Site_Visit_Memo__(16T0120).pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

2 Sep 16

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 374 CONS/LGCAB

SUBJECT: Site Visit for RFQ No. FA5209-16-T-0120, Cut and Trim Trees at U.S. Army Installations, Kanto Area, Japan

1. An escorted site visit (SV) for the subject RFQ was conducted at Camp Zama (CZ) and Sagamihara Family Housing Area (SFHA) from 0900 hours on 23 Aug 16 to provide an opportunity to prospective offerors to inspect the site where the service is to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.

2. Mr. Mera and Mr. Takahashi (Technical Engineers, DPW) explained the technical requirements in accordance with the PWS. During and after the SV, the government received technical questions from the attendees. The followings are the questions and the answers.

QUESTION ANSWERS

Applicable to the entire requirement 契約全体に適用

(1) Can the contractor bring and use heavy vehicles (ex. trucks)/equipment on the lawn grass area?

芝地にトラックや重機を入れて作業するこ

とは使用可能か？

It is possible if the contractor pays extra attention to the underground utility lines and take appropriate measures to protect the area. The contractor is responsible for any damages (i.e., rut, and depression, etc.) and shall restore the area to its original condition at no additional cost to the U.S. Government.

既設配管に注意し、適切な養生をするのであ

れば可能。但し、重機や車両等で出来たわだ

ち・窪み等を業者で無償で直すこと。

(2) Can the contractor bring and use cherry picker/high-lift work vehicle at the work site?

高所作業者は使用可能か？

Yes. はい

(3) Can the contractor leave/store heavy vehicles /equipment at the work site all the time?

重機・機材の置きっぱなしは可能か？

No. 不可能

(4) Can the contractor remove the branches of other surrounding trees and make the path to access the work site?

作業場へ出入りができるように周りの邪魔

な枝を切り、通り道を作ることは可能か？

Yes, however, the amount of branch removal of other trees and the path shall be at the minimum.

Also, please make sure to coordinate with the COR prior to the removal.

はい、但し必要最低限であること。現場担当

者（COR）と事前確認をしてください。

(5) Will a “stump cutter” be required when cutting trees? (Stump cutter: Equipment which treats stump and root on and under the ground level.)

No. The contractor shall cut the trees to ground level. グランドレベルで切りっぱなしで良い

です。

木を切る際にスタンプカッターは必要か？

(6) Referring to the work site near Bldg 570 & 585 under CLIN 0001, can the contractor cut the whole tree down from the bottom at once instead of cutting it gradually from the top down?

CLIN 0001 で建物番号 570 と 585 周辺の木

を切る時にそのまま下から切って一気に倒

して良いか？

If there is a possiblity of causing damage to the other trees or the surrounding area, the answer is No. This applies to all tree cutting under this contract. The contractor shall coordinate with the

COR.

他の木々や近隣施設を傷つける可能性がある

場合は駄目とします。これは全ての木の伐採

に適用します。その都度 COR と確認を取っ

てください。

(7) How should contractors collect the branches and leaves which fall outside of the boundary fence?

フェンスの外に落ちた枝葉の回収方法は？

Please go out of the gate and pick them up from the outside of the base. Ladder cannot be used to pass over the boundary fence due to safety/security issue. フェンスは梯子等で乗り

越えられませんので、ゲートより外に回って

回収してください。

(8) Can the contractor accumulate trunks, branches and leaves and leave them at the work site temporarily?

切った幹・枝葉の現場での仮置きは可能

か？

No. They shall be collected and be disposed of off-post that same day.

いいえ、その日のうちに搬出してください。

(9) Do all contractor employees need to take Environmental Management System (EMS) training indicated in paragraph 2.9.1. in PWS?

PWS の 2.9.1.に記載の Environmental Management System (EMS)トレーニングは 作業員全員が対象か？

Yes. はい

Applicable to CLIN 0001 CLIN 0001 に適用

(10) When the contractor performs the work near electrical lines, can we request the power stoppage to the applicable lines?

