JA-03_FA5004-16-R-C003_Statement_of_Work.docx.pdf

JA-03

STATEMENT OF WORK

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

EIELSON AIR FORCE BASE

ALASKA

SOLICITATION NO. FA5004-16-R-C003

CONTRACT NO. FA5004-17-D-CXXX

NOTE 1: AUTHORITY

Only the Contracting Officer (CO) has authority to enter into, administer, or terminate contracts and make related determinations and findings. No other individual or organization has authority to make any commitments or changes that will affect price, quality, quantity, delivery, or other terms and conditions of the contract nor in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions.

The CO may designate and authorize in writing a Contracting Officer’s Representative (COR).

The CO will furnish to the contractor a copy of the COR designation document, which will specify the extent of the COR’s authority to act on behalf of the CO.

NOTE 2: STANDARD WORKING HOURS

Standard working hours for the contractor are from 7:30 a.m. to 4:30 p.m. Alaska Standard Time (AKST), Monday through Friday; excluding Federal Holidays. If the contractor desires to work during non-standard working hours, on a Standard Working Hours task order, additional government inspection forces may be required. The contractor shall notify the Contracting Officer (CO) in writing, either by letter or email, three working days in advance of their intention to work during periods other than Standard Working Hours. This notification shall allow the inquiry into the availability of additional government inspectors. If the CO confirms that additional government inspectors are reasonably available, the CO may authorize the contractor to perform work during periods other than Standard Working Hours and will be considered Standard Working Hours. The work will be conducted at no additional cost to the government.

NOTE 3: NON-STANDARD WORKING HOURS

Work required during non-standard working hours will be identified on individual task orders and outside the definition of the Standard Working Hours.

NOTE 4: REMOTE LOCATIONS (EIELSON/CLEAR)

Work required in remote locations will be identified on individual task orders. Remote locations will be defined as any location on Eielson AFB or Clear AFS property that is not within the cantonment area.

NOTE 5: DESIGN

Minimal design (up to 35%) effort may be required and will be determined based on the requirements of each task order (i.e.-building or system reconfiguration life safety and/or environmental requirements).

1. PROJECT DESCRIPTION

1.1. This contract is for Simplified Acquisition of Base Engineer Requirements (SABER), a fixed-price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract providing for a streamlined means to complete non-complex construction and repair projects that encompass most types of real property maintenance, repair, and construction work in the State of Alaska, primarily at Eielson Air Force Base (EAFB) and Clear Air Force Station (CAFS). All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including engineering/technical design support), items, and incidentals necessary for the successful completion of each issued task order. No monetary amount shall be obligated by the award of the IDIQ contract. Monetary amounts are obligated by the issuance of task orders only.

1.2. The contract consists of three major elements as follows:

1.2.1. Detailed task order specifications encompassing most aspects of Base Civil Engineer Work.

1.2.2. Units of measure and corresponding prices for each of the specifications and task order.

1.2.3. General and Special Provisions.

2. COMMENCEMENT OF WORK

2.1. The contractor will be allowed the first 30 calendar days of the contract as a start-up period to mobilize without being notified by the CO of a performance requirement. The contractor will not be required to provide proposals, negotiate, and receive awarded task orders during this period.

3. TECHNICAL SPECIFICATIONS

3.1. The contractor will comply with the technical specifications identified as a part of this contract.

3.2. The Unit Price Guide (UPG) for use with this SABER contract will be The Gordian Group Construction Task Catalog (CTC)® customized for EAFB. The contractor shall provide this UPG as a submittal for approval after contract award.

3.3. The cross references at the end of each section of the Technical Specifications provides cross reference to the CTC®. Some specifications are broad scope in nature and contain a variety of items; therefore, they will have several CTC® designators. Other specifications will not have CTC® pricing information; these items are those which are special ordered from the manufacturer or the items involved would be proprietary to each manufacturer’s own equipment.

3.4. The intent of the specifications is to furnish standards for maintenance, repair, and minor construction of government facilities. Where a conflict exists between these specifications and others included in the contract, the most stringent shall take precedence.

4. REGULATIONS

4.1. The contractor shall comply with all applicable Federal, State, Local, Air Force, Army, and DOD regulations, including supplements pertaining to but not limited to safety, traffic control, and fire prevention. It is the contractor’s responsibility to determine and abide by the most stringent, applicable regulation or building code.

