STATEMENT_OF_OBJECTIVE_B-427_Small_Arms_Range_FY14_Cleaning_Services.docx

STATEMENT OF OBJECTIVE

Annual and Periodic Small Arms Range Cleaning, Building 427 For 914th Airlift Wing (AW) at Niagara Falls IAP-ARS, NY May 2014

1. GENERAL: Request the contractor furnish all plant, labor, services, tool, materials, equipment, transportation, Supervision and all miscellaneous requirements needed to perform all operations in conjunction with the effort to accomplish the Statement of objective below. All work shall be done in conformance with applicable sections of the Contractor Specifications for Environmental Protection, specification documents, drawings, federal/state/ local codes and regulations, and OSHA requirements. The term ‘Contractor’ shall be interpreted to mean the prime contractor and all subcontractors. The term ‘Contracting Officer’ shall mean the Contracting Officer and/ or designated representative(s).

SCOPE OF WORK

2. SITE LOCATION: Niagara Falls Air Reserve Station (NFARS), New York, Building 427

3. REQUIRING AND CONTRACTING ACTIVITY/AGENCY:

3.1 Requiring Activity/Organization: 914 MSG/SFS

10625 Utzig Drive Niagara Falls, NY 14304-5043

3.2 Contracting Activity: Department of the Air Force

914 CONF/LGC

2720 Kirkbridge Drive Niagara Falls, NY 14304-5001

4. NATURE OR DESCRIPTION OF ACTION BEING PROCESSED:

Non-Personal Service. The Contractor shall provide:

4.1 One (1) annual deep “wet” cleaning of the entire firing bay and bullet trap areas of B-427, Small Arms Indoor Firing Range, located near the northeast corner of the installation. The purpose of a thorough “wet” cleaning is to de-lead the range annually, and combines HEPA vacuuming and wet power-washing/scrubbing with a solution of water and D-Lead® all-purpose cleaner or equivalent.

Dimensions of the firing bay are 115’-4” W x 129’-4” L, for a total of 14,908 square feet (SF) of floors. A baffled steel ceiling adds another 14,908 SF. Clean all walls up to a height of 10’ above the floor. This amounts to 4,892 SF of walls, so a total of 34,708 SF (exclusive of the conveyor belt system or other equipment/furniture) of building surfaces require HEPA vacuuming and “wet” cleaning.

4.2 Periodic (minimum of three (3) times, but not to exceed six (6) times annually) dry HEPA vacuuming of debris accumulated on the floor of the firing bay of B-427, Small Arms Indoor Firing Range, excluding the escalator bullet stop. Included in the vacuuming are twenty-one (21) wooden barricades located along the firing line. Dimensions of the floor area to be cleaned are 115’-4” W x 100” L, for a total of 11,530 square feet (SF).

4.3 Provide line item pricing for work described in paragraphs 4.1 and 4.2 above. For paragraph 4.1, the wastewater generated and collected from the cleaning work has the potential to be characterized as either non-hazardous or hazardous waste. Provide pricing for both non-hazardous and hazardous waste generation/disposal scenarios.

5. PERFORMANCE PERIOD:

5.1 This contract will cover a one-year period .

5.2 Contractor will start work within two (2) weeks from placement of order by Small Arms Training (914 MSG/CATM) or Security Forces Squadron (914 MSG/SFS) personnel.

5.2.1 The contractor will coordinate with wing’s Security Forces Small Arms Training (914 MSG/ CATM) point of contact (716-236-2219/2590) to schedule work. The contractor must maintain a flexible schedule as range use, and therefore cleaning requirements, can vary.

5.2.2 While every attempt will be made to schedule work while B-427 is inactive and training is not taking place, in the unlikely event of a Department of Defense (DoD) emergency necessitating use of the facility, the Contractor shall coordinate with the Contracting Officer to reschedule work to be performed.

5.3 Periodic cleaning is expected to be completed within one (1) eight-hour work day.

5.4 Annual deep (wet) cleaning of the range firing bay is much more involved, with the entire effort possibly encompassing a period of two to three weeks.

5.4.1 Live-fire training can only be interrupted for a single, 40-hour, work week consisting of five

(5) consecutive days, Monday thru Friday. All preparation, cleaning, and returning of the range firing bay to normal duty status will take place during this one (1) week timeframe.

