Atch_1-_CWG_POAM_PWS_12_May_16.docx

FA4890-16-T-0004 CWG POA&M PWS

Headquarters Air Combat Command (HQ ACC) Directorate of Intelligence (A2) Performance Work Statement (PWS) for A2 Capability Working Group (CWG) Plan of Actions and Milestones (POA&M) Mid-Point Review & Alternate Year Rewrite

FA4890-16-T-0004

Original Date: 12 May 2016 Revision #: 0

This Performance Work Statement (PWS) provides a detailed description of the work to be accomplished and reports/deliverables required by this agreement.

1. SCOPE. This Performance Work Statement (PWS) provides an l, independent, unbiased mid-point review of Plan of Actions and Milestones (POA&M) sustainment and refinement actions taken, since the last POA&M development, in order to identify gaps, additional changes and inefficiencies. Additionally, on alternate years, the contractor will facilitate the re-write of new POA&Ms for each CWG.

2. BACKGROUND. Air Combat Command (ACC) has responsibility and ownership of three Air Force (AF) Capability Working Groups (CWG): Targeting CWG (TCWG); Analysis CWG (ACWG); and Collections CWG (CCWG). At the present time, ACC/A2A leads three operational CWGs. Each CWG is tasked to develop a POA&M. Each POA&M has a 24-month lifecycle and is reviewed at the mid-point to assess progress and adjust course if necessary for the following year. The first POA&Ms were developed in September 2015. This CWG Mid-point Review/Update and Alternate Year CWG POA&M Development/Re-write apply to all CWGs.

[Note: CCWG incorporates the Processing, Exploitation and Dissemination (PED) CWG (PCWG)]

2.1. Capability Working Group Construct: The Air Force Capability Working Group governance structure establishes a common framework for capabilities planning and development across AF functional communities. The ACC Commander (COMACC) is overall lead for these assigned CWGs. The ACC Director of Intelligence, ACC/A2, is designated functional lead for all CWGs. ACC/A2A has primary responsibility for leading three operational CWGs: Targeting CWG (TCWG); Analysis CWG (ACWG); and Collections CWG (CCWG). As Lead Major Command (MAJCOM), ACC views its CWGs as the focal points for assessment of specified targeting, analysis, and collections capability areas and submission of capability development inputs for integration within corporate planning and programming processes. AF CWGs look across Air, Space, and Cyber domains to initiate action across the full range of Doctrine, Organization, Training, Materiel, Leadership, Personnel, Facilities-Policy (DOTMLPF-P) capability needs.

2.2. ACC Capability Working Groups will:

2.2.1. Synchronize and prioritize the Air Force’s cross-domain targeting, analysis, and collections capabilities with national and defense strategies and AF vectors for strategic planning and programming of specified capability areas with AF, Combatant Command (CCMD), Other Service, Joint, and Intelligence Community (IC) requirements and guidance.

2.2.2. Evaluate and recommend to CWG secretariats prioritized capability area needs and gaps for inclusion in targeting, analysis, and collections needs analysis processes and AF Core Function Lead Integrator (CFLI) risk and gap assessments.

2.2.3. Evaluate and recommend to CWG secretariats prioritized materiel and non-materiel solutions for action via appropriate AF channels and CFLI-led planning and programming processes.

2.2.4. Establish capability roadmaps to guide long range planning efforts.

2.2.5. Advocate AF capability area initiatives and priorities to Department of Defense (DoD) elements, IC, and mission partners.

3. TASK REQUIREMENTS. The purpose is to conduct an independent, strategic review that includes: (A) an annual mid-point review/update of the existing POA&M created the previous year, and (B) an Alternate Year CWG POA&M Development/Re-write to create a new 24-month POA&M.

3.1. (A) CWG POA&M Mid-Point Review/Update: The contractor shall:

3.1.1. Perform a detailed analysis of tasks completed within each existing 24-month CWG POA&M.

3.1.2. Perform a thorough analysis of mission impacts throughout each POA&M for Targeting, Analysis and Collections & PED.

3.1.3. Adjust/update existing goals, objectives, tasks and action items (AIs).

3.1.4. Align POA&M elements (i.e. goals, objectives, tasks and actions) with Air Force Strategic plans & priorities.

3.1.5. Ensure POA&Ms are on track with established suspenses.

Table 1 – CWG POA&M Mid-Point Review/Update Subtasks

1.0.

