PWS_Waste_Material_-.pdf

PERFORMANCE WORK STATEMENT

FOR

REMOVAL OF WASTE MATERIAL

TANNER V. SMITH, Capt, USAF

Operations Flight Commander

SPANGDAHLEM AIR BASE, GERMANY

26-February-2015

PERFORMANCE WORK STATEMENT (PWS)

Removal of Waste Material

Part 1

General Information

1. GENERAL

1.1. DESCRIPTION OF SERVICES/INTRODUCTION

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Removal of Waste

Material as defined in this Performance Work Statement. Contractor shall perform to the standards in this contract. Work shall comply with German and European commercial standards and shall be performed in accordance with all applicable laws, regulations mentioned in Part 5.

1.2. OBJECTIVES

The contractor shall maintain oil/water separators, grease traps, holding tanks, water retention basins, sewer lines, drain lines, package plants, portable toilets, waste oil holding tanks, air craft wash racks, fire suppression system and industrial waste water tanks located at Spangdahlem Air Base, Bitburg Annex and other GSUs-Geographical Separated Units. See Appendix A page 19 through 25 for location, size and frequency of cleaning of oil/water separators, grease traps and aforementioned components.

1.3. SCOPE

1.3.1. SAMPLING AND LABORATORY ANALYSIS.

The contractor shall provide sampling and laboratory analytical services for process control and to support base civil engineer and regulatory agency operating requirements IAW German and International Sampling and Analytical Standards with certification for this sampling and analysis service. Such sampling and testing procedures shall be accomplished in accordance with applicable operating permit requirements and conditions and as directed by the contracting officer (CO) only.

1.3.2. PRELIMINARY TESTS.

A mixed sludge sample shall be analyzed every 10th container batch by a certified laboratory on heavy metal content in accordance with the Klärschlammverordnung - Sewage Sludge Regulation requirements.

In addition, a liquid sludge sample from the dewatering sludge tank shall be taken and analyzed every 6 months. A mixed sample of the dewatered sludge may be analyzed every 10th container for the parameters of per-flour tensides (PFT) ingredients with a calculated total PFT concentration. A copy of the results shall be forwarded to the Contracting Officer Representative (COR) as soon the report from the laboratory is available, not later than with the next invoice. Pick up of containers shall be coordinated with the COR.

1.3.3. HAZARDOUS SLUDGE

Should any sludge exceed any parameter, for example PFT, heavy metals or hydrocarbons as limited by

German and European Laws and Regulations, a meeting shall be held with the Contractor, the Contracting

Officer, Environmental Engineer, and the COR to discuss disposal procedures of Hazardous sludge as directed by German and European Laws.

1.3.4. WASTE WATER

Any waste water that will be disposed through this contract must be tested on PFT. If tested positive, it must be treated to be acceptable for final disposal. Final disposal must be IAW with all German/European law in that matter. A copy of the results shall be forwarded to the COR as soon the report from the laboratory is available, not later than with the next invoice.

1.3.5. REPORTS

A copy of the EVN-Entsorgungs Ordnungsnachweis (Proof of Proper Disposal) shall be provided to the 52

CES/CEOIU, “Wasserwerk”, Bldg. 2016, WWTP. A copy of the final disposal manifest -

(Übernahmeschein/Begleitschein) shall be submitted with the monthly invoice.

Keep a complete set of laboratory records for all laboratory tests including: date and time of sampling, type of sample, name of sample, location of sample, test performed and test results for a period of 3 years on file.

1.3.6. EMERGENCY OR SPECIAL EVENTS SERVICES.

Services may be required to support an activation, exercise of contingency plans, natural disaster or other emergency, outside the normal daily work schedule or after normal duty hours. In emergency cases, contractor shall respond within 1 hour after notification either by phone or in person, Monday through

Sunday and on German holidays.

1.3.7. AUTHORIZED PERSONNEL TO PLACE EMERGENCY CALLS

The contractor will receive a letter prior to the performance start date listing all the designated CORs authorized to place emergency calls. Those designated CORs will place calls against Delivery Orders

(DOs), issued under subject contract and less than € 100,000.00, with Contracing Officer approval. Over this amount the only the Contracting Officer (CO) will place the emergency call.

1.3.8. SUPERINTENDENCE BY CONTRACTOR.

The contractor shall at all times provide adequate supervision of his employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract. Contractor personnel shall be certified to meet federal and local certification requirements to perform stated service.

1.4 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the locations mentioned in Appendix A.

1.5 PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Year of 12 months and one (1) option year. The

Period of Performance reads as follows:

Base Year (1st October 2015 – 30 Sep 2016)

Option Year I (1st October 2016 – 30 Sep 2017)

1.6. GENERAL INFORMATION

1.6.1. QUALITY CONTROL

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS and German commercial standards, laws and regulations. The contractor shall develop and implement procedures for the items which are not regulated through a law or

DIN regulation to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which assures that the work complies with the requirement of the contract. The Quality Control Plan shall be delivered along with the submission of the solicitation package.

