RFQ FA500022Q0038 - Hangar Doors Final 20220614.pdf

RFQ FA500022Q0038

Hangar Door Inspections & Maintenance Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA500022Q0038 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06; Effective 01 May 2022.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 238290 – Other Building Equipment Contractors with a size standard of $19.5M.

The purpose of this combined synopsis and solicitation is to establish a firm-fixed-price contract for the purchase and delivery of Hangar Door Inspections & Maintenance Services IAW Attachment 1 – Hangar Door Inspections & Maintenance Services Performance Work Statement (PWS) dated 09 September 2021. The quote schedule and Contract Line Item Number (CLIN) Pricing Worksheet for the RFQ is located in Attachment 2.

Attachments:

Attachment 1 – Hangar Door Inspections & Maintenance Services Performance Work Statement

(PWS) dated 9 September 2021 (24 Pages) Attachment 2 – Pricing Worksheet Attachment 3 –Wage Determination – 2015-5681, Revision 14 Attachment 4 – Section 01500 Environmental Protection on JBER Attachment 5 – Provisions and Clauses Attachment 6 – Past Performance Questionnaire

Place of performance: Joint Base Elmendorf-Richardson, Alaska

FAR Provision 52.212-1, 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

Vendors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

RFQ due date: 14 July 2022 RFQ due time: 1:00 P.M. Alaska Daylight Time (AKDT) Email to stephen.hulsey@us.af.mil and viola.stepetin@us.af.mil.

THIS MUST BE SENT TO stephen.hulsey@us.af.mil & viola.stepetin@us.af.mil. ANY

SUBMISSIONS RECEIVED BY MEANS OTHER THAN EMAIL TO THE IDENTIFIED

CONTACTS LISTED WILL NOT BE ACCEPTED. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Site Visit: A site visit is scheduled for 28 June 2022 but may be cancelled if not required.

Vendors are encouraged to attend. The meeting point will be at the Boniface Visitor Center at JBER, AK 99506. The site visit will cover various locations on JBER. Attendees are urged to arrive at the gate no later than (NLT) 8:15 A.M. AKDT, with a departure to the sites of NLT 8:45 A.M. AKDT. If planning to attend, Vendors shall e-mail the following information to Stephen Hulsey at stephen.hulsey@us.af.mil and Viola Stepetin at viola.stepetin@us.af.mil, NLT 22 June 2022 by 3:00 P.M. AKDT.

1. The first and last name and middle initial of the individual(s) attending

2. Date of birth, and license (or other state-issued ID) number for each attendee.

3. The make, model, and license plate of the vehicle.

Important Notes:

• A government representative will be available to sponsor interested firms on base at a set time (this information will be provided upon site visit confirmation)

• Contractors must use the Boniface Visitor Center to access the installation.

• On the date of the site visit, attendees shall present a valid driver’s license (or other state-issued identification), vehicle registration, and vehicle insurance.

All questions regarding this RFQ must be emailed to stephen.hulsey@us.af.mil and viola.stepetin@us.af.mil by: 07 July 2022, 1:00 P.M. (AKDT).

Provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ Number of Employees_____________ Total Yearly Revenue_______________ Information required for determining size of business for the NAICS referenced above mailto:stephen.hulsey@us.af.mil mailto:viola.stepetin@us.af.mil mailto:stephen.hulsey@us.af.mil mailto:viola.stepetin@us.af.mil mailto:stephen.hulsey@us.af.mil mailto:viola.stepetin@us.af.mil mailto:stephen.hulsey@us.af.mil mailto:viola.stepetin@us.af.mil

Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures IAW FAR 13.106. The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. Vendor’s submissions will be evaluated based upon the following:

(1) Price:

a. Pricing for the Hangar Door Inspections & Maintenance Services must be submitted using Attachment 2. Vendors shall insert unit prices in Attachment 2, rounded to the nearest cent (for example .02 not .0231), and sign acknowledging the terms and conditions of the RFQ. Vendors rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Service Contract Act Wage Determination – 2015-5681 Rev. 15, dated 3/15/2022, at Attachment 3.

