Attachment-1_Tilt_Rotor_PWS.pdf

Attachment 1

FA5209-17-T-0046

PERFORMANCE WORK STATEMENT (PWS)

FOR

TILT ROTOR/ROTARY WING

TRAINING RELOCATION

PROGRAM MANAGEMENT SUPPORT

LOCATED WITHIN

UNITED STATES FORCES JAPAN

16 May 2017

TABLE OF CONTENTS

SECTION TITLE PAGE

1 DESCRIPTION OF SERVICES/ GENERAL INFORMATION 3 - 12

2 SERVICES SUMMARY 13-14

3 APPENDICES 15 - 17

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. INTRODUCTION.

1.1.1. Headquarters United States Forces Japan (HQ USFJ) is responsible for Training Relocation Subcommittee (TRS) programs consisting of over 20 Joint Chief of Staff (JCS) exercises, component exercises, and Unit Level Training (ULT) events conducted unilaterally and bilaterally with our alliance partner, Japan, throughout the Pacific region each year. The five TRS programs are:

1.1.2. Tilt-Rotor/Rotary Wing (TR/RW) Training Relocation. Third Marine Aircraft Wing (3rd MAW) tilt rotor and rotary wing air units relocate unit level training under the Special Measures Agreement (SMA) of 2016. TR/RW events are broken down into three categories;

Type I (2-4 aircraft with Company size enablers for 2-3 days); Type II (4-6 aircraft with Company size battalion size enablers for 2-3 weeks); and Type III (6+ aircraft with regiment size enablers for 4 weeks). TR/RW conducts both unilateral (U.S. only) and bilateral (with Government of Japan Self Defense Forces) training.

1.1.3. Artillery Relocation Training Program (ARTP). The 3rd Battalion, 12th Marine Regiment (3/12) is stationed on Okinawa and relocates their artillery live-fire training (155mm M777 howitzer) to five Japanese Self-Defense Force (JSDF) maneuver areas on mainland Japan in accordance with (IAW) the 1996 SACO agreement. Sites are: Ojojihara, Hijudai, East Fuji, North Fuji, and Yausubetsu Maneuver Areas.

1.1.4. Parachute Drop. Per the 1996 SACO negotiations, the US Government (USG) agreed to relocate parachute drop training from Yomitan Auxiliary Airfield on the main island of Okinawa to Ie Shima Auxiliary Airfield, a small island off the west coast of Okinawa.

1.1.5. Field Carrier Landing Practice (FCLP). Seventh Fleet, Carrier Air Wing Five (CVW-

5) relocates their FCLP training to an “interim alternate” FCLP location, Iwo Jima IAW the 1982 Joint Committee Minutes (476th JC).

1.1.6. Aviation Training Relocation (ATR). USFJ air units relocate unit level fighter training under the Defense Policy Review Initiative (DPRI). ATR events are broken down into three categories; Type I (1-5 aircraft for 1-7 days); Type II (6-12 aircraft and/or 8-14 days by bilateral agreement); and Type III (13-20 jets not to include support aircraft and/or up to 20 days by bilateral agreement). ATR conducts both unilateral (U.S. only) and bilateral (with Government of Japan Self Defense Forces) training.

1.2. SCOPE OF WORK.

1.2.1 The contractor shall provide all personnel, expertise in exercise/training planning support, supervision, and services necessary to support logistics planning and execution of JCS, Major Command (MAJCOM), Headquarters (HQ), Component exercises, and ULT (see Appendix 2, Exercise and Training Schedule) in support of the USFJ training relocation programs. The contractor is required to provide support at the locations identified in paragraph 1.4 of this PWS.

The contractor shall coordinate and communicate with other training relocation offices and activities, to include the Government of Japan (GOJ), PACOM, HQ USFJ, and other COMPONENT agencies (hereafter referred to as customers) that have a role in training relocation.

