Air Force Proposal Adequacy Checklist (AFPAC)
| ITEM # |
| ITEM DESCRIPTION |
| FAR |
REFERENCE
or N/A
| PROVIDE EXPLANATION IF EITHER “NO or N/A” (use continuation page if necessary) |
| PROP REF PG |
| 1 |
| Is there a properly completed first page of the proposal in accordance with Table 15-2 I.A or as specified by the Contracting Officer (CO) in the solicitation? |
| FAR 15.408, Table 15-2 I.A |
| 2 |
| Is an Index, appropriately referenced, of all cost or pricing data and information accompanying or identified in the proposal, provided? |
| FAR 15.408, Table 15-2 I.B |
| 3 |
| Are there any exceptions to submission of certified cost or pricing data pursuant to FAR 15.403-1(b)? If so, is supporting documentation included in the proposal? Refer to checklist items 15, 16 and 17. |
| FAR 15.403-1(b) |
| 4 |
| Does the proposal include EXCEL spreadsheets of all applicable tables, on CD ROM WITH FORMULAS? |
| 5 |
| Is there a TABLE 1 cost element summary by major cost element by Offeror Fiscal Year (OFY) for each contract line item (CLIN) (i.e. basic period of performance and each option (if applicable) and/or Task, etc.). (Breakdowns for each cost element must be consistent with your cost accounting system.) |
| FAR 15.408, Table 15-2 I.D & E |
| 6 |
| If more than one CLIN (Contract Line Item Number) or sub-CLIN (Sub Line Item is proposed as required by the RFP, are there summary total amounts covering all line items for each element of cost and is it cross-referenced to the supporting cost or pricing data? |
| FAR 15.408, Table 15-2, I. D & E |
| 7 |
| Is total price by cost element provided by each OFY? |
| 8 |
| Are CLIN prices by cost element provided by each OFY? |
Are all cost element breakdowns provided using TABLE 1?
FAR 15.408, Table 15-2
| 10 |
| Does the proposal reflect all specific requirements established by the CO? |
| 11 |
| If an incentive contract type, is contract geometry included (e.g. contractor proposed target cost, target profit or fee, min/max, ceiling, share ratio)? |
MATERIAL
| Note |
| Consolidated Bill of Material (CBOM). A CBOM is a consolidated priced summary of individual material quantities and subcontract items included in the various tasks, orders, or contract line items being proposed and the basis for pricing (negotiated/invoice prices, vendor quotes, average unit pricing, prior purchase history, long term agreements, etc). The offeror’s CBOM shall include estimated raw materials, parts, components, assemblies, subcontracts and services to be produced or performed by others, identifying as a minimum; the item, source, quantity and cost. |
| 12 |
| As part of Table 1 is material/equipment listed by OFY by CLIN? |
| FAR 15.408, Table 15-2 II A. |
| 12.1 |
| Is there a completed Table 4 priced summary of individual material/equipment quantities and the basis for pricing (vendor quotes, invoice prices, etc.) provided by OFY by CLIN? For all items proposed are the items, sources quantity and prices identified? Is a basis of estimated narrative provided with information regarding the rationale/methodology used to derive the proposed material/equipment estimate? |
SUBCONTRACTS (Purchased material or services)
| 13 |
| Are fully disclosed subcontractor/IOT proposals (Including Tables 1 through 4) submitted to the government by the closing date identified in the RFP? |
| FAR 15.404-3(c) |
| 13.1 |
| Is Table 2 completed identifying the cost of work to be performed by each subcontractor by contract or task order as applicable |
| 13.2 |
| Does the proposal include the prime contractor’s evaluation and results of cost/price analysis establishing the reasonableness of each subcontract proposals? |
| FAR 15.404-3(b) |
| Note |
| Analyses not provided with the proposal may result in a delay to audit, fact-finding and negotiations. Analyses not included with the proposal shall be provided as soon as possible after the proposal submission date and shall be accomplished in sufficient time to support the definitization/contract award schedule. |
| 13.3 |
| If the subcontractors were selected on a sole-source basis, is the rationale for this decision provided? |
| 13.4 |
| If differences between the subcontractor/IOT proposed amount and prime contractor proposed amounts exist, is the reason for the difference fully explained? |
| 13.5 |
| Are decrement factors development and application fully explained? |
| 13.6 |
| Does the proposal identify those actions where assist audits have been requested by the prime or sub-tier contractors and identify the request date and scheduled receipt date? |
| Note |
| The need for assist audits resulting from proprietary data rights assertions at any tier must be identified to the CO as soon as possible in the proposal build cycle. Notwithstanding assist audits performed by the government, contractors must still perform and provide Price/Cost Analysis. |
