FA521520R8004 ATTACHMENT 5 - PWS 14 JUNE 21.pdf

MEDICAL LOGISTICS TECHNICIAN

AT

HEADQUARTERS PACIFIC AIR FORCES

SURGEON GENERAL (PACAF/SG)

14 June 2021

PERFORMANCE WORK

STATEMENT

SECTION & TITLE PAGE

1. Description of Service………………………………………………..……………………3

2. Service Summary…...………………………………..…………………………………...8

3. Government-Furnished Property and Services…………………………………………9

4. Security Clearance and General Information…………..……………………………………………..………………………...10

1.1 Description of Services:

The primary purpose of this position is to perform medical logistics activities and oversee programs in support of the Medical Readiness Division (SGX) at Headquarters MAJCOM staff. This position will directly work with the MAJCOM Medical Logistics Functional Manger, supporting medical logistics activities at nine military bases in Pacific Air Forces Area of Responsibility (AOR). Assists in developing and implementing policies and procedures at nine bases. Support base level Medical Logistics programs including: Customer Service, Storage & Distribution, Acquisitions, Medical Equipment Management Office (MEMO), Contract Services, Patient Movement Item (PMI) Center, War Reserve Materiel (WRM), Facility Management, Consolidated Storage and Deployment Centers (CSDC), and Theater Lead Agent for Medical Materiel (TLAMM) Pacific.

1.2 Specific Tasks:

1.2.1. Performs support for the management of medical logistics programs to include, but not limited to Personal Protective Equipment (PPE), COVID-19 vaccines, Storage & Distribution, Medical Equipment, WRM, PMI, CSDC, and TLAMM. Assists with Site Assistance Visits. Collects and compiles medical logistics data.

1.2.2. Provides consultation support for all INDOPACOM exercises involving AF medical logistic assets. Evaluates and completes Memorandum of Agreements IAW Air Force Manual 41-209.

1.2.3. Provides consultation support for expansion of TLAMM-Pacific and CSDC by providing medical supplies and equipment.

1.2.4. Assists military bases with evaluating storage requirements to support all environmental, space, and security requirements. Evaluate risks of Unit Type Code (UTC) equipment shortfalls.

1.2.5. Provides consultation support for base level COVID-19 Champions. Will work closely with the MTF Vaccine coordinators to aid in the coordination and distribution of vaccines. Will also coordinate needs with AFMRA/SG4M.

1.2.6. Assists in determining WRM Requirements for countries and locations throughout the Indo-Pacific region. Analyzes WRM reports to validate constraints and develop planning factors to include, but not limited to scheduling, tracking and reporting on UTC equipment movement.

1.2.7. Assists in monitoring and reporting base-level Personal Protection Equipment and COVID-19 vaccine trends. Ensure levels are consistent with each MTF’s population-at-risk and number of assigned providers. Coordinate cross-leveling across the 9 MTFs as needed.

1.2.8. Routinely provides education and briefings to PACAF Headquarters staff, communicates Medical Logistics WRM UTC equipment status and risks to operational planners and leaders.

1.2.9. Attends approx. 5 meetings a month on behalf of MAJCOM Medical Logistics leadership.

1.2.10 Enters data from various sources (reports, equipment displays, printouts, forms, etc.) into the appropriate computer system. Print reports at a required interval as directed by staff. Sources include, but not Medical Readiness Decision Support System (MRDSS, Defense Medical Logistics Standard Report (DMLSS), Excel, PowerPoint, and SharePoint.

1.2.11 Files, retrieves, and collates documentation as requested by staff.

1.2.12 Assists the directorate and MTFs with other project and program management tasks. Tasks include communicating and coordinating with individuals at various levels, gathering data, overseeing task completion and reviewing or developing reports and/or presentations.

