FA5682-18-Q-5001_-_SOO_Final.pdf

STATEMENT OF OBJECTIVES

For

FIRE EMERGENCY SERVICE REMOTE FACILITY SAFETY, SECURITY MONITORING AND

EMERGENCY ALERTING SYSTEM

FIRE EMERGENCY SERVICE REMOTE

FACILITY SAFETY, SECURITY MONITORING

AND EMERGENCY ALERTING SYSTEM

At

Aviano Air Base, Italy

15 February 2018

Prepared By

31 CES/CEF

Aviano AB, Italy 09604

FIRE EMERGENCY SERVICE REMOTE FACILITY SAFETY, SECURITY MONITORING AND

SCOPE: This Statement of Objectives (SOO) defines Aviano Fire Emergency Services (FES) needed capabilities and required functions to become a compliant Emergency Communication Center (ECC), in accordance with (IAW) DoDI 6055.06 (2006), AFI 32-2001 (2014), NFPA 1221 (2016) and UFC 4-73-10 (2006). Specifically, the objective is to acquire a comprehensive solution that includes security remote monitoring and control, emergency annunciation (tone and lighting generation), and Emergency Public Address (manual and automatic). Further, the required solution needs to consolidate these new functions into a single work station for an ECC Dispatcher to monitor, control and activate as designed to facilitate emergency response functions IAW with the same standards.

INTENT: For Aviano Fire Department (hereafter referred to as FD) to have workstations manned by one operator with the capabilities listed below in the general information section. The operator will be able to operate each existing system from his/her own work area, with the new capabilities integrated.

GENERAL INFORMATION: Installation Site Location is Aviano Air Base, Pordenone, Italy

1. Capabilities Needed

a. Site 1/Area F:

o Bldg 1434 (Flightline Area)

Emergency Control Center (ECC) shall be capable of monitoring and controlling the following functions from an operator position:

• Monitor and Activate Security Closed Circuit Cameras for buildings

1434, and 1437

• Activate pre-emergency annunciation lights (Red, White, Blue) for building 1434

• Emergency Public Address (EPA) for buildings 1434, and 1437

• Remotely open and close stall and indicated personnel doors to all FES locations to include buildings 1434, and 1437 54 speakers removed/54 new speakers installed * Four (4) stall speakers removed, and four (4) new speakers installed * 23 Emergency Lights installed * Seven (7) fixed video cameras (one entryway wide-angle) installed * o Bldg 1437

Two (2) stall speakers installed † One (1) fixed video camera (wide angle) installed *

* See attached drawings for specific locations

FIRE EMERGENCY SERVICE REMOTE FACILITY SAFETY, SECURITY MONITORING AND

b. Site 2/Area 1:

o Bldg 110

Alternate ECC capabilities that need to be integrated:

• Monitor and Activate Security Closed Circuit Cameras

• Activate pre-emergency annunciation lights (Red, White, Blue)

• EPA for buildings 110, and 113 ∗

• Remotely open and close stall and indicated personnel doors to buildings

110, and 113 Eight (8) speakers installed * Five (5) Emergency Lights installed * Two (2) fixed video camera (both wide-angle) installed * o Bldg 113

Two (2) stall speakers installed * One (1) fixed video camera (wide-angle) installed *

1. Device Requirements for Security Monitoring, Activation, Emergency Annunciation and

Emergency Public Address:

a. Eleven (11) fixed video cameras a video quality no less than 1080p designed for interior and exterior industrial use with day and night capabilities. Six (6) cameras will be standard lens, and the five (5) cameras stationed at entryways will be wide angle. *

b. 66 speakers to enable EPA and Tone Generation. PA speaker volume control must be provided as well, which will be located in the ECC for buildings 1434/1437 and the Alt ECC for buildings 110/113. All wiring will be housed and inconspicuous.

a. 28 Emergency Lights must be installed. Emergency lights must be Tri-Colored, i.e. each contain three (3) colored bulbs, specifically red, white & blue. The three bulbs must be capable of independent activation (only red, only white, only blue or all three simultaneously). All lights must be able to go from dim to bright. Tri-Colored Lights shall be activated by the (ECC Dispatcher), Red for Crash, White for Structural and Blue for Medical.