INTERORGANIZATIONAL TRANSFERS
| 14 |
| For inter-organizational transfers proposed at cost, does the proposal include a complete fully disclosed cost proposal in compliance with Table 15-2 and this checklist? |
| FAR 15.408, Table 15-2 II.A.(2) |
| Note |
| Inter-organizational work is considered to be part of the certified cost or pricing data submission of the prime. As such, the prime contractor’s responsibility for conducting subcontractor Cost/Price Analysis does not apply to inter-organizational transfers. However, prior to the submission of the proposal, the prime contractor shall (a) ensure that all statement of work tasks are addressed without duplication and are consistent with the overall program performance schedule and, (b) ensure ground rules and assumptions are consistent with the prime proposals. |
| 15 |
| For inter-organizational transfers proposed at price in accordance with FAR 31.205-26(e), does the proposal provide an analysis by the prime that supports the exception from certified cost or pricing data in accordance with FAR 15.403-1 (reference checklist items 15, 16, and 17 below)? |
| FAR 31.205-26(e), FAR 15.403-1 |
ADEQUATE PRICE COMPETITION
| 16 |
| Does the proposal support the degree of competition and the basis for establishing the source and reasonableness of price for each subcontract or purchase order priced on a competitive basis exceeding the threshold for certified cost or pricing data? |
| FAR 15.408, Table 15-2 II.A.(1) |
COMMERCIAL ITEM DETERMINATIONS
| 17 |
| Is the contractor proposing commercial items either at the prime or subcontractor level that would be exempt from certified cost or pricing data requirements? |
| FAR 2.101, |
FAR 15.403-1 (b)(3) or (b)(5)
| Note |
| If you are modifying a commercial item or are providing a modified commercial item, there may be circumstances that require the submission of certified cost or pricing data (see Note to checklist item 17.3 below). |
| 17.1 |
| Has the contractor provided support for prime contractor assertions of commerciality and any subcontractor Commercial Item Determinations (CIDs) addressing, at a minimum, the following: |
| Note |
| A subcontractor CID includes the following information/data in addition to the prime contractor’s independent price analysis and conclusion of the subcontractor’s commerciality assertion. (checklist item 17.5.D) |
| 17.2 |
| Has the contractor provided a description of supplies or services and the basis for which the supply or service meets the Government’s requirements? |
| 17.3 |
| Has the contractor specifically identified the type of commercial item claim (FAR 2.101 commercial item sub-definitions (1) through (8)), and the basis on which the item meets the definition? |
| FAR 2.101 |
| 17.4 |
| For modified commercial items (commercial item sub definition) (3); did the contractor classify the modification(s) as either: |
A. Of a type customarily available in the commercial marketplace (FAR 2.101 commercial item sub-definition (3)(i)) or
B. A minor modification (FAR 2.101 commercial item sub-definition (3)(ii)) of a type not customarily available in the commercial marketplace made to meet Federal Government requirements not exceeding the thresholds in FAR 15.403-1(c)(3)(iii)(B)? (see note below)
FAR 2.101
FAR 15.403-1
| Note |
| Modifications that do not qualify as “minor” under FAR 2.101 sub-definition (3) or modifications that qualify as “minor” where the total price of all such modifications exceeds the greater of the threshold for certified cost or pricing data (FAR 15.403-4) or 5% of the total price of the contract at the time of contract award are NOT exempt from the submission of certified cost or pricing data. Where the contractor is proposing a modified commercial item, the CO should, in every case, be consulted as soon as possible before the proposal is submitted. |
| 17.5 |
| Technical Assessment: For proposed commercial items “of a type”, or “evolved” or modified (FAR 2.101 commercial item sub-definitions (1) through (3)), did the contractor provide a technical description of the differences between the proposed item and the comparison item(s)? |
| FAR 2.101 |
| 17.6 |
| Price Reasonableness: Has the contractor provided, or made available, data other than certified cost or pricing data to establish price reasonableness of the proposed commercial item (to include any modifications not subject to certified cost or pricing data (ref. Note under checklist item 17.3 above) by supplying: |
A. Information/data related to competition (refer to checklist item 15), B. Information/data related to prices (sales data, market price assessments, etc.), C. cost data (cost elemental breakdown and supporting documentation not subject to certification in accordance with FAR 15.406-2), and D. for subcontractor assertions, the prime contractor’s price analysis/price reasonableness determination?