1.2.2. The contractor shall plan, organize, and apply necessary policies, regulations, directives, and procedures for the planning and execution of logistical support for the assigned exercise and training events. In addition, the contractor shall follow all guidance in the USFJ Instruction (USFJI) 10-503, dated 1 Oct 2015.

1.2.3. The contractor shall plan and coordinate support for the relocation of training and exercises that prepares forces at the tactical and operational levels. The contractor shall consider factors such as cost effectiveness, attainment of training relocation program goals and objectives, and established OIs and regulatory guidance. The contractor shall provide recommendations to optimize organization and operations of assigned exercise and training events.

1.2.4. The contractor shall plan and execute operations and logistics support, which requires a thorough analysis of exercise objectives and tasks/training requirements, customer capabilities, deployment requirements, training location(s) assessments, and resource constraints. Typical assignments require developing detailed logistics support plans, milestones, documents, and budgets; support to multi-functional customer teams; responding to requests for information;

developing implementing plans for logistics support, providing on-site logistics support for execution; and developing options, recommendations, and analysis.

1.3. STAFF FUNCTIONS.

1.3.1. The contractor shall facilitate efficient and effective exercise and training planning, execution, and operations; coordinate complex operations between a host of agencies; and, manage a unique set of problem areas. Contractor personnel must be able to communicate effectively and coordinate and plan multiple events in remote locations in U.S. territories and other countries.

1.3.2. The contractor shall interface with the USFJ/J32 branch chief to ensure daily operations are completed and issues are resolved. The contractor shall ensure general US policies and directives are adhered to by the contractor employees (See Appendix 4). The contractor shall provide point of contact information of all assigned personnel to the COR to be reached during an urgent and emergency situation related to exercises/trainings.

1.3.3. The contractor shall support the exercise/training events listed in Section 3, Appendix 2, from the Concept Development Conference/Initial Planning Conference (or time of assignment) thru the execution and the After Action Report (AAR) process. This entire planning/all execution cycle will apply for all exercises and training assigned. Significant daily events, issues, and suggested courses of action (COAs) shall be summarized and presented up and down the chain of command to keep leadership well informed. The contractor shall be responsible for assisting in the formulation, development, and implementation of logistics support; the documentation of contracts and other expenditures; and, the collection of operational data (sortie counts, hours flown, number of personnel deployed, etc.) required by USFJ to complete the event summary for each assigned exercise/training event. Specifically, the contractor shall plan and organize assigned events; estimate costs and funding within assigned budget; prepare, submit, and keep current a total event cost estimate; and, assist in all phases of the logistics planning/execution cycle. The contractor shall work with USFJ and/or other service component planners and their staffs to provide guidance, assistance, and training to ensure continuity of effort and the orderly management and execution of the logistics support functions. The contractor shall develop the purpose, objectives, and attendee list for exercise planning meetings and conferences, as well as coordinate the logistical support for those events. The contractor shall analyze and document the effectiveness of planning functions as part of the after-action reporting for assigned exercise/ training events for increased efficiencies.

1.3.4. The contractor shall draft the overall support plan development for the coordination and logistics of each exercise/training event IAW the OI that includes, but not limited to, a description of the exercise, identification of work to be done (planning tasks), budget projections, and milestones/deadlines for completion (timeline). The plan shall be submitted to USFJ/J32 Contracting Officer’s Representative (COR) within ten (10) business days of being assigned each exercise/training event and updated as required to assure currency. The contractor shall inform the COR of planning limitations, budgetary shortfalls from the assigned budgetary allotment, and issues or problems impacting the exercise.

1.3.5. The contractor shall integrate the actions required of each participating activity into the comprehensive support plan, to include planning, analyzing, coordinating, and submitting comprehensive requirement documents for the deployment, bed down, and redeployment to training relocation sites. The contractor shall work with all relevant agencies to determine detailed requirements, within available or allocated resources, for funds, manpower, transportation, facilities, equipment, supplies, and services and assist in the acquisition or furnishing of such services as required to meet deployed personnel needs (e.g., housing, transportation, communications, and food services). See generally USFJI 10-503 (Training Relocation Program), 1 October 2015.