POA&M Review/Update

1.1.

1.1.1.

Engage and clearly articulate ACC requirements with Enterprise stakeholders across the ACC staff, with other Air Force MAJCOM staffs, and subordinate ACC commands/units.

1.1.2.

Identify, articulate, and document desired end states and objectives with actionable plans for accomplishment of each task; include the various offices and steps involved for completing each task; include timelines.

1.1.3.

Identify both valid (current) tasks and those tasks which are no longer valid (not current); provide an in-depth rationale for each.

1.1.4.

Identify new/additional tasks, as related to each CWG Plan of Action & Milestone (POA&M) charter and core USAF mission sets; adjust specific tasks/actions to meet new objectives.

1.1.5.

Establish milestones including timelines for action items based on estimated action item completion.

1.1.6.

Include any notes taken as a result of discussions and other observations which support all drafted elements of the POA&M such as goals, objectives, tasks, action items, milestones, OPRs and timelines.

1.2.

· Action/Task

· DOTMLPF-P

· Task Description

· OPR

· POC

· OCR(s)

· ESD/ECD

· Status

1.2.1.

1.2.2.

1.3

Coordinate POA&M.

1.3.1.

1.3.2.

If actions warrant, conduct small group discussions with offices of primary responsibility (OPR) for action items that require significant changes or for new action items to ensure accuracy such as descriptions, dates and OPR/OCR organizations.

1.3.3.

Assist with tasking and tracking ACC staff and sub orgs for B/L coord input if this level of coordination is determined to be necessary.

1.3.4.

Assist with tasking and tracking other MAJCOMs, Air Staff and other orgs for B/L coord input, if determined to be necessary.

1.3.5.

Assist in coordinating, documenting and adjudicating drafts and policy for Topline (T/L) coordination to include appropriate standard staffing, as determined and directed.

1.3.6.

Assist with tasking and tracking ACC staff and subordinate organizations for T/L coordinated inputs, if determined to be necessary.

1.3.7.

Assist with tasking and tracking other MAJCOMs, Air Staff, and other organizations for T/L coordination input, if determined to be necessary.

1.4.

Assist with consolidating and packaging all inputs and comments into draft POA&M.

1.5.

Produce non-proprietary draft version for government review.

1.6.

Assist with posting final product, as directed.

3.2. (B) Alternate Year CWG POA&M Development/Re-write: The contractor shall:

3.2.1. Design, develop and implement a methodology for the government to execute a POA&M for each of the CWGs that are operational and executable.

3.2.2. Lead and facilitate separate CWG POA&M development events.

3.2.3. Collect, and analyze POA&M inputs; provide a recommendations list of actions to update POA&Ms to each CWG secretariat Table 2 – CWG POA&M Development/Re-write Subtasks

1.0.

POA&M Development/Re-Write

1.1.

Construct a coherent POA&M strategy with a methodology for execution of actions and associated milestones to reach desired end states that can be applied to areas, such as mission execution, policy development, exercises, training, collaborative environments, organizational constructs, and tools. Capture existing goals and tasks that are a continuance of existing POA&Ms.

1.1.1.

Engage with Enterprise stakeholders during both events and throughout all coordination processes.

1.1.2.

Identify or provide updates to original POA&M desired end states.

1.1.3.

Determine or provide updates to existing objectives to satisfy desired end states.

1.1.4.

Identify or provide updates to specific tasks/actions to meet objectives.

1.1.5.

Identify and/or update milestones for action items based on estimated action item completions

1.2.

· Action/Task

· DOTMLPF-P

· Task Description

· OPR

· POC

· OCR(s)

· ESD/ECD

· Status

1.2.1.

Produce a duplicate version of the POA&Ms on SIPRNet to show direct alignment of AF SMP goals and classified GIISR ISR CART gaps with all POA&M elements, in all POA&M documents.

1.2.2.

Conduct POA&M preparation

1.2.3.

1.3

Coordinate POA&M

1.3.1.

1.3.2.

If actions warrant, conduct small group discussions with offices of primary responsibility (OPR) for action items that require significant changes or for new action items to ensure accuracy such as descriptions, dates and OPR/OCR organizations.

1.3.3.

Assist with tasking and tracking ACC staff and sub orgs for B/L coordination input.