4.2. The task orders shall be designed in accordance with the design and construction standards contained in the latest version of the Unified Facilities Criteria (UFC) 1-200-01 and all core UFC codes and other codes referenced therein including but not limited to: International Building Code, National Fire Code, Life Safety Code, National Electrical Code, International Plumbing Code, and other applicable Department of Defense and Air Force regulations, manuals, engineering technical letters, and energy conservation criteria including Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings.

4.3. The contractor may view the government CD-ROM library that contains most applicable Air Force and Corps of Engineer publications as well as some commercial product data information.

However, the Air Force will not furnish the contractor reference materials, codes, regulations, or guide specifications. The latest edition of the following Building Codes shall be used and maintained for all construction under this contract:

4.3.1. Unified Facilities Criteria (UFC) 1-200-01, core UFC codes, and any other codes or standards referenced in Unified Facilities Criteria (UFC) 1-200-01 and applicable to the task order.

4.3.2. International Building Code

4.3.3. International Mechanical Code

4.3.4. International Plumbing Code

4.3.5. National Electrical Code

4.3.6. Life Safety Code

4.3.7. National Fire Code

4.3.8. National Electrical Safety Code

4.3.9. Alaska Administrative Codes and Environmental regulations

4.3.10. U.S. Air Force Communication and Information System Standards

4.3.11. Eielson AFB Communication and Information System Standards

4.3.12. Eielson AFB Architectural Compatibility Plan

4.3.13. Eielson AFB Civil Engineer Design Guide

4.3.14. Eielson AFB Foundation Design Guide

4.3.15. Eielson AFB Roofing Standards

4.3.16. Eielson AFB Door Hardware Guide

4.3.17. Eielson AFB Utilidor Design Guide

4.3.18. Eielson AFB Heating, Ventilation, Air-Conditioning & Refrigeration Guide

4.3.19. Eielson AFB Mechanical Insulation Guide

4.3.20. Eielson AFB Electrical Standards

4.3.21. Eielson AFB Fire Alarm Requirements

4.3.22. Eielson AFB Utility Metering Requirements

4.3.23. Eielson AFB Head-Bolt Outlet (HBO) Requirements

4.3.24. Eielson AFB Survey and Drafting Standards

4.3.25. Eielson AFB Source Area Location Map, Known Contaminated Soil Sites

4.3.26. Eielson AFB Real Property Installed Equipment (RPIE) Information and Forms

4.3.27. Eielson AFB Lead Based Paint Removal and Asbestos Abatement Specifications

4.3.28. Eielson AFB Safety, Environmental Protection 01030

4.3.29. Clear AFS regulations, standards, or guides as identified in the task order.

4.4. The contractor shall have and maintain a current copy of each of these documents during the term of this contract. Documents specific to Eielson AFB and Clear AFS will be provided by the Government.

4.5. If there is a conflict between these codes, regulations, and specifications, the most stringent requirements shall apply at all times.

5. MATERIALS FOR DESIGN

5.1. The government will provide project design information and drawings at a level it deems necessary for the contractor to perform the task order work. The contractor shall perform incidental design work as necessary to meet the requirements of the task order (up to 35% design). The contractor’s proposal must provide the necessary documentation to indicate that adequate engineering and planning has been accomplished to meet the requirements of the task order. Example of documentation that might reasonably be expected would include, but not limited to, sketches or drawings, calculations, catalog cuts, specification, etc. Stamped engineering drawings that are included as a part of a manufacturer’s package, such as pre-engineered building packages, etc., are not considered to be design services. Specialty systems that require stamped drawings to comply with but not limited to life safety codes, such as fire sprinkler systems and fire alarm systems, shall be provided as a part of the fire system installation and not considered to be design services.

5.2. Reference Drawings: The government will furnish, if requested, available as-built drawings which are pertinent to the facility/area involved in the Statement of Objectives (SOO).

5.3. The government does not guarantee the accuracy or adequacy of the available as-built drawings. The contractor shall verify, by field investigation, all conditions and information relevant to the project, to include but not limited to dimensions or quantity, prior to the issuance of each task order. This confirmation of accuracy shall enhance the quality of the task order's design and execution. The contractor shall advise the CO of any discrepancies during the scope validation process.

5.4. Where exact locations are not given in the SOO for the positioning of equipment, devices, and work; they shall be positioned to comply with applicable codes and permit easy access for maintenance and for removal and replacement of component parts with government approval.

The contractor is responsible for the coordination and proper relation of the work with the existing surroundings.