1.3.6. The contractor shall develop, coordinate, document, and distribute annual schedules;

manage schedule changes; and, coordinate annual scheduling conferences. The contractor shall review and analyze customer support plans and estimates as well as follow up and adjust requirements based on responses from customer participants. The contractor shall assist unit personnel and U.S. program managers in assessing and coordinating air, ground, and sea modes of deployment and redeployment; utilize automated systems as listed in paragraph 1.3.17 of this PWS to assist in the tracking of transportation and documenting transportation charges; and, assist the facilitation of maintenance and other familiarization training between deploying units and JSDF at Japan based events.

1.3.7. The contractor shall track the creation and execution of the exercise/training support plan, and is responsible for informing the COR and resolving any planning limitations, budgetary shortfalls or discrepancies from the assigned budgetary allotments, or any other issues or problems impacting the support of the exercise/training events. The contractor shall document all goods and services provided by customers and contracted vendors. The contractor shall work with on-site customers to change/re-work arrival, bed down, and redeployment plans as a result of last minute changes in schedule, airlift, personnel, weather, etc. With the approval of the COR, the contractor shall work directly with contracted vendors, hotels, other suppliers to ensure delivery, to adjust dates and/or quantities, and to ensure return of leased equipment.

1.3.8. The contractor shall develop, coordinate, and maintain meeting minutes and attendee lists for exercise planning meetings and conferences.

1.3.9. During events, the contractor shall respond at any hour to incidents, issues, or requests, to include urgent and emergency situations. In meeting this requirement, the contractor shall be able to respond on site, as needed.

1.3.10. The contractor shall prepare action memos, invoices, vouchers, validation documents, purchase requests, and official correspondence and financial documents for COR approval. The contractor shall track, categorize, analyze, summarize, and report all expenses for each exercise/ training event. The contractor shall report expenses that exceed authorized budget amounts for each exercise/event to the COR.

1.3.11. The contractor workforce in total shall possess the following qualifications:

• Have significant experience planning and supporting Major Command-level, or equivalent exercises, or significant deployments (i.e. movements of multiple flying units and/or personnel deployments of 200 or more in conjunction with a single event).

• Be familiar with the U.S. military force structure (i.e., country location, name of Units/Wings and COMPONENTSs, type of equipment/aircraft assigned, etc.)

• Be proficient and skilled in the most current version of Microsoft Office software suite.

1.3.12. The contractor shall coordinate and communicate with participating customers to highlight the current/expected issues and coordinate COAs to mitigate planning/execution deviations, and ensure issues are resolved in a timely manner.

1.3.13. All contractor personnel shall possess a Secret clearance within 60 days after contract award. All contractor personnel are required to take Counterintelligence Awareness and Reporting (CIAR) training within 30 calendar days of contract award, but not later than the pre-performance conference to be in compliance with DoDD 5240.06.

1.3.14. The contractor shall provide at least one available person to be on-site during normal operating hours to the USFJ/ J32 office (Monday through Friday 0800 to 1700). The intent is to have the contractor personnel available for coordination while an event is planned or executed.

The contractor may be required to work in a temporary duty (TDY)/non-local travel status in performance of certain tasks, including local working groups. Travel within the Yokota/Tokyo area and meetings at Yokota or in the Tokyo area may occur in addition to normal duty hours and possibly include weekends. For the base year and each option year, it is estimated the contractor will be required to perform 40 hours of overtime.

1.3.15. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.16. The contractor shall, on a weekly basis, develop and prepare a variety of oral and written correspondences (position papers, staff summary packages, background papers, power point briefings, etc.) to provide exercise planning in-progress reviews (IPRs) and address issues and requirements during the planning, execution, and AAR period of each exercise/training event.

The contractor should expect to brief and/or provide a bullet background paper on the current status of each exercise assigned.