1.3.4.

Assist with tasking and tracking other MAJCOMs, Air Staff and other orgs for B/L coordination input.

1.3.5.

Assist in coordinate, document and adjudicate drafts and policy for Topline (T/L) coordination to include appropriate standard staffing as required.

1.3.6.

Assist with tasking and tracking ACC staff and sub orgs for T/L coordination input.

1.3.7.

Assist with tasking and tracking other MAJCOMs, Air Staff, and other orgs for T/L coordinate input.

1.4.

Assist with consolidating and packaging all inputs and comments into draft POA&M.

1.5.

Produce non-proprietary draft version for government review and direction; accomplish changes as required.

1.6.

Assist with posting final product, as directed.

3.3. General:

3.3.1. Update revised Capabilities Working Group Plan of Action and Milestones, on an annual basis, for the Targets, Analysis, and Collections Capability Working Groups (CWG) that show linkage to the Air Force strategic guidance.

3.3.2. Monthly Activity Report: The contractor will complete a monthly wrap up summarizing the activity for each month to lessons learned, risks, significant accomplishments, anticipated activity for the next period and outstanding issues and recommendations. The report will also include a summary of all official travel (in support of ACC A2 mission) to include dates and cross reference all official trip reports.

3.3.3. Deliver all working papers and notes taken during CWGs to ACC/A2 for record keeping and future analysis. Ensure deliverables and summary of actions are submitted to the COR on a monthly basis.

3.3.4. Update existing Excel Database Web Site for the Targets, Analysis, and Collection capability working groups.

3.3.5. All deliverables resulting from efforts related to this contract are required to be of a “Non-Proprietary” nature and will be considered to be government property at the end of the performance period.

3.3.6. At a minimum, the contractor must provide at least one dedicated subject matter expert (SME) for each of the following CWG areas for Analysis, Collections, and Targeting.

3.3.7. Attend meetings either in person or via Video/Teleconference at Langley AFB, VA to review overall progress and track outstanding issues.

3.4. STAFFING REQUIREMENTS.

3.4.1. Security Clearance Requirement (required): Current TS/SCI.

3.4.2. Minimum of ten (10) years of experience with the United States Intelligence Community (IC) in one of three functional areas: targeting, collection management, and analysis.

3.4.2.1. Experience must be recent within the last two (2) years

3.4.3. Minimum of two (2) years of experience in project and/or program management

3.4.3.1. Skill-sets in fact-finding, problem analysis, problem resolutions, and development of action plans for problem solving and presentation.

3.4.4. Bachelor’s degree area of expertise (e.g. Intelligence Analysis, International Studies, Computer Science, Engineering, Industrial Security, Security Studies) or ten (10) years of valid experience in related discipline.

3.4.5. Previous Major Command (MAJCOM) or Numbered Air Force (NAF) staff level assignment experience.

3.4.5.1. Similar experiences with Army, Navy, Marine Corps, and Coast Guard allowed.

3.4.5.2. Minimum of three (3) years staffing duty experience and recent within the last 5 years.

3.4.6. Knowledge of AF intelligence, surveillance, and reconnaissance (ISR) mission areas and organizational structures

3.4.7. Knowledge and expertise of current targeting doctrine, methodologies, and operations

3.4.8. Knowledge and expertise in current analytical doctrine, methodologies and tradecraft

3.4.9. Knowledge and expertise of current collection management doctrine and methodologies

3.4.10. Prior experience and expertise in large organizational strategic planning; knowledge of Air Force Strategic Master Plan (AF SMP), Globally Integrated ISR (GIISR) Core Function Support Plan (CFSP) and gaps associated with the GIISR CFSP

3.4.11. Prior experience and expertise in large organizational work group facilitation

3.4.12. Expertise with current Microsoft Office programs and automation tools

3.4.13. Previous experience with Web-based/SharePoint information environments

3.4.14. Experience with organizational strategic planning initiatives

4. DELIVERABLES. The Contractor shall provide task order deliverable(s) in a format mutually agreed upon by the Government and the Contractor. The ACC AMIC Advisory and Assistance Services Division (AMIC/PKA) does not require copies of listed deliverables. All deliverables will be reviewed for timeliness, accuracy and format. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the last work day prior to the due date.