After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his Quality Control (QC) system.

1.6.2. QUALITY ASSURANCE

The government shall evaluate the contractor’s performance under this contract in accordance with the

Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s).

1.6.3. HOLIDAYS

The following is a list of Federal Holidays observed by this installation:

American Federal Holidays: 10 holidays

1. New Year’s Day, January 1 or the Friday preceding or Monday following

2. Martin Luther King’s Day, 3rd Monday in January

3. President’s Day, 3rd Monday in February

4. Memorial Day, Last Monday in May

5. Independence Day, July 4 or the Friday preceding or Monday following

6. Labor Day, First Monday in September

7. Columbus Day, 2nd Monday in October

8. Veteran’s Day, November 11 or the Friday preceding or Monday following

9. Thanksgiving Day, 4th Thursday in November

10. Christmas Day, December 25 or the Friday preceding or Monday following

Note: When the holiday is on a Saturday, the preceding Friday shall be the U.S. Holiday.

When the holiday is on a Sunday, the following Monday shall be the U.S. Holiday.

German Holidays: 13 holidays

1. New Years Day

2. Good Friday

3. Easter Monday

4. Labor Day

5. Ascension Day

6. White Monday

7. Corpus Christi Day

8. All Saints Day

9. Day of Repentance

10. Day of Unity

11. Christmas Eve

12. Christmas Day

13. Second Day of Christmas

1.6.4. HOURS OF OPERATION

The contractor is responsible for conducting business between the hours of 0730 hours through 1700 hours.

Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must report within 1 hour of an emergency or special event call properly made regardless of the time or day. Performing of work shall be starting right after situation is cleared.

Depending on military requirements interruptions of work are possible in certain areas and at different times. Interruptions lasting more than 1 hour shall be approved in writing by the COR.

1.6.5. SECURITY REQUIREMENTS

The contractor shall obtain all necessary passes and identification items for personnel who need to gain access on Spangdahlem Air Base:

a. Application for Civilian Identification Card, DD Form 1172.

b. Registered Vehicle Expiration, AF Form 2219 (Series).

c. Request for base entry identification, USAFE Form 79.

d. German Police Certificate. Certificate shall be less than three months old, obtained locally (For

Local Nationals).

e. Complete listing of vehicles with respective registration numbers.

1.6.6. SAFETY AND HEALTH STANDARDS

The contractor shall initiate and maintain such programs as to comply with the provisions of the

Occupational Safety and Health Standards Act and Globally Harmonized System also any applicable

European and/or German law, contract clauses, other directives and/or regulations.

1.6.7. SPECIAL QUALIFICATIONS

1.6.7.1. The contractor shall be responsible for obtaining all certifications, licenses, permits and associated documentation to perform all services listed in this Performance Work Statement. The contractor shall be responsible for all certifications, costs and licenses pertaining to the “Sonder Abfall Management” (S.A.M.)

– Special Refuse Management.

1.6.7.2 The contractor shall be responsible for obtaining the training for all employees on flight line driving procedures and shall ensure that all employees are in possession of a valid flight line driving permit. The contractor shall be responsible for safeguarding all government property provided for contractor use. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost, misplaced, and/or used by unauthorized persons.

1.6.7.3 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8. KEY PERSONNEL

The contractor shall provide a designated foreman who shall be responsible for the performance of work.

The name of this person and an alternate who shall act when the foreman is absent shall be designated in writing to the contracting officer. The foreman or alternate shall have full authority to act for all contract matters relating to daily operation of this contract. The foreman or alternate shall be available between

0700 through 1700 hrs, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Stand-By Personnel shall be available for emergency calls. Contractors key personnel shall be able to speak understand and be able to communicate in writing with English language.

1.7. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the

Government.

1.8. CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions for a quality assurance evaluation: Assure that the Contractor performs the technical requirements of the contract;

perform random inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor

Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or orders.

1.9. IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. All documents or reports produced by the contractor or contractor’s employees shall be suitably marked as contractor products or contractor participation appropriately disclosed.

1.10. ORGANIZATIONAL CONFLICT OF INTEREST

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.11 Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Air Force via a secure data collection site.

The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

1.11.1 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.11.2 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil http://www.ecmra.mil/ http://www.ecmra.mil/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL (If Applicable). Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

CBM Cubic Meter

CFR Code of Federal Regulations

CO Contracting Officer

COD Chemical Oxygen Demand

COR Contracting Officer Representative

DAF Department of the Air Force

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DIN Deutsches Institut für Normung – “German Institute for Norming”

DO Delivery Order

DOD Department of Defense

FAR Federal Acquisition Regulation

GSU’s Geographical Separated Unit

IAW In Accordance With

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PFT Perflourotensides

PIPO Phase In/Phase Out

POC Point of Contact

POL Petroleum, Oil and Lubricate

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RWRB Rainwater Retention Basin

SAB Spangdahlem Air Base

S.A.M. Sonder Abfall Management – “Special Refuse Management”

SWDI Storm Water Drain Inlets

TE Technical Exhibit

WWTP Wastewater Treatment Plant (Bldg. 2016)

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. WATER AND ELECTRICITY

The Contractor is authorized to use water and electricity provided by the Government for the purpose to clean Government facilities and equipment on an as needed basis.

