule of materiel development project reviews, coordinate dates and times with senior leadership and project managers for availability, distribute invitations, and coordinate logistics for project reviews schedule the briefing room(s), set up audio/visual equipment for briefer's slides and other media. Establish and activate a call-in number, and facilitate processes for obtaining clearances for visiting briefers and their vehicles.

3.1.2.2.7. Create executive summaries and reports for all project reviews and review for accuracy and completeness with managers and briefers. Distribute project review information to authorized stakeholders, and document executive summaries of all project reviews for archive.

3.1.2.2.8. Assist briefers with preparing project and program specific information for AFMS and DHA project reviews. Maintain, update, and distribute AFMS templates.

3.1.2.2.9 Minimum Personnel Qualifications and Contractor Expectations: The Government reserves the right to validate appropriate education and experience requirements of all Contractor personnel. Contractor personnel performing tasks related to Advanced Development Project Review support shall meet the following minimum requirements:

3.1.2.2.9.1. The Contractor shall have a Bachelor’s degree from the Science, Technology, Engineering, Mathematics (STEM) degree, life sciences degree preferred.

3.1.2.2.9.2. Three (3) years’ experience in Medical Research and Development.

3.1.2.2.9.3. Three (3) years’ experience in Database Management including SharePoint.

3.1.2.2.9.4. Three (3) years’ experience in Information Gathering and Analysis.

3.1.2.2.9.5. Proficient in Microsoft Office programs (including Word, PowerPoint, Excel, and Outlook).

3.1.2.2.9.6. Ability to communicate effectively with senior Government and non-government personnel.

3.1.2.2.9.7. Defense Acquisition University (DAU) ACQ 101 Fundamentals of Systems Acquisition Management courses to be completed within 12 months of start date.

3.1.2.2.9.8. Project Management Professional (PMP®) certification preferred, but not required.

3.1.2.2.9.9. Must have an active favorable Tier I (NACI).

3.1.2.3. The Contractor shall provide Project Information Management for the Advanced Development Program, within the Advanced Development and Joint Support Division located at Fort Detrick, MD. The Contractor personnel shall perform the following duties:

3.1.2.3.1. Manage all project-related information for AFMS funded or managed projects and programs that are anticipated to develop a materiel solution for entry into the AFMSA/SG5 program portfolio, and serve as the AFMSA/SG5 point of contact (POC) for collecting, reviewing, documenting, and sharing project relation information, identifying and addressing outdated or missing information with management, project managers, principle investigators, subject matter experts, end-users, and other stakeholders, as well as scheduling, facilitating, conducting, and documenting project reviews with leadership, briefers, subject manager experts, and other stakeholders.

3.1.2.3.2. Interface with research wings, MAJCOM/SGRs, Air Force Lifecycle Management Center, and Clinical Investigation Facilities (CIFs) to collect, manage, and maintain programmatic, regulatory, and financial information on medically-related projects and programs managed by their Science & Technology (S&T) processes. Coordinate with JPC Liaison Project Management Support regarding products identified during Tech Watch & Horizon Scanning that may transition to materiel product development. Assist with development of transition agreements for materiel products.

3.1.2.3.3. Update and maintain project and program spreadsheet/databases and associated project-specific documents such as Technology Readiness Assessments (TRAs), Technology Transition Agreements (TTAs), and other similar documents; develop a filing strategy and maintain project documents on a shared drive, SharePoint or other designated storage location, in an organized format. Ensure authorized stakeholders are provided access to project information and information is properly archived.

3.1.2.3.4. Review project information and interface with the project OPR to update TTAs and other documents on an annual basis or more frequently as needed by project or program changes.

Provide project or program information to management when requested and assist with planning of funding and transition for projects. Identify projects that require a TRA and assist with scheduling a review. Identify projects that require a TTA and assist project OPR to complete and submit a TTA. Maintain version control of documents and information.

3.1.2.3.5. Create and manage centralized database of all project related information associated with project reviews on SharePoint or other designated storage locations. Ensure authorized stakeholders are provided access to project review information.

3.1.2.3.6. Coordinate with Requirements Division (SG5R) to understand requirements and capability gaps for materiel research programs. Coordinate with Air Force Medical Evaluation Support Activity (SG5T) and Life Cycle Management Center to understand testing and evaluation needs for materiel products. Coordinate with Air Force Medical Operations Agency or MEDLOG offices to understand procurement and sustainment strategies for materiel product development.

3.1.2.3.7. Minimum Personnel Qualifications and Contractor Expectations: The Government reserves the right to validate appropriate education and experience requirements of all Contractor personnel. Contractor personnel performing tasks related to Project Information Management Support shall meet the following minimum requirements:

3.1.2.3.7.1. The Contractor shall have a Bachelor’s degree from Science, Technology, Engineering, Mathematics (STEM) degree, life sciences degree preferred.