5.5 Equipment staged outside of the range building, such as temporary tanks or immobile tanker truck trailer(s) parked nearby and used to collect contaminated water generated from this work, may remain in place while awaiting the Contractor awaits expedited lab analysis for characterizing the waste water for disposal. All disposal and equipment removal activities will also be expedited upon receipt of these lab results.

6. WORKING HOURS: The normal work hours at the 914th Airlift Wing (AW) are from 0715 to 1600 hours, Monday through Friday, excluding federal holidays. Access to work sites may be restricted to these hours and days. All other hours shall be considered non-regular time. The Contracting Officer shall approve any work during non-regular hours. Work that requires inspection during accomplishment, or that prevents inspection of previous work after accomplishment during normal hours, must be coordinated in advance with the Contracting Officer and at no additional cost to the Government.

7. SITE ACCESS: 914 MSG/CATM personnel has one (1) key that provides access through all five (5) doors to the range firing bay. These doors will automatically lock if closed. The building will be occupied by 914 MSG/CATM (small arms training) personnel, in their administrative offices, during normal work hours.

The Contractor’s Project Manager (PM) will sign out this key daily from the building manager, and ensure it is returned to the same by the end of the work day. Access to B-427 for Contractor’s vehicles and equipment is by a 13-foot wide paved asphalt driveway running North-South along the entire East side of the building, and perpendicular to Utzig Drive, one of the major East-West streets on the installation. The East wall of B-427 is 68-feet away from the edge of the driveway. At the Southeast corner of the range firing bay is the main exterior entranceway, a set of double-doors providing a clear opening (no vertical support) 7’-10” wide. A 6-foot wide concrete sidewalk connects this entranceway to the asphalt driveway. The lawn surrounding these hard paved areas is fairly new and consists of clay soil with sparse grass cover, so will quickly become soft, muddy, and slippery in wet weather conditions. There are also four (4) other 3’ wide exterior doors for accessing the range firing bay. Three of these are located at the bay’s other corners (NE, NW and SW), and one is located approximately ¾ of the way along the East wall, North of the main exterior entrance.

8. HAZARDOUS WASTE(S):

8.1 Paragraphs 4.1 and 4.2 above involve clean-up of leaded dust and unexpended propellant. 914 AW environmental professionals have determined that range HEPA vacuum cleanup debris is an EPA hazardous waste (HW) that exhibits the characteristic of reactivity (EPA Waste Code = D003) due to the presence of unexpended dual-based propellant containing nitrocellulose (NC) and nitroglycerin (NG) at levels between 6,000 and 68,000 ppm at various locations on the firing bay floor. This cleanup debris also exhibits the characteristic of toxicity due to the presence of lead (EPA Waste Code = D008) in concentrations between 22.4 to 155 mg/l as determined by TCLP analysis.

8.1.1 Hazardous waste description:

Waste Stream Name: Waste Firing Range Cleanup Debris, Solid, B-427 CATM DOT Shipping Name: NA3178, Waste Smokeless Powder for Small Arms (100 lbs or less), (debris with 5-15% Smokeless Powder), Hazard Class 4.1, PG I

EPA Waste Codes: D003, D008

8.2 The Contractor shall comply with all Federal, State, and local regulations covering environmental protection. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to Contractor noncompliance with any environmental law or regulation, the Contractor will indemnify the Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of Contractor noncompliance with any applicable environmental law or regulation, the Contracting Officer will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government’s rights under any other provision of this contract. The Contractor will fully comply with current and future NFARS regulations, plans and changes.

8.3 The Contractor shall follow all appropriate federal, state, and local regulations for cleaning services for this particular type of industrial facility and waste streams (hazardous waste). Studies indicate that during cleaning activities workers may be exposed to high levels of airborne dust. Therefore, appropriate personal protective equipment (PPE) shall be identified, supplied, and worn properly by all of the Contractor’s personnel.