1.3 Place of Performance and Hours of Operations:

The primary place of performance will be at HQ PACAF, Building 1102, Suite A110, Joint Base (JB) Pearl Harbor-Hickam, HI 96853. Alternate work locations must be authorized in advance by the Contracting Officer Representative (COR). Alternate work locations and hours of operations will be rare and for compelling reasons to support the PACAF Medical Logistics mission. Alternate work locations must be authorized in advance by the Contracting Officer Representative (COR

1.3.1 Normal hours operations consist of 8 hours of services/day during the hours of 0730-1630 Monday through Friday.

1.3.2 Overtime is not authorized. Coordination with the COR or appointed representative is necessary in the event that it is necessary the contract personnel work beyond the specific normal duty hours.

1.3.3 Should the contractor fail to arrive during normal work hours, the contractor employee(s) should contact the COR at

PACAF/SGX, 808 448-3406.

1.3.4 Vacation. The Contractor shall ensure that their absence does not have an adverse effect on processing of required Medical Logistics reports.

Vacation time should be requested with as much advanced notice as possible, but not less than 2 weeks unless an emergency.

1.3.5 Federal Holidays. The following is a list of legal federal holidays when services are not required:

New Year’s Day, January 1st Martin Luther King's Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteeth, June 19th Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran's Day, November Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

1.3.5. Hours worked and schedule. A copy of work hours and planned scheduled changes will be provided to the COR for review of total work performed and accountable hours

1.4 Knowledge, Skills, Aptitudes:

1.4.1 In order to fill this medical logistics technician role the contractor must meet the following minimum requirements. An Associate Degree in logistics or other related educational program such as healthcare management, business management OR Project Management Professional Certificate OR prior military training (AFSC 4A1X1), and successful completion of Medical Logistics Technical training. General Knowledge in and understanding of Defense Medical Logistics Standard Support (DMLSS), Medical Readiness Decision Support System (MRDSS), Additional qualifications include; knowledge and skills in English grammar, spelling and punctuation, skill in operating office equipment including photocopies and facsimile machines, proficiency in using Microsoft Office, power point, electronic databases, web-based applications, excel spreadsheets, and other computer programs. The contractor must be a US citizen and shall possess strong customer service/interpersonal skills. Prior experience with the USAF or other military service, is strongly recommended, but not required.

1.4.2 PERSONAL CONTACTS: The contractor maintains close personal contact with cross-functional areas within the MTFs, AFMRA and the Air Force Surgeon General’s Office. A strong professional working relationship with these contacts is essential.

1.4.3 PHYSICAL DEMANDS: Mostly sedentary work, but walking among the offices within the building is an expectation.

1.5 DELETED

1.6 Deliverables

All products presentations, data analysis and documents developed in the course of this effort become the property of the United States Air Force.

1.6.1 Reports/Deliverables:

The contractor shall document the efforts performed in the completion of the above tasks in separate and detailed monthly status reports (MSRs) to be delivered within the first five working days of the following month. All products developed through this effort may be included as attachments to the MSR. .

1.6.2 Monthly Status Reports (MSR): The MSR for this task shall be submitted electronically to the COR for review, comment, and acceptance within the first five working days of the following month. Once the MSR is signed by the Chief of the division or the COR, the respective MSR will serve as the acceptance vehicle for payment of the monthly level of effort. The MSRs shall include at a minimum the following information:

1.6.2.1 PROGRESS THIS PERIOD: Support provided during the reporting period.

1.6.2.2 STATUS OF ALL SUB-TASKS: (may include attached copies of meeting minutes, point and working papers, etc.)

1.6.2.3 ACTIVITIES PLANNED FOR THE NEXT REPORTING PERIOD:

Planned support activities as well as the status of all products/working papers, including planned delivery date and actual and/or anticipated delivery date.

1.6.2.4 PROBLEMS ENCOUNTERED: Identification of any problems, issues or delays and recommendations as to their resolution concerning those problems submitted during the interim, and any corrective action that was taken to correct identified problems.

1.6.2.5 SIGNATURE BLOCK CERTIFYING THAT THE ABOVE WORK

HAS BEEN COMPLETED FOR ON-SITE CLIENT: Signature space for the COR and the contractor.

