amendment 0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. Change the proposal submission due date from 1 July 2010 to 7 July 2010

2. Incorporate updated Sections L & M

3. All other terms and conditions of this solicitation remain unchanged and in full effect.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jun-2010

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA7014-10-R-0020

X 9B. DATED (SEE ITEM 11)

01-Jun-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jun-2010

CODE

FA7014- AIR FORCE DISTRICT OF WASHINGTON

BROOKS CITY-BASE

2509 KENNEDY CIRCLE

BROOKS CITY BASE TX 78235-5116

FA7014 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA7014-10-R-0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Jul-2010 12:00 PM to 07-Jul-2010 12:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO OFFERORS

Section L - Instructions, Conditions and Notices to Bidders Each Offeror is required to submit their proposal as specified in RFP provision 52.212-1, Instructions to Offerors- Commercial Items, along with the following addendum. Failure to provide any required information may result in an offer being determined non-responsive.

ADDENDUM - 52.212-1, Instructions to Offerors – Commercial Items

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts, Part I – Technical Capability, and Part II – Pricing.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Specific Instructions.

1. Part I – TECHNICAL CAPABILITY - In accordance with PWS paragraphs 2.2 and 2.3 and 2.5, the onsite contractor shall be able to demonstrate expertise through a combination of education and experience. The offeror shall provide supporting rationale on its ability to perform the requirements in the PWS by addressing the following technical factors:

a. Factor 1: Corporate Experience: To be considered as evidence of corporate experience, the prime contractor’s military contracts must have been performed within the past two years of this solicitation's date for receipt of proposals. The minimum requirement of Section M can be met with a combination of contracts. The offeror shall identify their overall experience in managing health care providers who are US citizens, especially any experience managing behavioral health care providers, as well as any experience in providing military Family Advocacy Program (FAP) services. Provide information concerning offeror's experience in performance of government or other contracts for health care services. The offeror shall list the number and type of health care employees being managed and the location of the offices where the employees are located. Offeror shall list the type of service provided and to whom. If behavioral health care, describe the services being provided. For each contract, provide the following information:

(a) Contract Award date (DD-MMM-YYYY)

(b) Contract Period of Performance (DD-MMM-YYYY to DD-MMM-YYYY)

(c) Location where services were provided

(d) Type of health care providers (describe profession, whether direct or indirect care)

(e) What type of services provided, especially any behavioral health care or F AP services, if applicable.

Prime Contractors must show two-years experience with military FAP services or will be deemed technically unacceptable.

b. Factor 2: Management Qualifications in accordance with PWS paragraphs 2.3.3: Provide evidence of experience for the Program Manager of at least two (2) years within the last four years managing a multidisciplinary staff that was providing direct health care. Submit a resume that provides dates of employment, places of employment, and job descriptions. List experience managing behavioral health care providers, especially any experience managing providers in military FAP. List experience in processing and managing the credentialing requirements of employees. "Multidisciplinary staff" for the purpose of this solicitation is defined as personnel providing direct health care in at least two of the following disciplines:

(a) Social workers

(b) Nurses

(c) Psychologists

(d) Medical Technicians

(e) Physicians

(f) Physician Assistants

c. Factor 3: Recruitment Retention Plan in accordance with PWS paragraphs 2.5.3, 2.5.5 and 2.5.6 - Explain the methods you will use to recruit qualified personnel to ensure that full services, i.e., performing all requirements of the PWS at all locations, will be provided. Discuss how vacancies are publicized and the lead times associated with any advertising media to be used to recruit employees. Describe how you will process and manage the credentialing requirements of employees in such a way to permit uninterrupted service to patients. Offerors shall describe the procedures and techniques to be used to retain qualified personnel performing services under the contract. Describe methods to retain employees including benefits, vacation, and your approach to provide training and education for maintaining licensing.

d. Factor 4: Resumes of the five (one resume per each of these positions) AFMOA FAP West Region personnel. Resumes need to reflect the experience and qualifications consistent within the PWS. The Government will evaluate the level of the employees' experience, education, and technical qualifications

IAW PWS paragraphs 2.1.1, 2.1.2, 2.1.3, 2.1.4, 2.1.5. PLEASE DO NOT INCLUDE NAMES OF CANDIDATES ON RESUMES. Describe the procedures you will use to verify that information in an individual provider's resume is valid. Describe the process for validating licensure where required IAW PWS in paragraphs 2.2, 2.2.1, 2.2.2, and 2.2.3. Describe the process for ensuring the employee can be credentialed in a military treatment facility IAW paragraph 2.6 of the PWS.

e. Factor 5: Business operations. Describe the process used to obtain travel and lodging needs for mandated training IAW PWS located in paragraph 2.4.2. Identify process for reviewing invoices (local vicinity travel, training, services) to ensure they meet government guidelines and regulations before submitting for payment.

2. Part II – PRICING

a. The Government will rank all Technically Acceptable offers by price. Offerors shall submit a pricing proposal stating your full burden rates for CLINs 0001 through 0036. Do not submit an alternate proposed price/cost for CLINS 0006, 0007, 0013, 0014, 0020, 0021, 0028, 0029, 0035 and 0036, Travel Costs, as these CLINs have been determined by the Government to be the not-to-exceed amount for travel listed in the Schedule B. No other proposed amounts will be evaluated.

b. Total price will be calculated inclusive of all CLINs 0001 through 0036. Contractor shall provide a unit price based on the estimated quantities in the schedule for each FAP position. Each FAP unit is equal to one (1) full-time employee, providing one (1) month of service.

c. Reasonableness. The Government will evaluate proposed prices to determine whether prices are realistic for the work to be performed; reflect a clear understanding of the requirements, and are consistent with the various elements of the offeror’s Technical Capability Proposal... Price analysis techniques may include a comparison of proposed prices received in response to the solicitation, comparison with other contract prices for similar services, and/or a comparison of proposed prices with the independent Government cost estimate. Color or adjectival ratings will not be assigned to the price factor.

