Attachment_J-1_Performance_Work_Statement_3_Jun_13.pdf

SOLICITATION NO. FA5215-13-R-7005

Attachment J-1 Performance Work Statement

PERFORMANCE

WORK STATEMENT

PACAF EXERCISE PLANNER

SUPPORT SERVICES

3 June 2013

TABLE OF CONTENTS

SECTION TITLE PAGE

DESCRIPTION OF SERVICES/

GENERAL INFORMATION

SERVICE SUMMARY

GOVERNMENT FURNISHED

PROPERTY/SERVICES

APPENDICES

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Introduction. Headquarters Pacific Air Forces (HQ PACAF) participates in, and is responsible for over 40 Joint Chief of Staff (JCS) and component exercises conducted with allied countries throughout the Pacific region each year. In addition, there are multiple Building

Partnership Capacity (BPC) events and engagements that occur each year. These exercises and

BPC engagements provide essential insight into managing our technology investments, improving and maintaining the combat capability of U.S. forces, and furthering US Pacific Command‟s

(USPACOM) Theater Security Cooperation (TSC) strategy within the region.

1.2. Scope of Work. The Service Provider shall provide all personnel, expertise in exercise planning support, supervision, and services necessary to support JCS, Major Command

(MAJCOM) Headquarters (HQ) and Component Numbered Air Force (C-NAF) exercises, engagements and assigned operations (see Appendix 2, Exercise Schedule). The Services

Provider is required to provide exercise planner support at the services provider locations identified in Section 1.4. The Service Provider shall plan, organize, and apply necessary policies, regulations, directives, and procedures for the execution of assigned Service component and JCS sponsored activities (See Appendix 5). All exercises and other events covered in this contract will be planned and executed as to meet the appropriate end states for the given partner nations as defined by the United States Pacific Command‟s Theater Campaign Plan (TCP) and/or the

PACAF Strategy. In addition, the service provider will follow all guidance in the PACAF/A3YE

Operating Instruction (OI), as published.

1.2.1. The purpose of the work is to plan and coordinate exercises and engagements that prepare forces at the tactical and operational levels for possible future contingencies through Field

Training Exercises (FTXs), Command Post Exercises (CPXs), Building Partnership Capacity

(BPC) engagements and other training events. Work involves establishing exercise objective and plans, so that the Air Force can measure and improve their ability to meet contingency tasking while simultaneously meeting CDRUSPACOM‟s Theater Campaign Plan (TCP) and

COMPACAF‟s Campaign Plan objectives. The work requires consideration of factors such as cost effectiveness, attainment of operational goals and objectives, and rules of engagement. The

Service Provider shall provide recommendations to optimize organization and exercise operations in assigned exercises. The Service Provider may assist in developing policy in coordination with

PACAF/A3YE, but they will not autonomously determine, create or direct new policy or regulations on behalf of the United States Government.

1.2.2. The work consists of planning operations and logistics, which requires a thorough analysis of exercise objectives & tasks, PACAF units‟ capabilities, deployment requirements, forward operating location(s) assessments, and resource constraints. Typical assignments require developing detailed plans, milestones, documents, and budgets; organizing and managing multi-functional USAF, Joint and Combined teams; responding to requests for information; and developing options, recommendations, and analysis.

1.2.3. To facilitate efficient and effective exercise planning and operations, this Performance

Work Statement (PWS) provides for two types of staff services: “Project Officer(s),” and

“Forward Operations Support Officer(s).” In addition, it lists “Key Personnel” that are critical to mission accomplishment.

1.3. Work to Be Performed:

1.3.1. Project Officer(s).

1.3.1.1. Exercise Plan Development. Within a framework of priorities, funding, and overall exercise program objectives (set by CDRUSPACOM, COMPACAF, PACAF/A3, PACAF/A3Y and PACAF/A3YE), the Service Provider shall develop an “Individual Exercise Plan” (IEP) for each exercise assigned by PACAF/A3YE that includes as a minimum: description of the exercise, identification of work to be done (planning tasks), budget projections and milestones/deadlines for completion (timeline). The plan shall be submitted to PACAF/A3YE

Contracting Officer‟s Representative (COR) within ten business days of being assigned each exercise and updated as required to assure currency. The Service Provider is responsible for informing the COR of planning limitations, budgetary shortfalls from the assigned budgetary allotment (bogey), and issues or problems impacting the exercise.

1.3.1.1.1. Project officer(s) are tasked to support the exercises listed in Section 4 Appendix 2, from the Concept Development Conference/Initial Planning Conference (or time of assignment) through Execution and the After Action Review (AAR) process. This entire cycle is generically referred to as the “Joint Exercise Life Cycle” (JELC), and will apply for all JCS and PACAF exercises, and PACAF Engagements. The Service Provider shall be responsible for formulating, developing, assisting with implementation, and documenting each assigned exercise/engagement.