6. EQUIPMENT/SUPPLIES

6.1. The contractor awarded this contract will be required to provide to the government and to maintain the following equipment and programs at the contractor's expense:

6.1.2. Electronic Format: all electronic correspondence of information outside of e-mail shall be done in Microsoft Word, Microsoft Excel, Adobe Acrobat Pro or Microsoft PowerPoint.

Contractors and their personnel will not be granted access to EAFB Local Area Network (LAN).

All access to the World Wide Web (WWW) will be accomplished through the use of an independent internet provided by and paid for by the contractor. Access to the WWW is mandatory.

6.1.3. Electronic means of communication: the contractor shall use email as a means of official correspondence with various government agencies during contract execution. Furthermore, the contractor is required to comply with all federal, state, and local guidelines pertaining to electronic communication.

6.1.4. Publications: The contractor shall provide the government with the following for the base plus each option: five (5) printed copies of The Gordian Group Construction Task Catalog (CTC)®, one (1) printed copy of The Gordian Group Technical Specifications, one (1) electronic copy of the CTC® and specifications in pdf format, and any updates for the life of the contract.

These publications shall be furnished to the CO within 30 days of contract award and within 30 days of each exercised option year. These publications shall remain the property of the government.

6.1.5. Online Subscriptions and Software: The contractor shall be responsible for bearing all costs associated with procurement and access to The Gordian Group’s SABER system (“Gordian SABER System”) for the EAFB program. The Gordian Group’s SABER System purchased by the Contractor shall include government user licenses for access to Gordian’s proprietary eGordian® SABER management system, CTC® and Technical Specifications; annual updates of the CTC® and Technical Specifications for the term of the contract; and biannual training for EAFB and contractor staff. The contractor shall use the Gordian SABER System for preparing and submitting price proposals. Government users will use the software to prepare estimates, receive electronic proposals from the contractor and manage the SABER process. The contractor’s access to eGordian® will require a broadband internet connection. For more information on available pricing and licensing terms for The Gordian Group’s SABER System, please contact Neil Tuck of The Gordian Group at n.tuck@thegordiangroup.com or 800-874- 2291. The Gordian Group’s SABER System purchased by the contractor shall be renewed upon award of each option year at no additional expense to the government. Renewal at each option year shall incorporate the updated CTC®. The licenses shall provide for additions and changes to be made to the CTC® and Technical Specification by The Gordian Group as requested by the government.

6.1.6. Training: The contractor shall provide onsite training by The Gordian Group on the eGordian® SABER management system, CTC® and Technical Specifications for EAFB and contractor staff at no additional cost to the government. Training shall commence as soon as possible after award of this contract. Location and timing of the training shall be coordinated with the EAFB SABER Team (354 CES and 354 CONS). Use of government facilities for the training is allowed but any expenses associated with this use of these facilities shall be paid for by the contractor. Follow on training shall be provided biannually for EAFB and contractor staff, upon award of each contract option year and at six months. The length of training provided shall be up to, but not to exceed two full days of training. Exact length of training shall be determined based on the experience and needs of the government personnel.

6.1.7. Communication Equipment: The contractor shall provide and maintain three way communications for (1) SABER Project Management (354 CES/CENMP), (2) Project Site and

(3) SABER Contract Management (354 CONS/LGCA SABER) at all times. This should be accomplished by providing all field contract staff with cellular telephones. The government provides such communication means for government staff only.

7. RECORDING AND PRESERVING HISTORICAL AND ARCHAEOLOGICAL FINDS

7.1. All items having any apparent historical or archaeological interests that are discovered in the course of any construction activities shall be carefully preserved. The contractor shall leave the archaeological find undisturbed and shall immediately report the find to the CO so that the 354 CES/CEIEA and other proper authorities may be notified.

8. STANDARD PRODUCTS

8.1. Materials and equipment shall be standard products of a manufacturer regularly engaged in the manufacture of-such products, which are of a similar material, design, and workmanship.

The standard products shall have been in satisfactory commercial and/or industrial use for 2 years prior to use. The 2-year use shall include applications of equipment and materials under similar circumstances and of similar size. The 2-year experience must be satisfactorily completed by a product that has been sold or is offered for sale on the commercial market through advertisements, manufacturers' catalogs, or brochures.

8.2. Products having less than a 2-year field service record will be acceptable, if a certified record of satisfactory field operation, for not less than 6,000 hours exclusive of the manufacturer's factory or laboratory tests, can be shown and approved by the government. The contractor shall not purchase "close-out" products that are being discontinued by the manufacturer.