Table 3 - Deliverables

4.1. Organizational Conflict of Interest (OCI) Mitigation Plan. The Contractor shall provide a plan that describes the processes and procedures they will implement to avoid or mitigate any actual or perceived OCI. The plan shall outline how the Contractor evaluates, mitigates (where necessary), and reevaluates any potential or perceived conflicts between this TO and other work performed by the Contractor or team members.

5. GOVERNMENT FURNISHED PROPERTY:

5.1. Government Provided Documentation. The Government will provide access to relevant Government organizations’, information, documentation, manuals, texts, briefs and other materials as required and available.

5.2. Government Provided Equipment / Office. The Government shall provide office space, LAN connections, computer (hardware and software), e-mail and internet access and other standard office equipment necessary to support the Contractor. Laptops may be issued via hand receipt and will be returned to the government following completion of requirements for their use.

6. DATA. The Government has unlimited rights to all deliverables of this task order to include intellectual property rights.

7. OTHER DIRECT COSTS.

7.1. Travel. The Contractor shall be required to travel to attend meetings in support of tasks listed above to fulfill PWS requirements. All trips will be in accordance with regulatory requirements and actual travel shall be coordinated and pre-approved by the COR in writing. The Government will only reimburse allowable costs in accordance with FAR 31.205-46 and the current Joint Travel Regulation. The Contractor shall be required to provide travel receipts to the COR as attachments in WAWF. Travel projections are subject to change based on Government requirements. Estimated travel cost is $15,000 annually to include G&A (breakout travel handling rate separately).

Table 4 - Travel

Note: Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed.

7.2. Materials. The Contractor shall furnish laptop computers, note-taking supplies and other materials associated with facilitating discussions in large and small break-out sessions, necessary to meet the requirements under this PWS. If laptop computers are required for classified work, the government will supply that equipment for use during the event. Contractor shall coordinate all material purchases with the COR. Estimated cost for materials is $2,500.00 annually. All purchases require COR approval and any purchases above $500.00 must be coordinated with the CO.

8. SECURITY INSTRUCTIONS: A DD-254 will be required for this requirement.

8.1. Physical Security. The Contractor shall safeguard all Government property and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each work day, all Government facilities, equipment and materials shall be secured.

8.2. Classified Information. For all purchase order requirements with classified work or access to classified information, the Contractor shall:

8.2.1. Clearance Requirements - DD Form 254. Comply with the Government furnished DD- 254, Department of Defense Contract Security Classification Specification requirements. Upon execution of award, the CO will sign the DD Form 254 for incorporation into the purchase order. The customer/requiring activity will provide security classification guidance for contract performance. The Government will oversee handling and storage of classified information and provide appropriate storage capability for all classified material. All classified information shall be returned to the government upon termination of the purchase order.

8.2.1.1. Sub-Contracting – DD Form 254. If any part or all of the work on this contract is sub- contracted, the prime contractor is responsible for generating the sub-contract DD-254 and providing a copy to the Government.

8.2.2. Investigations. Contractor personnel working on this contract must be U.S. citizens and must be able to obtain and maintain favorable access eligibility for TOP SECRET based on a Single Scope Background Investigation (SSBI). The Contractor shall request security clearances (submit clearance paperwork to the Office of Personnel Management (OPM)) for personnel requiring access to classified information within 15 days of receiving a facility clearance or, if the Contractor is already cleared, within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor security clearances shall be kept to an absolute minimum necessary to perform contract requirements. Contractor personnel shall have appropriate clearances prior to commencing work on any purchase order unless otherwise approved in writing by the CO. The Contractor shall also complete visit requests for each individual that will be performing work on a purchase order in the Defense Manpower Data Center (DMDC) Joint Personnel Adjudication System (JPAS) prior to performance start unless otherwise approved in writing by the CO.

8.2.2.1. ACC Industrial Security guidelines stipulate that facility clearances must be specific and that Contractor employee security clearances cannot be higher than the facility clearance of the company. Facility clearances shall match the clearance level required of Contractor employees. For example, if a purchase order effort requires Contractor employees to have Top Secret clearances, then the company facility clearance shall be Top Secret and shall be upgraded prior to performance on the purchase order, unless otherwise directed by the CO. Local security clearance requirements will apply to each purchase order.