2. Additional Requirements:

b. Direct Primary and Secondary Crash phone activation must automatically trigger the

Emergency Public Address System.

c. Stall Door Opener and Security Electronic Door Strikes must be connected to the work

∗ See attached drawings for specific locations

FIRE EMERGENCY SERVICE REMOTE FACILITY SAFETY, SECURITY MONITORING AND

EMERGENCY ALERTING SYSTEM

station and programmable by the user to create group activation settings.

d. All Security Surveillance Cameras must be connected to the work station natively.

3. Contractors Responsibilities:

a. The contractor shall design and engineer a comprehensive solution that supplements current FES systems ability with the required equipment, devices and functions specified below into a standalone work station monitored, controlled, and activated by a single person IAW DoDI

6055.06 (2006), AFI 32-2001 (2014), NFPA 1221 (2013) and UFC 4-73-10 (2006).

b. The contractor shall deliver all equipment, personnel and necessary work-products to the installation site listed above.

c. The contractor shall remove all unused or old systems with wiring.

d. The contractor shall install required speakers, lighting and devices necessary to provide the required functions identified below to provide security remote monitoring and control, emergency annunciation (tone and lighting generation), emergency public address (manual and automatic) and multi-channel audio. All installed equipment and devices must comply with NFPA 70 (National Electric Code) and UFC 3-520-01 low voltage requirements and be compatible with the Italian power supply of 220V.

e. The contractor will provide a 24 hour notice for system outages if any, and report it to the dispatcher on duty the day of the outage.

f. The contractor shall perform a function validation/functional test to ensure that all systems are controlled as designed and as desired from the computerized standalone work station.

g. The contractor shall provide training to no less than 5 Aviano FD identified personnel.

h. The contractor shall remove all contracted work-produced debris created throughout the life of the contract daily.

4. General Contractor Requirements:

a. Required Safety: The contractor shall meet with the Base Safety officer immediately upon arrival on site for review of the specific safety requirements prior to installation.

i. The contractor shall comply with all installation and operation safety guides and direction as identified in the Base Safety briefing and as directed by base Contracting Officer representative.

b. Installation Organization: Equipment and materials required to complete the work effort may remain on site during the project and be organized/stored in a manner as to not to create a safety or security hazard. The contractor shall organize all debris and surplus materials from the work place in a manner that does not hinder Firefighting operations (in front of

FIRE EMERGENCY SERVICE REMOTE FACILITY SAFETY, SECURITY MONITORING AND

EMERGENCY ALERTING SYSTEM

response vehicles, etc.) and in a manner that maintains a clean professional environment.

c. Required Security: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Government installation, shall abide by the security regulations of the installation as directed by the assigned escort.

i. The contractor must provide the Government POC with the names, passport, and legal (national) identification numbers and any other necessary Gate Pass information of technicians required to fulfill this statement of work to coordinate base access and authorization no less than 15 days prior to contractor fulfillment.

d. Accident/Incident Reporting and Investigation: The Contractor shall record and report all available facts relating to each instance of injury to the Government. Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

e. Environmental Management: The Contractor shall comply with the most stringent environmental Aviano AB, Italy, local laws and regulations; and Air Force policies, instructions, and plans. The Contractor shall maintain awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Aviano AB, Italy. The Prime Contractor shall ensure their sub-contractors comply with these specifications.

f. Contractor Provided Equipment: Except for those items or services specifically stated in this section as Government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions.

g. Hours of Operation: The Contractor shall perform the work required under this contract during normal duty hours of the facility where work is being performed. At Aviano AB, Italy, normal duty hours are: 0730 – 1630 CET. Any other work schedule outside of normal duty hours requires Contracting Officer (CO) approval and coordination with Aviano Fire Dept. The Contractor shall not perform work under this contract on US Federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with Aviano

FD.

h. Installation Site Restoration: Any wall penetrations shall comply with NFPA 1, NFPA 70 and NFPA 72 standards and reflect acceptable industry standards for sealing, repainting and finishing. The contractor shall inform Aviano FD during the site survey of any possible wall penetrations, to allow FD to obtain proper approval for the installation.

i. Service Interruptions: The contractor shall prevent any unscheduled (i.e. cutting or disabling any in-service cables or equipment) interruptions of communications capabilities.

The Contractor shall coordinate planned outages with Aviano FD in advance of the outage if the implementation necessitates disruption of service (i.e. alarm, telephone, communications, electrical, or utilities outages). The contractor shall work with Aviano FD to restore unexpected outages prior to further installation work.

j. Warranty: Standard manufacturer’s warranty applies.