FAR 15.402(a)(2), FAR 15.403-1(c)(3)(ii), FAR 15.403-3(c), FAR 15.404-3(b) FAR 15.404-3(c)
FAR 15.406-2
| Note |
| The preferred method to establish the price reasonableness of commercial items is to obtain commercial sales data. It is recognized that other methods, such as market price assessments data or cost data not subject to certification, are also acceptable when prior sales data cannot be obtained. Sales data must (1) demonstrate sales to the general public, (2) be current and where possible, (3) in like quantities. Items sold to state, local or foreign governments or items sold with applications only to state, local, foreign government or the US government end items, are not considered to be sales to the general public unless the proposed commercial item meets the commercial item definition FAR 2.101 commercial item sub-definition (8). |
LABOR
| 18 |
| As part of Table 1, was a list provided of the proposed hours, rates and calculated amounts for each direct labor category by OFY by CLIN? |
| 19 |
| As part of the basis of estimate narrative was rationale provided for the proposed hours and labor mix? Is the source of the base rates and methodology used to project each rate for subsequent years fully explained? Are the proposed escalation factors applied to future estimates identified and rationale for the proposed factors provided? |
OTHER DIRECT COSTS
| 20 |
| Does the proposal include other direct costs and the basis for pricing by OFY by CLIN? Is there a fully completed Table 3 listing all proposed travel, by basic, each option or task order (as applicable) by OFY? If travel is discretely estimated does the proposal include number of trips, number of people, number of days per trip, locations, and rates (e.g. airfare, per diem, hotel, car rental, etc)? Does the proposal identify the basis for the proposed travel rates and rationale for the proposed trips? If consultants are proposed, does the proposal include a copy of the consultant agreements? Are the proposed consultant rates comparable to other consultant rates for work of similar nature? Is the need for the proposed consultant services substantiated? |
| FAR 15.408, Table 15-2 II.D |
NEW CONTRACTS (INCLUDING LETTER CONTRACTS)
| 21 |
| Does the proposal identify actual hours, and cost incurred as well as hours/cost to complete and the time phasing associated with these hours/costs? This information/data is to be provided consistent with cost element summaries as identified in checklist item 9. |
| FAR 15.408, Table 15-2, III |
CHANGE ORDERS, MODIFICATIONS AND CLAIMS
| 22 |
| If the proposal is for a modification or change order, have cost of work deleted (credits) and cost of work added (debits) been provided in the format described in FAR 15.408, Table 15-2.III.B? |
| FAR 15.408, Table 15-2 III.B |
PRICE REVISIONS/REDETERMINATIONS
| 23 |
| For price revisions/redeterminations, does the proposal follow the format in FAR 15.408, Table 15-2.III.C? |
| FAR 15.408, Table 15-2 III.C |
FACILITIES COST OR MONEY
| 24 |
| If facilities capital cost of money is proposed, does the proposal include a schedule of COM factors? submission of Form CASB-CMF or reference to an FPRP/FPRA and show the calculation of the proposed amount? |
| FAR 31.205-10 FAR Table 15-2,II.F |
RATES AND FACTORS
| 25 |
| Does the proposal include all rates and factors by year that are utilized in the development of the proposal and the basis of those rates and factors (FPRA/FPRP)? Identify the official submittal of such rate and factor data. |
OTHER
| 26 |
| Does the proposal identify the location and point of contact for any certified cost or pricing data which is referenced, but not included, in the proposal? |
| 27 |
| Does the proposal disclose the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data? |
| FAR 15.408, Table 15-2, I.C.(2)(i) |
| 28 |
| Does the proposal disclose the nature and amount of any contingencies included in the proposed price? |
| FAR 15.408, Table 15-2 I.C.(2)(ii) |
| 29 |
| If Royalties exceed $1,500 does the proposal provide the information/data identified in FAR 15.408, Table 15-2 Paragraph II. E.? |
| FAR 15.408, Table 15-2 II. E. |
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| 30 |
| If Economic Price Adjustments are being proposed, does the proposal show the rationale and application for the proposed indices? |
| FAR 16.203-4(a)(1) |
| 31.1 |
| Is the contractor proposing Performance-Based Payments? |
| FAR 32.10 |
| 31.2 |
| If so, has the contractor provided an expenditure profile, proposed events and their projected dates, proposed values for each event, completion criteria, and identification of which events are severable or cumulative? |
| FAR 32.10 |
| 32 |
| Excessive Pass-through Charges – Identification of Subcontract Effort, if the offeror intends to subcontract more than 70% of the total cost of work to be performed, does the proposal identify: (i) the amount of the offeror’s indirect costs and profit applicable to the work to be performed by the subcontractor(s); and (ii) a description of the added value provided by the offeror as related to the work to be performed by the subcontractor(s)? |
| FAR 15.408(n) DPAP Memo 23 Dec 2009 (DARS Tracking Number 2009-O0015) |
| 33 |
| Does the proposal explain the basis of all cost estimating relationships (CERs) (labor hrs or material) proposed on other than a discrete basis? |
| Note |
| Calculations/formulas/logic made to generate “CER” costs should be presented with proposal. |
| 34 |
| Does the proposal identify the need for government furnished material/tooling/test equipment? Include the lending contract number and CO contact information if known. |
| FAR 15.408, Table15-2, I A. (7) |
| 35 |
| Does the proposal include identification of any CAS non-compliances, or other estimating deficiencies that may impact the proposed price? |
| FAR Table 15-2.I.A.(8) |