Amendment_0001_to_Soliciation_FA5215-13-R-7005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This Amendment is issued to incorporate the follow ing changes, w hich are indicate in highlighted print:

Section L, Paragraph L-8.C.2.PART II Price Proposal

Revised sentence to read, "Limited to no more than 10 pages (5 tw o-sided sheets). Submit original plus three (3) copies and one electronic copy in Adobe Acrobat Portable Document Format."

Section L, Paragraph L-8.C.3.PART III Performance Confidence Assessment

Revised sentence to read, "Limited to no more than 8 pages (4 tw o-sided sheets) per contract listed. Only references for relevant past efforts/contracts are desired. Submit original plus three (3) copies and one electronic copy in Adobe Acrobat Portable Document Format."

Added Item D.6 to Section L, Paragraph L-8.D.: Item D.6 - Complete block 14 of the RFP Section A, SF 33 if any solicitation amendment(s) to the original solicitation documents w as/w ere issued.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jun-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5215-13-R-7005

X 9B. DATED (SEE ITEM 11)

06-Jun-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jun-2013

CODE

647TH CONTRACTING SQUADRON - FA5215

ATTN: RYAN TRUONG

90 G ST., BLDG 1201

JB PEARL HARBOR-HICKAM HI 96853-5230

FA5215 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5215-13-R-7005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDITIONAL INSTRUCTIONS TO OFFERORS

L-1 FORMAL COMMUNICATIONS

A. Formal communications should be submitted in writing to the Contracting Officer (CO) at the following address:

647 CONS/LGCZ

Attn: James K. Watanabe

90 G. Street

JBPHH, HI 96853-5230

B. Requests for clarification should be in the following format:

Reference: Section _____, Page _____, Paragraph __________

Question: ____________________________________________.

C. Information concerning this solicitation or requests for clarification will not be provided in response to telephone calls initiated by an Offeror. All such requests shall be made in writing and submitted to the above address, via email to the Contract Specialist at ryan.truong.1@us.af.mil and the Contracting Officer at james.watanabe@us.af.mil. Written inquiries will be answered and posted to the Internet at http://www.fedbizopps.gov. Written inquiries may not be answered when requests are received after 14 Jun 2013; 4:00PM Hawaii Standard Time (HST) in order to ensure timely receipt of proposals.

L-2 DISCREPANCIES

If an Offeror believes that the requirements in these instructions contain an error or omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale.

L-3 INCURRING COSTS

The Government assumes no liability for and will not be obligated to the Contractor for payment for costs incurred prior to award including proposal preparation, submission, pre-proposal and site visit costs.

L-5 SUBMISSION OF COMPLETE PROPOSALS

Offerors are cautioned to strictly comply with the requirement of this solicitation to ensure submission of complete proposals. Failure to provide a complete proposal at the time of proposal submission may result in the proposal not being acceptable to the Government and elimination from consideration for award.

mailto:ryan.truong.1@us.af.mil mailto:james.watanabe@us.af.mil http://www.fedbizopps.gov/

L-6 SOURCE SELECTION PROCEDURES

This source selection is being conducted in accordance with Performance Price Tradeoff (PPT): FAR

15.101-1 and AFFAR 5315.101-1.

L-7 GENERAL INFORMATION AND INSTRUCTIONS

A. The Offeror‟s proposal must include all data and information required in this solicitation. The proposal must be compliant with the requirements of the Performance Work Statement (PWS).

Non-conformance with the ITO may result in an unfavorable proposal evaluation. The proposal must be clear and concise, and must include sufficient detail for effective evaluation.

B. The Government reserves the right to revise or amend the PWS or the solicitation prior to the solicitation closing time. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this Request for Proposal. If such amendments require material changes in quantities or prices, the solicitation closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time for the solicitation.

C. Joint Venture/Teaming Arrangements – Joint Ventures/Teaming Arrangement are allowable on competitive 8(a) Set-asides. The Joint Venture/Teaming Agreement and all supporting documents

[i.e. tax returns, financial statements, narratives, checklists etc.] must be submitted the Small

Business Administration (SBA) as soon as possible but no less than thirty (30) working days prior to the scheduled date for contract award. The Joint Venture/Teaming Agreement must be approved by the SBA prior to award of any resulting contract, failure to obtain SBA approval of the Joint Venture/Teaming Agreement will render the Joint Venture ineligible for award. If you are contemplating a joint venture on this project, you must advise your assigned Business

Development Specialist (BDS), in writing, as soon as possible.

L-8. PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Technical Acceptability, Part II – Price

Proposal, and Part III – Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination. If, in the contracting officer's opinion, adequate price competition exists, no additional data will be requested, and certification under FAR 15.406-2 will not be required.