3.2. STORAGE PROPERTY

The contractor shall have an appropriate location for the in paragraph 4.10 mentioned services to store sludge during the periods that it cannot be properly disposed or is awaiting results from samples taken to determine its overall contents.

3.3. OTHER PROPERTY, EQUIPMENT, AND SERVICES

Except as stated in paragraph 3.1, the contractor will furnish all property, equipment and services necessary in the performance of this contract.

PART 4

SPECIFIC TASKS

4. SPECIFIC TASKS

4.0. BASIC SERVICES

The contractor shall provide services for the Removal of Waste Material. The Contractor shall be a certified company according to all updated German legal and commercial regulations and standards.

4.1. MAINTENANCE OF OIL/WATER SEPARATORS WITH AND WITHOUT

COALESCENCE FILTERS AND SAND/SLUDGE TRAPS

4.1.1 Perform maintenance and cleaning of all oil/water separators and sand/sludge traps in accordance with regulation DIN 1999-100/ DIN EN 858 (see regulation table in Part 5). Draw off, transport and dispose of oil and sludge and inspect system for proper operation. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.1.2 Two-Phase Separators (to include from manufacturers but not limited to those: Dywidag, AWAS, Buderus, Bene systems). The same procedures apply as stated in 4.3 and maintenance of the same shall be performed in accordance with applicable regulations. Any equipment malfunction(s) shall be reported to the COR the same duty day.

4.1.2.1 The Contractor is responsible for the acquisition of the manufacturing/maintenance manuals

(Herstelleranweisungen/ Betriebstagebücher) of all separators. The Contractor shall provide annually a copy of the manufacturing/maintenance manuals of all separators to the Environmental Office (52

CES/CEIE), Bldg. 119; Tel. 06565-61-7257.

4.1.3 Prior to cleaning and pumping operations, the contractor shall perform appropriate action/testing to determine the contents (floating materials, liquid and sludge) and identify if the materials are hazardous waste. If those materials are hazardous the contractor has to stop his work and to notify the Contracting

Officer, who will notify the installation Environmental Office (52 CES/CEIE), Bldg 119; Tel. 06565-61-

7257. If the material is identified as a hazardous waste it needs to be disposed IAW with all

European/German laws. A proof of disposal (Entsorgungsnachweis und Begleitschein) shall be provided to the Service Contracts Office in Bldg. 120 at Spangdahlem AB. The contractor shall provide the opportunity to sign the final disposal manifest (Begleitschein) digitally IAW S.A.M., including three digital signature cards.

If material being cleaned and pumped is non-hazardous, the contractor shall proceed with the cleaning. The contractor shall ensure coalescent filter packages are renewed as appropriate for the different kind of coalescent filters. Filter package renewal includes proper disposal of the used filter material. The maintenance includes the functional testing of the separators and changing of existing coalescent filters.

All sludge, sediments, oil, oil residue, and other waste from the sand traps, separators and coalescing filters shall be removed. The separator needs to be drained completely. All parts need to be inspected. The separators need to be washed and drained and filled with clear water as required for the unique configuration of the separator. Also the contractor transports all materials from oil/water separators to an approved off-base oil recovery and storage/disposal facility.

4.2. MAINTENANCE OF GREASE SEPARATORS.

Perform maintenance and cleaning of all grease traps to include removal, transportation, and proper disposal of contents in accordance with DIN 4040, DIN EN 1825. Residual or recharge water must be higher than lower inlets. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.3. MAINTENANCE OF HOLDING SEWAGE TANKS, PACKAGE WASTEWATER

TREATMENT PLANTS AND SEWAGE LIFT STATIONS

Perform maintenance of sewage holding tanks, sewage lift stations and package wastewater treatment plants (WWTP) in accordance with DIN 4261 and manufacturer’s operations and maintenance manuals.

The contractor shall transport and discharge contents of sewage holding tanks at Spangdahlem AB to the

WWTP at building 2016. Estimated quantity to be removed per year is located at technical exhibit 3. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.4. MAINTENANCE OF RAIN WATER RETENTION BASINS (RWRB)

Rainwater retention basins shall be cleaned annually. Filter systems and sand traps shall be inspected and cleaned according to the manufacturer’s manuals. The Contractor is responsible for the removal, transportation, and proper disposal of contents within retention basins. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.5. REMOVAL OF HOLDING TANK/SEWAGE TREATMENT PLANT SLUDGE.

In the event a sewage holding tank has reached its 75% filling capacity or the compact WWTP is not fully operational and the contents of sewage holding tanks, portable toilets, and/or compact WWTP cannot be stored and/or treated, the Contractor shall remove, transport and dispose the sewage sludge to the SAB

WWTP in accordance with DIN 4261. For sewage holding tank location see Appendix A.