Specifically, the Service Provider shall plan and organize assigned exercises, estimate costs and funding within assigned budget, and conduct all phases of the exercise planning cycle from the time of assignment through the after action assessment. The Service Provider shall coordinate/communicate with other offices and activities (e.g., PACOM, HQ PACAF, other NAF agencies, Wings, etc.) that have a role in the assigned exercise. The Service Provider shall work with USAF and/or other service component planners and their staffs to provide guidance, assistance and training to ensure continuity of effort and the orderly management and execution of the operations and logistics support functions. The Service Provider shall be required to develop the purpose, objectives and attendee list for exercise planning meetings and conferences in coordination with the designated Lead Planner as specified by PACAF/A3YE COR, as well as coordinate the logistical support for those events. The Service Provider shall analyze and document the effectiveness of exercise planning functions as part of the after-action reporting for assigned exercises.

1.3.1.1.2. Project Officers are responsible for accounting for historic inter-country relationships, and country specific customs and courtesies while planning PACAF participation in assigned exercises/engagements. Additionally, Project Officers will account for current and projected

PACAF force structure (i.e., country location, name of Wings and NAFs, type of aircraft assigned, etc.), PACAF roles, responsibilities, force presentation doctrine, and capabilities (i.e

Commander Air Force Forces (COMAFFOR); Joint Forces Air Component Commander

(JFACC); Air Operations Center; etc.) when coordinating with partner nations and other service components. These factors will be key to shaping and scoping PACAF participation in the full

JELC of exercises/engagements.

1.3.1.1.3. Project Officers are responsible to identify, analyze and resolve contingency issues and errors that arise during the Joint Exercise Life Cycle (JELC). They will coordinate and communicate with participating units, Wings and MAJCOM staff and leadership to highlight the current/expected issues and socialize Courses of Action (COAs) to mitigate JELC deviations, and ensure issues are resolved in a timely manner.

1.3.1.1.4. Facility/Security Clearance: The Service Provider is required to possess a Secret

Facility clearance, and at a minimum, will have an interim clearance at contract award. Assigned

Service Provider personnel shall possess a Secret Security Clearance at the start of contract performance.

1.3.1.1.5. Work Hours/Physical Presence: The Service Provider, when not TDY or conducting local work groups, is required to be physically present at their assigned office space from 0730-

1630 hours each day in order to be available for tasking, answer phone calls and emails, check and update secure systems on SIPR, attend short-notice leadership meetings with PACAF

Directors and leadership, and answer questions pertaining to various exercises when the lead planners are TDY. TDY travel will not exceed more than 15 calendar days per month, on average. The minimum acceptable „Physical presence‟ workdays per month are ten (10), on average. Each service provider is allowed a 1-hour period for lunch, which must be deconflicted from assigned meetings, etc. At the discretion of PACAF/A3Y and A3YE, service providers can temporarily shift their work schedule to accommodate international VTCs/Meetings that require attendance outside the normal duty day. If unable to be at their work station (sick, personal conflict, etc.), the service provider will notify the site manager lead, who will then advise the

PACAF/A3YE Branch Chief. The above applies to all Project Officers and the Forward

Operations Support Officer(s).

1.3.1.1.5.1. Connectivity: The Service Providers will provide home and cell phone contact information to the PACAF/A3YE Branch Leadership in order to be reached during crisis‟ related to exercises/engagements. All Service Providers are required to have local and TDY cell phones in order to facilitate immediate resolution of exercise and engagement-related issues, and will provide that data to A3YE once acquired.

1.3.1.1.6. Travel. Service Provider personnel shall travel to foreign countries and the continental

United States to attend exercise related conferences, or as a representative of HQ PACAF at exercise related decision-making meetings. Operations Support Forward personnel shall be located overseas, with frequent regional travel required. Travel shall be conducted in accordance with paragraph 3.7. Maximum allowed TDY days per month will follow the guidance in paragraph 1.3.1.1.5.

1.3.1.2. Budget Planning. The Service Provider shall be an active participant in keeping exercise activities within specified budget constraints through preparation of spending plans, budgets, and schedules for assigned exercises. The Service Provider will be required to author and update planning and budgetary documents (such as Fund Cite Authorizations, Military

Interdepartmental Purchase Requests, Miscellaneous Obligation Reimbursement Document, the

PACAF/A3YE budget tracker etc.), and shall coordinate these documents with appropriate staff offices to ensure all major areas of concern are addressed. The Service Provider shall provide support and advice on funding levels with reference to support requirements, airlift costs and conference funding. The initial cost estimates should be included in the IEP.

1.3.1.3. Time-Phase Force Deployment Data (TPFDD) Database. Most exercises use TPFDD databases within government planning systems to track and deploy personnel and cargo. The

Service Provider shall coordinate TPFDD and manning worksheets with unit planners, review and correct worksheets from an operational perspective, and ensure worksheet data is input into the database by the appropriate MAJCOM/NAF agency (such as PACAF/A5S or

PACAF/A1R/A1M). The Service Provider shall follow government procedures, which are listed in the Joint Operation Planning and Execution System (JOPES), or as directed by PACOM or the

Exercise Executive Agent. The Service Provider shall track and validate the database to

PACOM, and coordinate any waivers for the database, as required.