2.0 SERVICE SUMMARY

Description of Service

PWS

SECTION

Performance Threshold

Maintains patient privacy/confidentiality

1.1 0 disclosures 100% of the time

The contractor shall provide support for the Medical Logistics SGX program

1.2

- All suspense’s as assigned are met within a 95% timely and accurate measure

- Maintain all databases, files, training requirements, and correspondences with internal and external stakeholders

The contractor shall provide programmatic oversight (to include, administrative and Medical Treatment Facility support)

1.1.2

Not to exceed 2 validated customer complaints per month, or 2 of the same complaint type within a 6 month period, thus indicating a possible trend

Provide Monthly Summary Report

1.5

Provide the Monthly Summary Report (MSR) to the Contracting Officer Representative within 5 working days after the end of the month, beginning the following month, 100% of the time.

Hours worked and schedule changes

1.3.5

A copy of work hours will be provided with the MSR to the COR for review of total work performed and accountable hours

3.1 Government Furnished Property and Services

3.2 The Government shall provide:

3.2.1 Support Services: The Government will provide office facilities (desk, chair, telephone with Pacific DSN access, filing cabinet space, etc.), support services, materials, publications, forms, and equipment required for contract performance (except as designated in the contract). All communications and information systems support required to complete the task will also be provided. Contract personnel shall keep government furnished supplies, equipment, and work areas in a safe, orderly, and clean condition. Contract personnel shall notify the Government whenever maintenance of equipment is required.

3.2.2 Work Area/Space: Any space used by the contract personnel in performance of this contract may be used for other purposes during their absence. Items of clothing, personal effects, or equipment may not be able to be secured. The Government will not incur any liability for theft, damage, or loss of such personnel items.

3.2.3 Telephone/Mail: The Government will provide local telephone service and defense switching network (DSN) lines limited to matters related to the performance of this contract. Personal long distance calls are not authorized and the cost of all personal long distance calls made will be deducted from the Contractor’s invoice.

When coordinated with the COR, all charges for official long distance telephone calls, facsimile service, postal service, and Federal Express mail required to support this task will be paid for by the Government.

3.2.4 Annual Training: The contract personnel shall comply with and attend Government provided training which may include but not limited to topics such as DoD Cyber Security Awareness, Operations Security, fire protection, Privacy Act, HIPAA, and any other local training as directed . The training, usually computer based, may be scheduled individually throughout the year or scheduled at one time.

This training will take approximately eight hours total per individual and will be completed at no additional cost to the government.

GENERAL INFORMATION

4.1 Background

The contractor shall provide support services to HQ PACAF Medical Readiness Division SGX, Medical Logistics Section in monitoring/tracking COVID-19 vaccines in PACAF’s Area of Responsibility. This support will help us in meeting our theaters mission readiness requirements. The contract shall also provide program management support for Customer Service, Storage & Distribution, Acquisitions, Medical equipment Management Office (MEMO), Contract Services, Patient Movement Item (PMI) Center, War Reserve Materiel (WRM), Facility Management, Consolidated Storage and Deployment Centers (CSDC), and Theater Lead Agent for Medical Materiel (TLAMM) Pacific.

4.2 SECURITY TERMS AND CONDITIONS

4.2.1 Contractor/Supplier shall perform Background, Sex Offender and Criminal Record Checks on all selected Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation. The background checks must be current as of 120 calendar days from the start of the contract to receive access onto the USAF installation. (Hawaii Criminal History Records Check, for an example, is sufficient source. For Non-U.S. Citizen applicants, background checks will be verified with the Department of Homeland Security/Immigrations and Customs Enforcement.

