FA489020Q0010 Combined Synopsis Solicitation SPECTRUM.pdf

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued

2. Request for Quotations (RFQ) #: FA486120Q0010

3. A Firm Fixed Price type contract will be awarded.

4. The combined synopsis/solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-08 dated 13 August 2020.

5. This RFQ is being issued as a Full and Open Competition under NAICS: 334515 – Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals

6. CLIN STRUCTURE

CLIN 0001: Basic Spectrum Monitoring Package that includes all the minimum requirements outlined in Attachment 1 - Spectrum Monitoring System Specifications Paragraph D and any proposed additional system functions from Paragraph E with a ceiling price of $350,000.00.

Optional CLIN 0002: Pricing for remaining system functions from Paragraph E not included under CLIN 0001. No ceiling price.

7. Delivery Date:

CLIN 0001 shall be complete within 6 months after award OR if ATO approval is not achieved until the 6th month of performance, within 1 month of ATO approval, not to exceed 7 months.

8. Performance Location: Langley Air Force Base, VA 23665

9. All questions must be submitted to 1st Lt Cortney Young, cortney.young@us.af.mil, and Ms. Shantia Allen, shantia.allen@us.af.mil no later than 31 Aug 20 by 12:00PM EST.

Answers will be posted approximately 03 Sep 20.

10. All responsible sources may submit a quotation which shall be considered. Quotations may be emailed to 1st Lt Cortney Young, cortney.young@us.af.mil, and Ms. Shantia Allen, shantia.allen@us.af.mil than 09 Sep 20, 5:00 pm EST.

11. ADDENDA TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS (JAN 2017)

Submission of quotes. Submit signed and dated quotes electronically to the office specified in this solicitation at or before the exact time specified in this solicitation.

Offers must include

1. Pricing Worksheet (Attachment 3)

2. Technical Solution http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781 mailto:cortney.young@us.af.mil mailto:shantia.allen@us.af.mil mailto:cortney.young@us.af.mil mailto:shantia.allen@us.af.mil

A. PRICING

(i) Complete all fields of the Pricing Worksheet (Attachment 3). The pricing worksheet must indicate the Attachment 1 paragraph E functions included under each quoted CLIN. All functions listed in paragraphs E of the attachment must be accounted for on the pricing worksheet either under CLIN 0001 Basic Spectrum Monitoring System or in the Optional CLIN 0002.

(ii) CLIN 0001 Pricing shall not exceed $350,000.00.

(iii) Provide an itemized breakout of all proposed equipment, software, hardware, installation, and training costs for each CLIN in a format consistent with the contractor’s pricing system.

B. TECHNICAL SOLUTION: The technical solution shall not exceed 25 pages (not including the cover letter).

(i) The technical solution shall include a cover letter that contains the offeror’s name, address, CAGE code, DUNS number, Business Size, Company Point of Contact email and phone number, and the date the quote is valid through. Quotes must be valid through 30 September 2020. Additionally, it shall contain a statement acknowledging any amendments.

(ii) The offeror shall submit a written technical solution that describes the offeror’s overall understanding of the scope of work and ability to perform the requirement from a technical standpoint.

(iii) The technical solution shall provide the specifications for the proposed system that identifies the hardware, software, and functions from Attachment 1 that will be provided under CLIN0001, which hardware, software and functions from Attachment 1 will be provided under CLIN0002, and how the proposed system has the capability to meet all of the minimum AND all of the additional system requirements listed under paragraphs D and E of Attachment 1.

(iv) The technical solution shall include a copy of the approved system’s Air Force ATO.

If the system does not currently have an approved ATO, the offeror’s technical solution shall describe their understanding of the Air Force’s ATO process and their plan to achieve ATO within 6 months of award.

(v) The technical solution shall describe the contractor’s ability to provide system installation, post-installation training, the on-call technical support, and system warranty that will be provided in accordance with the minimum requirements in Attachment 1.

12. ADDENDA TO FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS

A. Award will be made to the offeror whose quote represents the best value to the government based on the evaluation criteria. The following factors shall be used to evaluate offers:

Price Technical Acceptability Technical Capability

This requirement will be a best-value tradeoff where technical capability is significantly more important than price.

The Government does not intend to evaluate Optional CLIN0002 pricing as part of the basis of award IAW FAR 17.206.

B. BASIS OF AWARD

i. The Government will utilize a technical trade-off evaluation methodology whereby technical capability may be traded off for price, within a stated ceiling price. A contract may be awarded to the contractor who is deemed responsible in accordance with FAR 9.1, whose quote conforms to the combined synopsis/solicitation requirements and is judged based on the evaluation factors to represent the best value to the Government.

ii. First, the Government will evaluate quotes for technical acceptability and technical capability, and then quotes will be evaluated for price.

iii. The Government intends to make an award based on the initial quote submission without conducting discussions. Therefore, each quote should contain the offeror’s best terns from a price and technical standpoint. However, the Government reserves the right to enter into discussions if during the evaluation it is determined to be in the best interest of the Government.

C. TECHNICAL ACCEPTABILITY

i. The technical solution will be evaluated against the following Technical

Acceptability criteria. An unacceptable rating on any criteria in this section renders the entire quote unacceptable, and therefore not eligible for award:

1) The technical solution includes a cover letter that contains the offeror’s name, address, CAGE code, DUNS number, Business Size, Company Point of Contact email and phone number, and the date the quote is valid through. Quotes must be valid through 30 September 2020. Additionally, it contains a statement acknowledging any amendments.

2) The technical solution clearly demonstrates the offeror’s overall understanding of the scope of work and ability to perform the requirement from a technical standpoint.