Note: With COR approval and the appropriate permissions, the Service Provider may input, maintain and manage the database without utilizing worksheets (does not apply to Service

Providers outside Joint Base Pearl Harbor-Hickam).

1.3.1.4. Oral Presentations and Written Communication. The Service Provider shall assess exercise planning factors and pertinent issues found during the Joint Exercise Life Cycle (JELC).

Significant daily events, issues and suggested courses of action (COAs) shall be summarized and presented up and down the chain of command, as directed/required to keep leadership well informed. In addition, the service provider will communicate with PACAF staff directorates and

PACAF Wings and individual units during the JELC to effectively conduct planning and execution of the exercise, and resolve issues. Oral presentations will be given to a variety of audiences during the JELC and After Action Reporting (AAR) period. The Service Provider is also required to develop and prepare a variety of written correspondences (such as position papers, staff summary packages, background papers, and other documentation), and MS Power

Point slides to provide exercise planning in-progress reviews (IPRs) and address issues and requirements. At a minimum, the Service Provider should expect to brief and/or provide a bullet background paper on the current status of each exercise assigned on a routine basis throughout the

JELC period. PACAF/A3YE leadership will review prepared oral/written communications, as required, before given/distributed. Primary system of record for USAF correspondence is the

Microsoft (MS) Office suite of software

1.3.1.5. Exercise Reporting. Each Service Provider will submit a bi-weekly activity report to the PACAF/A3YE Branch Chief via email, or as directed. The weekly update will include, but is not limited to: summary of events/conferences participated in during the past week, current issues regarding assigned exercise/engagement, and upcoming events, conferences, IPRs or milestones in the next two weeks. The Branch Chief will utilize these inputs for evaluation and surveillance of the service provider. The Service Provider may utilize the Bi-weekly Report for developing other required reports.

1.3.1.6. Quarterly Exercise Reporting (QERs). The Service Provider will provide a quarterly activity report from each individual on work accomplished in support of assigned exercises and engagements, as directed. The PACAF/A3YE Branch Chief will coordinate with the Service

Provider to determine the format and length of this report. If approved by PACAF/A3YE Branch

Chief, the Service Provider can utilize the Bi-weekly PACAF/A3YE updates as a substitute for the QERs. If QERs are accomplished, they will include the following, at a minimum:

Progress during reporting period, to include status of funds and support provided;

Status of all active subtasks;

Activities planned for the next reporting period, to include planned support activities, and status of all products/working papers with planned delivery dates;

Problems encountered, including issues/delays and recommendations as to their resolution and any corrective action that was taken to correct identified problems.

1.3.1.7. Manpower Reporting Requirements. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PACAF/A3YE via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army

CMRA link at http://www.ecmra.mil.

1.3.2. Forward Operations Support Officer(s).

1.3.2.1. Assigned Exercises. The Service Provider shall be responsible for supporting AF planning and execution of exercises at designated forward locations. The Service Provider shall coordinate with other offices and entities (e.g., US embassies, Host Nation military forces, police forces, commercial entities; USDAO; JUSMAG; PACOM; HQ PACAF and subordinate NAF, Wings, etc.) to support USAF planning and execution. The Service Provider shall provide guidance and assistance to USAF planners and their staffs to ensure continuity of effort and the orderly management and execution of the operations and logistics support functions at the forward location. The Service Provider shall be tasked by the Lead Planner or PACAF/A3YE

Branch Chief to develop, coordinate and maintain the USAF attendee list for exercise planning meetings and conferences at the forward location, as well as provide logistical support guidance http://www.ecmra.mil/ http://www.ecmra.mil/ for those events. The Service Provider shall analyze and document the effectiveness of exercise planning functions as part of the after-action reporting for assigned exercises. Frequent travel is required.

1.3.3. Required Administrative Actions.

1.3.3.1. Assigned Function. The Service Provider shall be responsible for providing information, tracking various data and utilizing a wide variety of support systems to manage their assigned exercises. Frequent coordination with supported units/individuals and HHQ planning agencies is also required. Associated support systems include but are not limited to:

1.3.3.1.1. MAN-DAY Support. The Service Provider is responsible for tracking the individual exercise funding MAN-DAY budgets utilizing the appropriate USAF systems (i.e Command

MANDAY Authorization System (CMAS)). This includes processing MAN-DAY Requests/

Authorizations for both the National Guard and the Air Force Reserve personnel.

1.3.3.1.2. Budget Support. The Service Provider is responsible for tracking the individual exercise funding budgets utilizing the appropriate USAF systems. This includes drafting/coordinating/managing/releasing Comptroller Alert Messages, Exercise Reporting

Instructions, financial documents (MIPR, AF 616, etc), and budgetary spreadsheets.