9. PERFORMANCE OF WORK BY CONTRACTOR

9.1. The contractor shall maintain an organizational chart showing the total organization, onsite staff and engineering support team. The on-site staff shall include the relationship of the site superintendent and quality control. A final organizational chart shall be provided to the government at the start of the contract and after any personnel changes.

9.2. The organization chart shall provide clear, logical lines of authority from program manager to subcontracting management, demonstrating technical sufficiency, including site superintendents and quality control.

9.3. The contractor shall provide a position description of the on-site staff. This shall include a brief job description, qualifications, responsibilities and decision-making authority of each member.

10. APPLICATION OF WAGE RATES AND FRINGE BENEFITS

10.1. For the application of the Construction Wage Rate Requirements statute contained in the U.S. Department of Labor (DoL) Wage Decisions (WD); attached to and a part of this contract, all work shall be considered Building and Heavy (AK1), or Residential (AK3).

11. SAFETY

11.1. Compliance with the current Occupational Safety and Health Act (OSHA) standards and current EAFB safety regulations is mandatory. The prime contractor shall be held responsible to ensure that his/her workforce and any subcontractor or supplier workforce comply with all safety requirements as outlined in specification 01030.

11.2. EAFB has a clinic on site. If an injury occurs, base medical staff can provide emergency medical treatment. Follow-on care after initial emergency treatment will not be provided. The contractor will be required to reimburse the government at an established rate for non-beneficiaries in accordance with DOD Regulation 6010.15.

12. PARTNERING

12.1. The government intends to encourage the formation of a cohesive partnership with the contractor. This partnership will be structured to draw on the strengths of each organization to identify and achieve reciprocal goals. The objective is effective contract performance in achieving completion within budget, on schedule and in accordance with plans and specifications.

13. LOCATION OF STAFF

13.1. The contractor shall maintain permanent on-site project management staff, equipped with cellular phone and electronic mail capabilities, to respond to the requirements set forth in this contract. The contractor will be provided the use of a parcel of land approximately 100’x100’.

Utility connections will be available. This parcel is located on EAFB, adjacent to Building 2258 at 2310 Central Avenue.

13.2. The contractor shall provide the structure to house his staff. The structure shall convey the image of a professional office and have the appearance of being permanent. As such, it must appear to be constructed so that it is an on grade structure (trailers must have skirts to grade).

The exterior of the building must be maintained free of unsightly damage and the area around the office kept free of debris and in an orderly appearance. The contractor may place a sign of no more than 4’x8’ adjacent to the structure displaying the company name and logo.

14. STAGING/STORAGE AREA

14.1. A staging area on EAFB property will be provided by the government upon request in a separate location from the location of the contractor’s on-site office space.

14.2. Fence: The contractor shall maintain a locked storage area with a perimeter fence for the term of the contract. Fence will be 6 feet high privacy fence to avoid any unsightly material or equipment stockpiles.

14.3. Sign: At the Outside Storage Area, the contractor shall erect a sign in accordance with EAFB sign standards. The sign will prominently display the company's name and phone number and the words "SABER Contractor."

14.4. Housekeeping: The contractor shall perform normal housekeeping functions, at the contractor's expense, inside and outside their facilities at the Office and Staging/Storage Areas as outlined in Base regulations and as directed by the CO. Such functions include snow and ice removal, sweeping, mopping, dusting, disposal of accumulated waste materials and rubbish, and other operations necessary to present a neat appearance at all times. Contractor facilities shall conform to base standards, including the color of the temporary office space. All rubbish and waste materials shall be removed daily and shall be placed in approved containers outside the building where designated. Trash disposal is at the contractor's expense. The contractor shall not allow grass/weeds within the staging/storage area to exceed six inches in height.

14.5. Facilities and Equipment: At the time of contract authoring there are no government furnished equipment or facilities.

14.6. Utilities: Contractor office utilities, such as electrical, water, sewage, etc., shall be provided by EAFB. Connections to these tie-in points shall be the responsibility of the contractor.

Installation of all required meters and utility service line extensions shall be at the cost of the contractor.

14.7. Utilities (PROJECT WORK RELATED): Site available water, electrical, and local telephone service may be used in this work at no cost to the contractor. The contractor shall make arrangements for such services with the CO. Water in quantities required for minimum operations; the contractor can connect to nearest existing service point as approved by government personnel. This use is voluntary, and all connections, service lines and meter shall be made and removed at the expense of the contractor. All temporary outages of any utility services required for the performance of work shall be scheduled with EAFB no less than 14 business days in advance of such outages.