4.6. MAINTENANCE OF DOME SHAFTS

Empty and clean dome shafts from underground storage tanks and from above ground storage tanks completely of oil, water, oil/water mixtures and/or sludge. Number and locations of dome shafts are located at Appendix A. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day. Estimated quantity to be removed per year is found at technical exhibit 3 and is estimated on an EACH basis considering the following: travel time to and from oil tanks, suction (pumping) time, and transfer time from truck into government holding tank or processing/treatment system.

4.7. MAINTENANCE OF INTERNAL POL-STORAGE TANK BOTTOMS.

Remove water and oily water from POL-storage tank bottoms; tank locations are outlined in Appendix A.

Services shall be performed in accordance with German commercial standards. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.8. MAINTENANCE OF STORM WATER DRAIN INLETS (SWDI), DRANAGE LINES AND

DRAIN GUTTERS.

The contractor shall clean, transport and properly dispose of all sediments and debris from SWDI, drainage lines and drainage gutters, including the runway and airfield taxiways. Services shall be performed in accordance with German commercial standards and will include: flushing drainage lines, cleaning up debris from drain gutters base wide as needed, cleaning up and removing debris and sediments from drain inlets at the airfield pavement areas. Those inlets which are secured by screws must be secured after service performance again. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day. Performance execution must be coordinated at least 2 weeks prior with the COR for access coordination to the airfield. Estimated quantity to be removed per year is found at technical exhibit 3 and estimates travel time to and from the SWDIs and cleaning of the same.

4.9. MAINTENANCE OF PORTABLE TOILETS.

The contractor must ensure that all Government owned portable toilets are all clean, disinfected, and refilled to ensure they meet German commercial standards. Transport and discharge content of toilets at the

Spangdahlem WWTP at building 2016. Any equipment malfunction shall be reported to the COR the same duty day. The COR will make calls/appointments for toilette service. Estimated workload data is included at technical exhibit 3. Estimated workload data are calculated on an EACH basis considering the following: travel time to and from portable toilets, suction (pumping) time and transfer time from truck into Spangdahlem AB to WWTP.

4.10. MAINTENANCE OF WASTE OIL AND FUEL

Remove waste oil and fuel from holding containers, drums, tanks and waste oil tanks, transport, and empty content into designated holding tank(s) at buildings 208 and 765 on Spangdahlem AB. All service(s) shall be performed in accordance with TRbF Nr 111, “Technical Directive for Flammable Liquids” and the

German Federal and State Water Laws and ordnances.

4.11. MAINTENANCE OF INDUSTRIAL WASTEWATER HOLDING TANKS

Empty and clean holding tanks completely of: waste/water mixture, water, oil/water mixtures, and/or sludge to include cleaning and flushing of a trough (if existing) and proper disposal of the waste material.

Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.12. FLUSH TEST OF STORM DRAINAGE AND SEWAGE LINES

The contractor shall conduct a flush test of the storm drainage and sewage lines when blocked by sludge and to ensure a proper run off. Services shall be performed in accordance with German commercial standards. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the

COR the same duty day.

4.13. REMOVAL OF AIRCRAFT WASHRACK WATER

The contractor shall remove contents of aircraft wash rack holding tank and dispose contents in an authorized treatment facility in accordance with German commercial standards. The contractor shall ensure the tank is less than 80% full. The size of the holding tank is 20 cbm capacity. Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

4.14. EMERGENCY OR SPECIAL EVENTS SERVICES.

Services may be required to support an activation, exercise of contingency plans, natural disaster, or other emergency, outside the normal daily work schedule or after normal duty hours. In emergency cases, the contractor shall respond within 1 hours upon notification by the CORs assigned to this contract, Monday through Sunday and on German holidays (to include Eifel-West/Bitburg Annex), Spangdahlem Air Base, and all other GSUs and off-base sites in a radius of 50 kilometers from Spangdahlem Air Base.

4.15. MAINTENANCE OF WASTEWATER CATCHMENT (TREATMENT) PONDS.

The contractor shall clean and maintain wastewater catchment ponds IAW the standards mentioned in Part

5. This maintenance includes excavation and removal of sediments from ponds, mowing of unnecessary grass.

4.16. GENERAL INSPECTION AND TIGHTNESS TEST OF OIL/WATER SEPARATORS AND

GREASE SEPARATORS

Perform general inspection and test all parts and connections of OWS systems on tightness according to

DIN 1999-100/DIN EN 858 and according to DIN 4040 for grease separators. Contractor is required to develop a plan for inspection of about 25 separator systems per year. Results shall be reported in the operations and inspections manual for all systems as recommended in the “Merkblatt Mineralölhaltige

Abwässer und Abfälle aus Betriebsstätten zur Wartung, Reinigung, Betankung und Demontage von

Fahrzeugen” / ”Pamphlet for industrial waste water/material contaminated with oil for maintenance, cleaning, refilling and demounting of vehicles”. Two copies of the complete status report or detected deficiencies report shall be forwarded, one to 52 CES/CEOIU immediately after service completion and one to the Environmental Office (52CES/CEIE) at, Bldg. 119. After testing and servicing, separators shall be put back into operational condition.

