Quotation_FA660618Q0002_Amendment_0004.pdf

F5N3CR6159AW01

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment 0004 is to provide clarif ication to PWS and extend date and time for receipt of quotations. This amendment w ill update the PWS for Integrated Solid Waste Management from 29 May 2018 to 26 June 2018 and extend the time and date for the receipt of quotations to 6 July 2018

All other terms and conditions remain unchanged and in full effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA6606-18-Q-0002

X 9B. DATED (SEE ITEM 11)

10-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jun-2018

CODE

439 CONF/PK

250 AIRLIFT DRIVE

BOX 37

WESTOVER ARB MA 01022-1507

FA6606 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA6606-18-Q-00020004 PWS 26 June 2018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Jun-2018 10:00 AM to 06-Jul-2018 10:00 AM.

(End of Summary of Changes)

The following items are applicable to this modification:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

FA6606-18-Q-00020004 PWS 26 June 2018

WESTOVER AIR RESERVE BASE

26 June 2018

FA6606-18-Q-0002

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management at Westover Air

Reserve Base. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1 Main Base

1.1.1.1. Integrated solid waste management. Empty MSW/recycling containers/dumpsters based on historical data for the first 30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum the Contractor Officer Representative (COR) and contractor shall monitor fill capacities during the first

30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.). (CLIN 0001 & 0003)

1.1.1.2. RESERVED

1.1.2. RESERVED

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in Exhibit A of the bid schedule (CLIN 0008). The contractor shall be compensated IAW the price specified on Exhibit A of the bid schedule for that service.

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or

COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A for workload data. (CLIN 0008 & 0018)

1.1.3.2. RESERVED

1.1.3.3. RESERVED

1.1.3.4. RESERVED

1.1.3.5. RESERVED

1.1.3.6. Additional Pickups: In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/ Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size. (CLIN 0008)

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the

CO authorizes additional time.

1.1.5. Route Parameters. The contractor shall propose routes to the base through the Industrial Gate to the CO for acceptance. Collection shall be made between the hours of 7:30 a.m. – 4:30 p.m. Collection outside these hours shall require prior approval of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed changes are coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas shall be from contractor-provided, CO or COR accepted containers.

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers.

The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with

CO approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.9.1. Contaminated Material or MA Waste Ban Items Found In Containers/Collection Areas. Any contaminated material or MA Waste Ban material found in MSW/recycling containers or in collection areas shall be reported to the COR. Reporting requirements include item description and the location of the container/collection area. The term “contaminated” material refers to hazardous (toxic, corrosive, reactive, ignitable, and toxic) wastes or code-listed wastes. The term “MA Waste Ban” refers to State regulation 310 CMR 19.017 prohibiting the landfilling of certain items. See paragraph 1.2.3.3 Massachusetts Waste Disposal Bans for prohibited items.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW, and recyclable materials shall be weighed on state certified vehicle scales just before and just after entering/exiting the base. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station. The contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The contractor shall be reimbursed for tipping fees according to submitted invoices. (See Contract Data Requirements List, (CDRL) A001)

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the proceeds (sections 1.2.5 and 1.5). Contractor must disclose all proceeds. Contractor prohibited from selling recyclable materials that are not listed in section 1.2.1, unless prior coordination and approval of the CO or COR is obtained. The disassembly/dismantling of items into their smaller components to gain the maximum amount of recyclable materials is allowed so long as the orderliness, cleanliness, and neatness of the Base Recycling Center is upheld. Any and all proceeds realized from the sale of such demanufactured items must be turned over to the government.

1.2.1. Materials. The following items shall be recycled: Industrial scrap metal, metal beverage containers, glass

(clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/pressboard, plastics, and scrap wood.

Contractor may recycle materials not listed above with prior coordination of the CO and COR. 100 percent of the proceeds from the sale of recyclables shall be submitted to the government (section 1.2). All recyclable items shall be stored, shipped and disposed of in accordance with federal, state, and local environmental regulations.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix A, Table

A2. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Base Recycling Center. The government will provide the contractor use of the base recycling center as shown in Appendix B. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables. 100 percent of the proceeds from the sale of recyclables shall be submitted to the government (section 1.2).