15. VEHICLES, PASS AND IDENTIFICATION, SECURITY REQUIREMENTS

15.1. Search, Inspection, and Seizure: All vehicles, equipment, personnel, and hand-carried items, entering or exiting any base control point, or while on the base, are subject to search and inspection and seizure of any prohibited item, at any time. Random, unannounced, and regular searches and inspections can be conducted. These searches and inspections are intended to assure prohibited articles are not introduced to government property and to ensure prohibited items are not removed from the base or its facilities. These delays will not be charged to the government, as they are to be expected entry procedures for the installation. Delays entering the installation can be experienced, during entry or exit to secure areas, during military exercises, and increased threat postures; the contractor assumes all liabilities associated with such delays.

15.2. Parking: Parking of the contractor's vehicles shall be restricted to the area of work. The company name shall be prominently displayed on all construction vehicles parked when on federal installations.

15.3. Driver’s Licenses: All persons entering or working on a government Installation that are required to operate a motor vehicle shall possess a valid driver's license. For personnel operating specialized equipment, a Commercial Driver’s License (CDL) is required as appropriate.

15.4. The use of seatbelts by all vehicle operators and passengers is mandatory. Vehicle operators caught not wearing seatbelts will lose their driving privileges, subject to laws governing military and civilian employees.

15.5. On-base contractor employees shall ensure the following pass and identification items required for contract performance, are obtained for employees and non-government owned vehicles.

15.6. Base Access: All contractor personnel are required to pass security checks prior to being issued a base pass allowing them access to EAFB and/or CAFS. The CO will provide instructions and forms for the contractor to fill out and return. These will be reviewed and forwarded to the security office for approval. Once approval/disapproval has been received, they will be forwarded to the contractor. This will be notice that the employees may go to the visitor’s center and get their access pass. 1 to 3 day base access passes may be requested through authorized Civil Engineering and Contracting personnel for the purposes of deliveries and infrequent access needs. Requests may be submitted 24 hours in advance by email or phone call.

15.7. Retrieving Identification Media: The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g., terminated for cause, retirement, etc. It is the responsibility of the contractor to turn in all base pass to the visitor center.

15.8. Emergency Exercise Support: The 354 FW Commander has the responsibility to ensure the safety of all base personnel to include active duty, civilian personnel, family members and contractors on EAFB. Training exercises are accomplished to ensure preparedness for major disasters and emergencies, including catastrophic incidents in support of operations at EAFB. In order to achieve this goal, all members (including contractors) operating on EAFB are required to be prepared in case a real world event occurs. Contractors and subcontractors shall follow the directions of first responders (security forces, fire department and medical personnel) during an exercise or real world event.

15.9. For Official Use Only (FOUO). The contractor shall comply with AFI 37-131, Freedom of Information Act Program (FOIA) requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

15.10. The contractor shall comply with security requirements imposed by the Installation Commander and/or the agency occupying the space where work is to be performed, including any necessary security clearances. Prior to mobilization the contractor shall provide the CO a list of personnel requiring authority to work on EAFB. The list shall be kept current and the CO shall be notified as to any changes in the list.

15.11. Additional Security Requirements: In accordance with DOD 5200.1-R, and AFI 31-401, the contractor shall comply with requirements identified in AFSSI 9100, Communications Security (COMSEC), Command, Control, Communications and Computer (C4) Systems Security, Security Awareness Training Education (SATE), and Operations Security (OPSEC).

15.12. Reporting Requirements. The contractor shall comply with AFI 71-101VI, "Counterintelligence Awareness and Briefing Program" requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

15.13. Traffic Laws. The contractor and its employees shall comply with all state and base traffic regulations.

15.14. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

When issued to the contractor, the government personnel shall fill out an AF Form 1297 Hand Receipt and provide one copy to the contractor and the CO for record purposes. Upon return of the issued key(s), the AF Form 1297 Hand Receipt shall be destroyed by government personnel.

15.15. The contractor shall immediately report to the CO any occurrences of lost or duplicated keys.

15.16. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost deducted from the progress payment due the contractor.

15.17. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

15.18. Lock Combinations: The contractor shall control access to all government provided lock combinations to preclude unauthorized entry.

15.19. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to EAFB and/or CAFS controlled/restricted areas where contractor personnel will work.

16. CONTRACTOR'S TELEPHONE

16.1. Upon Award: At the beginning of the contract, prior to telephone installation, the contractor shall provide the CO with a Telephone Directory at which the contractor staff may be contacted at any time during standard working hours.

