Attachment_8_-__Model_BPA.pdf

Ordering Instrument

25. TOTAL

CODE

17. ACCOUNTING AND APPROPRIATION DATA/ LOCAL USE

36. I certify this account is correct and proper for payment.

6. ISSUED BY CODE

9. CONTRACTOR

CODE

18. ITEM NO. 19. SCHEDULE OF SUPPLIES/ SERVICES

26. QUANTITY IN COLUMN 20 HAS BEEN

SIGNATURE OF AUTHORIZED GOVT. REP.DATE

DATE SIGNATURE AND TITLE OF CERTIFYING OFFICER

INSPECTED RECEIVED ACCEPTED, AND CONFORMS TO THE

CONTRACT EXCEPT AS NOTED

37. RECEIVED AT 38. RECEIVED BY 39. DATE RECEIVED

(YYYYMMMDD)

FA800318A0001

1. CONTRACT/PURCH. ORDER/

AGREEMENT NO.

* If quantity accepted by the Government is same as quantity accepted below quantity ordered and encircle.

DELIVERY/16.

14. SHIP TO

FA8057

DD Form 1155, JAN 1998 (EG) PREVIOUS EDITION MAY BE USED.

SEE SCHEDULE

2. DELIVERY ORDER/ CALL NO.

10PAGE 1 OF

5. PRIORITY

CODE

8. DELIVERY FOB

DEST

OTHER

(See Schedule if other)

MARK IF BUSINESS IS11.

SMALL

SMALL

DISADVANTAGED

WOMEN-OWNED

MARK ALL

PACKAGES AND

PAPERS WITH

IDENTIFICATIO N

NUMBERS IN

BLO CKS 1 AND 2.

23. AMOUNT

27. SHIP NO. 28. DO VOUCHER NO.

PARTIAL

FINAL

32. PAID BY 33. AMOUNT VERIFIED

CORRECT FOR

31. PAYMENT

COMPLETE

34. CHECK NUMBER

PARTIAL

FINAL 35. BILL OF LADING NO.

40.TOTAL

CONTAINERS

41. S/R ACCOUNT NO. 42. S/R VOUCHER NO.

ORDER FOR SUPPLIES OR SERVICES

3. DATE OF ORDER/CALL

2018 Oct 01

4. REQ./ PURCH. REQUEST NO.

SEE ITEM 6

FACILITY 10. DELIVER TO FOB POINT BY (Date)

SEE SCHEDULE

12. DISCOUNT TERMS

Net 30 Days

13. MAIL INVOICES TO THE ADDRESS IN BLOCK

See Item 15

15. PAYMENT WILL BE MADE BY CODE

SPECIFIED ON BPA CALL

SPECIFIED ON BPA CALL

ASSIGNED AT DO LEVE AA 00000-0000

This delivery order/call is issued on another Govt. agency or in accordance with and subject to terms and conditions of above numbered contract.

TYPE CALL

OF PURCHASE

ORDER

SEE SCHEDULE

X

7. ADMINISTERED BY

771 ESS/EGC

1940 ALLBROOK DRIVE

BUILDING 1

WRIGHT PATTERSON AFB OH 45433-5006

24. UNITED STATES OF AMERICA

TEL:

EMAIL:

CONTRACTING / ORDERING OFFICER

quantity ordered, indicate by X. If different, enter actual

BY:

1If this box is marked, supplier must sign Acceptance and return the following number of copies:X

NAME OF CONTRACTOR SIGNATURE TYPED NAME AND TITLE

(YYYYMMMDD)

DATE SIGNED

ACCEPTANCE. THE CONTRACTOR HEREBY ACCEPTS THE OFFER REPRESENTED BY THE NUMBERED PURCHASE ORDER AS IT MAY PREVIOUSLY HAVE BEEN OR IS NOW MODIFIED, SUBJECT TO ALL OF THE TERMS

AND CONDITIONS SET FORTH, AND AGREES TO PERFORM THE SAME.

Reference your quote dated

Furnish the following on terms specified herein. REF:

20. QUANTITY

ORDERED/

ACCEPTED*

21. UNIT 22. UNIT PRICE

DIFFERENCES

29.

30.

INITIALS

FA800318A0001

Section B - Supplies or Services and Prices

BPA Master Dollar Limit: $80,000,000.00 BPA Call Limit: $0.00

Period of Performance: 01-Oct-2018 to 30-Sep-2023

FSC Codes:

Section I - Contract Clauses

SCHED 71

All GSA Schedule 71 Clauses and associated clauses shall be applicable to this BPA.

