Contract Specific Training.pptx

Training Guide:

Air Force Strategic Transformation Support (AFSTS) Contract

Contracting Officer: Ms. Theresa Terry Theresa.L.Terry.civ@mail.mil

Contract Specialist: Mr. LaMario Cato LaMario.B.Cato.civ@mail.mil

Source Selection Information

B r e a k i n g B a r r i e r s … S i n c e 1 9 4 7

For Official Use Only This slide deck is Source Selection Sensitive when filled-in.

Who is this Training For?

This training guide is written for the users of and contractors on the Air Force Strategic Transformation Support (AFSTS) contract. This training addresses the following concerns; the process that will be used when awarding each task order, contracting processes, procedures, and concepts specific to the AFSTS IDIQ, and COR requirements and applicable training. Please contact AFDW/PKS, Air Force District of Washington Contracting, SAF Enterprise Support Division with applicable questions

AFSTS Training Contracting procedures, process and task order award guidelines

Step 1: Approval to use IDIQ All task order request shall be made through and approved by SAF/MG prior to submission to AFDW/PKS for solicitation and award. See approval matrix table below:

Add additional members as applicable.

Complete the Project Request Form Complete requirement package and include the following documents:

Statement of Objectives Certified Funding Document (Form 9, MIPR if outside Air Force) Planning PR is acceptable for End Of Year (EOY) actions Signed Source Selection NDA Signed Conflict of Interest Independent Government Estimate Identified COR (COR must be trained/appointed prior to award) Note: See Template Slide at the end of this presentation for copies of required documents templates Step 2: Complete appropriate documentation to SAF/MG

Step 3: Submit documentation to SAF/MG for approval Requiring office must submit all request and appropriate documentation to SAF/MG (see approval matrix on slide 4) Appropriate office within SAF/MG will approve or deny (and provide reasoning) request SAF/MG COR will provide the completed package to AFDW/PKS For further information regarding the request for project support and to submit a support request please contact SAF/MG at usaf.pentagon.saf-mg.mbx.mgm-workflow@mail.mil or use the following site for support requests: https://cs2.eis.af.mil/sites/10944/contractcourt/projectsupport/_layouts/15/start.aspx#/

Step 4: From SAF/MG to AFDW/PKS SAF/MG will send approved requirement to AFDW/PKS, who will complete following;

Confirm all required documents are complete and provide any feedback/comments (if applicable) Send applicable Tier requirement package (minus IGE) Vendors will have one (1) calendar day to review TOPR and submit questions NLT 5:00PM Eastern Time the same day Schedule Ask Me Anything (AMA) session SAF/MG nor AFDW/PKS is responsible for AMA session Requiring office must be available for AMA session If requiring office is not available, request will be cancelled and new request will need to be submitted After AMA session, the requiring office in conjunction with AFDW/PKS will make any changes to the TOPR and AFDW/PKS releases the TOPR to the applicable Tier

Step 5: Vendors response Depending on the approved request form, vendors have the following timelines to provide a proposal package:

Vendor will respond with technical proposal that includes the following:

Technical solution (PWS) Staffing Matrix Small Business Utilization Plan Refer to Ordering Guide for more information on evaluation criteria and ratings

Step 6: Evaluate offers and award The Government requiring office has five (5) business days to evaluate proposals submitted by the vendors and respond to AFDW/PKS via the evaluation worksheets with recommendations using the established evaluation criteria Deviation from the established evaluation criteria will cause delays in the acquisition process.

Unsubstantiated ratings will be returned to evaluators for re-write The Contracting officer will remain the decision authority on all task orders unless a formal request is made to change the decision authority.

Actual start of work is based on the defined period of performance, but a minimum of five (5) business days is recommended to allow coordination for a task order initiation meeting and the contractor finalizing and ensuring availability of personnel.

Contracting Officer Representative Information

COR training requirements and responsibilities

SAF/MG COR Responsibilities The SAF/MG COR/PM is responsible for the overall AFSTS program. Responsibilities include but are not limited to ensuring:

All AFSTS requests forms are properly completed at the appropriate level and sent to the appropriate approval authority within SAF/MG All requesting agencies have identified a COR and provided list of required training that shall be completed prior to award of any task order All requirement documents are completed prior to submission to the CO A complete annual CPARS report is completed for each primary contractor annually and by all required task order CORs If no CPARS is required due to dollar threshold; ensure CPARS form completed by COR prior to task order closeout COR reports, invoices, and running balance sheets are uploaded into SPM monthly for each task order COR CORs with task orders 12 months or longer have quarterly PMRs

Task Order COR Responsibilities The Task Order COR is responsible for the particular task order assigned. Responsibilities include but are not limited to:

Ensuring training is up to date Completing COR reports, invoices, running balance sheets are uploaded in JAM monthly Monitor contractor performance using develop Quality Assurance Surveillance Plan (QASP) Keep up-to-date copy of the Performance Work Statement (PWS) to ensure compliance Elevating issues to the SAF/COR or AFSTSS/CO when issues cannot be resolved at lowest level Approve invoices; if invoice approval is with the Resource Advisor (RA) ensure invoices are reviewed by the COR for consistency, Common Access Card request (if applicable), and DD254 (Security Requirements); if applicable Assist with task order closeout Conduct quarterly PMR if task order 12 months or longer Complete CPARS if task order over $1M; if not, complete CPARS form and turn-in to SAF/MG COR at the end of task order performance *CORs within agencies outside of the Air Force – process MIPRs, draft any MOUs or D&Fs to use AFSTSS.

COR required training All COR’s are required to have the following training and system access;

Contracting Officer Representative Required Training:

DAU CLC 222 (every three years) CTIP for Acquisition Professionals (Annual) DoD Ethics (Annual)

System Access Requirements:

Wide Area Workflow Need your DODDAC for invoices Use DODDAC FA7014 for JAM/SPM access

CPARS

CO will provide access if applicable TASS Access At base level image2.png image1.png