16.2. Costs: All costs incurred as a result of telephone installation and service shall be the responsibility of the contractor.

16.3. Emergency Phone Number: An after standard hours emergency telephone number for the contractor shall be provided to the CO. Updates shall be provided in a timely manner.

16.4. Communications Security (COMSEC): All communication with Department of Defense (DOD) organizations are subject to COMSEC review. Contractor personnel will be aware that telecommunications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized monitoring of the military phone calls originating from or terminating at DOD organizations. Therefore, contractor personnel are advised that any time they place a call to or receive a call from a USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DOD information.

17. EMPLOYEE STANDARDS

17.1. Proper Attire: Improper attire, i.e. attire not providing sufficient safety protection and a professional appearance (minimum of long trousers, shirt and shoes) will be reported to the Ground Safety Office and the CO respectively. In addition, no profane, illegal, offensive or discriminatory language/symbols shall be displayed.

17.2. Subcontractors: The government shall not exercise any supervision or control over the contractor's employees performing service under this contract; such employees shall be accountable not to the government, but solely to the contractor, who in turn, is responsible to the government.

17.3. Unauthorized Personnel: Circulation of personnel will be limited to official business only.

Unauthorized personnel will be removed from the installation.

18. PROHIBITED ITEMS

18.1. Certain items are prohibited on base. Personnel who are found to be in possession of prohibited items will be challenged and the item confiscated pending an investigation. Personnel in possession of prohibited items are subject to disciplinary action, withdrawal of access authorization, or arrest and prosecution. The following non-government owned items are prohibited on base, unless an exception is noted:

18.1.1. Smoking is permitted in designated, outside smoking areas only. No smoking will be allowed within any base facility.

18.1.2. Alcohol, controlled substances including illegal drugs and associated paraphernalia, except for prescription medicine.

18.1.3. Firearms, ammunition, and other dangerous or deadly weapons, explosives or incendiary devices.

18.1.4. Cell phone use while driving is prohibited.

18.1.5. Pets, wild or domestic are prohibited.

18.1.6. Other items prohibited by local, state, or federal law.

18.1.7. Other items prohibited by Wing Instructions and regulations, Air Force Instructions, or DOD regulations.

19. GOVERNMENT FURNISHED EQUIPMENT/MATERIALS (GFE/M)

19.1. Government furnished materials will not be provided to the contractor as a general rule.

However, the government reserves the right to use GFE/M on any task order. The contractor shall follow the instructions of the CO regarding the disposition of all government-furnished property not consumed in performance of the task order.

19.2. Property Administrator: The Base Civil Engineer, or his/her authorized representative, is designated as Property Administrator for government-furnished equipment/material to be furnished to the contractor for performance under this contract.

19.3. Transportation: The contractor, with their own work forces and equipment, shall transport all government furnished equipment/materials (GFE/M), if any described on the task order. The equipment/material shall be transported from the government storage area to the work site indicated on the task order.

20. GOVERNMENT LIABILITY

20.1. The government shall not be liable for any loss or damage to the contractor's property, including stock or for expense incidental to such loss or damage. Suspected theft shall be reported to Security Forces as soon as possible.

21. GENERAL SUBMITTAL PROCEDURES

21.1. The contractor shall present material submittals as required by the project on AF Form 66;

this list may not be all inclusive and additional submittals may be required. The contractor shall submit the AF Form 66 with their proposal, if the contractor has additional required or recommended items that require government approval prior to use. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

21.2. Submittals shall include items such as: contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals. Submittals requiring government approval shall be made prior to the acquisition of the material or equipment.

21.3. Proposed deviations from the contract requirements shall be clearly identified and include any associated changes in cost, scope or schedule. The contractor shall not proceed with any part of the work covered by the proposed deviation(s) including purchasing, fabricating, and delivering without a separate, written determination from the CO.

22. MATERIAL APPROVAL SUBMITTAL FORM (Electronic AF Form 3000)

22.1. The contractor shall fill out and submit an electronic Material Approval Submittal (AF 3000), listing items of equipment and materials that are required by the AF 66. Prior to submittal, all items shall be checked and approved by the Contractor's Quality Control (CQC) representative and each AF 3000 shall be stamped, signed, and dated by the CQC representative indicating action taken. Present the material submittals to the CO for validation and decision.

23. APPROVED SUBMITTALS

23.1. Approved. The part of the work covered by the submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance. The term “Approved” shall only indicate that there is no exception taken to the submittals.