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & PWS) and government standards and regulations pertaining to the

PWS.

2. Evaluation Factors for Award in Addendum to Provision 52.212-2 – Evaluation-Commercial Items of this

RFP.

3. Proposals shall be submitted in 12 pitch font on company letterhead and shall not exceed thirty (30) pages double spaced, not including attached resumes. Pages exceeding the page limitations set forth in this provision will not be read or evaluated, and will be removed from the proposal.

4. Format for proposal:

a. Proposals shall be submitted on 8 ½ x 11-inch paper, double-spaced.

b. Tables and figures may be single spaced

c. Except for reproduced sections of RFP document, text shall be no smaller than 12 point.

d. Margins on all four sides of each sheet will be at least one inch.

e. All pages shall be printed on one side only.

f. Special consideration will not be given for colors, pictures or unnecessary graphics.

5. Cross Referencing:

a. Each part shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other parts of the proposal.

b. Information required for proposal evaluation, which is not found in its designated part, will be assumed to have been omitted from the proposal.

c. Each response to each Subfactor shall be self-contained. No cross-referencing between Subfactor responses is allowed.

6. Proposal Due Dates and Number/Type of Copies Required:

Part Title Due Date Copies Delivery Instructions/Limitations

I Technical Capability 7 July 2010

- 2 Original hard copies.

-1 soft copy on cd in Microsoft word or PDF file

- See number 7 below for delivery instructions

- Limit to 30 pages, not including attached resumes (double spaced).

II Pricing 7 July 2010

- 2 Original hard copies -1 soft copy on cd in Microsoft excel

- See number 7 below for delivery instructions

7. Method of Technical Capability Proposal Submission – Offerors must submit Part I – Technical Capability and Part II - Pricing in accordance with the following:

a. By Mail To:

AFDW/A7KM-S

Attn: Mr. Maurice Ross 2509 Kennedy Circle Brooks City-Base, TX 78235-5116

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS FOR AWARD

Section M - Evaluation Factors for Award

EVALUATION FACTORS FOR AWARD

Section M - Evaluation Factors for Award

4. ADDENDUM – 52.212-2 – Evaluation – Commercial Items

1. BASIS FOR CONTRACT AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation meets the Government’s technical, price and price related factors. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts, Part I - Technical Capability Proposal, and Part II – Price Proposal. The technical capability will be evaluated on an acceptable or unacceptable basis in accordance with the requirements stated in Addendum to FAR Provision 52.212-1, Instructions to Offerors-Commercial Items. Offerors shall meet all requirements established in this Addendum in order to be considered responsive to the requirements of this solicitation. The Government will select the proposal(s) whose technical capability is acceptable and lowest proposed price.

2. This is a LPTA source selection process.

3. Once proposals have been deemed Technically Acceptable and ‘Satisfactory’, price will be the final evaluation factor for contract award. The lowest priced, Technically Acceptable proposal will be awarded this requirement.

4. The Government reserves the right to award to a single awardee and reasonably expects to make one

(1) award.

A. EVALUATION

1. Technical Capability: The offeror’s technical capability will be evaluated and assigned one of the following ratings shown in the table below. The ratings depict how well the offeror’s technical proposal meets the requirements in accordance with the stated evaluation criteria and solicitation requirements set forth in Addendum to FAR Provision 52.212-1, Instructions to Offerors – Commercial Items.

RATING DEFINITION

Acceptable Meets specified minimum performance or capability requirements. A proposal must have no deficiencies to receive acceptable but may have one or more strengths.

Unacceptable Fails to meet specified minimum performance or capability requirements. The proposal has one or more deficiencies and is not awardable.

The rating of the offeror’s Technical Capability, alone with Price will determine whether or not the Government will consider the offeror for award. The Government will proceed as follows based on Technical Capability rating:

(a) If deemed technically acceptable: Proceed to evaluate offeror’s price proposal.

(b) If deemed technically unacceptable: Halt evaluations for that offeror. Unacceptable proposals will be removed from the competitive range and shall be deemed ineligible for award.

2. Price Evaluation: Proposals shall then be ranked according to proposed cost/price, from the lowest to highest, including the base year and all option years.

(a) The lowest priced offeror shall have an ‘Acceptable’ Technical rating. Award shall be made to the offeror.

(b) Total price will be calculated inclusive of the base year and all option years.

(c) Reasonableness. The Price Proposal must be complete and shall reflect a clear understanding of the requirements. Unrealistically low proposed prices, initially or subsequently, may be grounds for eliminating a Proposal from the competitive range either on the basis that the offeror does not understand the requirement or the offeror has provided an unrealistic Proposal.

B. ADDITIONAL INFORMATION AND GOVERNMENT RIGHTS

1. Communications: Communications conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. Offerors are cautioned to submit sufficient information and in the format specified in Addendum to FAR Provision 52.212-1, Instructions to Offerors – Commercial Items. Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

2. Government’s Intent to Award: The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. If discussions are held, discussions will only be held with those offeror’s determined to be in the competitive range.

3. Competitive Range: The Contracting Officer may determine that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted. The Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

4. A contract issued by the Contracting Office, signed by the Contracting Officer, is the only instrument by which Government funds are obligated. The Government reserves the right to cancel this solicitation, either before or after the closing date. If you proceed with work prior to receipt of a fully executed contract, you do so at our own risk.

(End of Summary of Changes)