4.17. TIGHTNESS TEST OF SEWAGE HOLDING TANKS

Inspect and test all parts and connections of sewage holding tank systems on tightness according to DIN

4261. Test is required once every 5 years, and once every 2.5 years in a water protection area, on all systems at Spangdahlem Air Base, GSUs and Bitburg Annex. Estimated quantity per year is five (5) each between 10 and 20 cbm capacity. Results have to be reported. Two copies of the complete status report or detected deficiencies report have to be forwarded to 52 CES/CEOIU immediately after service completion and one to the Environmental Office (52CES/CEIE) at, Bldg. 119.

ENVIRONMENTAL FUNDED ITEMS:

4.18. REMOVAL, TRANSPORTATION, AND DISPOSAL OF DE-WATERED SEWAGE SLUDGE

De-watered sludge is stored in metal containers (each container has a capacity of 10 cubic meters) at the

WWTP, building 2016, Spangdahlem AB. After notification by the COR, remove full containers within three working days and properly dispose the de-watered sludge. Clean empty containers and return them to building 2016 within 4 working days. The contractor shall have a location (see para. 3.2 – Government furnished property) to store sludge during the periods that it cannot be properly disposed or is awaiting results from samples taken to determine its overall contents. The removal, transportation and proper disposal of the de-watered sludge shall be performed IAW the “Klaerschlammverordnung”- Directive for

Utilization of the County of Bitburg-Pruem and the “Bundes-Bodenschutzgesetz” – Soil Protection Act, dated 17 March 1998.

4.19. DISPOSAL OF OTHER HAZARDOUS MATERIALS FROM RAIN WATER

CATCH/RETENTION BASINS

This paragraph is supplement for Para. 4.4 for higher disposal costs, when the sludge waste in the basin is identified as hazardous. The service must be performed IAW the in Part 5 mentioned laws and regulations.

Any discrepancy from service stated in this paragraph or unusual finding shall be reported to the COR the same duty day.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

The Contractor must abide to perform his service IAW all updated applicable regulations, publications, manuals, and local policies and procedures:

Klaerschlammverordnung (AbfKlaerV), Directive for Utilization of the County of Bitburg-Prüm

DIN 1999-100/DIN EN 858 – Abscheider für Leichtfluessigkeiten

DIN 4040 – Abscheideranlagen fuer Fette

DIN 4261 – Kleinklaeranlagen

Bundes – Bodenschutzgesetz, BBodSchG v. 24. Juni 1991, Soil Protection Act

TRbF Nr 111 - Technical Directive for Flammable Liquids

German Water Act

Water Law of the State of Rheinland-Pfalz

Federal Waste Law – Kreislaufwirtschafts- und Abfallgesetz

Environmental Final Governing Standards of Germany, FGS-G

Merkblatt: Mineraloelhaltige Abwaesser und Abfaelle aus Betriebstaetten zur Wartung, Renigung, Betankung und Demontage von Fahrzeugen

Verdingungsordnung fuer die Lieferung von Leistungen, VOL v. 17 Sep 2002

§ 191 Wasserhaushaltsgesetz – Water Act

RAL – Quality sign GZ-961 for maintenance of sewage lines (inspection, tightness test and cleaning)

The contractor shall be aware, that in all cases, the most stringent of the different laws and regulations will be effective.

PART 6

PERFORMANCE OF SERVICES DURING A CRISIS

6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE SECRETARY OF

DEFENSE OR OVERSEAS COMBATANT COMMANDER.

6.1. IAW DFARS 237.76, DFARS 252.237-7023 and DFARS 252.237-7024, unless otherwise directed by an authorized government representative, it is determined that services as identified in this Performance

Work Statement (PWS) are essential for performance during a crisis. The contractor shall prepare and submit a contingency plan within 30 days of contract award clearly describing how compliance will be achieved.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Services Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

# 1 Maintenance of oil/water separators with and without coalescence filters and sand/sewage traps.

DIN 1999-100/DIN EN 858,

PWS Para. 4.1

The oil/water separators must be maintained IAW the standards mentioned in this paragraph.

Meets German Standard

100% accuracy rate.

# 2

Maintenance of grease separators.

DIN 4040/DIN EN 1825

PWS Para. 4.2

The grease separators must be maintained

IAW the standards mentioned in this paragraph.

Meets German Standard

100% accuracy rate.

# 3

Maintenance of holding sewage tanks and package waste treatment plants.

DIN 4261,

PWS Para. 4.3

The content of the tank must be removed

IAW the standards mentioned in this paragraph.

Meets German Standard

100% accuracy rate.

# 4

Maintenance of rain water retention basins.

PWS Para. 4.4

The rain water retention basins must be cleaned from sludge, sediments and vegetation IAW German environmental laws. POC is the Environmental Office

(52CES/CEAN) in Bldg. 119.

Meets German Standard

100% accuracy rate.

# 5

Removal of holding tank sewage sludge.

