22R0002 CSS Site Visit Slides Final.pptx

U.S. Air Force Academy Cadet Support Services

FA7000-22-R-0002

Pre-Proposal Conference 25 January 2022

10th Air Base Wing Integrity ~ Service ~ Excellence Unclassified/For Official Use Only

Overview Introductions Ground Rules Photography Deadlines Current Contract Overview New Contract Overview Instructions to Offerors Evaluation Factors

PTAC

Itinerary Overview Closing Remarks

Unclassified/For Official Use Only Introductions Contracting POCs:

Procuring Contracting Officer: Mr. Jerry Smith, 10 CONS/PKA Contract Specialist: Mr. Michael Davidson, 10 CONS/PKA Customer POCs:

Contracting Officer Representative (COR): Ms. Sylvette Goodwin

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Offerors may send written requests for clarification to the CO, Mr. Jerry Smith at jerry.smith.25@us.af.mil. When sending correspondence to the CO, please also include Mr. Michael Davidson at michael.davidson.11@us.af.mil.

Unclassified/For Official Use Only No questions verbally or sidebar conversations Write down all questions and submit via e-mail after site visit Stick together No talking with current contract employees during the site visit

Ground Rules

Unclassified/For Official Use Only

Pictures are permitted subject to the following:

No individual Cadet photos Photos are not releasable to the general public If you plan on posting pictures to a commercial website, you MUST coordinate with USAFA Public Affairs at (719) 333-7731

Photography

Due NLT 1200 MST All RFIs are to be submitted in writing via email Proposals Due 22 February 2022 Due NLT 1200 MST Submitted via DoD SAFE Submission instructions can be found at Addendum to FAR 52.212-1, Instruction to Offerors, paragraph 2.10 Deadlines

Unclassified/For Official Use Only Aleut Logistics Services (ALS) – Awarded March 2020

FA7000-20-C-0012

Source Selection Evaluation: 8(a) Direct Award Contract Length: 2.5 years (12 month base period, two 6-month option periods, and available 6 month extension of services) Type of Contract:

Firm Fixed Price Contract Price: $6.3M (a/o 24 January 2022) Current Contract Overview

Scope: Predominantly same functions/services, some additional scope (Not an all Inclusive list) Maintain laundry facilities (Cadet and Prep School) Two Zambonis Required North Gate Visitor Center ATV’s/UTV’s Prep School Facility Manager Training Device Facility Space Period of Performance Anticipated transition: 1 May 2022 – 31 May 2022 Anticipated full contract performance begins: 1 June 2022 Anticipated period of performance: 1 Jun 2022 – 31 May 2027 New Contract Overview

Type of Contract:

Single Contract, Firm-Fixed Price This acquisition is an 8(a) Small Business Set-Aside.

The Government will make a best value determination utilizing a tradeoff source selection process with a price factor, a technical factor, and a past performance factor, and when combined, technical and past performance are significantly more important than price. The tradeoff will occur between the past performance factor and the price factor.

Discussions: The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the CO to be necessary (see FAR 52.212-1(g)).

New Contract Overview con’t

Acceptance Period The offeror shall make a clear statement in the Contract Documentation Volume that the proposal is valid for 180 calendar days after the deadline for proposal submission.

Amendments All terms and conditions that are not amended remain unchanged and in full force and effect.

Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal.

Instructions to Offerors

Submission of Proposals Due to the current COVID-19 pandemic, HARD COPY PROPOSALS WILL NOT BE ACCEPTED. Proposals, modifications, revisions of proposals, as well as withdrawal of proposals, shall be submitted via DoD SAFE (https://safe.apps.mil). In order to gain access to the portal and to receive a ‘Request for Drop-Off’, each interested offeror must email Mr. Michael Davidson at michael.davidson.11@us.af.mil, Contracting Specialist, and Mr. Jerry Smith at jerry.smith.25@us.af.mil, Contracting Officer (CO), no later than 24 hours PRIOR to the RFP closing date and time. Requests received less than 24 hours prior to the RFP closing date will constitute a LATE proposal and a link will not be issued.