SECURITY CLEARANCE: The contractor must be eligible for and obtain a SECRET Clearance. The contractor shall ensure that each contract personnel access and complete the Electronic Questionnaires for Investigations Processing (e-QIP), SF85P Questionnaire for Public Trust Positions information and documentation through the Internet at http://www.opm.gov/investigations/e-qip-application/. It is the contractor’s responsibility to ensure that the questionnaire is processed through their agency’s security manager. The contractor will be responsible for the cost of the security clearance and its process. Once completed, each contractor is required to provide each contract personnel a hard copy of a Visit Request Letter (VRL) which will be filed with the base industrial security office. To eliminate e-QIP questionnaire errors and possible re-submission of the security information it is highly recommended that each contract personnel maintain a copy of the completed disk and a hard copy of the questionnaire. The contractor shall advise their employees that a positive report is needed as a condition of employment under this contract.

4.2.2 Disqualifying Factors for Unescorted Installation Access :

The Contractor/Supplier will ensure Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation DO NOT meet any of the following disqualifying factors.

Disqualifying factors for denied access are as follows [Ref 15 AWI 31- 101]:

- U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

- Barred from entry/access to any military installation or facility.

- Wanted by federal or civil law enforcement authorities, regardless of the offense/violation (i.e., an “order of arrest” has been issued by a judge).

- Incarcerated for 12 months or longer within the past five years, regardless of offense/violation.

- Any conviction of espionage, sabotage, treason, terrorism or murder.

- Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years.

- Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

- Individual is currently serving their first year of parole or probation for any felony offense.

4.2.3 Criminal Records/Sex Offender Check :

Prior to the assignment of any Permanent/Temporary personnel at Department of Defense/Air Force facilities, CONTRACTOR/SUPPLIER Permanent/Temporary personnel must be subjected to a criminal records/sex offender check.

CONTRACTOR/SUPPLIER shall be required to complete a criminal records/sex offender check on selected candidates only. CONTRACTOR/SUPPLIER will arrange, conduct and absorb all expenses of the criminal records/sex offender check.

In accordance with applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all http://www.opm.gov/investigations/e-qip-application/ counties of state or states where the Permanent/Temporary candidate/employee has resided in, has been employed in, or attended school in for the past seven (7) years.

Permanent/Temporaries convicted of any offense, misdemeanor or felony shall not be allowed installation access without review and written approval from Installation Contracting office with concurrence from the installation’s Chief of Security Forces.

4.2.4 Employees of the CONTRACTOR/SUPPLIER:

No one except authorized employees of the CONTRACTOR/SUPPLIER is allowed onto Department of Defense/Air Force installations/facilities.

CONTRACTOR/SUPPLIER employees are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the 647th Security Forces Squadron Pass and Registration Section), by acquaintances, family members or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract for CONTRACTOR/SUPPLIER.

4.2.5 Employment Credentials Issue and Turn-in

The CONTRACTOR/SUPPLIER agrees to retain all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force. The CONTRACTOR/SUPPLIER agrees to return all Passes/Badges, and any other pertinent documents to the Installation/Facility Contracting officer who will in turn recover them to the Installation/Facility Pass and Registration office upon completion of the contract. In the event of contract termination, employee termination, or failure of an employee to return to work the CONTRACTOR/SUPPLIER agrees to retain/recover all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force to the Installation/Facility Contracting office who will in turn recover them to the Installation/Facility Pass and Registration office. When Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force cannot be recovered by CONTRACTOR/SUPPLIER, the CONTRACTOR/SUPPLIER agrees to reimburse the replacement cost to the Department of Defense/Air Force.

4.2.6 National Agency Check (NAC): As a minimum, Contractor personnel shall successfully complete a NAC before operating government-furnished workstations that have access to Air Force automated information systems. Requests for personnel hired at the beginning of the contract, shall be submitted to the Government not later than 45 working days from the contract start date. Requests for personnel hired subsequent to the contract start date shall be submitted to the Government not later than five (5) workdays from the employees’ first duty day. Contractor personnel receiving unfavorable NACs shall not be employed.

4.3. Traffic Laws: The Contractor shall comply with the installation traffic code as specified by local State law and applicable base rules.

4.4. Physical Security: The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment and materials shall be secured.

The Contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized person. The contractor shall not duplicate any keys issued by the Government.