1.3.3.1.3. JOPES/DCAPES Support. The Service Provider is responsible for, providing and updating JOPES/DCAPES technical data building requirements in JOPES/DCAPES to Level IV

(Cargo) and Personnel Line Level Detail (Personnel); collecting, correcting and refining planner inputs; analyzing inserted data for completeness and accuracy prior to validation; and providing sourcing/movement status reports. A “timely manner” for this requirement will be defined by the applicable exercise guidance.

1.3.3.1.4. TSCMIS Support. The Service Provider is responsible for providing and updating

Theater Security & Cooperation Management Information System technical data, to include collecting and inputting exercise related data and providing extracts.

1.3.3.2. Messaging Support. The Service Provider is responsible for providing messaging system technical data, to include inputting and releasing messages into the Automated Message

Handling System (AMHS).

1.3.3.3. JTIMS Support. The Service Provider is responsible for updating Joint Training

Informational Management System data, to include extracting data from the system and providing inputs to PACOM and PACAF HHQs. In addition, the Service Provider will complete and submit the Significant Military Event Brief (SMEB) wizard, as directed by PACOM.

1.3.3.4. Web Support. The Service Provider is responsible for routine exercise web site maintenance, posting/deleting documents/links, as directed, for their assigned exercises/engagements.

1.3.3.5. Monthly Funding & MAN-DAY Status Report (MFMSR). Service Provider shall provide a monthly funding and MAN-DAY status report update via the PACAF/A3YE Budget and MAN-DAY tracker, or as directed by the PACAF/A3YE Branch Chief. The Service Provider shall summarize, by exercise and in total, what has been budgeted, obligated and committed.

Supporting documentation is not required but shall be readily made available upon request by

PACAF/A3YE leadership. The update is due to COR by the 10 th working day of the month, following the end of a month.

1.4. Service Provider Locations: In support of these requirements, the Service Provider is required to provide a permanent physical presence at the locations listed below. All Service

Providers, by default, will be located at Joint Base Pearl Harbor-Hickam (JBPH-H). Forward support positions shall be assessed on an annual basis, taking into account changes in C2 structure, CDRUSPACOM‟s Theater Campaign Plan (TCP) and COMPACAF‟s PACAF Strategy and requirements. PACAF/A3YE retains authority to direct addition or deletion of these positions based on mission requirements. Such changes will be coordinated and negotiated through the Service Provider before action is taken. Work Locations include:

1.4.1. Joint Base Pearl Harbor-Hickam, Hawaii: Service Provider to determine total number of positions /Project Officer(s).

1.4.2. Bangkok, Thailand/Southeast Asia: Service Provider to provide one Forward Operations

Support Officer, or as directed by PACAF/A3YE.

1.4.3. Additional Forward Project Officer and Operations Support positions required due to emerging PACOM/PACAF requirements will be coordinated/negotiated with the service provider prior to being established.

1.5. Project Officer Qualifications:

1.5.1. Experience and Knowledge Requirements:

1.5.1.1. Assigned Service Provider Project Officers shall:

Have at least 3 years of experience planning USAF Major Command–level, or equivalent exercises.

Have a military officer background.

Have a minimum of 3-years aviation background (Pilot/Navigator) in order to lead planning or conduct Field Training Exercises (FTXs), Command Post Exercises (CPXs), Staff Exercises STAFF-EX) or Table Top Exercises (TTX) and Engagements involving aviation assets or that are aviation centric where PACAF is the Executive Agent (EA).

Note: If PACAF is not the EA (i.e., TERMINAL FURY, TALISMAN SABRE, etc), or the exercise is not aviation centric (i.e., PACAF sponsored symposium), then this requirement is waived.

Be familiar with operational and logistical support requirements for exercises, deployments, and mobilizations.

At least 50% of employees will have knowledge and/or experience with Joint Operation

Planning and Execution System (JOPES) and/or Deliberate and Crisis Action Planning and Execution Segments (DCAPES), with at least 1 year experience with multiple iterations (3 or more), using these systems supporting USAF Major Command - level (or equivalent) exercises, or significant deployments (i.e. movements of multiple flying units and/or personnel deployments of 200 or more in conjunction with a single event).

Be proficient and skilled in the most current version of Microsoft Office software.

1.5.1.2. Assigned Service Provider Project Officer, regardless of location should:

Be familiar with the PACAF force structure (i.e., country location, name of Wings and

NAFs, type of aircraft assigned, etc.).

Have Air Operations Center (AOC) and/or MAJCOM/NAF Staff experience.

At least 50% of employees have operational and/or logistical experience in the Asia-

Pacific Theater.

At least 50% of employees be familiar with financial nomenclature and documentation as well as the Command MAN-DAY Authorization System (CMAS).

At least 50% of employees be familiar with standard funding documents, such as MIPRs, AF-616s, and Comptroller Alert Messages.

At least 50% of employees have a working knowledge of JTIMS and TSCMIS requirements and capabilities and be able to become proficient in using required capabilities with minimal training.

Have working knowledge of USPACOM Theater Campaign Plan (TCP) and PACAF

Strategy.

At least 50% have experience in planning and executing CPXs and FTXs within the

PACOM AOR.