Late proposals will not be accepted. Electronic copies must be submitted prior to the deadline in Block 8 of the SF 1449 in order to not be considered late, IAW FAR 52.212-1(f).

Instructions to Offerors con’t

Factor 1: Price (Volume I)

Factor 2: Technical (Volume II)

Factor 3: Past Performance (Volume III) Evaluation Factors

Under no circumstances shall this information and documentation be included elsewhere in the proposal with the exception of the Contract Line Item Number (CLIN) Schedule of the model contract.

CLIN Schedule:

NOTE: The Transition CLIN (0005) only applies to the Base Year.

Price (Volume I)

Price (Volume I) con’t

ATTACHMENT 4: CLIN SCHEDULE SPREADSHEET

CLIN BASE OY1 OY2 OY3 OY4 6 MNTH EXT

TOTAL EVALUATED PRICE

Other Pricing Information:

Coefficient CLIN X100 (Special Events) Rounded to no more than two decimal places

ie. A coefficient of 10% would be proposed as 0.10 The coefficient proposed will be incorporated into the resultant contract

Not Separately Priced CLIN X200 – Contract Data Requirements List (CDRL)

Six Month Extension Offerors are not to provide pricing for the six month extension of services.

Price (Volume I) con’t

Technical Subfactor 1 – Staffing Plan: Shall include the offeror's approach and ability for organization and utilization of personnel resources which produce the results defined in the contract and ensures delivery of the quality of service required by the PWS. Offerors shall submit a staffing plan consisting of a chart identifying all positions the offeror intends to staff to meet the requirements of the PWS.

Technical Subfactor 2 – Mission Essential Contractor Services Plan: Shall include the offeror’s approach to complying with DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services. Offerors shall submit a Mission Essential Contractor Services Plan that addresses, at a minimum, all elements identified in DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services. Mission Essential Contractor Services Plan is limited to 5 pages.

Technical (Volume II)

Offeror’s shall submit past performance citations for no more than five (5) recent contracts that the offeror, subcontractor, teaming partner, join venture partners, and/or mentor-protégé partner consider most relevant in demonstrating the ability to perform the proposed effort. Each past performance citation shall not exceed four (4) pages in length. If more than five (5) citations are provided, only the first five (5) citation will be evaluated.

Offerors shall provide a point of contact for each citation so that the Government can verify the information provided. It is critical that the offeror provide a valid point of contact. If the point of contact cannot be reached through reasonable attempt, THE CITATION WILL NOT BE CONSIDERED FOR FURTHER EVALUATION.

Past Performance (Volume III)

Recent: Recent is defined as an effort that is ongoing or has been performed during the past five (5) years from the date of issuance of this solicitation. Past performance citations for contracts exceeding this timeframe will not be evaluated.

Relevant: Relevant is defined as past/present performance effort that involves similar scope and magnitude of effort and complexities this solicitation requires.

Past Performance (Volume III) con’t

Model Contract Offeror’s proposal shall include a signed copy of the Model Contract, SF1449.

Shall include both unit prices and extended prices.

Collective Bargaining Agreement (CBA) Teaming Agreement / Letter of Intent

Contract Documentation (Volume IV)

PTAC

General Inquiries:

Call (719) 667-3851 or x3845 info@coloradoptac.org

Office Hours Monday – Thursday 8:00 am – 5:00 pm Friday 8:00 – 2:30 pm

Unclassified/For Official Use Only Itinerary

4:30pm End of Day Wrap up [Pass & ID, South Gate]

Unclassified/For Official Use Only Closing Remarks Pictures are allowed, but not releasable No sidebar conversations All questions must be submitted in writing Stay with the group Submit site visit RFI’s by 01 February 2022 Proposals due by 22 February 2022

Unclassified/For Official Use Only image5.png image6.jpg image7.JPG image8.png image9.png image10.png image11.png image3.png image1.jpeg image2.jpeg