1.3.16.1. Executive Summaries (EXSUM). The contractor shall submit a Draft EXSUM, detailing a summary of all events, conferences, meetings, site visits, or site surveys while representing USFJ. An initial working copy of the event EXSUMs shall be submitted to the COR within five (5) business days of USG notification of an event. The contractor shall update the EXSUM throughout the event and submit a Final EXSUM to the COR within 30 business days of completion of each event, in accordance with USFJI 10-503.

1.3.16.2. Quarterly Event Reporting (QERs). The contractor shall provide a QER on the work accomplished in support of assigned exercises and trainings and submit to the COR for approval.

QERs will include the following:

• Progress during reporting period, to include status of funds and support provided

• Status of all active subtasks

• Activities planned for the next reporting period, to include planned support activities, and status of all products/working papers with planned delivery dates

• Problems encountered, including issues/delays and recommendations as to their resolution and any corrective action that was taken to correct identified problems

1.3.17. The contractor shall provide information, track various data and utilize a wide variety of support systems to manage its assigned exercises. Frequent coordination with supported units/ individuals and higher headquarters planning agencies is also required. Associated support systems include but are not limited to:

1.3.17.1. Single Mobility System (SMS) Support. The contractor is responsible for collecting, correcting, and refining planner inputs; analyzing data for completeness and accuracy; and providing sourcing/movement status reports and cost estimates utilizing SMS.

1.3.17.2. Deliberate and Crisis Action Planning and Execution Segments (DCAPES) Program.

The contractor shall assist in collection, development, manipulation, and maintenance of Time- Phased Force Deployment Data (TPFDD) development within DCAPES.

1.3.17.3. Messaging Support. The contractor shall provide messaging system technical data, to include inputting and releasing messages into the Automated Message Handling System

(AMHS).

1.3.18. Travel Requirements.

1.3.18.1. Contractor personnel shall be required to travel to the U.S. and foreign countries to attend exercise/training related conferences and decision-making meetings in support of exercise/ training events. The USG or contractor has the ability to request travel using funds within the travel CLIN. The timeline below shall be followed to ensure timely coordination by all involved parties is accomplished. Shorter timelines will be acceptable to both parties if circumstances are beyond the USG or contractor control.

1.3.18.2. The contractor shall provide a written estimate of travel cost of personnel to the COR no later than 30 business days prior to travel. The COR will submit a request for contractor access to the travel CLIN for the purpose of conducting training/exercise events no later than 14 business days prior to travel. The contracting officer will grant contractor access to the travel CLIN no later than seven (7) business days prior to travel. Contractor employees shall not commence travel without prior approval from the KO.

1.3.18.3. Common user transportation in and around deployed locations shall be provided or reimbursed. Miscellaneous travel in conjunction with daily work performed at home station shall not be paid. Invoice shall not include any charges for overhead, handling, G&A, or profit.

At permanent overseas locations in Japan, APO, Commissary, and Base Exchange privileges will be extended to contractor personnel at the discretion of the Installation Commander.

1.3.18.4. Air Transportation. Air transportation shall be made by the contractor. Unless directed by the COR, the contractor shall procure travel at the least expensive rate including factors such as potential cancellation or change fees.

1.3.18.5. Auto Rental. Automobile rental will be approved on a case-by-case basis. Authorized rental must be justified and proposed by the contractor and approved by the COR. Auto rental contracts shall include full insurance in order to indemnify the USG against loss.

1.3.18.6. Per Diem. While a contractor employee is in a USG authorized travel status, the Contractor shall be paid a per diem allowance for subsistence and lodging IAW FAR 31.205-46.

Per diem payments shall be made after receipt of proper travel voucher and supporting documentation and shall not exceed amounts allowable.

1.3.19. Contract Manpower Reporting. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.3.19.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

1.3.19.2. Reporting Period: Contractors are required to input data by 31 October of each year.

1.3.19.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.3.20. Contract Man-hours Reporting. The contractor shall provide a monthly report of man-hours incurred as a result of supporting TR/RW events, containing the following required information:

(1) Contract number, TR/RW event number

(2) Beginning and ending dates covered by reporting period

(3) Each contractor employee name, work phone number, e-mail address

(4) Actual direct labor hours (including sub-contractors) in support of TR/RW events broken out by day by contractor personnel by event

(5) Estimated data collection cost

(6) Locations where contractor and sub-contractors perform the work

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be monthly ending the last day of each month and must be reported with monthly invoice.