1.5.1.3. Assigned Service Provider Forward Operations Support Officer, Bangkok, Thailand (or where assigned) shall:

Have at least 3 years of experience planning USAF Major Command–level, or equivalent exercises.

Have a military officer background.

Be familiar with operational and logistical support requirements for exercises, deployments, and mobilizations.

Have knowledge and/or experience with Joint Operation Planning and Execution System

(JOPES) and/or Deliberate and Crisis Action Planning and Execution Segments

(DCAPES), with at least 1 year experience with multiple iterations (3 or more), using these systems supporting USAF Major Command - level (or equivalent) exercises, or significant deployments (i.e. movements of multiple flying units and/or personnel deployments of 200 or more in conjunction with a single event).

Be proficient and skilled in the most current version of Microsoft Office software.

1.5.1.4. Assigned Service Provider Forward Operations Support Officer, Bangkok, Thailand (or where assigned) should:

Possess a working knowledge of the country/region assigned. Working knowledge is defined as that needed for daily use (i.e., performing work in Thailand and surrounding countries, and having general knowledge of Pacific Theater countries and working relationships).

Be familiar with assigned and surround country customs, courtesies, and history/ background.

1.5.2. Key personnel. Although the project officer qualifications are equal, there are two key assigned personnel that are considered essential to meet requirements and provide uninterrupted services:

1.5.2.1. Site Manager: The individual assigned to this position by the service provider is the lead for the contract personnel at JBPH-H and abroad. He/she will interface with the PACAF/A3YE branch chief to ensure daily operations are completed and issues resolved as they surface. He/she will also assist contract personnel in filing vouchers, ensure security clearances and Common

Access Cards (CACs) do not lapse, and that general USAF policies and directives are adhered to by the service provider employees (See Appendix 5). The site manager is responsible to interface with his/her company‟s management to accomplish administrative tasks and deal with issues as they relate to their employees.

1.5.2.2. Engagement Lead Planner: The planner assigned to PACIFIC ANGEL engagements has a unique responsibility in coordinating complex operations between a host of agencies, and manage a unique set of problem areas. This planner must be able to communicate effectively and utilize his/her network of personnel to coordinate and plan multiple events in remote locations in third-world countries. Seasoning of this planner requires time and extensive effort. The responsibilities of these events cannot be randomly assigned or reassigned since it would result in mission failure.

1.6. Multi-functional Team. The following are members of the Multi-Functional Team for

Exercise Planner Support services: Functional Commander/Functional Director (FC/FD);

Contracting Officer (CO); Contract Administrator (CA); Contracting Officer Representative

(COR); Contractor; and others as deemed necessary. The contractor shall establish at least one local Point of Contact (POC) who is familiar with routine contractual procedures, and will handle day-to-day issues and activities. A list of key multi-functional team related personnel will be provided after award.

1.7. Service Provider Quality Control Plan (QCP). The Service Provider shall submit a QCP to the CO for review and acceptance within 30 days of award but not later than the pre-performance conference. Any subsequent changes to the plan shall be coordinated with the CO thirty (30) days prior to implementation.

1.8. Conduct of Service Provider Personnel. If the Contracting Officer finds it to be in the best interest of the Government, they may at any time during the performance of this contract order the Service Provider to remove any of his personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons, or violation of installation regulations. In the event that it becomes necessary to replace any Service Provider personnel for any of the above reasons, the Service Provider shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These costs shall not be chargeable to the Government.

1.9. Service Provider Personnel Identification. Service Provider personnel shall present a neat, business-like appearance and be easily recognized as Service Provider employees. This shall be accomplished by the wearing of approved badges/name tags, which shall contain at least the company‟s name and employee‟s name. Badges/name tags shall be of sufficient size and shall be worn by employees in a clearly visible and standardized manner.

1.10. Access to Military Installations. Access to a military installation is a privilege, not a right, and as such, for reasons of health, welfare, morale, security, and mission accomplishment, the Installation Commander has the unilateral right to deny or provide access to the installation and to all facilities listed in the PWS.

1.10.1. Disqualifying Factors for Unescorted Installation Access: The Service

Provider/Supplier shall ensure Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation DO NOT meet any of the following disqualifying factors.

1.10.2. Disqualifying factors for denied access are as follows [Ref 15 AWI 31-101]:

-U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

-Barred from entry/access to any military installation or facility.

- Wanted by federal or civil law enforcement authorities, regardless of the offense/violation (i.e., an “order of arrest” has been issued by a judge).

- Incarcerated for 12 months or longer within the past five years, regardless of offense/violation.

- Any conviction of espionage, sabotage, treason, terrorism or murder.

- Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years.

- Name appears on any federal agency‟s “watch list” or “hit list” for criminal behavior or terrorist activity.

-Individual is currently serving their first year of parole or probation for any felony offense.