3.1.2.3.7.2. Five (5) years’ experience in Medical Research and Development.

3.1.2.3.7.3. Five (5) years’ experience in Database Management including SharePoint.

3.1.2.3.7.4. Five (5) years’ experience in Information Gathering and Analysis.

3.1.2.3.7.5. Proficient in Microsoft Office programs (including Word, PowerPoint, Excel, and Outlook).

3.1.2.3.7.6. Ability to communicate effectively with senior Government and non-government personnel.

3.1.2.3.7.7. Defense Acquisition University (DAU) ACQ 101 Fundamentals of Systems.

Acquisition Management courses to be completed within 12 months of start date.

3.1.2.3.7.8. Project Management Professional (PMP®) certification preferred, but not required.

3.1.2.3.7.9 Must have an active favorable Tier I (NACI).

3.1.3 TASK III – REQUIREMENTS ANALYST MANAGEMENT SUPPORT:

(CLASSIFIED)

3.1.3.1. The Contractor shall perform requirements development and management services in support of Requirements Division (SG5R) located at DHHQ, Falls Church, VA. The Contractor shall provide management analysts to provide assistance with business and project planning to support cradle-to-grave deliberate planning process at the AFMS enterprise level and in support of Air Force Surgeon General (AF/SG) and seven (7) Major Command Surgeon General’s (MAJCOM/SGs). The Contractor shall assist the Government with organizing, facilitating, and managing IPTs and HPTs, requirement document development and other related activities providing individual support to each of the following five (5) Program Thrust Areas:

- Total Exposure Health

- Integrative Clinical Medicine

- Human Performance

- En Route Care/Expeditionary Medicine

- Force Health Protection

3.1.3.2. Assist in leading the development of AFMS, MAJCOM/Functional Capabilities Based Assessments (CBAs) and/or other analysis or studies through planning, coordinating and facilitating IPTs and HPTs. Organize and coordinate all aspects of an IPT and HPT and/or a CBAs. The IPT is a precursor to the HPT and is normally conducted via teleconference with the sponsor, usually MAJCOM/SG. The HPT event adequately captures, articulates, and enables documentation of the sponsor’s capability gaps and aids in definition of the operational requirements. Document all facilitated sessions and record and track action items. Gather required information, prepare and coordinate CBA Final Report for final review and sponsor’s signature within 30 days from the conclusion of the HPT event.

3.1.3.3. Review AFMS requirements and provide suggestions on alignment as appropriate with established Program Thrust Areas.

3.1.3.4. Provide the facilitation, research, analysis and documentation necessary to deliver the user requirements documents to Government for approval. In performance of this task, collaborate with the functional sponsor and applicable Government SMEs/offices. The Contractor shall adjudicate coordinated document comments in coordination with the sponsor and ensure the documentation is accurate and complete before submission to the Government.

3.1.3.5. Gather required information to prepare, coordinate, and provide complete requirements documentation for approval and signature 30 calendar days from the conclusion of the IPT/HPT.

Requirements documentation consists of: Research Development Document (RDD), Initial Capabilities Document (ICD), and the Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel, Facilities and Policy (DOTmLPF-P) Change Recommendation (DCR). Capabilities Development Document (CDD) is due 30 calendar days from the receipt of an approved AoA.

3.1.3.6. Liaise with stakeholders and gather required information to ensure requirements projects are started and completed within specified timeframes. Prepare documents and/or presentations as required. Gather, review and provide Surgeon General Requirements Oversight Council (SGROC) briefings to AF/SG5 and AFMSA leadership.

3.1.3.7. Review taskings, Joint Capability Integration Development System (JCIDS) requirement documents, and other official documents received for coordination via SIPRNET organizational email account. Support document reviews process, ensure proper coordination with the stakeholders, usually SGROC voting members and functional experts. Collect and consolidate inputs. Provide additional comments and submit the comment resolution matrix document to the Government for review and final approval. Submit Government approved comments via SIPRNET organizational box, Information and Resource Support System (IRSS) or other classified information management system as required. SIPRNET account is required to access classified communications.

3.1.3.8. Develop, review, and edit documents and reports to include checking for correct format, spelling, grammar, capitalization, and punctuation. Prepare/submit documents in appropriate formats IAW Air Force Handbook 33-337 and other applicable guidance.

3.1.3.9. Organize, manage and monitor all the requirements generation projects and report progress updates to the Government upon request or during scheduled staff meetings.

3.1.3.10. Attend meetings, conferences and seminars that routinely include MAJCOM and installation participation to aid in the formulation and development of AFMS capabilities-based planning in support of AFMS strategic goals, as well as aid in identification of AF and DoD medical requirements. Prepare presentations and brief at IPTs/HPTs, staff meetings, SGROC, MRAC and other senior level meetings as required.