8.2.2.2. The Government assumes costs and conducts security investigations for facility security clearances.

8.2.3. Visitor Group Security Agreement (VGSA). Enter into a long term VGSA through the host base Information Security Program Manager, when applicable. Provide the information requested by the Notification of Government Security Activity and Visitor Group Security Agreements Clause, AFFARS 5352.204-9000. Visitor Groups shall safeguard all collateral classified information IAW DoD 5200.1-R, Information Security Program; AFI 16-1404, Air Force Information Security Program: AFI 34-601 Industrial Security Program Management and other directives deemed necessary by the servicing Information Protection office. In addition to the items required by AFFARS 5352.204-9000, the VGSA shall outline how the Contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation, the use of security forms and conducting inspections required by DoD 5220.22-R, Industrial Security Regulation, and protection of high value pilferable property.

8.2.4. Security Training. Provide employees with training required by DoD 5200.1-R, Information Security Program Regulation and AFI 31-401, Information Security Program Management. The Contractor shall also provide initial and follow-on training to their Contractor personnel who work in Air Force controlled/restricted areas IAW AFI 31-101, Air Force Installation Security Program. This training shall be provided by an appointed security manager for the on-base Visitor Group. The security manager may be a full time or an additional duty position.

8.2.5. Pass and Identification Items. Ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles prior to the TO start date.

8.2.6. Retrieving Identification Media. Retrieve all identification media, including vehicle passes, when the contract expires or from employees who depart for any reason before the contract expires, e.g., terminated for cause, retirement, etc.

8.2.7. Traffic Laws. Ensure all Contractor employees comply with base traffic regulations.

8.2.8. Weapons, Firearms and Ammunition. Not possess weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on any installation or any office/working location covered under this contract.

8.2.9. For Official Use Only (FOUO). The contractor shall follow Appendix 3 to DoD 5200.1 - R and Under Secretary of Defense for Intelligence memorandum, “Interim Information Security Guidance,” April 16, 2004, which can be found at http://www.dtic.mil/whs/directives/corres/pdf/520001r.pdf and http://www.dtic.mil/whs/directives/corres/pdf/int041605security.pdf, respectively. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO material.

8.2.10. Reporting Requirements. Report to an appropriate authority (i.e., CO, PM, COR) any information or circumstances which they are aware of that may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

8.2.11. Controlled/Restricted Areas. Implement local base procedures for entry to Air Force controlled or restricted areas where Contractor personnel shall work. The Government will complete an AF Form 2586, Unescorted Entry Authorization Certificate, completed and signed by the sponsoring agency’s Security Manager, before a Restricted Area Badge will be issued. Contractor employees shall have a favorably completed National Agency Check plus written Inquiries investigation before receiving a Restricted Area Badge. Interim access may be granted IAW AFI 31-501, Personnel Security Program Management. Contractor personnel must have appropriate clearances prior to commencing work on any purchase order unless otherwise approved in writing by the CO.

8.2.12. Key Control. Establish and implement procedures to ensure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

8.2.12.1. The Contractor shall immediately report to the COR or PM any occurrences of lost or duplicated keys within two days of occurrence.

8.2.12.2. In the event keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks with no additional cost to the Government. The Government may replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor.

8.2.12.3. The Contractor shall not loan issued keys to any other persons nor allow access by use of issued keys to other persons not associated with performance of work at the contract work site.

8.2.13. Lock Combinations. Control access to all Government-provided lock combinations to prevent unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

8.2.14. Theater/Country Clearances. The Government does not anticipate any performance requiring these clearances; however should it become necessary, this paragraph will apply. Obtain special theater and/or country clearances, and comply with theater/country specific requirements, for applicable OCONUS work. These requirements will be identified in the purchase order PWS. The Electronic Foreign Clearance Guide at https://www.fcg.pentagon.mil/fcg.cfm states the requirements for travel to specific countries.

8.2.15. Restricted/Formerly Restricted Data. Obtain a final U.S. Government clearance at the appropriate level before obtaining access to RESTRICTED DATA and FORMERLY RESTRICTED DATA.

8.3. Communications Security (COMSEC). Contractors may require access to COMSEC information on Air Force installations. The Contractor shall not require a COMSEC account. Access will be controlled by the sponsoring agency. Access to COMSEC material by personnel is restricted to US citizens holding final US Government clearances. Such information is not releasable to personnel holding only reciprocal clearances.