1.2.3.1. Contractor Responsibilities. The Contractor shall maintain the Base Recycling Center in a neat and orderly fashion. Separate and prepare for transport/resale all recyclable materials. The disassembly/dismantling of items into their smaller components to gain the maximum amount of recyclable materials is allowed so long as the orderliness, cleanliness, and neatness of the Base Recycling Center is upheld. Perform daily general maintenance such as cleaning, and perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return government-furnished equipment to the government upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination. Contractor shall operate the recycling center during the following times:

Monday 0900 to 1200 Hrs

Tuesday – Friday 0900 to 1100 Hrs; and 1300 to 1600 Hrs

Sunday (every weekend) 1300 to 1500 Hrs

1.2.3.2. Fluorescent Light Bulbs. Contractor shall accept all mercury containing fluorescent light bulbs brought to the Refuse/Recycling Drop-Off Facility. Bulbs shall be managed in a designated bulk container in accordance with

Massachusetts Universal Waste regulations (310 CMR 30.1000-30.1039), which mandates that bulb container lids must be kept closed. Bulbs are sent to be recycled via a separate vendor contract. In the event that bulbs are broken, Contractor shall place broken bulbs into a sealed airtight container labeled “BROKEN FLOURESCENT LAMPS, CONTAIN MERCURY”. Disposal of broken bulbs shall be coordinated with the COR/Base Environmental

Engineering. Green tipped fluorescent bulbs do not require recycling and may be discarded.

1.2.3.3. Massachusetts Waste Disposal Bans. Pursuant to 310 CMR 19.017, the disposal, or transfer for disposal, of certain toxic and recyclable wastes at solid waste facilities in Massachusetts is prohibited. Contractor shall comply with the waste disposal ban regulation. It is the responsibility of the Contractor to make sure that banned materials are not transferred for disposal from the Refuse/Recycling Drop-off Facility or disposed of. Allowable recyclable components of the solid waste stream have already been addressed in Section 1.2.1 - Materials and 1.2.3 -

Base Recycling Center of this scope of work. The following items must not be disposed of or transferred for disposal:

Tires: a continuous solid or pneumatic rubber covering intended for use on a motor vehicle.

Asphalt Pavement, Brick, and Concrete: asphalt pavement, brick and concrete from construction activities and demolition of buildings, roads and bridges and similar sources.

Cathode Ray Tubes: any intact, broken, or processed glass tube used to provide the visual display in televisions, computer monitors and certain scientific instruments such as oscilloscopes.

White Goods: appliances employing electricity, oil, natural gas or liquefied petroleum gas to preserve or cook food; wash or dry clothing, cooking or kitchen utensils or related items; or to cool or to heat air or water. For purposes of the waste bans, white goods include, but are not limited to, refrigerators, freezers, air conditioners, water coolers, dishwashers, clothes washers, clothes dryers, gas or electric ovens and ranges, and hot water heaters. White goods do not include microwave ovens.

1.2.3.3.1. MA Waste Disposal Ban Items Found. If any MA Waste Disposal Ban items or Hazardous Waste items are found, Contractor shall contact the COR/ Base Environmental Engineering to report the item and coordinate proper disposal/recycling.

1.2.3.4. Refrigerant-Containing Appliances. Before a refrigerant-containing appliance (i.e., refrigerators, air conditioners, dehumidifiers) can be brought to the Refuse/Recycling Drop-Off Facility for eventual recycling, it must be both purged of all refrigerants and marked by Base HVAC Shop. Contractor shall report any refrigerant-containing appliance not purged or not marked to the COR/Base Environmental Engineering.

1.2.4. Marketing. The contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The QRP shall educate all base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the

COR no later than the twentieth working day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled. The contractor shall also submit an invoice of costs associated with the collection, processing, transporting and sale of recyclable commodities for reimbursement. NOTE: A document summarizing the recyclable sales and proceeds is not sufficient; actual sales receipts from the company receiving and paying for the recycled materials to the ISWM Contractor are required. (CLIN 0003, 0015, and 0018)

(See CDRL A001)

1.2.5.1 Recyclable Proceeds. The Government will accept payment for the sale of recyclables in the following forms:

bank drafts, cashiers checks, certified checks, postal money orders, travelers checks. Any and all proceeds realized from the sale of items disassembled/dismantled by the contractor must be turned over to the government.

Make any checks payable to: US TREASURY DEPT

Include account no. on memo block: Account # 57F38758900

Send payment to following address: 439 MSG/CERF

250 Patriot Ave.

Westover ARB, Chicopee, MA 01022

1.2.6. RESERVED

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the

CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN 0018 for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. Contractor shall inform the CO or COR what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. Color of containers and paint shall be submitted to the CO or COR prior to placing or painting containers. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup. The contractor shall furnish replacement containers for all containers removed

(for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D and recycling) collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report (see 1.2.5.). Reports are due to the COR no later than the twentieth working day of the month following the service month. (See CDRL A001)

2. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS para. Performance

Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1. No more than 2

Customer Complaints monthly.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.3 0 Deficiencies permitted.

Maintain equipment in good workable condition. Trucks and solid waste containers washed and free of odors.

1.4 No more than 2

Customer Complaints monthly.

Perform unscheduled collections required by the CO or COR in accordance with paragraph 1.1.

1.1.3.1 0 Deficiencies permitted.