8.4 The Contractor shall containerize all PPE used performing this work. Debris collected by HEPA-vacuuming, along with personal protective equipment (PPE) used by the Contractor, will be placed daily in two (2) government-provided 15-gallon plastic collection drums located along the South wall of the range firing bay (near the Southeast corner). This is the location of the facilities’ hazardous waste satellite accumulation point (HWSAP). 914 MSG/CEV will ensure this drum is properly labeled as hazardous waste by affixing a red/white HW label clearly describing the contents. The Contractor will ensure these drums are kept closed unless waste is being added or removed. Waste(s) generated from work taking place in B-427 and accumulated in containers at this HWSAP are under the control of 914 CATM personnel and will be disposed of by the Government (914 MSG/CEV). The Contractor is responsible for notifying 914 CATM personnel or the Contracting Officer’s Representative (COR) when these drums becomes full, so that they can be replaced by new, empty containers, and not impede work.

9. GOVERNMENT FURNISHED ITEMS:

9.1 Potable water for work described herein will be made available by the Government to the contractor at no cost. A fire hydrant is located next to the asphalt driveway that runs along the East side of B-427, slightly Southeast of the corner of the building. The distance between the main entrance to the range’s firing bay and the fire hydrant is approximately 93’(feet). The Contractor is responsible for providing a working backflow prevention device to use the hydrant to provide water from the base’s supply mains.

9.2 For both paragraphs 4.1 and 4.2 above, the government will make available for the contractor’s use a single Ruwac model #FRV110 explosion-proof HEPA vacuum (purchased Spring 2013). This vacuum is an industrial-quality,135 CFM dry-pickup, explosion-proof HEPA vacuum with removable 9-gallon capacity collection bin and 30-foot long electrical cord. It is equipped with a full set of wands, brushes, crevice and utility tools. The vacuum also features an external manual filter “shaker” used to keep the HEPA filter from becoming clogged. The vacuums’ HEPA filter should not require replacement until at least the spring of 2016, and replacement of consumables is the Government’s responsibility. Damage or repairs resulting from the Contractor’s use becomes their responsibility/cost.

The Contractor may choose to provide their own explosion-proof HEPA vacuum(s) with equivalent performance to the government’s explosion-proof HEPA vacuum unit, in any amount desired. Use of such equipment will not be allowed, however, until the vacuum(s) are inspected and are approved for use by the Wing Contracting Officer (914 MSG/LGC) or their designated Contracting Officer’s Representative (COR).

10. DEEP ‘WET’ CLEANING:

10.1 Referencing the annual deep (wet) cleaning of the firing bay in paragraph 4.1 above, it is typically called the HEPA vacuum/wet wash/HEPA cycle, applies to the entire firing bay area.

First, the area is HEPA vacuumed. Next, the area is washed down. After drying, the area is again HEPA vacuumed. The rationale behind this three-pass system is that the first HEPA vacuum removes as much dust and remaining debris as possible. The wet wash further dislodges dust from surfaces. The final HEPA vacuuming cycle removes any remaining particles dislodged but not removed by the wet wash.

10.1.1 Initial thorough HEPA vacuuming will encompass ceiling, walls, floor and equipment (including furniture, the target track system, the conveyor belt system enclosure and surroundings, and the wooden barricades, etc.). This is followed by wet (power spray, mop, sponge, etc.) washing with special soap and then rinsing with clean, potable water, and concludes with a final HEPA vacuum pass.

10.1.2 After the initial HEPA vacuuming, all vacuumed surfaces should be thoroughly and completely washed with a high-phosphate solution such as D-Lead (or equivalent) and rinsed. Work should proceed from ceilings to floors and be sequenced to avoid passing through areas already cleaned.

10.3 Although the cleaning method described above is feasible and has proven effective in meeting clearance (cleaning) standards, other methods may also be used if they are safe and effective.

This performance-oriented approach should stimulate innovation, reduce cost, and ensure safe conditions for both occupants and workers.

10.4 For the annual deep (wet) cleaning of the firing bay in paragraph 4.1 above, all electrical equipment such as lights, switches, outlets, etc., or sensitive conveyor belt system components components must be protected from water by masking with waterproof covers/tarps or other material(s). For instance, there are approximately twelve (12) ceiling-mounted extension cord reels with 40’of cord.

10.5 All liquids generated from cleaning activities will be considered HW due to lead contamination, and therefore must be contained and collected. The contractor may choose various methods to achieve this, including but not limited to, the use of temporary berms, powered sprayer(s), wet shop vacuum(s), vacuum- equipped tank trucks, staged tank truck trailer(s) or portable tank(s).