23.2. Upon completion of review of submittals requiring government approval, the submittals will be identified as having received approval by signature of the CO. One copy of the AF 3000 will be returned to the contractor. After submittals have been approved by the CO, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

23.3. The CO approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailed and other information are satisfactory. Approval will not relieve the contractor of the responsibility for any defect, error or noncompliance that may exist, as the contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work.

24. DISAPPROVED SUBMITTALS

24.1. Disapproved. Do not proceed with the part of the work covered by the submittal, including purchasing, fabricating, and delivering.

24.2. The contractor shall make all corrections required by the CO and furnish a corrected submittal. Corrected submittals shall be submitted within five (5) working days, after receipt by the contractor in the form and number of copies specified for the initial submittal. If the contractor considers any correction indicated on the submittals to constitute a change to the contract, the contractor shall promptly notify the CO.

25. CONTRACTOR-FURNISHED EQUIPMENT DATA

25.1. Prior to final inspection and acceptance of the work, the contractor shall submit the data mentioned in the following subparagraphs.

25.2. Equipment List: An itemized equipment list showing unit nameplate data including serial number, model number, size, manufacturer, etc., for all contractor-furnished items of mechanical equipment, electrical equipment, electronic equipment, and fire protection systems installed under this contract.

25.3. Guarantees: A list of all equipment items that are specified to be guaranteed, accompanied by a copy of each specific guarantee therefor. For each specific guaranteed item, a name, address, and telephone number shall be shown on the list and warranty sticker for subcontractor who installed equipment, equipment supplier or distributor and equipment manufacturer. The completion date of the guarantee period shall correspond to the applicable specification requirements for each guaranteed item.

25.4. Warranty Stickers: The contractor shall furnish and place equipment warranty stickers on all warranted equipment in the location designated by the CO as coordinated with the end-user.

26. RECORD DRAWINGS

26.1. General Requirements: The AutoCAD deliverables shall adhere to the most current release of The CADD BIM Technology Center A/E/C CADD Standard ERDC/ITL TR-06-X published by the U.S. Army Engineer Research and Development Center at 3909 Halls Ferry Road, Vicksburg, MS 39180-6199. This publication is available at https://cadbim.usace.army.mil/. The following are specific Air Force requirements and if there is a conflict between the A/E/C CADD standard and the Air Force requirements then the Air Force requirements shall take precedence.

Clarification on the A/E/C CADD standard shall be addressed to the CO.

26.2. During the progress of the work, the contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings, if applicable. The contractor shall enter such changes and corrections on contract or record drawings promptly as neat red line changes to keep the record drawings current and submit drawings to the CO in accordance with the schedule of material submittals required by each task order.

26.3. Design and As-Built: If brackets are not shown, then the following statements apply to both design and as-built.

26.4. [Construction drawings]: Provide plotted and Comb bounded sheet files on ANSI B (11” x 17”) @ 1:2 scale using the standard AutoCAD “monochrome.ctb” unless otherwise requested.

26.5. [As-Built]: Contractor shall provide as-built drawings in electronic format (DWG and PDF) on standard CD-R or DVD-R media.

27. DIFFERENCES IN DRAWINGS

27.1. Structural drawings shall govern in cases where they differ from the architectural drawings.

28. GENRAL QUALITY CONTROL

28.1. The contractor is responsible for quality control and shall establish and maintain an effective quality control system. The quality control system shall consist of plans, procedures, and organization necessary to produce an end product that complies with the contract requirements. The system shall cover all construction operations, both on-site and off-site, and shall be keyed to the proposed construction sequence.

29. REFERENCES

29.1. The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

29.1.1. AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

29.1.2. ASTM D 3740 (1994a) Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction ASTM E 329 (1995b) Agencies Engaged in the Evaluation of Testing and/or Inspection of Materials Used in Construction.

30. QUALITY CONTROL PLAN

30.1. General: The contractor shall furnish for review by the government, not later than 60 calendar days after contract award, a Contractor Quality Control (CQC) Plan. The plan shall identify personnel, procedures, control, instructions, test, records, and forms to be used.

Construction will be permitted to begin only after acceptance of the CQC Plan by the CO.

30.2. Content of the CQC Plan: The CQC plan shall include, as a minimum, the following to cover all construction operations, both on-site and off-site, including work by subcontractors, fabricators, suppliers, and purchasing agents:

30.3. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall implement the three phase control system (Section 32 Control) for all aspects of the work specified. The staff shall include a CQC system manager who shall report to the project manager or someone higher in the contractor's organization. Project manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production.