3) The technical solution includes the specifications for the proposed system and identifies the hardware, software, and functions listed on Attachment 1 that will be provided under CLIN0001, which hardware, software and functions from Attachment 1 will be provided under CLIN0002, and how the proposed system has the capability to meet all of the minimum AND all of the additional system requirements listed under paragraphs D and E of Attachment 1.

4) The technical solution includes a copy of the proposed system’s Air Force ATO.

If the system does not currently have an approved ATO, the technical solution clearly demonstrates the offeror’s understanding of the Air Force’s ATO process and outlines an achievable plan to receive an approved ATO within 6 months of award.

5) The technical solution demonstrates the contractor’s ability to install the system, provide post-installation training, on-call technical support, and system warranty that meets the minimum requirements in Attachment 1.

D. TECHNICAL CAPABILITY

i. The Technical Solution will be evaluated for Technical Capability based on the system capabilities the offeror can provide under CLIN0001 within the $350,000.00 ceiling price. The technical solution will be given a rating based on the number of additional features from Attachment 1 Paragraph E they are able to provide under CLIN0001 in accordance with the Table below:

Rating Description Acceptable The quote demonstrates a clear understanding of the scope of work and ability to perform the requirement from a technical standpoint, and provides a technical solution that clearly demonstrates the equipment, software, and functions to be provided under CLINs 0001 and 0002, the offeror’s ability to have or achieve AF ATO with 6 months, and provide all installation, training, support, and warranties to meet the requirements of the Spectrum Monitoring System Specifications.

Unacceptable The quote does not demonstrate a clear understanding of the scope of work, ability to perform the requirement from a technical standpoint, or a technical solution that clearly demonstrates the equipment, software, and functions to be provided under CLINs 0001 and 0002. The quote does not demonstrate the offeror’s ability to have or achieve AF ATO with 6 months, and/or provide all installation, training, support, and warranties to meet the requirements of the Spectrum Monitoring System Specifications.

Rating Description

SEVEN

In addition to the 17 minimum functions listed under Attachment 1 Paragraph D, the technical solution for CLIN0001 includes seven (7) or more of the additional features under Attachment 1 - Paragraph E.

SIX

Attachment 1 Paragraph D, the technical solution for CLIN0001 includes six (6) of the additional features under Attachment 1 - Paragraph E .

E. PRICE:

i. The Government will evaluate all quotes for award purposes by evaluating the proposed price for CLIN0001. The Government will not evaluate the proposed price for CLIN0002 as part of the basis for award.

ii. Additionally all pricing will be evaluated for completeness and reasonableness.

An offeror whose price is determined to be incomplete or unreasonable, will not be considered for award.

iii. Completeness. The quote will be reviewed to determine the extent to which all the price elements have been addressed. To be considered complete the Attachment 3 - Pricing Worksheet must be filled out completely, and must identify which technical features from Attachment 1 paragraphs E are included under CLIN0001 and which are included under CLIN 0002. All Paragraph E functions must be identified under one of the CLINs. Offeror’s pricing for CLIN0001 shall not exceed $350,000.

To be considered complete, the quote must also include an itemized breakout of all proposed equipment, software, hardware, installation, and training costs for each CLIN in a format consistent with the contractor’s pricing system.

FIVE

Attachment 1 Paragraph D, the technical solution for CLIN0001 includes five (5) of the additional features under Attachment 1 - Paragraph E.

FOUR

Attachment 1 Paragraph D, the technical solution for CLIN0001 includes four (4) of the additional features under

THREE

Attachment 1 Paragraph D, the technical solution for CLIN0001 includes three (3) of the additional features under

TWO

Attachment 1 Paragraph D, the technical solution for CLIN0001 includes two (2) of the additional features under

ONE

Attachment 1 Paragraph D, the technical solution for CLIN0001 includes one (1) of the additional features under

ZERO

The technical solution for CLIN0001 only includes the 17 minimum functions listed under Attachment 1 Paragraph D.

The pricing worksheet and itemized breakout will be evaluated to ensure continuity and traceability of prices to the technical solution.

iv. Reasonableness. For a price to be reasonable, it must represent a price to the

Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

F. BEST VALUE TRADEOFF PROCEDURES

i. To be considered for tradeoff, the quote must have received a Technical

Acceptability Rating of ‘Acceptable’ and a price that was found to be complete and reasonable and equal to or below the ceiling.

ii. In order to determine the best value, tradeoffs will be conducted amongst the lowest priced offerors from each Technical Capability rating category. Each individual additional feature is considered equal. The trade-off will be conducted between Technical Capability and CLIN0001 Pricing, where Technical Capability is significantly more important that Price.

13. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--

COMMERCIAL ITEMS (JAN 2017) ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs

(c) through (u) of this provision.

14. 52.217-3 EVALUATION EXCLUSIVE OF OPTIONS (APR 1984)

The Government will evaluate offers for award purposes by including only the price for the basic requirement; i.e., options will not be included in the evaluation for award purposes.

(End of provision)

15. OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE

ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of exercising the option. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

16. ADDITIONAL APPLICABLE FAR AND DFARS CLAUSES/PROVISIONS ARE

INCLUDED IN ATTACHMENT 2 – CLAUSES AND PROVISIONS

17. AFFARS CLAUSES:

5352.201-9101 OMBUDSMAN (OCT2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lt Col Aaron Judge,757-764-5372, aaron.judge@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

(OCT 2019)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC- 217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle and insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, DODMAN5200.02 AFMAN 16-1405, and Air Force Personnel Security Program, citing the appropriate paragraphs applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.242-9001 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (OCT

2019)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer.

The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall: (1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

14. 52.217-3 EVALUATION EXCLUSIVE OF OPTIONS (APR 1984)