However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, Offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR15.DOC#b154062

C. Specific Instructions:

1. PART I – TECHNICAL ACCEPTABILITY (TA) - Limited to no more than 12 pages (Six two-sided sheets). Submit original plus three (3) copies and one electronic copy Adobe

Acrobat Portable Document Format.

SUBFACTOR 1: Staffing & Management Plans

Offerors shall provide a detailed staffing and management plan, which addresses Offeror‟s manning approach to staff the qualified and capable workforce that can accomplish the requirement in the PWS. Offerors shall address all requirements in the PWS while placing emphasis on the following key requirements. At a minimum the proposed Staffing &

Management plans shall:

1) Include an organizational structure to recruit and staff positions with no gaps in coverage in accordance with the PWS.

2) Include a staffing plan which addresses the Offeror‟s ability to hire, train, retain and manage a qualified workforce that meets the requirements of PWS.

3) Include Labor category and skill level qualifications in sufficient detail to demonstrate compliance to the PWS labor requirements.

4) Include description of employee compensation and benefits.

SUBFACTOR 2: Mobilization Plan

Offeror shall provide a plan to manage Temporary Duties (TDYs) associated with requirements in the PWS and the Exercise Life Cycle of events listed in the PWS. At a minimum, the mobilization plan shall include:

1) An approach for employees to attend exercise related conferences, event executions and additional meetings, fulfilling the requirements for „presence at work‟ described in the PWS. The plan should address leave and sick days for employees.

2) An approach for dividing PWS requirements between the employees which de-conflict and attend conferences and exercise execution(s), as required.

3) Plan for minimizing TDY travel expenses while remaining within the travel

CLIN budget.

2. PART II – PRICE PROPOSAL - Limited to no more than 10 pages (5 two-sided sheets).

Submit original plus three (3) copies and one electronic copy in Adobe Acrobat Portable

Document Format.

1) Complete blocks 12, 13, 15, 16, 17 and 18 of the RFP Section A, SF33. In doing so, the

Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?viewType=DETAIL&formId=884DE4C90A9F054C85256A1F005ABDB1

2) Insert proposed unit and extended prices in Section B for each Contract Line Item

Number (CLIN) or Sub CLIN (SCLIN), including all option periods. The extended amount must equal the whole dollar unit price multiplied by the number of units.

3) Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the Offeror shall submit only those pages that require a fill-in.

4) If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

5) The Government reserves the right to conduct a price realism review. See Section M

Factor 2 – Price Evaluation.

3. PART III – PERFORMANCE CONFIDENCE ASSESSMENT - Limited to no more than

8 pages (4 two-sided sheets) per contract listed. Only references for relevant past efforts/contracts are desired. Submit original plus three (3) copies and one electronic copy in

Adobe Acrobat Portable Document Format.

1) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years:

Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

2) Performance Surveys: The government will evaluate the quality and extent of Offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the Offeror and any other sources of information available to the Government to assess past performance. Provide a list of no more than five (5), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. The definition of relevancy is provided in Table 1 –

Relevancy Definitions in Section M of the solicitation. The evaluation of past performance information will not take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement. For joint ventures (JV) the offeror may submit relevant past performance history of the individual joint venture partners of the prime contractor. Offerors shall describe which PWS tasks each JV partner will perform to assist the Government in determining the relevancy of past performances for each JV partner. Furnish the following information for each contract listed:

i. Company/Division name

ii. Product/Service

iii. Contracting Agency/Customer

iv. Contract Number

v. Contract Dollar Value

vi. Period of Performance

vii. Verified, up-to-date name, address, FAX & telephone number of the contracting officer

viii. Comments regarding compliance with contract terms and conditions

ix. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

3) Questionnaires. The Offeror shall send out the Past Performance Questionnaires

(Attachment J-4), using the Questionnaire Cover Letter (Attachment J-3), to each of their past performance references. The Offerors shall ensure that at least three (3) of the five

(5) references complete the Past Performance Questionnaire. The responsibility to send out the Past Performance Questionnaire rests solely with the Offeror. The questionnaire shall be used by the Offeror in obtaining and providing past performance information.

Once the questionnaires are completed by your references, the information contained therein shall be considered sensitive and not released outside of the Government.

Past Performance questionnaires should be sent directly, from your reference, to this office to the attention of Ryan T. Truong and James K. Watanabe via fax at 808-448-

2911 or e-mail at ryan.truong.1@us.af.mil and james.watanabe@us.af.mil.

Offerors must ensure that the questionnaires are sent to ALL references and completed within sufficient time. It is the sole responsibility of the Offeror to track and ensure that the Government receives them no later than 21 Jun 13.