1.11. Security Terms and Conditions. The Service Provider shall perform Background, Sex

Offender and Criminal Record Checks on all selected Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation. Service

Provider/Supplier shall arrange, conduct and absorb all expenses of the background checks. The background checks shall be current as of 120 calendar days from the start of the contract to receive access onto the USAF installation (Hawaii Criminal History Records Check is a sufficient source. Go to http://hawaii.gov/ag/hcjdc for more information. For Non-U.S. Citizen applicants, background checks shall be verified with the Department of Homeland Security/Immigrations and

Customs Enforcement).

1.12. Criminal Records/Sex Offender Check. Prior to the assignment of any

Permanent/Temporary personnel at Department of Defense/Air Force facilities, Service Provider

Permanent/Temporary personnel shall be subjected to a criminal records/sex offender check.

Service Provider shall be required to complete a criminal records/sex offender check on selected candidates only. Service Provider shall arrange, conduct and absorb all expenses of the criminal records/sex offender check. In accordance with applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all counties of state or states where the Permanent/Temporary candidate/employee has resided in, has been employed in, or attended school in for the past seven (7) years.

Permanent/Temporaries convicted of any offense, misdemeanor or felony shall not be allowed installation access without review and written approval from Installation Contracting office with concurrence from the installation‟s Chief of Security Forces.

1.13. Employees of the Service Provider. No one except authorized employees of the Service

Provider is allowed onto Department of Defense/Air Force installations/facilities. Service

Provider employees are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the 15 th

Security Forces Squadron Pass and Registration Section), by acquaintances, family members or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract for Service Provider.

1.14. Employment Credentials Issue and Turn-in. The Service Provider agrees to retain all

Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air

Force. The Service Provider agrees to return all Passes/Badges, and any other pertinent documents to the Installation/Facility Contracting Officer who shall in turn recover them to the

Installation/Facility Pass and Registration office upon completion of the contract. In the event of contract termination, employee termination, or failure of an employee to return to work the

Service Provider agrees to retain/recover all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force to the Installation/Facility Contracting office who shall in turn recover them to the Installation/Facility Pass and Registration office. When

Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air

Force cannot be recovered by Service Provider, the Service Provider agrees to reimburse the replacement cost to the Department of Defense/Air Force.

1.15. Service Provider Mobilization.

1.15.1. Future Service Providers. In the event a follow-on contract is awarded to other than the incumbent, the incumbent Service Provider shall provide all reasonable support to the

Government and the successful offeror to ensure an orderly transition and minimize any impact http://hawaii.gov/ag/hcjdc on the entire operation. With regard to the successor Service Provider's access to incumbent employees, a recruitment notice may be placed in each facility.

1.15.2. All products/information produced by Contractors related to all government operations within the scope of this contract using government systems, databases, computer programs or any other media electronic or otherwise is government property and will not be designated proprietary for any reason.

1.15.3. The incumbent Service Provider recognizes that the services provided by this contract are vital to the Government's overall effort and continuity shall be maintained at a consistently high level without interruption; that upon expiration of this contract, a successor, either the

Government or another Service Provider, may continue these services; that the successor, be it the

Government or another Service Provider, shall require assistance from the Service Provider and the Service Provider shall give his/her best efforts and cooperation in order to effect an orderly and efficient transition from his/her operation to a successor. The incumbent Service Provider shall provide a comprehensive transition plan not later than 90 days prior to expiration of this contract, unless otherwise directed by the CO. The transition plan shall include provisions for incumbent Service Provider actions to assist and coordinate with the Government and the successor Service Provider in the changeover of all functions on the contract performance start date. The incumbent Service Provider shall provide sufficient numbers of personnel to conduct a joint inventory of all Government-furnished equipment, Government-provided facilities, publications, accounts, records, etc., with the successor Service Provider and Government representative to ensure inventories/accounts are accurate and complete.

1.16. Services Provider Transition/Phase-in Tasks

The following tasks must be accomplished before the end of the transition period. The first four must be accomplished first: obtain base access, obtain Common Access Card (CAC); establish unclassified Non-Secure Internet Protocol Router (NIPR) Network and classified Secure Internet

Protocol Router (SIPR) Network accounts; obtain accounts and required training for the Tasking

Management Tool (TMT) system, Joint Training Information Management System (JTIMS), Theater Security Cooperation Management Information System (TSCMIS), Defense Connect

On-line (DCO) and Command Man-Day Allocation System (CMAS). NOTE: Completion / processing time for items other than security clearance is normally 10-15 business days.

Personnel are not required to be on station to accomplish the above requirements. However, names and personal identifying information are required and access to appropriate scheduling and training websites to complete require official government (.mil) systems.

In addition, the new employees will meet with the PACAF/A3Y Division Chief or Deputy, and the PACAF/A3YE Branch Chief for briefings on expectations and Division/Branch policies.

They will also meet with the incumbent service provider to accomplish appropriate handoff of duties and exercise-specific items to ensure a smooth and successful transition.

SECTION 2

SERVICE SUMMARY (SS)

2.0. SERVICE SUMMARY

2.1. The following SS chart lists the PWS requirements that the Government shall survey. The absence of any service requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The SS also defines the performance threshold for each listed service.