The Contractor shall immediately report to the COR or contracting officer any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer to re-key or replace the affected lock or locks without cost to the Government. The Government, may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the contractor. If a master key is lost or duplicated, the Government shall replace all locks and key for that system and the total cost will be deducted from the monthly payment due to the contractor.

The Contractor shall prohibit the use of keys issued by the government by any person other than the contractor’s employees. Opening of locked areas by contractor employees to permit entrance of person other than the contractor employee engaged in performance of contract work requirement in those areas are prohibited.

4.5. Contractor Authorized Privileges Overseas

The Government shall make available within the overseas theater, subject to the individual capability or limitation of the installation concerned and the approval of the installation commander, as well as the controlling provisions of the applicable inter-government agreement, the following items of logistic support to contractor personnel:

Lodging on a space available basis, base exchange, APO, banking, morale welfare recreation facilities to include club privileges, laundry services on a reimbursable basis, medical services limited to those required to preserve life, limb or sight, to prevent undue suffering and/or loss of body tissues and mortuary benefits available on a reimbursable basis. The Status of Forces Agreement (SOFA) will apply. These privileges are for contractor personnel that are U.S. citizens with privileges indicated on the LOI.

4.6. Data Rights

All records, files, documents, and working papers provided by the government and/or generated for the government in the performance of this task shall be maintained and disposed of in accordance with the appropriate Air Force Instruction.

4.7. Conduct of Contractor Personnel

If the Contracting Officer finds it to be in the best interest of the Government he may at any time during the performance of this contract order the Contractor to remove any of his personnel from further performance under this contract for reasons of security reasons or for violation of installation regulations. In the event that it becomes necessary to replace any Contractor personnel for any of the above reasons, the Contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These costs will not be chargeable to the Government.

4.8. Supervision and Control. The Government shall not exercise any supervision or control over the contractor’s employees performing services under this contract.

Such employees shall be accountable not to the Government but solely to the contractor, who in turn is responsible to the Government.

4.9. Key Personnel Clause: The Government considers the personnel working this requirement as key personnel. The contractor shall have the right to replace, transfer or substitute personnel. However, replacement must be accomplished without causing delays under the contract and at no additional cost to the Government.

Because of their status as key personnel, the contractor must replace those individuals with individuals 1) having equal or greater education and experience qualifications as the person being replaced (unless otherwise approved by the Government), 2) able to comply with all security requirements and 3) ensure personnel have full Base and network access.

4.10. Right of the Government to Perform Functions with its Own Personnel:

The government reserves the right to perform or supplement performance of contract functions with government personnel at any time when it is deemed advantageous to the government, including periods of disaster, war, emergencies, police action, acts of God, labor strike, bankruptcy, default, or period of non-performance by the contractor’s employees. The contractor agrees, under such circumstances, to permit the government to use any essential contractor-furnished property. .

4.11. Unauthorized Work: The contractor shall not accomplish work outside the scope of this contract at the Government facility, nor shall he utilize in other work, any supplies or materials acquired under this contract.

4.12. Release of Information:

(a) The contractor shall not hold any discussions or release any information relating to this contract anyone not having a direct interest in performance of this contract, without the written consent of the Contracting Officer or the designated representative of the Contracting Officer.

(b) This restriction applies to all news releases of information to the public, industry or Government agencies, except as follows:

(1) ) Information for actual or potential subcontractors or other individuals necessary for the contractor’s performance of this contract.

(2) Information to be supplied to a duly authorized representative of the Contracting Officer.

4.13. Performance Evaluation Meeting. The Contracting Officer (CO) or

Contracting Officer Representative (COR) may require the Contractor to meet periodically wi th the CO, contract administrator, Functional Commander, and other government personnel to review contract performance when necessary.

4.14. Accident Reporting Procedures: In the event of an accident on Government property, or involving Government personnel or property, the contractor shall submit a report within 72 hours to the contracting officer in letter form that shall include the following: (1) the time and date of occurrence, (2) the place of occurrence, (3) a list of personnel directly involved, (4) a narrative or description of the accident to include chronological order of the accident and circumstances.

Appendix 1