CLAUSES INCORPORATED BY REFERENCE

52.204-13 System for Award Management Maintenance OCT 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-20 Predecessor of Offeror JUL 2016 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-8 Utilization of Small Business Concerns NOV 2016 52.219-13 Notice of Set-Aside of Orders NOV 2011 52.219-14 Limitations On Subcontracting JAN 2017 52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.232-29 Terms for Financing of Purchases of Commercial Items FEB 2002 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control of Government Personnel Work Product JUN 2014 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.215-7008 Only One Offer OCT 2013 252.219-7003 Small Business Subcontracting Plan (DOD Contracts)--Basic MAR 2016 252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7012 Preference For Certain Domestic Commodities DEC 2016 252.225-7013 Duty-Free Entry--Basic (May 2016) MAY 2016 252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (NOV 2012)

a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and http://www.whitehouse.gov/omb/circulars_a076_a76_incl_tech_correction/ http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi32-7086/afi32-7086.pdf

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi31-101/releasibility_for_afi31-101.pdf http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi31-501/afi31-501.pdf

Section J - List of Documents, Exhibits and Other Attachments

BPA TERMS AND CONDITIONS

BPA TERMS AND CONDITIONS

All terms and conditions herein are supplemental to the existing terms and conditions of GSA’s Schedule 71.

1. Description of Agreement: The contractor shall furnish quotes in accordance with

Attachment 5 – Pricing Matrix when requested in writing by the warranted Contracting Officer (CO) or authorized Government Purchase Card (GPC) holder via GSA eBuy. Items within the Attachment 5 – Pricing Matrix shall be on the Contractor’s GSA schedule at time of award and throughout the duration of the BPA. Items not contained within Attachment 5 – Pricing Matrix shall not be accepted in orders placed against this Agreement.

2. Duration of BPAs: The anticipated ordering period for the subject agreement is five consecutive years (01 OCT 18 – 31 SEP 23) . Delivery against Calls may extend beyond the effective period of this BPA. However, no new Calls may be issued once the five (5) year ordering period of this BPA has expired.

Additionally, should a Contractor’s GSA Schedule 71 contract expire during the ordering period, the BPA expires on the same date as the GSA Schedule contract, and no new Calls may be accepted after that date. In accordance with FAR 8.405-3(d)(3), Contractors may be awarded BPAs that extend beyond the current term of their GSA Schedule contract, so long as there are option periods in their GSA Schedule contract that, if exercised, will cover the BPA's period of performance. The Government reserves the right to cancel the BPA at any time by issuing a 30 day written notice of such to the BPA holder from the CO.

3. Extent of Obligation: The Government is obligated only to the extent of authorized purchases made under the BPA. This BPA shall not be construed as a guarantee by the Government to issue Calls/orders.

4. Individuals authorized to purchase under the BPA: The only individuals authorized to place Calls against this BPA are warranted COs and authorized GPC holders up to their purchase limitations. Calls may be placed by the following organizations:

a. Air Force Installations – CONUS and Hawaii and Alaska

b. Air Force Reserve Command/Air National Guard– CONUS

c. United States Army Corps of Engineers (USACE) – when supporting AF customers

Contractors shall NOT accept any order forms that have not been digitally signed at the top of the ordering form. This signature validates the caller is a warranted CO or authorized GPC holder.

** Note that the Air Force reserves the right to add additional authorized users, if necessary.

This may include other branches of the military or other government agencies. Any such changes will be discussed with Contractors in advance prior to being made effective.

5. Delivery: Each chair shall be properly marked, in a hidden but readily available location, with manufacturer’s name, part number, BPA number, BPA call number, and the month and year of delivery or provide serial numbers that would provide this information. The Contractor shall ensure all owners’ manuals, training material addressing the ergonomic features and adjustments of seating, warranty information, maintenance and care instructions, operating instructions, and any other information/documentation is provided to the accepting government representative upon completion of the installation.

Contractors shall meet delivery requirements of AF customers. The expected delivery schedule at the Call/order level is 45 days after placement of order, unless otherwise stated.

If there are any delivery issues, Contractors shall proactively address them with customers and/or the AF Office Seating Program CO. Contractors shall provide notification to the government ordering representative at least 5 days prior to delivery. The Contractor shall be responsible for all damages incurred during shipping and installation. Contractor shall unload truck or delivery vehicles; remove office seating from packaging or boxes; perform all required assembly in accordance with the manufacturer’s instructions; place office seating in building(s); and remove and dispose of all refuse, waste, and debris. Contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items necessary to provide and deliver office seating.

Contractor shall ensure that the seating is free of surface dirt and defects, and that the chair assembly is complete and the seating is ready to use. Contractors are not to use protective materials that will leave any type of residual print, outline, or imaging on seating or seating fabric.

6. Delivery Tickets: All shipments under this Agreement shall be FOB Destination and accompanied by delivery tickets that shall contain the following information:

a. Name of supplier;

b. Name of manufacturer;

c. BPA number;

d. Purchase/call number;

e. Itemized list of items furnished;

f. Date of delivery or shipment;

g. Receiving Office/Unit.

7. Invoices: Contractor shall submit an invoice for each Call/order placed through Wide Area Work Flow (WAWF) in accordance with DFARS 252.232-7006 Wide Area Work Flow Payment Instructions, May 2013. Invoicing information will be established at the Call level.

8. Contractor Reporting: Contractor shall submit, quarterly reports, on a government fiscal year’s quarterly basis on the following days (15 Jan, 15 Apr, 15 Jul, and 30 Oct).

Instructions, including the delivery address and point(s) of contact, are located on Attachment 6 – Quarterly Reporting CDRL.