Submit monthly report, sales receipt, and weight tickets to COR

1.5 0 Deficiencies permitted.

Submit copy of the landfill operating permit at contract start.

1.3.1 0 Deficiencies permitted.

Report any and all Hazardous Waste found 1.1.9.1 0 Deficiencies permitted.

Maintain Fluorescent Bulb containers in accordance with MA Universal Waste regulations (i.e., container lids must be kept closed)

1.2.3.2 0 Deficiencies permitted.

Comply with MA Waste Disposal Ban 1.2.3.3 0 Deficiencies permitted.

Report any and all MA Waste Disposal

Ban Items to COR and coordinate proper disposal/recycling

1.2.3.3.1 0 Deficiencies

Report any and all refrigerant-containing appliances that are not purged or not marked.

1.2.3.4 0 Deficiencies permitted.

Disclose and submit all proceeds from the sale of recyclables, including the sale of recyclables obtained from the dismantling of items at the Base Recycling Center.

1.2 0 Deficiencies

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Refuse/Recycling Drop-Off Facility #2506. The Base Transfer Station is located on the corner of Patriot Ave and Eagle Drive. Size is approximately, 11,500 SF. The lot houses two trailers and six sheds for the Contractor’s use. One of the trailers is equipped with A/C, heat, and telephone service. Government provides utility service to the recycling center and performs facility maintenance and repairs.

3.2. Refuse Collection Point Stations. Fenced-in pads with 220 amp electric service for Compactors (where required).

3.3. Pest Control Services. Pest control services are provided if necessary.

3.4. Snow Removal. Note that the Government does NOT provide snow removal within the Refuse/Recycling Drop-

Off Facility #2506.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure integrated solid waste management are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

4.2. RESERVED

4.3. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:30 a.m. to 4:00 p.m., Monday through Friday) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the

Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an

Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES

4.4.1 Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year's Day January 1

Birthday of Martin Luther King, Jr. Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following

Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.6. CONTRACTOR WORK SCHEDULE

4.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this

PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

4.6.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and require CO approval.

4.7. CONTRACT PERSONNEL

4.7.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the

CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor

POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor

Manpower Reporting Application (eCMRA) help desk.

4.9. SECURITY REQUIREMENTS. Contractor employees shall comply with Westover ARB security requirements imposed by the Installation Commander at all times while on Westover ARB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at

Westover ARB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the

Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all Westover ARB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

4.9.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.9.2. Main Base Access. Current security access restrictions at Westover Road Gate require all contractor vehicles

(which are the size of a standard bread delivery truck or larger) to enter through the Westover Road Gate only.

Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.9.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the CO, a Security

Manager who shall be the Contractor’s point of contact for all security matters. Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron Chief of Construction for assistance on accomplishing Contractor personnel security requirements.

4.9.3.1. RESERVED.

4.9.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.9.4. RERESVED.

4.9.4.1. RESERVED.

4.9.4.2. RESERVED.

4.9.5. Employee Background Checks. All Contractor employees will have to complete a 439 AW Form 1, Application for 439 AW DBIDS Identification Credential, and submit it through the CO to the Security Forces who will conduct a background investigation. Employees will be required to submit the following information: full name, date of birth, current address, social security account number, affirmation of United States citizenship, and driver’s license information.

4.9.5.1. RESERVED.

4.9.5.2. Badge Issuance. A minimum of 14 days is required to process contractor employee badge requests. The CO will communicate with the Contractor’ Security Manager to schedule appointments for issuance of badges.

4.9.5.3. Access Revocation. The Westover ARB Installation Commander reserves the right to deny installation entry to any contractor employee whose background check is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to the installation is not in the best interest of national security.

4.9.5.4. Badge Validity. Base Access badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the access badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of access badges and denial of future entry to the installation.

4.9.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.9.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Westover ARB.

4.9.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, DoD Freedom of

Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.9.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.9.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.9.10. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.11. SPECIAL QUALIFICATIONS.

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. (QUALITY

ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.13. MULTI-FUNCTIONAL TEAM. Senior Leadership requires a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.14. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.15. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL ESTIMATED

QUANTITY

1 Municipal Solid Waste 600 Tons

2 Recyclable Commodity – Paper 32 Tons

3 Recyclable Commodity – Glass, Metal, & Plastic 6.7 Tons

4 Recyclable Commodity – Scrap Metal 107 Tons

5 Recyclable Commodity - Cardboard 54 Tons

6 Timber/Wood Waste 42 Tons

7 Unscheduled (See exhibit A of bid schedule) 74 EA

ONE WAY

8 Distance To Disposal Site 3 Miles

9 Distance To Recyclable Processing Center 10 Miles

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION

LOCATION

SIZE (CY)

TYPE

FREQUENCY

[MAP ALPHA

NUMERIC

SYMBOL]

1 Shoppette – Facility

5425, 451 Airlift Drive

8 (COMPACTOR) MSW ONCE PER WEEK

2 Base Exchange – Facility

5200, 291 Hercules Rd.