8.4. All tasks under this PWS shall require a Top Secret (TS) clearance.

8.5. The Contractor shall provide a National Agency Check (NAC) for all contractor employees who are to be provided access to Government e-mail/internet, LAN/WAN and other Government information networks.

8.6. Clearance Requirement. If access to classified information is a requirement at the Contractor’s facility, a SF 312 Non-Disclosure Agreement (NDA) initiated by the company’s Facility Security Officer (FSO) is required. The Contractor must possess or obtain a facility security clearance at the appropriate classification level for the work prior to performing contract work.

9. ADMINISTRATIVE CONSIDERATIONS.

9.1. Period of Performance: 15 August 2016 to 14 Aug 2021 with a Base period from 15 August 2016 to 14 Aug 2017, with four (4) one-year option periods.

9.2. Performance Schedule:

9.2.1. September 2016: Perform mid-point review of 2015 TCWG, ACWG and CCWG POA&Ms.

9.2.2. May 2017: Perform CWG POA&M development & re-write.

9.2.3. May 2018: Perform mid-point review of 2017 CWG POA&Ms.

9.2.4. May 2019: Perform CWG POA&M development & re-write.

9.2.5. May 2020: Perform mid-point review of 2019 CWG POA&Ms.

9.2.6. May 2021: Perform CWG POA&M development & re-write.

9.3. Place of Performance: Contract performance shall be at both the contractor’s facilities and at HQ Air Combat Command (ACC), Joint Base Langley-Eustis, VA.

9.4. Contractor Identification. Each Contractor employee shall, while on duty, wear in plain view on the upper portion of his outer garment a metal or plastic identification badge to be furnished by the Contractor, containing the company name, employee name, and the section where the employee works. Contractor employees shall clearly identify themselves as "Contractors" at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes, whether with Government personnel, other Contractor personnel, or with the public. Contractors with access to the base Local Area Network (LAN) or with an official Government e-mail address shall include their company name in the signature block and the designation "CTR" in the global address. The Contractor shall notify the Government if the "CTR" designation is not included in the global address.

9.5. Alternate Work Location. Alternate work locations shall or shall not be permitted for this task order.

9.6. Duty Hours. When contract personnel are working at the HQ ACC location, normal duty hours are 0800-1700, Monday through Friday. Federal Holidays will be observed in accordance with the Office of Personnel Management website (OPM.gov). Contractor employees will be notified of the hours prior to TDY departure. Known changes to duty hours at the HQ ACC location will be coordinated 48 hours in advance and shall conform to a schedule agreed upon by the Contractor and the COR.

9.7. Base Shutdown/Inclement Weather. The Contractor will follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of Langley AFB is http://www.jble.af.mil

9.8. Kickoff Meeting. Contractor shall attend a kickoff meeting specific to this requirement with the COR and the OCO within thirty (30) days of contract award. The Contractor shall provide concurrence with the date, time and location for the meeting via email notification to ACC AMIC/PKA, accamic.dra@us.af.mil and to ACC AMIC/DRQQ Staff, accamicquality@us.af.mil at least three (3) business days prior to the scheduled meeting.

9.9. Contractor Inventory. In accordance with Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Action, 2011.

9.9.1. Reporting. The Contractor shall report ALL labor hours required for performance of services provided under this task order via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The Contractor is required to completely fill in all required data fields at: http://www.ecmra.mil. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The Contractor may direct questions to the CMRA help desk. The prime Contractor is responsible to ensure all subcontractor data is reported.

9.9.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contractor number and the Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

9.9.3. User Manual. Data for the AF services requirements must be input at the AF CMRA link. However, user manuals for Government personnel and Contractors are available at the U.S. Army CMRA link at http://www.ecmra.mil.

9.9.4. Subcontractor Input in CMRA. Prime Contractors are responsible to ensure all subcontractor data is reported. Contact the AF CMRA helpdesk for further guidance and assistance.

10. COR DESIGNATION. The CO will provide the Contractor with a COR Designation Memorandum to certify there are no potential OCI concerns with the proposed COR. The Contractor shall sign and return the memorandum to the CO within the timeframe designated. If a concern is identified with a potential COR, the Contractor shall provide the CO with justification immediately.