1.4. TRAINING AREA LOCATIONS.

The contractor shall perform the tasks for this requirement at the locations listed below. Training areas will be assessed on an annual basis, taking into account changes in USFJ Strategy and requirements. USFJ/J32 retains authority to direct addition or deletion of these work areas based on mission requirements.

• Hokkaido, Japan

• Honshu, Japan

• Kyushu, Japan

• Okinawa, Japan

• Iwo Jima, Japan

1.5. CONTRACTOR PERSONNEL CONDUCT. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require the contractor to remove any personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons, or violation of installation regulations. In the event that it becomes necessary to replace any contractor personnel for any of the above reasons, the contractor shall bear all costs associated with such removal, including the costs for the replacement of any personnel so removed. These costs shall not be chargeable to the USG.

1.6. MILITARY INSTALLATION ACCESS.

1.6.1. Access to a military installation is a privilege, not a right, and as such, for reasons of health, welfare, morale, security, and mission accomplishment, the Installation Commander has the unilateral right to deny or provide access to the installation and to all facilities listed in the PWS. The contractor shall ensure contractor personnel employees requiring access onto the Department of Defense (DoD) / Air Force (AF) installation DO NOT possess any of the following disqualifying factors (Ref 15 AWI 31-101).

• U.S. citizenship, immigration status, or Social Security Account Number that cannot be verified.

• Barred from entry/access to any military installation or facility.

• Wanted by federal or civil law enforcement authorities, regardless of the offense/violation

(i.e., an “order of arrest” has been issued by a judge).

• Incarcerated for 12 months or longer within the past five years, regardless of offense/ violation.

• Any conviction of espionage, sabotage, treason, terrorism, or murder.

• Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years.

• Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

• Individual is currently serving their first year of parole or probation for any felony offense.

1.6.2. No one except authorized employees of the contractor is allowed onto DoD/AF installations. Contractor employees are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the 374th Security Forces Squadron Pass and Registration Section), by acquaintances, family members, or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract.

1.6.3. The contractor shall retain and safeguard all Passes/Badges, and any other pertinent documents issued by the DoD/AF. The contractor shall return all Passes/Badges, and any other pertinent documents to the COR, who shall in turn return them to the Installation/Facility Pass and Registration office upon completion of the contract, contract termination, employee termination, or failure of an employee to return to work. When Passes/Badges, and any other pertinent documents issued by the DoD/AF cannot be recovered, the contractor shall immediately notify the COR.

1.7. CRIMINAL RECORDS/SEX OFFENDER CHECK. The contractor shall perform background, sex offender, and criminal record checks on all contractor personnel requiring access onto the DoD/AF installation. The contractor shall arrange, conduct, and absorb all expenses of the background, criminal records, and sex offender check. The background checks shall be current as of 120 calendar days from the start of the contract to receive access onto the USAF installation. In accordance with applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all counties of state or states where the contractor employee has resided in, has been employed in, or attended school in for the past seven (7) years. Contractor personnel convicted of any offense, misdemeanor, or felony shall not be allowed installation access without review and written approval from installation contracting office with concurrence from the installation’s Chief of Security Forces.

1.8. USG FACILITIES AND EQUIPMENT. The USG will provide a workspace for the contractor employees. The contractor shall request base entry decals and identification cards, if required. Each employee shall be responsible for furnishing to the cognizant authorities any and all documentation needed to obtain the identification card and base entry decal. The USG will provide access to communication systems (telephone and email) necessary to provide the services identified in this PWS. The contractor shall neither acquire nor bill to the USG any cost associated with voice or data communication services. The USG will provide the contractor with consumable operational office supplies (e.g., paper, tape, toner, etc.) used in support of this contract, only in instances where the contractor occupies USG furnished facilities. For local and TDY use, the USG will provide access to the USG VPN/WEBMAIL.