30.4. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function. Any replacements must have similar qualifications.

30.5. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. The CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities.

Two copies of each of these letters will also be furnished to the CO.

30.6. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off-site fabricators, suppliers, and purchasing agents. These procedures shall be in accordance with Sections 21 through 24 as applicable.

30.7. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities utilized will be state approved.)

30.8. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

30.9. Procedures for tracking construction deficiencies from identification through acceptable corrective action. These procedures will establish verification that identified deficiencies have been corrected.

30.10. Procedures for managing subcontractors, tracking deficiencies and the means of correcting such deficiencies.

30.11. Reporting procedures, including proposed reporting formats.

30.12. A list of the definable features of work: A definable feature of work is a task that is separate and distinct from other tasks and has separate control requirements. It could be identified by different trades or disciplines, or it could be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

30.13. Acceptance of Plan: Acceptance of the contractor's plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction.

30.14. Notification of Changes: After acceptance of the CQC plan, the contractor shall notify the CO in writing a minimum of seven calendar days prior to any proposed change. Proposed changes are subject to acceptance by the CO.

31. QUALITY CONTROL ORGANIZATION

31.1. The contractor shall identify an individual within his organization, located on EAFB, who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the contractor. This CQC System Manager shall be on the site at all times during construction and will be employed by the contractor, except as noted in the following: an alternate for the CQC System Manager will be identified in the plan to serve in the event of the System Manager's absence. The requirements for the alternate will be the same as for the designated CQC Manager.

31.2. CQC Organizational Staffing: The contractor shall provide a CQC staff which shall be at the worksite at all times during progress, with complete authority to take any action necessary to ensure compliance with the contract.

31.3. CQC Staff: Following are the minimum requirements for the CQC staff. These minimum requirements will not necessarily assure an adequate staff to meet the CQC requirements at all times during construction. The actual strength of the CQC staff may vary during any specific work period to cover the needs of the work period. When necessary for a proper CQC organization, the contractor will add additional staff at no cost to the government. This listing of minimum staff in no way relieves the contractor of meeting the basic requirements of quality construction in accordance with contract requirements.

31.4. CQC System Manager: The CQC System Manager shall be an experienced construction person with a minimum of six years of experience in related work. The CQC System Manager shall be assigned no other duties and shall not be a project manager.

31.5. Supplemental Personnel: In addition to CQC personnel specified elsewhere in the contract, the contractor shall provide as part of the CQC organization specialized personnel to assist the CQC System Manager for the following areas: electrical and mechanical. These individuals shall be employees of the prime or subcontractor; be responsible to the CQC System Manager;

be physically present at the construction site during work on their areas of responsibility; have the necessary education and/or experience in accordance with the experience matrix listed herein. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the Quality Control Plan.

31.6. Experience Matrix

AREA QUALIFICATIONS

Mechanical Graduate Mechanical Engineer with 2 years of experience or a journeyman level craftsman with 5 years related experience in this trade.

Electrical Graduate Electrical Engineer with 2 years related experience or a journeyman level craftsman with 5 years related experience in this trade.

32. CONTROL

32.1. The controls shall include at least three phases of control to be conducted by the CQC System Manager for all definable features of work, as follows:

32.1.1. Preparatory Phase: This phase shall be performed prior to beginning work on each definable feature of work and shall include:

32.1.1.1. A review of each paragraph of applicable specifications and the contract drawings.

32.1.1.2. A check to assure that all materials and/or equipment have been tested, submitted, and approved.

32.1.1.3. A check to assure that provisions have been made to provide required control inspection and testing.

32.1.1.4. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.

32.1.1.5. A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

32.1.1.6. A review of the appropriate activity hazard analysis to ensure that safety requirements are met. A discussion of procedures for constructing the work including repetitive deficiencies.

Document construction tolerances and workmanship standards for that phase of work.

32.1.1.7. A check to ensure that the portion of the plan for the work to be performed has been accepted by the CO.

32.1.1.8. The government shall be notified at least 48 hours in advance of beginning any of the required action by the preparatory phase. This phase shall include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. The results of the preparatory phase actions shall be documented by separate minutes prepared by the CQC System Manager and attached to the daily CQC report. The contractor shall instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications. Exact location of initial phase shall be indicated for future reference and comparison with follow-up phases.

32.1.2.…