(2) Past Performance:

a. The Government will evaluate performance information IAW FAR 13.106-

2(b)(3) on all vendors based on (i) the references provided by the vendor, (ii) responses received from past performance questionnaires (Attachment 6), and (iii) the Government-wide Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov/, if available.

b. Vendor shall submit at least three (3), but not more than five (5), contracts toward services for Hangar Door Inspections & Maintenance Services. References should be for services similar in scope to this requirement that have occurred in the last five (5) years prior to the closing date of the solicitation. The Government will accept teaming agreements or joint ventures for this requirement. Vendors that propose teaming agreements or joint ventures will need to ensure the three (3) to five (5) contracts provided IAW this section includes contracts from the vendor they are proposing a teaming agreement or joint venture with. References for past performance shall include:

i. Point of contact

ii. Phone number

iii. Email address

iv. Name of the company

v. Contract number (if applicable)

vi. Initial contract cost https://sam.gov/content/home

vii. Period of performance.

viii. Scope of work

c. Vendors shall provide past performance questionnaires (Attachment 6) from the references provided above. The responsibility to send out the past performance questionnaire rests solely with the vendor. Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The POCs shall forward their completed questionnaires directly to the Government; not back to the vendor. If a reference identified by the vendor does not submit a questionnaire, the government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a questionnaire.

d. Past performance will be rated based on an outstanding, acceptable, and unacceptable rating method outlined below.

Performance Rating Description Outstanding Based on the vendor’s performance record, the Government has a high expectation that the vendor will successfully perform the required effort.

Acceptable Based on the vendor’s performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort.

Unacceptable Based on the vendor’s performance record, the Government does not have a reasonable expectation that the vendor will be able to successfully perform the required effort.

Past performance is equal when compared to price.

The Government reserves the right to award a contract to other than the lowest Total Evaluated Price (TEP). In that event, the Contracting Officer will be the Decision Authority and will make a best value award decision using the TEP and the Past Performance rating.

Evaluation Factors and steps:

Step 1: All quotations will be evaluated for meeting the requirements of the solicitation. If a quote does not meet the requirements of the solicitation, the quote will be considered unacceptable and may not be considered for award.

Step 2: All quotations meeting the requirements of the solicitation will be ranked based upon the Vendor’s Total Evaluated Price (TEP). TEP will be computed for each vendor in order to meet the requirements of FAR Parts 6 and 17. The TEP will be based on the Vendor’s total quoted price for CLIN 0001 through CLIN 4006 listed in Attachment 2 – Pricing Worksheet, and the price of a six-month extension authorized by FAR Clause 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

Step 3: Evaluate each Vendor’s past performance IAW the past performance requirements listed on pages three (3) and four (4) to determine if each vendor’s past performance is outstanding, acceptable or unacceptable. The “Yes” and “No” questions associated with the chart titled “Scope of Work” in Section 4 of the past performance questionnaire (Attachment 6) will be utilized to determine if the vendor’s past performance is similar in scope. Vendors are required to receive a “Yes” for all questions listed in the Scope of Work chart in order for their past performance to be considered similar in scope. The requirement to receive a “Yes” on all questions will be applied to the collective review of all the past performance questionnaires provided on behalf of the vendor and will not be based on any one (1) individual questionnaire.

Vendors with past performance that is determined to be similar in scope will move to step four (4).

Step 4: Evaluate the questions associated with the chart titled “Contractor Performance” in Section 4 of the past performance questionnaire (Attachment 6) to determine the acceptability of each vendor’s past performance. Acceptability will be based on the performance rating received the most for each question when collectively reviewing all of the past performance questionnaires received for each vendor and will not be based on any one (1) individual questionnaire. Vendors with past performance that is determined to be outstanding or acceptable will move to step five (5).

Step 5: The Contracting Officer will make a decision to award based on the lowest priced quote or exercise the Government’s reserved right to award to other than the lowest priced quote that represents the best value to the Government when compared to any lower priced quote. In that event, the Contracting Officer will be the Decision Authority and will make a best value award decision using the TEP and the Past Performance rating.

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability.

Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

Interchanges: The government intends to award a firm-fixed-price contract vehicle without interchanges with respective vendors. The government, however, reserves the right to conduct interchanges if deemed in its best interest.