FIRE EMERGENCY SERVICE REMOTE FACILITY SAFETY, SECURITY MONITORING AND

EMERGENCY ALERTING SYSTEM

k. Manuals and Practices: The Contractor shall provide the latest version of operation, installation, and maintenance manuals and practices/users guide for each system installed as provided by the original manufacturer with all new or upgraded equipment.

l. Onsite Training: Upon completion of the installation process, the contractor shall provide

Administrator/User Training to no less than 5 personnel designated by Aviano FD. Training shall include no less than the following subjects:

- System Administration

- System Configuration

- User Account Generation

- User System Maintenance

- System Monitoring

- System Programming

- All Features, Uses, and Services

- Security Surveillance Operations

- Security Activation Operations

- Designed User Trouble Shooting

- Methods for Contractor Warrantee Activation

- Annunciation Activation Manipulation

m. Government Applicable Documents and Standards: The contractor shall comply with these documents during the performance of this contract. The contractor shall obtain and comply with any other applicable manuals not identified in this SOO that would be required to meet industry standards.

n. List of Deliverables: All deliverables are subject to Government acceptance and approval.

They shall meet professional industry standards and the requirements set forth in this SOO.

All deliverables shall be produced using recommended software tools/versions as accepted by the Government.

o. Testing Requirements: The contractor shall furnish all test equipment and personnel required to conduct testing of all new installs, including but not limited to Public Announcement checks, stall door opening and closing capabilities, lighting capabilities, tone checks, camera functionality, and door lock capabilities from site 1 and 2 positions. The contractor shall document all test results in a “Test Report(s)” and submit to Aviano FD within 5 calendar days of completion of each test. During any testing phase, the Government reserves the right to perform any of the contractor performed inspections and tests to assure solutions conform to prescribed requirements. The contractor shall provide on-site support during the inspection and acceptance testing. (Public Announcement systems, camera systems, lighting systems, stall opening/closing systems, and door locking systems from site 1 and 2 positions.

p. Final Acceptance: The contractor shall schedule a final project walk-through and complete system test of all work completed with the Aviano FD representative prior to Government acceptance. This should be scheduled at least 5 calendar days prior to the acceptance. If any system, subsystem, component or requirement test fails to meet the requirements, acceptance will be withheld until such time as the cause of the failure is corrected. After appropriate corrective action has been taken, all tests, including those previously completed, shall be repeated and successfully completed prior to Government acceptance.

5. Government Provided Property, Services and Responsibilities:

FIRE EMERGENCY SERVICE REMOTE FACILITY SAFETY, SECURITY MONITORING AND

EMERGENCY ALERTING SYSTEM

a. Facilities: The Government shall make available facilities intended for the installation and service defined above (Site 1, Site 2, Site 3 and Site 4).

b. Hours of Operation: The Contractor shall perform the services required under this contract during normal duty hours of the facility where work is being performed. At Aviano AB, Italy, normal duty hours are: 0730 – 1630 CET. Any other work schedule outside of normal duty hours requires Contracting Officer (CO) approval and coordination with Aviano FES.

The Contractor shall not perform work under this contract on US Federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with Aviano FES.

c. Permits: The Government is responsible for all necessary permits and documentation and coordinate with 31 Civil Engineer squadron for any facility alteration.

d. Floor Plans: See attached drawings.

e. Escorts: Access to base is restricted and the contractor shall be provided a military escorts from Aviano FD organization. The contractor shall notify the Aviano FES, no later than 15 work days prior to delivery and installation to allow for coordination of base access

f. Power: Electrical power will be available at the installation sites in the configuration specified by the contractor prior to installation. There is no special power requirements anticipated.

g. Fiber Cabling and Communication: Currently there is no connectivity between Bldgs 1434 and 1437 (Site 1/Area 1) or Bldgs 110 and 113 (Site 2/Area 1). Either fiber cabling or wireless point-to-point is needed for the operator to remotely raise stall doors located at building 1437 from building 1434 (Site 1/Area 1), or in building 113 from building 110 (Site 2/Area 1). Building 1437 is not connected with communication infrastructure to building 1434, and 110/113 are similarly disconnected. Any wireless solutions proposed must have a commercial frequency band for 2402 – 2480 MHz, and will require approval prior to installation.