Combined_Q&As.pdf

Section Question Response SOW g Please clarify the remote stall door speaker functionality to ECC requirement. Speaker functionality requirement has been removed from SOO

SOW, K

The SOW states that no less than 9 all weather PTZ video cameras, however the drawings provided appear to indicate a request for specific fields of view. Are PTZ cameras really what is desired or are fixed cameras with field of view matching the drawings what is requested?

All cameras are being switched from PTZ to fixed cameras/An updated drawing will be provided.

SOW, k The total camera account indicated includes 9 cameras, does this count include the 4 door entry cameras.

Note door entry cameras are typically also a fixed wide angle lens camera. Correct/4 entryway cameras will be wide angle

SOW, O Please clarify what is "via remote" for control of surveillance cameras.

See SOO for clarification/verbiage removed because of change from PTZ to fixed

SOW n.

This line states that the workstations shall be "standalone." Does this prevent the solution being proposed from integrating the control within another system such as fire alarm monitoring and dispatching? No, but evaluations will be based on price and technical.

Sow page 8 bullet 7

Please clarify, in the requirements it states that "fiber cabling is need" followed by a statement regarding wireless solutions. Please clarify that wireless solutions may be acceptable and fiber cabling is not a mandatory requirement.

Fiber cabling is optional, not mandatory. Wireless solutions may be acceptable. See SOO for acceptable band/frequencies.

Contract RFP

Contract RFP provides for one CLIN, is this one CLIN anticipated to be a single lump sum? Or can alternatives be negotiated post award? If additional CLINs are not allowed, will multiple billings against the one CLIN be allowed?

This CLIN is intended to be a lump-sum. Alternatives cannot be negotiated post-award.

Site visit question

If the system being provided includes a new computer system is it required to meet the DoD CIO directive for migrating to Windows 10? Is it also required to meet the Information Assurance requirements of Risk Management Framework (Formally DIACAP)? We do not require a new computer system.

Site visit question To clarify, there is no requirement for automatic dispatching of resources or text to speech of resource assignments. Is this correct? Correct, that capability is not required.

SOO p. page 4

It states that the doors are to be provided with "open & shut." In past experience, shutting doors remotely usually requires additional camera monitoring for safety purposes. Is camera monitoring of the doors going to be required? If it is required, how many cameras are required, and do they need to be recorded or just monitored?

Camera monitoring/positioning will be updated to account for open/shut capes. See updated SOO/drawings.

SOO m. page 4

Here it states that one light and one speaker must be installed in each room. However, it was pointed out that this may not meet the needs during the site visit such as in work out rooms, vehicle bays, etc. Is this the minimum requirement? In addition, are speakers and strobes required in closets, storage, cleaning, or mechanical rooms?

Lights are only to be installed in responder sleeping quarters. Speakers are not needed in closets, mech room, and cleaning closets.

site visit question Please clarify the recording requirements of the existing systems installed for adding new capabilities, if any. No new recording capability is needed. Statement deleted from SOO.

SOO j. page 4 This states "wireless" modules are to be used for open and shut of vehicle stall doors, camera, etc. Please clarify or remove this requirement. Line item removed.

door control requirement Shall operation of the doors be programmed such that structure response opens certain doors vs. a crash response?

Individual doors will be opened by dispatcher according to stall number.

No need for additional programming.

Soo page 4 u.

Please clarify that this requirement is for the user to be able to program and change the doors into groups as needed, such as: "crash response, structural, all doors, etc."

Correct, it gives the user the ability to open one entire side of the stalls if needed, or open all stalls together for multiple responses.

Soo page 4 v.

This states "all security surveillance cameras must be connected to the workstation natively." Please clarify this statement.

Wording could change but this means the user has the capability to control and watch cameras from location.

Site visit question

During the site visit, UPS or battery backup requirements were discussed. Is it the understanding that no UPS will be provided as part of the SOO, and that existing UPS and generators are to be provided by the site to meet any site or code requirements? No UPS requirement/UPS will be provided at the site

SOO training page 7, #13. Is any training anticipated to be required to be performed in Italian language? No training necessary in Italian.

Solicitation FA5682-18-Q-5001, Questions & Answers

SOO page 6, #12 Please clarify the requirement for Italian language manuals for the new systems being installed. During the site visit, it sounded like this might be more of a future requirement as opposed to a current requirement. No Italian manuals are needed.

SOO general Please clarify in the SOO exactly what systems are being "added" and what systems the existing capability shall not be impacted by.

SOO has been updated for what capabilities being added. Systems that are irrelevent will be removed from SOO.

Site visit question Please clarify the intent of the existing speaker system. Is any part of it to be re-utilized or is the intent to provide all new products and warranties? Please provide new products/warranties

Site visit question If any of the existing speakers are to be re-utilized, please provide drawings that indicate which speakers. See previous response.

SOO page 4, l.

Please clarify the speaker volume control requirement for "outer rooms," specifically, which rooms are considered "outer rooms" and areas and what type of volume control is required.

SOO revised to have volume control for speakers available in the dispatch area/workstation 1

SOO page 3, e.