1.8.1. Contractor Responsibility. The contractor shall safeguard all USG property provided for contractor use. At the close of each work period, the contractor shall secure the USG facilities, equipment, and materials. The contractor shall submit a request for replacement of USG equipment to the COR for processing. Such requests shall specify the reason for the replacement request.

1.8.2. Maintenance of USG Property. The USG shall provide, repair and maintain the premises and equipment for the contractor use. The contractor shall be responsible for any damages to the premises or equipment resulting from negligent acts or omissions of the contractor, its employees or agents. USG maintenance shall include utilities, installation distribution service, custodial service, refuse collection, and insect/rodent control.

1.8.3. E-mail Connectivity. An e-mail accounts shall be provided to contractor personnel. Use of the service is strictly limited to contract related business. The contractor shall comply with all applicable rules and regulations for the use of USG e-mail accounts (See Appendix 4). The contractor shall ensure their personnel have access to USG furnished e-mail while at all duty locations.

1.8.4. USG Training/Certifications. All training and account access required per para 1.9.4 will be provided by or coordinated with the COR. Requirements include: Base Access;

Common Access Card (CAC); Non-Secure Internet Protocol Router (NIPR); Network and Secure Internet Protocol Router (SIPR) Network accounts;

1.9. CONTRACTOR TRANSITION.

1.9.1. All products and information produced by the contractor related to all USG operations within the scope of this contract using USG systems, databases, computer programs or any other media electronic or otherwise is USG property and will not be designated proprietary for any reason.

1.9.2. In the event a follow-on contract is awarded to other than the incumbent, the incumbent contractor shall provide all reasonable support to the USG and the successful offeror to ensure an orderly transition and minimize any impact on the entire operation. With regard to the successor contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

1.9.3. The incumbent contractor shall provide a comprehensive transition plan not later than 90 days prior to expiration of this contract, unless otherwise directed by the KO. The transition plan shall include provisions for incumbent contractor actions to assist and coordinate with the USG and the successor contractor in the changeover of all functions on the contract performance start date. The incumbent contractor shall provide sufficient numbers of personnel to conduct a joint inventory of all USG-furnished equipment, USG-provided facilities, publications, accounts, records, etc., with the successor contractor and USG representative to ensure inventories/ accounts are accurate and complete.

1.9.4. The following tasks must be accomplished before the end of the mobilization period. The first four must be accomplished first: obtain base access, obtain Common Access Card (CAC);

establish unclassified Non-Secure Internet Protocol Router (NIPR) Network and classified Secure Internet Protocol Router (SIPR) Network accounts; obtain accounts and required training for other accounts and systems as required. NOTE: Completion / processing time for items other than security clearance is normally 10-15 business days. Personnel are not required to be on station to accomplish the above requirements. However, names and personal identifying information are required and access to appropriate scheduling and training websites to complete require official USG (.mil) systems.

SECTION 2

SERVICES SUMMARY (SS)

2.1. SERVICES SUMMARY. The following SS chart lists the PWS requirements that the USG shall survey. The absence of any service requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the USG under any other provision of the contract. The SS also defines the performance threshold for each listed service.

2.2. USG QUALITY ASSURANCE. The contractor’s performance shall be surveilled to determine if it meets the contract standards. A variety of surveillance methods may be used.

2.3. PERFORMANCE EVALUATION. Performance of a service shall be evaluated to determine whether or not it meets the Performance Objective of the contract. When the Performance Objective is not met, the COR may issue a Contract Discrepancy Report (CDR) to the contractor. The contractor shall respond to the CDR and forward it to KO.

Performance Objective

PWS

Reference

Performance Threshold

Method of Assessment

SS # 1. Planning/execution cycle:

Follows cycle IAW USFJ guidance/timelines; including planning conferences and suspenses

1.2.2. and 1.2.3.