9. Warranties: Contractor shall provide all manufacturer warranties. Please note that the

Contractor shall ultimately be responsible for ensuring that warranty work is successfully completed for any furniture items purchased under the BPA. If the contractor offers a manufacturer warranty that exceeds the 10 year minimum warranty required in the BPA, then the warranty offering the longest time of coverage will be honored and enforced by the contractor. Warranty actions taken will be discussed during annual reviews.

10. Annual Review: The CO will review the BPA agreement on an annual basis for any changes or updates that could affect the agreement. Up to 30 days prior to the annual review, Contractors will be allowed to submit chair substitutions offered at the same price or less.

Any chair substitution will be subject to meeting all requirements for that particular chair type. At annual review the CO will approve/reject submissions.

11. Nonmanufacturer Rule (NMR): The NMR applies to this acquisition. Contractors must be in compliance as a waiver or exception to the NMR is not applicable to these BPAs. See CFR

121.406 and FAR 19.502-2 for more information.

12. Price Adjustments: While the underlying GSA Schedule contract may permit price increases to pricing of the GSA’s schedule agreed upon prices, GSA’s agreement to increase prices under the GSA schedule does not bind the AF to permit price increases to the NTE prices competed and awarded under this RFQ. For example, if there is an extreme increase (or decrease) in the price of steel and/or plastic, the Government will determine if it is appropriate to provide all vendors similar adjustments to their NTE prices done at the discretion of the CO.

13. Cancellation of BPA: At the Government’s discretion, the Government may cancel the BPA at any time by notifying (in writing by letter or email) the awarded Contractor at least 30 days in advance. BPA cancellation does not release the Contractor from the duty to continue awarded Call performance. Ongoing orders shall be completed. Termination procedures for Calls are addressed in the underlying Schedule contract and FAR 8.406-4 and 8.406-5.

14. Program Performance Standards: This is an Air Force-wide strategic sourcing program.

Success is contingent upon successful performance of all Contractors within the program.

Not meeting these performance standards can be grounds for BPA cancellation at the CO’s discretion. Specifically, the AF expects the following performance standards to be met by Contractors throughout the entirety of their BPAs:

a. Data reporting. Contractors shall submit complete, accurate, and timely data reports in accordance with the quarterly data reporting requirements of the BPA. Quality data is necessary for making future decisions and improvements regarding the AF Office Seating Program. The quarterly reporting CDRL (Attachment 6 – Quarterly Reporting CDRL) is not separately priced and will be included in the chair price list.

b. Quality. Contractors shall ensure product quality is maintained throughout the performance of the BPA and only provide the approved products in Attachment 5 – Pricing Matrix.

c. Customer Service: Immediate customer service (Sales, delivery, product questions, warranty, and product servicing) to all CONUS locations and regions shall be available during standard business hours for those locations. The Contractor shall satisfy all customer’s reasonable complaints in a timely and professional manner.

15. Call Ordering Procedures: The following ordering procedures apply to all Calls issued under this BPA. Any chairs furnished under this BPA will be ordered by issuance of Calls via GSA eBuy. In addition:

a. Only a warranted CO or authorized GPC holder can issue a Call under this BPA.

b. All Calls are subject to the terms and conditions of the BPA and the underlying GSA

Schedule. In the event of conflict between a Call and the BPA, the BPA will take precedence.

c. Under this BPA, Call/order level awards are Fixed Price.

d. Shipping/Delivery costs will be priced at the Call/order level (FOB Destination).

e. No work shall be performed and no payment will be made except as authorized by a

Call. The Contractor shall not proceed with any work pursuant to this section until a written Call is issued by the appropriate CO or GPC holder.

f. Call award(s) will be made to the Contractor whose quote is determined to be the lowest price. The Government’s selection decision on each Call evaluation shall be final.

g. Calls will be generated and distributed using GSA eBuy. However, the Government reserves the right to transition to other e-ordering portals that may arise in the future.

Should a different e-ordering portal become a viable option and the AF transitions from GSA eBuy, Contractors will be required to transition to the new e-ordering portal since it is a term and condition of the BPA. Contractors will be required to adhere to the terms of the new e-ordering portal if it occurs. Should transition to a new e-ordering portal occur during the BPA, Contractors shall upload their products and pricing to the new e-ordering portal.

h. All pricing at the Call/order level must be at or below the BPA NTE Price/Chair for the product as identified in Attachment 5 – Pricing Matrix, regardless of the number of chairs ordered. Further discounting below the NTE price is encouraged at the Call/order level.

i. In accordance with FAR 8.405-1(b), ordering activities may place orders at, or below, the micro-purchase threshold with any Federal Supply Schedule contractor that can meet the Agency's needs.

16. Point of Contact: The primary point of contact for this BPA is listed below. Address all questions or concerns to this work flow mailbox:

AF Office Seating Mailbox

Enterprise Sourcing Squadron

771 ESS/EGC

1940 Allbrook Drive, Bldg 1, Suite 300 Wright-Patterson AFB, OH 45433

Email: AFICA.Office.Seating@us.af.mil mailto:kristina.vineyard@us.af.mil