3.1.3.11. Use the JCIDS process to drive AFMS medical modernization, Joint Staff led initiatives, CBAs and future strategic planning to meet the national defense objectives.

SIPRNET account is required to access JCIDS related communications.

3.1.3.12. Assist in establishing processes and procedures to improve requirements document development to maximize operational capability and support to the warfighter.

3.1.3.13. Develop informational and decision papers and executive briefings that clearly describe the requirements in an appropriate level of detail for AFMS Governance to understand the capability supported by the potential solution, the alternatives and their business impacts and benefits, and the implications to the users.

3.1.3.14. Use industry best practices and guidelines in deriving user requirements.

3.1.3.15. Document and manage all requirement documents on the Government provided SharePoint site or other designated storage location.

3.1.3.16. Minimum Personnel Qualifications and Contractor Expectations: The Government reserves the right to validate appropriate education and experience requirements of all Contractor personnel. Contractor personnel performing tasks related to Requirements Analyst Management Support shall meet the following minimum requirements:

3.1.3.16.1. The Contractor shall have a Bachelor's degree in a business administration, business management, project management, information technology, healthcare management, logistics, acquisition, or STEM related field and five (5) years’ of work-related experience.

3.1.3.16.2. Three (3) years’ of experience in business case analysis, project management, requirements generation or Acquisition Life Cycle Management.

3.1.3.16.3. Familiarity with Joint Capability Integration System and/or DoD requirements generation process.

3.1.3.16.4. Proficient computer skills, including MS-Office and Share Point required.

3.1.3.16.5. Excellent oral and written communication skills; experience briefing senior leaders and the ability to interface with all levels of personnel; experience writing technical documentation, operating instructions, policy memorandums, concept of operations and/or capabilities development documents.

3.1.3.16.6. Ability to communicate effectively with senior Government and non-government personnel.

3.1.3.16.7. Experience in developing analytical framework for analysis, and leading/facilitating teams or studies, IPTs, and HPTs.

3.1.3.16.8. Requirements Manager Certification Training (RMCT) highly desired, if not already certified, required online training must be completed within 60 calendar days of in-processing.

3.1.3.16.9. Must have an active Tier 3 (Secret) security clearance.

3.1.4. TASK IV - TRAINING AND STAFF DEVELOPMENT SUPPORT

3.1.4.1. The Contractor shall provide Training Specialist services in support of the Force Development Division (SG1/8E) located at DHHQ, Falls Church, VA. The Contractor shall provide a Training and Development Specialist to assist in training and technical assistance with staff development and to perform the following duties:

3.1.4.1.1. Monitor and document compliance via the appropriate tracking system (i.e., Air Force Training Record (AFTR), Armed Forces Research Institute of Medical Sciences (AFRIMS), Advanced Distributed Learning Service (ADLS), Joint Knowledge Online (JKO), etc. or other methodology which includes using various automated software, accessing different training systems and entering appropriate data.

3.1.4.1.2. Assists the Program Manager (PM) in the management of the AFMS electronic training records of approximately 38,000 AF enlisted service members holding 17 medical specialty ratings. Create ad-hoc reports to assist the Government with determining the status of medical readiness training. Provide assistance to programmers/analysts in program development, testing and implementation of application features and support system release roll-outs ensuring functionalities are operationally effective.

3.1.4.1.3. Schedule conference rooms and set up required audio-visual equipment for meetings and trainings.

3.1.4.1.4. Review and coordinate AFMS Career Field Training and Education Programs (CFETPs) with Career Field Managers to ensure that they are in compliance with AFI 36-2201 AF Training Program prior to new CFETPs upload into AFTR.

3.1.4.1.5. Review E-Publications to ensure that AFTR has the most current dated CFETPs and Changes uploaded.

3.1.4.1.6. Utilize the Administrator Toolset within ADLS to resolve users syncing issues with ADLS and AFTR.

3.1.4.1.7. Provide training and technical help desk assistance and support for incoming queries and issues related to the AFTR program. Help desk responsibilities include ensuring the accuracy and integrity of the program, including data input and output, technology management, and training and support; guiding users through problem-solving processes; following-up with users to ensure issues have been resolved; writing training manuals and developing instructional tools to assist users with navigation throughout the program; and maintaining trouble ticket log and develop trend analysis for recurring issues. Respond to user queries via the AFTR Workflow e-mail box or over the phone for users seeking assistance.

3.1.4.1.8. Evaluate and analyze System Change Requests (SCRs) for feasibility and submit to the AFTR Program Managers Air Force Civil Engineer Center (AFCEC) for coordination with the AFTR Configuration Control Board (CCB).

3.1.4.1.9. Attend and provide input from AFMS users at AFTR CCB meetings.

3.1.4.1.10. Conduct AFTR training sessions either in a formal class setting or via Defense Connect Services.

3.1.4.1.11. Minimum Personnel Qualifications and Contractor Expectations: The Government reserves the right to…