DIN 4261,

PWS Para. 4.5

The content of the tank must be removed

IAW the standards mentioned in this paragraph.

The content of the tank must be removed IAW the standards mentioned in this paragraph.

# 6

Maintenance of the dome shafts.

PWS Para. 4.6

The dome shafts must be emptied and cleaned completely from oil, water, oil/water mixtures and sludge.

No more than (1) deficiency per month

# 7

Maintenance of internal POL-storage tank bottoms.

PWS Para. 4.7

The content of the tank must be removed completely.

PWS Para. 4.7

The content of the tank must be removed completely.

# 8

Maintenance of storm water drain inlets

(SWDI).

PWS Para. 4.8

The SWDIs must be cleaned completely from all sediments and debris. Inlets must be secured again after service.

No more than (1) deficiency per month

# 9

Maintenance of portable toilets.

PWS Para. 4.9

Portable toilets must be cleaned, disinfected and refilled.

No more than (1) deficiency per month

# 10

Removal of waste oil and fuel

PWS Para. 4.10

TRbF. 111

The oil/fuel must be removed completely

IAW the standards mentioned in this paragraph.

Meets German Standard

100% accuracy rate.

# 11

Maintenance of industrial waste water holding tanks

PWS Para. 4.11

The tank must be cleaned and emptied completely from water, waste/water mixture and oil/water mixtures, also flushing through after emptied.

Meets German Standard

95% or above accuracy rate.

# 12

Flush test of storm drainage and sewage lines

PWS Para. 4.12

At the storm drainage and sewage lines must be conducted a flush test when blocked by sludge. A proper run off must be ensured.

Meets German Standard

95% or above accuracy rate.

# 13

Removal of aircraft wash water.

PWS Para. 4.13

Contractor ensures the tank is always less than 80% full, Aircraft wash water tank never exceeds 90% full.”.

# 14

Emergency or special or special event services

PWS Para. 4.14

The contractor shall respond within one (1) hour upon notification by the

COR.

# 15

Maintenance of waste water treatment ponds

PWS Para. 4.15

The waste water treatment ponds must be cleaned from sludge, sediments and grass.

97% or above accuracy rate.

# 16

Inspection of tightness test of oil/water separators

PWS Para. 4.16

DIN 1999-100/DIN EN 858

The Test needs to be conducted IAW the standards mentioned in this paragraph.

Meets German Standard

100% accuracy rate.

# 17 tightness test of sewage holding tanks

PWS Para. 4.17

DIN 4261

The tightness test me be conducted IAW with DIN 4261.

100% accuracy rate.

ENVIRONMENTAL FUNDED ITEMS

# 18

Removal, transportation and disposal de-watered sewage sludge.

PWS Para. 4.18

Directive for Utilization and Soil

Protection Act.

The de-watered sewage sludge must be removed and disposed IAW the standards mentioned in this paragraph.

Meets German Standard

100% accuracy rate.

# 19

Disposal of other hazardous from rain water catch/retention basins

PWS Para. 4.19

Hazardous sludge from rain water retention basins must be disposed IAW

Part 5 applicable laws /regulation .

100% accuracy rate.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

EVN-Entsorgungs

Ordnungsnachweis

(Proof of Proper

Disposal), Para. 1.4.4.

Within 14 days, but not later than with the next invoice.

Electronic Copy via

S.A.M (ZKS)

Electronic Copy via

S.A.M (ZKS)

52 CES/CEOIU

at Bldg. 2016

Weight data of the contaminated sludge, and the information if the sludge was disposed of/incinerated or if it was treated/recycled.

Para. 1.4.4

Within 14 days, but not later than with the next invoice.

- if not included into the above mentioned electronically report, one paper copy is required.

- if not included into the above mentioned electronically report, one paper copy is required.

Übernahmeschein/

Begleitschein (Final

Disposal Manifest), Para. 1.4.4.

Monthly together with the invoice

Electronic Copy via

S.A.M (ZKS)

Electronic Copy via

S.A.M (ZKS)

Complete status report or deficiencies report, Para. 4.23.

Immediately after service completion, not later than the next duty day.

Two (2) copies Paper Copy 52 CES/CEOIU at Bldg. 2016 and

52CES/CEIE at Bldg

Complete status report or deficiencies report, Para. 4.24.

Immediately after service completion, not later than the next duty day.

Two (2) copies Paper Copy 52 CES/CEOIU at Bldg. 2016 and

52CES/CEIE at Bldg

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Preliminary Test, Para. 1.4.2.

Estimated 30 containers annually;

Analyses every six (6) months

2 Maintenance of dome shafts, Para. 4.6. Estimated 40 each annually

3 Maintenance of SWDI, Para. 4.8. Estimated 250 hours annually;

Estimated number of SWDI is

1140.

Estimated length of drainage lines to be flushed is 500 meters, estimated length of drain gutters is 200 meters.

4 Maintenance of Government owned portable toilettes, Para. 4.9.

Estimated 100 ea. shall be serviced and estimated per year

(including travel time).