Planning/execution cycle timeline is followed through Planning, Execution and After Action Reporting: 95% on time and accurate, corrected to 100% timeline.

Periodic Inspection

SS # 2. Individual Exercise/ Training Logistic Support Plan

1.2.1. thru 1.2.4., 1.3.3., and 1.3.5.

Within 10 business days of assignment or USG directed suspense 100% of the time.

100% Inspection

SS # 3. Contingencies/Errors:

Mitigates unforeseen issues and mistakes to ensure successful planning/execution cycle adherence and exercise execution

1.3.7.

Contingencies and errors are recognized/analyzed/corrected to mitigate negative effects on planning/execution cycle and execution: 95% of time.

Periodic Inspection

SS # 4. Oral Presentations and Written Communication:

Presentations and written communication are effective, concise and comprehensive IAW the PWS

1.3.17.

Leadership information requests/ updates/ questions are answered via briefs/in-progress reviews/ comms: 95% accurate and on-time, corrected to 100%.

100% Inspection

2.4. DELIVERABLES. The following table is a summary of the deliverable required under this PWS:

Description Frequency/Due Date Deliver To PWS

Section

Individual Exercise/ Training Logistic Support Plan

Initial working copy within 10 days of USG notification of the event

COR

1.2.1. thru 1.2.4., 1.3.3., and 1.3.5

Meeting Minutes and Attendee Lists Within 5 business days of requisite exercise planning meetings and conferences

COR 1.3.7

Weekly In-Progress Reviews (IPRs) Weekly COR 1.3.16

Executive Summary (EXSUM)

Initial working copy within 5 business days of USG notification of the event with final update due 30 business days after completion of the event

COR 1.3.16.1

Quarterly Exercise Reporting (QER) Due 5th business day of the month following the end of a month COR 1.3.16.2

Travel Cost Estimate Thirty (30) business days prior to travel. COR 1.3.18.2

Manpower Report No later than 31 October each calendar year COR 1.3.19

Contract Man-hours Report Monthly COR 1.3.20

SECTION 3

APPENDICES

APPENDIX 1: Technical Definitions

1. Higher Headquarters (HHQ). The organization that supports the Commander’s decision making process then produces policy and guidance for subordinate units to follow.

2. Major Crisis. Any emergency so declared by the National Command Authority (NCA) or the overseas Combatant Commander minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to the United States, its territories, citizens, military forces, possessions, or vital interests whereby US military forces and other national resources have been mobilized to support national objectives within the crisis area.

APPENDIX 2: Exercise and Training Schedule

Program Event Occurrence per Year (Estimated)

TR/RW or other Training Relocation Event

Approximately ten (10) TR/RW size Type III events.

(Multiple Type I and Type II events may be combined to equal the workload of a Type III event.)

Due to the time required to complete contractor support requirements for an event (Development through AAR), an event may last beyond the Base or Option Year period of performance in which it is assigned.

APPENDIX 3: Estimated Workload

The workload includes approximately 200 combined personnel days away from the office per year, either TDY (planning conferences, site surveys, mil-to-mil talks, on-site execution support, etc.), or locally. The estimated workload is based on the following:

• A Type III TR/RW event may involve the deployment of up to ten (10) primary training aircraft, up to 20 support aircraft, and up to a regiment of enablers (Infantry Battalion, Artillery Battery, HIMARS Battery, Combat Assault Battalion, Recon Platoon).

• Event requires attendance at two (2) or more planning conferences and/or site surveys

• Supporting approximately 2,100 personnel

• Significant partner nation/service component participation or units (i.e. participation by two

(2) or more service components/nations)

• Complex planning required; multiple sites and focus areas involved

APPENDIX 4: Publications and Forms

General Information. Publications and forms that apply to the contract are listed below. The publications and forms have been coded as mandatory or advisory. The contractor is obligated to follow those publications and use those forms coded as mandatory (M). The contractor shall be guided by those publications or use those forms coded as advisory (A). DOD, PACOM, USAF, USFJ, and local publications are generally available from appropriate World Wide Web (WWW) servers. The contractor shall obtain publications from WWW servers to the maximum extent possible. The USG will provide publications and forms not available from WWW servers. If required, contractors are authorized distribution of CD/DVD-ROM or paper publications.