8 (COMPACTOR) MSW ONCE PER WEEK

3 VOQ – Fac. 2200 &

2201, 660 Airlift Drive

8 (COMPACTOR) MSW ONCE PER WEEK

4 Consolidated Club – Fac.

6640, 130 Galaxy Rd.

8 (COMPACTOR) MSW TWICE PER WEEK

5 Bowling Alley – Fac.

5402, 250 Hercules Rd.

8 (COMPACTOR) MSW ONCE PER WEEK

6 Base Supply – Fac. 5375, 100 Logistics Ave

8 (BULK) MSW ONCE PER WEEK

7 Marine Reserve Training

Center– Fac. 3505, 100

Marine Way

10 (BULK) MSW ONCE PER WEEK

BCE Complex – Fac

2450, 250 Patriot Ave

10 (BULK) MSW ONCE PER WEEK

Refuse/Recycling Drop-

Off Center - Facility 2506, 10 (BULK) MSW ONCE PER WEEK

40-45

(COMPACTOR)

MSW TWICE PER MONTH

151 Eagle Drive [For unscheduled pickups, see

PWS Section 1.1.3.1. and

Bid Schedule – Exhibit A.]

15-25 (BULK) Glass, Metal, Plastic UNSCHEDULED PICKUP –

Approx. 4 times per year

30-40 (BULK) SCRAP WOOD UNSCHEDULED PICKUP –

Approx. 1-2 times per month

30-40 (BULK) SCRAP METAL

(need two bulk containers because one container is used for storage while other one awaits pickup)

UNSCHEDULED PICKUP -

Approx. 1-2 times per month 30-40 (BULK)

30-40

(COMPACTOR)

PAPER UNSCHEDULED PICKUP –

Approx 4-6 times per year

40-45

(COMPACTOR)

CARDBOARD UNSCHEDULED PICKUP –

Approx once time per month

10 Fire Department – Fac.

7084, 100 Jenkins Street

4 (BULK) MSW TWICE PER MONTH

11 Army Reserve Center – Fac.

3103, 700 Eagle Drive

16 (2 - 8CYD)

(BULK)

MSW ONCE PER WEEK

12 Smokehouse – Fac. 8005, 1000 Patriot Ave [For unscheduled pickups, see

PWS Section 1.1.3.1. and

Bid Schedule – Exhibit A.]

4 (BULK) MSW UNSCHEDULED PICKUP –

Approx 4 times per year

Ballfield Grounds 8 (BULK) MSW Only between months of May-

October (WEEKLY)

Family Campground, Recall Ave.

8 (BULK) MSW Twice per MONTH during

Jan, Feb, March, Apr, May, Oct, Nov, Dec;

and Twice per WEEK during

June, July, Aug, & Sept

15 Wade Lake, Perimeter Rd 4 (BULK) MSW Only between months of May-

October (Twice per MONTH)

APPENDIX B

MAPS

MAP CONTAINS:

BASE STREETS

BASE RECYCLING CENTER

MUNICIPAL SOLID WASTE COLLECTION STATIONS

RECYCLING COLLECTION STATIONS

ADDITIONAL MAP OF WADE LAKE RECREATIONAL AREA

CONTINUATION OF BLOCK 14

Attached is the PWS with the lowered yearly tonnage. It went from 1,600 tons per year back down to 600 tons.

Here are some clarifications for the bidders.

CLIN 0001 should include the costs associated with the placement an pick-up of all the 17 MSW dumpsters on base to include the 2 in the Recycling/Transfer Station yard. The tipping fees for all 17 of these dumpsters should be included in CLIN 0018.

CLIN 0003 should be the cost to set out and pick up the 6 non-MSW dumpsters shown in Item 9 of table A2 which are in the Recycling/Transfer Station yard. All fees associated with servicing these dumpsters to include tipping/processing fees is included in this CLIN.

CLIN 0008 should be the 30 other Unscheduled Set-outs and Pick-ups shown in Exhibit A.

CLIN 0015 should include the cost to provide an attendant in the Recycling/Transfer Station yard. It should also include any incidental costs associated with the yard such as snow removal. It should not include the cost for placement or emptying of the dumpsters in that area. Those costs are in CLIN 0003.

CLIN 0018 is the estimated cost to dispose of the 600 Tons of MSW called out as Item 1 on Table A1 of the PWS. The fees associated with Items 2 thru 6 on Table A1 should be covered in the costs under CLIN 0003.

CLIN 0019 is the tipping fees for the 2 dumpster locations indicated in the schedule.