2.2. Performance Metrics. The Service Provider shall develop performance metrics based upon its Quality Control Plan (QCP). The Government shall use Service Provider-provided metrics and the QCP to help assess Service Provider‟s performance.

2.3. Government Quality Assurance. The Service Provider‟s performance shall be surveilled to determine if it meets the contract standards. A variety of surveillance methods may be used.

2.4. Performance Evaluation. Performance of a service shall be evaluated to determine whether or not it meets the Performance Requirements of the contract. When the Performance

Requirement is not met, the Contracting Officer‟s Representative (COR) may issue a Contract

Discrepancy Report (CDR) to the Service Provider. The Service Provider shall respond to the

CDR and forward it to Contracting Officer.

Performance Objective

PWS

Reference

Performance Threshold

Individual Exercise Plan

1.3.1.1. Within 10 business days of

assignment or Government directed suspense 100% of the time.

Individual Exercise

Budget/Financial Plan

1.3.1.2. Within 10 business days of

assignment or Government directed suspense 100% of the time.

Joint Exercise Life Cycle

(JELC): Follows cycle IAW

PACOM and PACAF guidance/timelines; including planning conferences and suspenses

1.3.1.1.1. JELC timeline is followed

through Planning, Execution and

After Action Reporting: 95% on time and accurate, corrected to

100% timeline.

Contingencies/Errors:

Mitigates unforeseen issues and mistakes to ensure successful JELC adherence and exercise execution

1.3.1.1.3. Contingencies and errors are

recognized/analyzed/corrected to mitigate negative effects on JELC and execution: 95% of time.

Time-Phase Force

Deployment Data (TPFDD)

Database: Coordinates

TPFDD database through completion/verification IAW with AFIs and PWS

1.3.1.3. Ensures TPFDD or manning

documents are staffed/transmitted

100% of the time with 95% accuracy/timeliness, and corrected to 100%.

Communicates up and down the Chain of Command and laterally through the PACAF staff and with Wings/Units

1.3.1.4 Effectively/concisely passes info

to appropriate exercise stake-holders and leadership in a timely manner: 95% of time

Oral Presentations and

Written Communication:

Presentations and written communication are effective, concise and comprehensive

IAW the PWS

1.3.1.4. Leadership information

requests/updates/questions are answered via briefs/in-progress reviews/comms: 95% accurate and on-time, corrected to 100%.

2.5. Deliverables. The following table is a summary of the deliverable required under this PWS:

Description Frequency/Due Date Deliver To PWS Section

Bi-Weekly Exercise Report Due by COB every other Friday

COR 1.3.1.5.

Monthly Funding & MAN-DAY Status Report (MFMSR)

Due 10 days after the end of the month

COR 1.3.3.5.

Quarterly Exercise Reporting (QER)

Due 5th business day of the month following the end of a month

COR 1.3.1.6.

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Facilities. The Government shall provide a work environment comparable to that for USAF personnel, which shall be in a lighted, air-conditioned, and heated area. The Government shall provide a workspace for the contractor employee. The Service

Provider shall request base entry decals and identification cards, if required. Each employee shall be responsible for furnishing to the cognizant authorities any and all documentation needed to obtain the identification card and base entry decal. Parking is available on a first come basis in the general vicinity of the work area; no reserved parking will be provided.

3.2. Government Furnished Equipment. The Government shall provide access to communication systems (telephone and email) necessary to provide the services identified in this

PWS. The Service Provider shall not acquire and bill to the government any cost associated with voice or data communication services.

3.2.1. The government shall provide the Service Provider with consumable operational office supplies (e.g., paper, tape, toner, etc.) used in support of this contract, only in instances where the

Service Provider occupies government furnished facilities.

3.2.2. The government shall provide laptops for local and TDY use, which will include the capability to access VPN and WEBMAIL from on/off station.

3.3. Service Provider Responsibility. The Service Provider shall safeguard all government property provided for Service Provider use. At the close of each work period, the Service

Provider shall secure the government facilities, equipment and materials.

3.3.1. The Service Provider shall submit a request for replacement of government-furnished equipment to the COR for processing. Such requests shall specify the reason for the replacement request.

3.4. Maintenance of GFP. The Government shall provide, repair and maintain the premises and equipment for the Service Provider use. The Service Provider shall be responsible for any damages to the premises or equipment resulting from negligent acts or omissions of the Service

Provider, its employees or agents. Government maintenance shall include utilities, installation distribution service, custodial service, refuse collection, and insect/rodent control.

3.5. Security Forces and Fire Protection. The Government shall provide Security Forces and

Fire Protection service for on-base facilities. The base Security Forces and Fire Department telephone number shall be provided to the Service Provider at the pre-performance conference.

3.6. E-Mail Connectivity. An e-mail account shall be provided to Service Provider personnel.

Use of the service is strictly limited to contract related business. The Service Provider shall comply with all applicable rules and regulations for the use of Air Force e-mail accounts (See

Appendix 5). Personnel will travel to the maximum extent with their government-furnished laptops in order to facilitate communications through VPN and OWA.

