Atch 5--ITO 31 Jan 2020.docx

Request for Proposal

RFP # FA5215-20-R-0006

Instructions to Offerors/Basis of Award (ITO/BOA)

1. Proposal Submission.

A. This is a competitive source selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 15.3 procedures.

B. The proposal submitted in response to this RFP must be in compliance with the Statement of Work (SOW) dated 31 Jan 2020. All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. Offerors shall clearly identify any exception to the terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s proposal being determined unacceptable and ineligible for award. This information shall be provided in the format and content of the table below within the Offeror’s proposal cover letter. If no exceptions are taken, include a statement stating so within the proposal cover letter.

RFP Exceptions

D. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

E. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

G. Delivery Dates. Delivery Dates are spelled out in the cover letter of this solicitation on a per-CLIN basis.

H. Proposal Submission. Each Offeror shall submit proposals electronically via email to Capt John-Anthony Ford at johnanthony.ford.1@us.af.mil and to MSgt Willie Davis at willie.davis.7@us.af.mil. The Contractor shall submit proposals for consideration no later than 2:00pm AKST, 6 Feb 2020. Only one (1) proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated.

I. Offerors submitting a proposal in response to this RFP shall submit Contract Documentation (Volume I), Schedule (Volume II) and Price Proposal (Volume III). All proposal information shall be submitted in either MS Word or PDF format. Each volume shall be submitted as a separately-labeled electronic file. Offerors must ensure that pricing information is only included in Volume II. Do NOT include any pricing information in Volume I. Submit your proposal electronically in accordance with the table below. All electronic submissions shall reference the complete RFP number in the subject line.

N/A

(1) Contract Documentation. Cover Letter shall include offerors’ contact number, small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this solicitation, and specific information if proposing a teaming arrangement.

(2) Factor 1 – Technical. The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the subfactors. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical subfactor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

i. First Article Testing (FAT) & Compliance: Prior to the close of this solicitation, the contractor shall:

a. provide evidence of successful FAT as well as evidence of production for the USAF within the last 60 months -- OR

b. (if a FAT is already undergoing with the government), provide a proof of current testing from the testing agency is required upon award. If granted the award, a certificate of FAT approval is required after award and before shipment of final product. -- OR

c. Provide an appropriate waiver signed by the ESA – OR

d. Include in their proposal a plan to accomplish First Article Testing as part of this requirement within the delivery schedule

ii. Schedule: The Contractor shall include a proposed schedule for completing the effort within the requested POP. The schedule shall illustrate the plan to meet the delivery dates for all major activities. The schedule may be submitted in MS project format, but must also be accompanied by a portable document format (pdf) version of the printed schedule.

(3) Factor 2 – Price. The offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the SOW requirements for each major functional element specified in the SOW. The contractor shall submit a complete Schedule B (Attachment 4).

2. Basis of Award:

A. Award will be made in accordance with the procedures specified in the RFP and on the basis of the lowest priced proposal meeting the acceptability standards for technical factors. Award may be made to the contractor who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the RFP’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the RFP instructions) and is judged, based on the evaluation factors and subfactors, to represent a technically acceptable proposal with a fair and reasonable price.

Award will be made to the lowest-priced offeror whom is determined to be technically acceptable, otherwise known as a “Lowest Priced Technically Acceptable” (LPTA) basis.

B. Selection shall be made on a LPTA basis.

Gate 1) First, the Government will assess all proposals for Technical Subfactor 1.1: First Article Testing (FAT) & Compliance on an acceptable or unacceptable basis in accordance with (IAW) “Table A” Gate 2) Next, the Government will evaluate the schedules for Technical Subfactor 1.2 on an acceptable or unacceptable basis IAW “Table B”.

Gate 3) Then, the Government will evaluate price for Factor 2 proposed IAW “Table C” on a per-CLIN basis (See FACTOR 2: Price, Price Evaluation” for details).

C. The Government intends to make award based on the initial proposal submissions without conducting discussions. Therefore, each offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold discussions if, during the evaluation, it is determined to be in the best interest of the Government. The Government reserves the right to conduct exchanges using Evaluation Notices (EN). Offeror responses to ENs will be considered in making the award selection decision.

3. Evaluation Factors A. Responses to this RFP will be evaluated against the following factors and subfactors:

Factor 1: Technical Sub-factor 1.1: First Article Testing & Compliance Sub-factor 1.2: Schedule Factor 2: Price

FACTOR 1: Technical Sub-factor 1.1: First Article Testing & Compliance

This criteria is met when the Contractor provides evidence of successful FAT (or an appropriate waiver signed by the ESA) and evidence of production for the USAF within the last 60 months The following ratings will be utilized:

TABLE A – Sub-factor 1.1: First Article Testing & Compliance

Sub-factor 1.2: Schedule

This criteria is met when the Contractor proposes a schedule, within the period of performance, which is achievable, measurable, and demonstrates progress towards achieving the proposed objectives and meeting delivery dates, as stated in the SOW. Proposed schedule includes all major activities, regulatory processes, and close-out activities.

TABLE B – Sub-factor 1.2: Schedule

FACTOR 2: Price.

(1) Price Evaluation. This RFP allows split awards for each CLIN (or a fraction of the quantity thereof) at the discretion of the Government considering the offeror’s ability to provide the quantities (at full or partial amount) and delivery timeline(s) specified in the “Price Schedule.” The Government will rank all proposal(s) based on the lowest unit price determined to be fair and reasonable.

(i) The Government anticipates the following possible award scenarios from price proposal(s) combination:

1. Single Award for CLINs 0001 + 0002

2. Split Awards; for CLIN 0001, and for CLIN 0002

(ii) Offer(s) will be evaluated according to price for each CLIN composition as identified above. The following steps will be taken to evaluate price using the Price Table below:

1. Initially, the Price Table below will be populated in the Split Combinations block with each offeror’s quantity and unit price for each CLIN.

2. Offeror(s) will then be ranked by the lowest unit price per each Split Combinations as identified in paragraph (1)(i) above to determine which possible award(s) combinations is in the best interest of the Government.

PRICE TABLE

Vendor 1

Vendor 2

(iii) Using the information obtained from the Price Table, the Split Award Evaluation Table below will be populated. The evaluated price of each split CLIN(s) will determine the total price of each possible award(s) combination. The table will then be used to determine which possible award(s) combinations represent the lowest price that is fair and reasonable.

SPLIT AWARD EVALUATION TABLE

CLIN 0001 + 0002

CLIN 0001

CLIN 0002

(2) The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

A. Price proposals should support the proposed technical approach and will be evaluated for completeness, and reasonableness. Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

B. The Government intends to award all CLINs on this contract immediately. The Government reserves the right to execute a ‘split award’.

C. Completeness. The proposal will be reviewed to determine the extent to which all the price elements have been addressed. The contractor’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial proposal and any revisions thereto. The review will determine the adequacy of the contractor’s proposal in addressing and fulfilling the RFP requirements.

D. Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 15.404-1(b)(2).

TABLE C – Factor 2: Price

4. Although past performance may not be used as an evaluation factor, the proposal submitted by the contractor to meet Factor 1 and information obtained from other sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

5. Ombudsman. In accordance with AFFARS 5352.201-9101, Ombudsman (JUN 2016), an Ombudsman has been appointed to hear and facilitate the resolution of concerns from Offerors, potential Offerors, and others for this acquisition. If resolution cannot be made by the CO, concerned parties may contact the following:

AFICC/KH (Chief Enlisted Manager) 25 E Street, Suite B-100

JBPH-H, HI 96853-5427

Phone: (808) 449-8569

FAX: (808) 449-8571