6 General inspection and tightness test of oil/water separators and grease separators, Para. 4.16

Test is required every 5 years on all systems on and off-base, and all 2.5 years in a water protection area. Service at least once a year.

Tightness test of sewage holding tanks, Para. 4.17 Test is required once every five

(5) years, and once every (2,5) years when located in a water protection area. Estimated testing five (5) each per year between 10 and 20 cbm capacity.

List of Facilities

Appendix A

OIL/WATER SEPARATORS

(Units marked with “C” are Coalescence filters)

Norm Estimated quantity Storage capacity of Cleaning

Bldg. No. Size (NG) to be removed (cbm) Separators (liter) Intervals

Tank 5

(T-10)

C 20 10 1000 I.A.W. DIN 1999

8 2 100 FOR ALL TANKS

9 8 500

44 0,5 100

47 C 10 8 200

58 C 65 25 500

62 4 1300

61 2 250

Motor-pool

RRB

C 50 4 1100

64 24 500

66 2 200

66 2 200

73 C 10 21 200

99 C 10 12 450

101 36 420

110 C 65 30 200

111 C 15 30 300

155 I C 50 58 9000

155 II C 50 58 9000

168 C 19,5 60

169 7 20

185 C 30 36 600

189 C 32 1500

193 C 30 28 600

204 30 8 500

198 10 15 200

208 C 20 10 250

219 C 15 48 350

225 C/A 80 11 1500

225 C/B 80 11 1500

233 C 30 75 600

257 C 8 8 380

260 C 45 N/A

262 C 15 45 350

New wash

Rack

30 50 500

List of Facilities

APPENDIX A

LOCATIONS OF

(Units marked with “C” are Coalescence filters)

Norm Estimated quantity Storage capacity of Cleaning

Bldg. No. Size (NG) to be removed (cbm) Separators (liter) Intervals

221 15 2000

222 C 15 10 600

250 5 N/A

263 C 40 45 350

307 10 7 150

311 C 40 54 1450

330 C 15 5 300

364 C 3 2 60

99 C 10 12 500

155 C 50 58 9000

155 C 50 58 9000

740 10 35 150

740 C 15 1 350

760 C 60 72 1360

762 C 10 3,5 150

757 25 1250

759 C 30 3,7 6000

784 C 10 15 500

919 C 30 96 600

920 C 10 64 1500

2024 10 510

3000 C 30 8 600

3001 C 30 8 600

3002 C 15 8 300

3003 C 30 8 600

3004 C 30 8 600

3005 C 15 6 300

3006 C 15 8 300

3007 C 15 8 300

3008 C 20 8 500

3009 C 30 8 600

3011 C 15 6 300

3012 C 15 8 300

3014 C 15 8 300

3015 C 20 8 500

3016 C 30 8 600

3017 C 30 6 600

3019 C 30 8 600

3020 C 15 8 300

3021 C 15 8 300

3022L C 10 32 200

3022R C 10 32 200

3023 C 10 6 200

3024 15 6 60

3025 15 6 60

3030 2 60

3057 C 15 6 300

3062 C 30 6 600

3067 C 6 5 600

3068 C 50 12 1000

3071 C 6 20 600

FB Kammerforst 20 36 700

RRB Ammo Store

(RRB Munilager)

C 50 60 12000

FB Sued C 80 60 12000

Perimeter Rd. C 8 500

Golf Course 8 500

RRB NATO

Basin

4 500

RRB Housing

Basin

7 500

RRB Munitions

Storage

C 8 500

Old Main Gate

RRB

C 100 120 8000

T-10 10

550, New Clinic

562 (AAFES WR) C 8 8 200

561 (AAFES GS) C 10 15 1000

560 C 10

570 – (New BX) C 3

634-I (635-I) C 3 1.5 215

634-II (635-II) C 15 24 1750

640 6

645 C 30 10 1000

645-de 1 & 2 C 2 X 15 36

645-I C 6 8 500

645-II C 15 8 1800

645-III C 15 8 1250

645-IV C 6 10 1250

645-V C 6 10 1250

645-VI C 30 8 1100

645-VII C 20 12 470

645-VIII C 20 12 470

655 C 3 8 600

660 C 10 8 500

690 C 10 4 500

695 C 8 1020

784 10/2500/50

615 20/5000/70

730 80 27

Kailbach wells

Pumphouse N

2 3 300

Kailbach wells

Pumphouse S

2 3 300

LOCATION OF

EIFEL WEST, BITBURG ANNEX

Norm Estimated quantity Storage capacity Cleaning

Bldg.No. Size (NG) to be removed (cbm) Separators(liter) Intervals

61 C 2,2 300

64 C 30 500

99 1 150

83 C 8

121 C 30 1100

211 1

Housing RRB C 50

OFF BASE SITES, OBERWEIS

Norm Estimated Quantity Storage capacity Cleaning

Bldg. No. Size (NG) to be removed (cbm) separators(liter) Intervals

1093 20 500 FOR ALL

TANKS

Total estimated quantity to be removed from oil/water separators per year is approximately 2500 cbm.