Publication Changes. Supplements, amendments, or additions to listed publications from any organizational level may be required during the life of the contract. The contractor shall ensure that all mandatory publications changes are posted and all publications are up-to-date. Upon completion of the contract, the contractor shall return to the USG all issued publications.

Price Changes Resulting From Publication Changes. The contractor shall immediately implement those changes that result in no change or a decrease in the contract price, and notify the KO in writing of such change. Should a decrease in contract price result; the contractor shall provide a proposal for a reduction in the contract price to the KO. In contrast, before implementing any change that will result in an increase in contract price, the contractor shall submit to the KO the change and a price proposal within 30 calendar days after the contractor receives the change. The KO and the contractor shall negotiate the change into the contract under the provisions of the contract clause entitled Changes. Following submission of the change and price proposal and prior to the conclusion of negotiations, the contractor shall diligently continue performance of the contract to the maximum extent possible in accordance with its terms and conditions as construed by the contractor unless directed differently by the KO. Failure of the contractor to submit a price proposal within 30 calendar days following receipt of the change entitles the USG to performance according to such change at no increase in contract price (unless the time requirement is waived by the KO according to paragraph (c) of the contract clause entitled Changes).

Hierarchy of Publications. The contractor shall accomplish the tasks and references established in the contract provided:

If there is a conflict between the contract and the references established therein, the contract shall control.

If there is a conflict between or among two or more references than those coded as mandatory by the contract shall control over those coded as advisory.

If there is a conflict between or among two or more references that are similarly coded then those issued by a higher authority shall control over those issued by a lower authority.

If there is a conflict between or among two or more references that are issued at the same level of authority then those with a later date of issue shall control over those with earlier dates of issue.

Any task in any reference which calls for the exercise of non-delegable discretionary USG authority shall be subject to the final approval of the USG official who has such non-delegable discretionary USG authority.

Publications and Forms. The following list of publications and forms are applicable under the contract:

DOCUMENT TITLE A/M

DoDM 5200.01-V3 DoD Information Security Program: Protection of Classified Information M DOD 5500.07-R Joint Ethics Regulation M DoDI 8500.01 Cybersecurity M FAR Part 45 Government Property M

CJCSI 3500.01H Joint Training Policy M USPACOMI 0508.2A Joint Exercise Program M

JTR Vol 2 Joint Travel Regulation M

AFI 11-202,

Volumes 1-3 Aircrew Training, Stan/Eval, & General Flight Rules A

AFI 10-204 Participation in Joint and National Exercises M AFI 10-401 Air Force Operations Planning and Execution M AFI 10-403 Deployment Planning and Execution M AFI 10-420 Combat Air Forces Aviation Scheduling M AFI 11-290 Cockpit/Crew Resource Management Program A AFI 11-401 Aviation Management A AFI 31-101 Integrated Defense A AFI 31-501 Personnel Security Program Management M AFI 33-129 Web Management and Internet Use M AFI 33-200 Information Assurance Management M AFI 33-201 VOL 2: COMSEC User REQTS M AFI 33-230 Information Assurance and Assistance Program M

AFI 36-2248 Operations and Management of Aircrew Training Devices A AFI51-901 Gifts from Foreign Governments M AFI 63-501 Air Force Acquisition Quality Program M AFKAG-2L Air Force COMSEC Accounting Manual M AFKAG-1N Air Force COMSEC Operations M

AFMAN 33-282 Computer Security (COMPUSEC) M AFMAN 33-285 Information Assurance Workplace Improvement Program M

AFSSI 4212 Reporting COMSEC Deviations M AFI 91-209 Air Force Occupational Safety and Health Standards A

USFJI 10-503 Training Relocation Programs M

APPENDIX 4: Publications and Forms