The Contractor must have available at the work-site spill-response materials adequate for the scope of this work.

10.6 Decontamination is necessary to ensure that subsequent areas of the facility do not become contaminated. Specific procedures for proper decontamination of equipment, tools, and materials prior to their removal from lead hazard control containment areas should be implemented. Durable equipment, such as power and hand tools, generators, and vehicles should be cleaned prior to their removal from the site. The cleaning should consist of a thorough HEPA vacuuming followed by washing or wet wiping.

10.7 On a daily basis, the Contractor shall visually examine the integrity of plastic sheeting, or other equipment such as dikes or berms used in the project to confine wastewater. Integrity must be maintained. During their daily cleaning activities, workers must monitor this equipment and immediately repair any damage.

10.8 In performing deep (wet) cleaning of the firing bay in paragraph 4.1 above, once the Contractor considers cleaning for an area is complete and cleaned surfaces have dried, the COR will first visually inspect the area for the presence of dust and/or solid debris. If any area fails to gain the CORs approval, the contractor must re-clean the area at no additional cost to the Government. This cycle will continue until the area passes the visual inspection.

10.9 After approval is given by visual inspection, sampling/testing will occur. Results will be the final determinant of the level of cleanliness, and decide whether the job is completed to the Government’s satisfaction. To evaluate the presence of lead and determine the effectiveness of its removal, up to fifty (50) spot-check field evaluations will be performed randomly on cleaned surfaces in the firing bay as work proceeds. This will be accomplished by using contractor- provided “Full Disclosure™” kits, Item #550-001. Each kit allows for approximately ten (10) colorimetric wipe samples for lead on surfaces with a detection limit of 18 micrograms (ug) of lead.

10.10 Each spot-check test will be performed by Government personnel using a new pair of nitrile gloves to prevent the transfer of contaminants. The test surface (i.e., ceiling, wall, barricade, etc.)

will first be wiped with a wipe to collect lead that may be present. A mildly acidic aqueous solution will then be sprayed onto the wipe to solubilize the lead. Lastly, an aqueous rhodizonate test reagent will be sprayed onto the wipe. If solubilized lead is present, a pink to red color bloom will appear immediately on the wipe. The intensity of the color bloom indicates the relative amount of lead present. An immediate color change is an alert that more thorough surface washing is required.

Positive test results (a color change) will require re-cleaning of the area by the contractor until contamination is no longer detected.

10.11 At the conclusion of work under paragraph 4.1 above, the annual deep (wet) cleaning, the Contractor will collect and have analyzed using a “quick turnaround” timeframe of a few days, at least one (1) sample (which may be composited if necessary) of all containerized liquids collected from the washing and rinsing activities for HW characterization purposes. The sample will be analyzed for Ignitability (Method 1010), pH (Method 9040B), TCLP VOCs (Method 1311/ 8260B), TCLP SVOCs (Method 1311/8270C), TCLP Metals (Method 6010B), and TCLP Mercury (Method 7470A). Laboratories providing analytical testing services in support of this contract are required to hold applicable New York State Department of Health (NYSDOH) Environmental Laboratory Approved Program (ELAP) certifications for the analyses to be performed.

10.12 The Contractor is responsible for arrangement/payment of all waste transport and disposal for waste(s) generated unless it otherwise specified in this document that the 914th Airlift Wing will provide containers for the collection and disposal of a given waste stream instead.

11. GENERAL CONDITIONS:

11.1 The contractor shall use contractor-obtained environmentally preferred products for the performance of this contract. The Contractor shall provide the Contracting Officer or designated representative with a listing of hazardous materials, quantities to be used, and copies of applicable MSDS. All hazardous materials shall be stored IAW requirements in the MSDS and Installation Fire, Safety and Environmental regulations.

11.2 The contractor shall have the applicable Material Safety Data Sheets (MSDS) readily available to employees and the Contracting Officer or designated representative at each work site where hazardous materials are used and stored. The Contractor shall ensure employees are trained in the proper handling of hazardous materials.