SAB

Contents of Contents of Grease Cleaning Bldg. No. Sludge Trap (liter) Separators (liter) Intervals

42 1000 2000 monthly

117 200 2500

124 360 1460

147 1000 2000

173 1000 6000

300 2500

439 1000 300

441 200 2500

443 500 6000

500 3000

RMTP Fli Kit 3000

160 2000

300 500 2500

500 500 2500

560 500 3000

570 - BX 3

Eifel West, Bitburg Annex

Contents of Contents of Grease Cleaning Bldg. No. Sludge Trap (liter) separators (in liter) Intervals

61 500 1000 monthly

70 200 1500

71 200 1500 I.A.W. DIN 4040

77 1500 2500

87 500 1000

98 500 500

Total estimated quantity to be removed from grease separators per year is approximately 600 cbm.

LOCATION OF SEWAGE

HOLDING TANKS

SAB

Cleaning

Bldg. No. Designation Qty Capacity Intervals

T-04 POL Pump Station 1 8 cbm I.A.W. DIN 4216

T-13 LFM 1 1 cbm FOR ALL TANKS

31 AAFES Gas Station 1 3 cbm

157 Crash Recovery 1 6 cbm

204 AGE 1 6 cbm

364 Hangar 4 1 2 cbm

383 Res FR Team Fac 1 8 cbm

724 WSA Lift Station 1 8 cbm

725 WSA 1 4 cbm

729 SP Team Shelter 1 8 cbm

740 Army Maintenance 1 14 cbm

751 Vulcan Area 1 14 cbm

762 P&E 1 12 cbm

759 P&E Vehicle Maintenance 1 8 cbm

769 SP Shack 1 1 cbm

780 Munitions 1 3 cbm

784 Missile Maintenance 1 14 cbm

839 Missile Maintenance 1 16 cbm

840 Missile Maintenance 1 8 cbm

2300 Grosslittgen Water Plant 1 4 cbm

End of Runway (EOR) Build 2 4 cbm

OFF BASE SITES, OBERWEIS

Cleaning

Bldg No. Designation Qty Capacity Intervals

1093 1 120

PACKAGE WASTEWATER TREATMENT PLANTS

Bldg. No. Designation Qty Capacity Interval

157 HG Maint 1 10 cbm Once a year / twice

204 Shp A/SE Stor Fac 1 10 cbm A year for all basins

780 Mun Maint Admin 1 10 cbm

The estimated quantity to be removed from holding tanks and package wastewater treatment plants per year is approximately 5620 cbm.

RAINWATER RETENTION BASINS (RRB) AND CATCHMENT BASINS (CB)

Bldg. No. Designation QTY Capacity cbm Intervals

RRB P&E/Munitions Area 2 2 x 50 Once a year

RRB Housing East 1 1 50

CB Housing East 1 50

RRB Housing East 2 1 50

RRB Welscherwiesenbüsch 1 50

RRB Kammerforst 1 50

CB 1 + 2 Kammerforst 2 x 50

RRB Sued 1 50

CB 1 + 2 Sued 2 x 50

Earth Basin East (“Ost”) 1 50

Earth Basin West 1 50

RRB Wachenbach Dam 1 50

RRB POL/NATO Parallel 1 50

CB NATO Parallel 1 50

61 RRB Old Motor Pool 1 50

RRB Old Main Gate 1 50

CB Old Main Gate 1 50

RRB North-West 2 1 50

RRB WWTP 1 50

VSM Basin WWTP 1 50

66 Drainage Backup Pipe 1 50

Overflow Basin 1 50

Overflow Basin VSM 1 50

Catch Basin by RÜP 1 50

RAINWATER RETENTION BASINS AND CATCHMENT BASINS

OFF BASE SITES, OBERWEIS

Cleaning Bldg No Designation Qty Capacity Intervals

1093 DRMO Complex 1 20 cbm

33 Bitburg Housing 1 50 cbm

The estimated quantity to be removed from retention basins per year is approximately 2000 cbm.

Location of Aircraft Wash Racks

Bld No. Designation QTY Capacity Interval

3022 Acft Shltr 1 20 cbm Once tank reaches 80% capacity

Location of Industrial WasteWater Holding Tanks and Spill Containment Tanks

Bldg. No. Designation QTY Capacity Interval

219 Veh Maint Shop 1 20 cbm 3 x per year

120 Whs Sup & Equip 1 10 cbm

189 Arts&Craft Center 1 10 cbm Twice a year

155 1 100 cbm

T-10 1 30 cbm

655 AMS Gas Station 1 30 cbm

660 Fire Station 3, Ramp 5 1 80 cbm

690 AMS Maintenance Shop 1 100 cbm

Location of Fire Suppression Systems Water Holding Tanks

Bldg. No. Designation QTY Capacity Interval

155 Veh Refueler Shop 1 100 cbm Once tank reaches 80 % capacity 208 Hush House #2 1 20 cbm

RMTP Ramp 1 300 cbm

364 1 100 cbm