4) Joint Venture/Teaming Arrangements. If a Joint Venture/Teaming Arrangement is contemplated, provide complete information as to the arrangement describing which tasks each team member will accomplish under the resulting contract, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

D. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1) Requirements of the RFP (CLINs & PWS) and government standards and regulations pertaining to the PWS.

2) Evaluation Factors for Award in Section M of this RFP.

3) Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Section L will not be read or evaluated, and will be removed from the proposal.

4) Format for proposal Parts I, II, and III shall be as follows:

i. The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

ii. A page is defined as one face of a sheet of containing information.

iii. Typing shall not be less than 12 pitch, Times New Roman font.

mailto:ryan.truong.1@us.af.mil

iv. Elaborate formats, bindings or color presentations are not desired or required.

v. Identify the original proposal as "Original" on the cover of the proposal.

vi. In addition to the paper copies specified for each Part, submit one electronic copy.

The electronic data shall be submitted using Adobe Acrobat Portable Document Format

(PDF). The electronic version shall be submitted on CD/DVD-ROM. USB flash drives, floppy disks or zip disks are not acceptable.

vii. The offeror is responsible for ensuring that all original paper and electronic copies are identical. The Offeror shall insure the electronic submission is free of software viruses and documents stored on CD/DVD-ROM can be opened. Any CD/DVDs found to contain viruses will be destroyed and not evaluated. Indicate on each

CD/DVD-ROM the proposal Part number and title. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any.

viii. Each part shall be complete in itself and shall not reference information contained in other volumes. Unless otherwise specified, the Offeror may use any presentation form such as narrative, pictures, tables, graphs, schematics, logic and functional block diagrams to provide a concise description of the information to be conveyed. Page 1 of a volume is defined as the first page after the Table of Contents. All pages shall be numbered.

ix. Price data of any kind shall “ONLY” appear in Part II – Price Proposal

5) The following table summarizes the proposal submission:

PART TITLE

ELECTRONIC

COPIES

PAPER

COPIES

PAGE LIMIT DUE DATE

I Technical

Acceptability

Proposal

(File Name: Part I)

1 Adobe Acrobat

Format

Limited to no more than 12 pages(6 two-sided sheets):

1. Subfactor 1 – Staffing &

Management Plan.

2. Mobilization Plan

9 Jul 2013

2:00 PM (HST)

II Price Proposal

(File Name: Part II)

Limited to no more than 10 pages or (5 two-sided sheets).

9 Jul 2013

2:00 PM (HST)

III Past Performance

Confidence

Assessment

(File Name: Part III)

Limited to no more than 8 page

(4 two-sided sheets) per contract listed.

Maximum of 5 contracts for

Prime

Maximum of 3 contracts for subcontractors.

21 Jun 2013

2:00 PM (HST)

6) Complete block 14 of the RFP Section A, SF 33 if any solicitation amendment(s) to the original solicitation documents was/were issued.

L-9. DEBRIEFINGS

All Offerors may request debriefings by providing a written or e-mail request to the Contracting Officer

(CO) or Contract Specialist, via e-mail below, within three (3) calendar days after receiving notification from the CO of elimination from the competitive range or award of contract at the following address:

th

CONS/LGCZ

Attn: Mr. Ryan Truong and Mr. James K. Watanabe

E-mail: ryan.truong.1@us.af.mil and james.watanabe@us.af.mil

To the maximum extent practicable, debriefings will be conducted within 5 working days of receipt of the debriefing request.

L-10. DISCREPANCIES

If an Offeror believes that the requirements in these instructions contain an error or omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist or Contracting Officer in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award the effort based on the initial proposal, as received, without discussion. If during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L-11. REJECTION OF OFFERS

Offerors must propose on all CLINs, unless otherwise specified. A proposal that omits pricing when proposing for that CLIN may be considered non-responsive and may be rejected.

L-12 THE CONTRACT

When awarded by the Government, the contract will incorporate Parts I, and II of the proposal and applicable attachments submitted by the Offeror. Furthermore, this contract shall include any amendments or modifications submitted by the Offeror.

L-13. TYPE OF CONTRACT

The Government contemplates single award, Firm Fixed Price contract with cost for Travel-related expenses. This is an 8(a) competitive acquisition and the resulting contract will be a firm fixed price;

therefore, any and all applicable costs, stateside or overseas, including but not limited to taxes, insurance, relocation, housing, etc. must be included in the price. In no event shall failure to include these items into the price constitute grounds for a claim or request for equitable adjustment after contract award.

mailto:ryan.truong.1@us.af.mil

L-14 TELEGRAPHIC AND FACSIMILE BIDS

Telegraphic and facsimile bids are not authorized and will not be accepted.

(End of Summary of Changes)