3.7. Travel & Other Direct Costs. The Government shall reimburse all government directed travel and per diem expenses base on the Joint Travel Regulation (JTR) for an equivalent

Government Service (GS) employee (GS-12). Common user transportation in and around deployed locations shall be provided. At permanent overseas locations in Korea and Thailand, APO, Commissary, and Base Exchange privileges shall be extended to Service Provider personnel at the discretion of the Installation Commander.

3.8. Reimbursement for Service Provider Travel.

3.8.1. Letter of Identification (LOI). As requested by the government, the Service Provider employees may travel from their regular duty locations to a temporary duty location. All Service

Provider travel shall be requested or approved by the supported agency and coordinated with the

COR and Contracting Officer. A government LOI shall initiate all temporary duty travel (TDY).

This LOI shall be used for identification purposes granting Service Provider entry to military bases, access to base billeting facilities at all locations, access to base exchange, commissary, postal services, MWR facilities, and if necessary, medical facilities (on a cost-reimbursable basis and pending base commander‟s approval) when traveling to overseas locations. Approved travel will be reimbursed to the Service Provider as allowed by the JTR. Miscellaneous travel in conjunction with daily work performed in and around the work site shall not be reimbursed.

Reimbursement shall not include any charges for overhead, handling, G&A, or profit.

As soon as the details of a travel requirement is known, the Service Provider shall prepare a travel worksheet for the COR detailing: traveler‟s name, social security number, home address, date of birth, passport number and expiration, security clearance, departure/arrival dates, duration of travel, itinerary (destinations) and purpose of trip. In turn, the supported agency shall prepare a

LOI.

3.8.2. Air Transportation. Air transportation shall be made by the Service Provider. Travel arrangements can be made prior to approval and publication of travel orders. All travel shall be at coach/tourist (i.e. government category) accommodations unless otherwise approved by the COR.

The Service Provider shall obtain airfare at competitive rates and submit a written rate comparison to the government when requesting reimbursement and/or delays abroad between combined trips.

3.8.3. Auto Rental. Automobile rental shall be approved on a case-by-case basis. Authorized rental must be justified and proposed by the Service Provider and approved by the COR.

3.8.4. Per Diem. While a Service Provider employee is in a government authorized travel status, the Service Provider shall be reimbursed a per diem allowance for subsistence and lodging in accordance with FAR 31.205-46. Per diem payments shall be made after receipt of proper travel voucher and supporting documentation and shall not exceed amounts allowable.

3.8.5. Billeting. For travel to military installations, the traveler or the supported agency shall make billeting arrangements through the destination base‟s billeting office. In the event on-base billeting is not available, Service Provider personnel shall obtain a certificate of non-availability from the destination base‟s billeting office. This certificate must be filed with the travel voucher for per diem payment. If a non-availability statement is not submitted, the per diem rate for on base billeting shall be used for payment. For travel to non-military destinations, support agency shall be responsible for arranging and reserving suitable quarters. Under these travel conditions, the travel orders normally will detail the non-military destination and accommodations.

3.8.6. Travel Protocol. When traveling on government business, Service Providers shall travel at a maximum equivalent rank of General Schedule (GS) 12. This GS rank shall be placed on all

LOIs to establish travel, billeting and per diem rates.

3.8.7. Clearances. Travel and clearances shall be obtained through the supported agency prior to individual travel. When required, the government shall request the local Special Security Office to forward sensitive compartmented information (SCI) clearances to the Special Security Office of the destination. It is the traveler‟s responsibility to make this confirmation.

3.8.8. Travel Confirmation. Service Provider employees shall not commence overseas travel without prior approval from the CO. It is the traveler‟s responsibility to ensure that an LOI is initiated/approved via the COR and CO.

3.8.9. Travel Reimbursement. When travel is complete, the traveler shall complete a travel voucher to be filed along with the LOI and supporting receipts including the printed airfare cost comparison. Payment/reimbursement shall be made through the existing contract in accordance with the local directives/guidelines. When the government authorizes travel, travel receipts shall be supplied with the invoice and payment shall be made on a cost reimbursable basis with the invoice payment.

3.9. Government Furnished Training and Certifications. All training and account access required per para 1.16 will be provided by or coordinated with the COR. Requirements include:

Base Access;

Common Access Card (CAC);

Non-Secure Internet Protocol Router (NIPR) Network and Secure Internet Protocol Router

(SIPR) Network accounts;

Tasking Management Tool (TMT) system;

Joint Training Information Management System (JTIMS);

Theater Security Cooperation Management Information System (TSCMIS);

Defense Connect On-line (DCO);

Command Man-Day Allocation System (CMAS)

SECTION 4

APPENDICES

APPENDIX 1

DEFINITIONS

A.1. General. As used throughout this work statement, the following terms shall have the meaning set forth in accordance with the terms of this PWS and the contract.

A.2. General Definitions:

A. Comprehensive. Comprehensive is defined as demonstrating extensive (wide-ranging) understanding of subject matter.

B.…