Other than monitoring for activation on primary and secondary crash and creating automatic activations, is there any other component of the crash phone system that is to be included in the new system?

When the crash phone is activated and messages are being relayed, the station should be able to hear whats being said over the PA system in real-time.

SOO page 3, f. Please clarify the requirement for the Administrative Telephone being part of the new system.

That item has been removed. We already have the capability to answer different admin lines and transfer outside calls to admin lines within the department.

SOO page 4, w.

This section states that voice recording playback is only required at the ECC and Alt ECC dispatch positions.

During the walkthrough, it was discussed that this requirement may already be met or may be met by other means (i.e., existing proprietary Motorola monitoring system at Ramstein). Please clarify requirements on which, if any, recording systems are required. Our recording capes are being met.

Site visit question Is any area in Fire Station 1 or 2 a plenum area above the drop ceiling? Yes. At station 1

Site visit question It was noted that at Building 1437 the electrical drawings were in the electrical cabinet. Please provide copies of these along with any other electrical drawings for the remaining facilities included in this project. Drawings will be provided.

Site visit question Do any of the involved facilities have known lead or asbestos abatement issues? None aware of.

Site visit question

It was discussed during the site visit that FS2 was being renovated. To assist in determining the impact it may have on this project, please provide additional details, i.e. if it is awarded, when it is anticipated to be completed.

The renovation is a process that could take at a minimum of two years to gt off the gorund. Will have no impact on the lerting system installs.

Site visit question

Please clarify the requirement discussed during the site visit of external notification around the building for emergencies, i.e. what specific areas outside the facilities is it desired that be covered by speaker notifications.

Current speakers should be replaced, and that would suffice. No outside speakers.

True or False; you DO NOT require all systems and capabilities outlined in the SOO to be accessed through a SINGLE INTERFACE/WORKSTATION (system aggregation).

False, all systems and functions must be available for the operator to engage at each workstation. Multiple interfaces are acceptable.

Will Aviano AB provide 4 strands of dark fiber between Bldg. 1434 Area F and Bldg. 110 Area 1? Need COMM clarification What are your system/network Information Assurance (IA), Risk Management Framework (RMF), and/or Accreditation requirements? See updated drawings True or False; your basic requirements include - new Video Management System, new Public Address (PA) Systems (all buildings), Fire Station Control (lights, PA, Tones, stall/personnel doors control) from the following locations: ECC, NCOIC, Alt-ECC? TRUE

You indicated the Alternate ECC must mirror the Primary ECC. Will you explain - in detail -what this entails?

This statement refers to the dispatch center being able to control cameras, PA systems, lighting, and door lock controls at their respective locations. All other mission capabilities have been established.

Does ALL radio traffic (Talk Groups) associated with each Incident Response, including parallel/simultaneous responses need to be recorded? This is not a requirement. See updated SOO.

How do you and where do you access the recorded radio traffic? This is not a requirement. See updated SOO.

Since radio traffic is currently being recorded through ELRM at Ramstein and/or Lakenheath, do you require any on-premises recording of radio traffic? This is not a requirement. See updated SOO.

What telephones lines are being recorded? This is not a requirement. See updated SOO.

If telephone lines are being recorded can you explain how/where (locally On-Premises or through ELMR at Ramstein and/or Lakenheath)? This is not a requirement. See updated SOO.

If telephone lines are currently being recorded through ELMR at Ramstein and/or Lakenheath, do you require an on-premises recording solution? This is not a requirement. See updated SOO.

Is recording required for any additional telephone lines; i.e. Crash? If so, will recording be required locally/on-premises or on ELMR? This is not a requirement. See updated SOO.

Do you require simultaneous recordings of multiple telephone line traffic - specifically in the case of multiple incidents? This is not a requirement. See updated SOO.

If you require simultaneous recordings of radio AND telephone traffic - specifically in the case of multiple incidents - do the recordings need to be performed locally/on-premises and on ELMR (Ramstein and/or Lakenheath)? This is not a requirement. See updated SOO.

During an incident (or simultaneous incidents) do you require the recording of radio traffic (Talk Groups) by other first responder agencies; i.e. Security Forces, Medical, EOD, HazMat, etc.? No If you require recording of other first responder radio traffic, do the recordings need to be performed locally/on-premises or in the cloud (i.e. Ramstein)? This is not a requirement. See updated SOO.

Will the Air Force be responsible for any frequencies required for point-to-point wireless IP network extensions? No. Commercial P2P must be coordinated with COMM Will all manuals for NEW systems require them to be submitted in the Italian language? No Are there any workplace hazards prospective vendors need to know about; i.e. asbestos in the building construction? No known hazards or reported hazards What are the criteria with regards to speaker and emergency lighting heights? No requirements listed for speaker and emergency lighting heights Does all equipment quoted, which transmits RF power, need to have Host Nation Approval in HNSWDO and associated frequency approvals in Spectrum 21? Yes

3. States: The contractor shall remove all unused or old systems with wiring. Please provide a list of any unused or old systems, wiring, antenna/line that will need to be removed by the contractor.

See updated drawings with speaker placement. New speakers will replace old speakers in same locations. No lighting is currently installed.

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