2._Notice_to_Offeror_(16T0120).pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

16 Aug 16

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation No. FA5209-16-T-0120, Cut and Trim Trees at U.S. Army

Installations, Kanto Area, Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Army Support Flight, LGCAB, Ms. Kanae Yamamoto at Commercial: 042- 552-1046, 042-552-2511 Ext. 5-9643 or e-mail kanae.yamamoto.jp@us.af.mil. The Contracting Officer, Mr. Joshua S. Patton, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-5426 or e-mail joshua.patton.5@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

c. Notice of Site Visit:

(1) Site Visit (SV). A site visit will be conducted at Camp Zama (CZ) and Sagamihara Family

Housing Area (SFHA) with the following schedule. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

In case of severe weather on the date of site visit, the Government may reschedule the site visit within a few days. The Government is not liable for any costs incurred to participate in the SV.

LOCATION DATE TIME* MEETING POINT

Camp Zama (CZ) (Kanagawa-ken, Japan)

29 Aug 2016

0900 hrs, JST Main Gate at CZ

Sagamihara Family Housing Area (SFHA) (Kanagawa-ken, Japan)

At the end of the SV at CZ, the Government will announce the time and meeting point for the SV at

SFHA.

Note: The expected length of this SV is from 0900 to 1600 hrs at the maximum, including SV, break(s) and travel time between CZ and SFHA.

mailto:kanae.yamamoto.jp@us.af.mil mailto:joshua.patton.5@us.af.mil http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

(2) Gate Pass Request Form.

(i) Non-Gate Pass Holder for CZ & SFHA: To participate in the site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to Ms. Kanae Yamamoto, Contract Specialist, at 042- 552-1046 (Fax 042-551-0973) or kanae.yamamoto.jp@us.af.mil on or before 25 Aug 16, 1100 hrs.

(ii) Gate Pass Holder for CZ & SFHA: To participate in the site visit, the offerors shall submit a list of attendees to Ms. Yamamoto by the same date and time as para. (i) above to confirm the participation.

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S.

installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes therefore, individuals requiring escorted access to the US installation must show up 15 minutes prior to the start time of site visit.

d. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx .

e. DUNS Number. Local offerors may obtain the location and phone number of Dun & Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp English: https://duns-number-jp.dnb.com/search/eng/login.asp

f. SAM registration. The offeror is recommended to register with System for Award Management

(SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

g. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥756 shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp https://duns-number-jp.dnb.com/search/eng/login.asp https://www.sam.gov/