11.3 The contractor shall cooperate with the Hazardous Materials Management Pharmacy (HMMP) to support inventories of hazardous materials IAW the Emergency Planning and Community Right-to-Know Act (EPCRA), 40 CFR 303 ET. Seq. and AR 200-1. The Contractor shall immediately notify the Contracting Officer or designated representative of any emergency releases of hazardous materials in the format required by EPCRA, 40 CFR 355.40.

11.4 The 914th AW/CEV is considered the generator of any hazardous waste removed during this Statement of Objective. All analytical results/reports, manifests and land disposal restriction (LDR) forms shall be prepared by the Contractor for review by the 914th AW Environmental Engineering personnel prior to shipment of any waste material off the installation. Only 914 MSG/CEV environmental personnel are authorized to sign hazardous waste manifests. Failure of the Contractor to properly coordinate review/signature of the aforementioned documents may result in delay of waste shipments off-base and incurrence of additional costs by the Contractor.

Payment of such cost(s) is solely the responsibility of the Contractor, the Government incurring no additional cost.

11.5 Pricing will include fuel surcharges or other special fees, unless included as a separate line item price. Sales tax will not be included in line item pricing nor otherwise be paid by the Government.

11.6 Contractor operating hours shall be consistent with normal core duty hours of NFARS unless otherwise negotiated/directed by the Wing Contracting Officer (914 MSG/LGC) or their designated Contracting Officer’s Representative (COR). Normal core duty hours are 7:15 AM - 4:00 PM, Monday through Friday, excluding Government holidays.

11.7 Installation Access: Entry to the installation requires the following: current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel. Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply.

11.8 Search and Control: NFARS is a controlled access installation. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property shall be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation.

11.9 Project Manager. Prior to contract performance, the Contractor shall designate in writing, to the Contracting Officer or COR, a Project Manager (PM), who shall be responsible for the overall management, coordination, and supervision of the work performed. The PM shall have knowledge of the terms and conditions of the contract. This PM shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The PM shall be available, by phone, whenever Contractor personnel are performing work on NFARS.

11.10 General Qualifications: Contractor employees shall be trained, qualified, certified and/or licensed under the requirements specified in this contract prior to starting work. The contractor shall maintain records of training qualifications, certifications, and licenses and provide them to the Contracting Officer or representative upon request. The Contractor shall ensure that the employees remain fully qualified to perform work under this contract. The Contractor shall maintain the work force in such a manner as to ensure that the employees remain fully qualified.

The Contractor shall only employ persons able to speak, read, write, and understand English for those positions interacting with Government personnel, and where English is used or essential to provide the product, record, data, information, or service. Contractor personnel shall be physically capable of performing work under all climatic conditions.

11.11 Employee Conduct: The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances.

Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently. Contractor personnel receiving a driving under the influence (DUI) conviction may be prohibited from driving on the installation.

11.12 Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing and equipment.

11.13 Personnel Constraints:

Conflicts of Interest: The Contractor shall not hire for this contract, any person whose employment would result in a conflict of interest, or employment which is prohibited by Department of Defense Regulation 5500.7R entitled "Joint Ethics Regulation (JER)", dated August 30, 1993.

Restricted Personnel: The contractor shall not employ persons for work on this contract if such employee is considered by the Installation Commander or designated represent-tative to be a potential threat to the health, safety, security, general wellbeing, or operat-ional mission of the Installation and its population.

11.14 Personnel Safety: The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall comply with all applicable federal, state, local, and NFARS laws and regulations including, but not limited to environmental, safety, and occupational health laws and regulations. Except as otherwise stated in the contract, if the Contractor encounters material on the project site reasonably believed to be hazardous (such as ammunitions), the Contractor shall immediately stop work in the affected area and give notice of the condition to the Contracting Officer or COR. Work in the affected area shall not resume without written permission of the Contracting Officer or COR.

11.15 The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible, but within one hour following the accident or incident to the 914 AW Ground Safety Office (716-236-2141), and the Wing Contracting Officer or COR. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed $2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and HAZWASTE incidents.

11.16 Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the COR. The COR will forward the incident/accident report to the required parties. If more information is required the COR will coordinate with the PM for the required information.

11.17 The Contractor shall indemnify, hold harmless, and defend the Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and hold harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or mis-conduct of any of Contractor's agents, servants, employees, or subcontractors in or about said military installation.