電線に近い場所での作業を行う際、停電は

可能ですか？

Yes. Please coordinate electrical stoppage through the COR．

はい。COR を通して電気ショップと調整し

てください。

(11) There seems to be several trees (Sawara) at the back of Bldg 965. How many are they under this contract?

Bldg 965 の裏手の木（さわら）は何本もあ

るようにみえますが、この契約では何本で

すか?

There are two (2) trees in total. Even though it looks like multiple trees because there are many large branches, there are only 2 single trees.

木は 2 本です。それぞれの木が大きな枝等で

複数の木にも見えます。しかしそれぞれが 1 本の木で、あわせて 2 本になります。

(12) Sawara Cypress trees in Appendix A-6 do not seem to have many branches to trim. Can we rather cut them instead of trimming?

PWS の Appendix A-6 にある剪定対象のさ

わらは、あまり剪定するところが無いので

伐採してはいけませんか？

No. Please trim them in accordance with PWS.

PWS どおりに剪定してください。

(13) One of the black pine trees to be trimmed in Appendix A-9 is almost dead and we suggest cutting it to ground level.

Appendix A-9 にある剪定対象の黒松のうち

1 本は枯れているので伐採のほうが良いと

思います。

Yes. It shall be changed from “trim” to “cut”.

Appendix A-1 and A-9 will be revised to change the requirement by an amendment.

はい。対象の黒松は剪定ではなく伐採に変更

します。Amendment によって Appendix A-1 と A-9 を変更します。

Applicable to CLIN 0002 CLIN 0002 に適用

(14) Shall bamboo be cut to ground level?

竹は根元まで切るのか？ Yes. はい

(15) Shall the contractor cut the bamboo located beyond the “clear zone”?

Yes. It is specified in Appendix B-3 of PWS.

はい。PWSの Appendix B-3 に記載されてい

ます。

(16) Shall the contractor trim branches that are outside of clear zone but are extending toward airfield?

クリアゾーン外の Airfield に向かって伸び

ている木の枝は、剪定するのか?

Yes. Para. 1.3.2.(2) will be revised to state to include “… interfering with the clear zone and airfield…” by issuing an Amendment.

はい。PWSの Para. 1.3.2.(2) を Amendment に より上記のように変更します。

(17) Shall the contractor remove “airfield fence” during the work performance?

作業中 Airfield 側のフェンスは取り外さな

くて良いのか？

No. Please do not remove “Airfield Fence” and “Boundary Fence”.

Airfield フェンスおよび Boundaryフェンスは

取らないでください。

(18) PWS says “the contractor’s entry to the work site from the Airfield side is limited to Sunday ….”. Does this mean the contractor can only work on Sunday as there are no other access/entry to the work location?

PWS では“業者は Airfield 側から入る場

合、日曜日にしか作業が．．．とあるが、

実際に他からの通路がないので、日曜日に

しか作業が出来ないということか？

We realize there are no access to the work location unless you come from the airfield side.

Therefore, the contractor can work only on Sunday at designated time. PWS Para. 2.7.1. will be revised to clearly state it by issuing an Amendment.

Airfield 側から以外に入れないので、日曜日

のみの作業となります。PWS の Para. 2.7.1 を

Amendment により変更します。

(19) Instead of disposing bamboos and branches, can we make them wooden chips and lay them on the project area?

伐採および剪定した竹や枝を廃棄せず、木

質チップに変えて、Project Area にまくこ

とはできますか？

No. Please follow the instruction as specified in the PWS.

いいえ。PWS 通りにしてください。

3. Mr. Mera notified all attendees there would be no SV at Akasaka Press Center (APC) in Tokyo (applicable to CLIN 0001 of the RFQ) because the work scope can be easily defined by reviewing the Performance Work Statement (PWS) of the RFQ and any offerors who are interested to see the actual trees there can go and see them from outside of the gate at their own time.

4. All attendees were requested to contact Ms. Yamamoto (Buyer, 374th Contracting Squadron, Yokota AB) in a timely manner if they had any questions or concerns pertaining to this RFQ.

5. The SV was closed at 1500 hours.