10.1. Performance Evaluation. Contractor performance is subject to Government COR surveillance to ensure PWS compliance. The Contractor shall comply with the following:

10.1.1. Access. The Contractor shall permit the CO or authorized representative access to all work areas, records, and data used in the performance of the contracted services. The Contractor shall provide support, and not interfere with the CO, CORs, state, federal, and other designated personnel in the performance of their official duties. Access shall be provided as soon as possible, but not to exceed one (1) workday after the request.

10.1.2. Non-conformances. Identify and control non-conformances through root cause analysis, corrective actions, and preventive actions. Focus on eliminating the cause to prevent reoccurrence. Maintain records of non-conformities and actions taken. Correct and provide response to all Government-identified non-conformances IAW time frames specified by the CO. This contract identifies two types of non-conformances: Minor and Major.

10.1.3. Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. It normally does not increase risk to the Government. Minor non-conformances are typically low risk and are communicated through notices; first notices are issued for any identified non-conformance, second notices are issued for repeat non-conformances or failing to correct issues within a reasonable amount of time. Upon receipt of a non-conformance notification (first or second notice), the Contractor shall complete applicable sections and return it to the CO within time constraints directed by the CO in the notice. A formal corrective action plan is not required for notices.

10.1.4. Major Non-conformance. A major non-conformance is a non-conformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. This type of nonconformance increases risk to the Government and therefore has a risk assessment rating of moderate or high. An example of increasing risk would be a significant number of recurring non-conformances, which is an indication of inadequate preventive measures/actions and lowers the Government’s confidence that the Contractor can provide quality services on time and within costs. The CO will communicate major non-conformances on a Corrective Action Request (CAR) form with a suspense date for the Contractor’s corrective action plan. As a minimum, the Contractor’s corrective action plan will address:

10.1.4.1. Action taken to fix the immediate problem

10.1.4.2. Root cause analysis of the problem to determine cause

10.1.4.3. Corrective action on the cause of the problem

10.1.4.4. Actions taken to prevent recurrence

11. ENVIRONMENTAL SAFETY AND HEALTH.

11.1. Environmental Requirements. The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of issuance of this contract. The Contractor shall comply with the highest degree of environmental protection where any disagreements exist. For OCONUS work, the Contractor shall also comply with all applicable host nation statutes and agreements. In addition, the Contractor shall comply with the following publications: the DoD Overseas Environmental Baseline Guidance Document (OEBGD) or the Final Governing Standards (FGS), if adopted for a particular location.

11.2. Safety and Health Requirements. The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards, technical orders, regulations and referenced publications both within and outside of the United States. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

12. HUMAN RESOURCE MANAGEMENT:

12.1. Personnel Qualifications. Provide qualified personnel at contract start that meet or exceed the stated Knowledge, Skills, and Abilities (KSA) qualification requirements in the contract, or as stated in the proposal when considered as an evaluation factor relevant to an award decision and incorporated into the resulting contract award.

12.2. Personnel Maintenance. Maintain minimal personnel turnover throughout the life of the contract. Ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal. Once a Contractor knows that an employee is leaving and will no longer support a task, the Contractor shall provide written documentation to the OCO and COR within three (3) business days of the employee advising the Contractor of his/her intent to leave. This written notification shall include the date and time the position will be vacant, the reason the employee will no longer work on the task, anticipated replacement date, and what management corrective action will be taken to ensure task mission completion. Position vacancies shall not exceed 14 calendar days unless approved in writing or otherwise directed in advance by the OCO.

12.3. Replacement/Substitution. Prior to replacing/substituting key personnel performing on this contract, the Contractor shall provide a sufficiently detailed qualification summary/resume of proposed key personnel for Government coordination. The Government may also request coordination of qualification summaries/resumes on proposed personnel replacing or substituting for non-key positions. This paragraph shall also apply when, at or prior to the start of contract performance, the Contractor provides any personnel for work who were not part of, or who replace any, personnel submitted and evaluated as part of a contract proposal.

12.4. Removal of Personnel at Government Request. The Government may request removal (permanent or temporary) of personnel on this contract for security, safety or health reasons, upon discovery of fraudulent resume documentation, or when Contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person. The Contractor shall provide a sufficiently detailed qualification summary/resume of proposed personnel for Government coordination prior to replacing/substituting personnel under these circumstances.

Attachment A – Service Summary Table 5 - Services Summary

a) qualified personnel are on the job at TO Start unless previously negotiated by the OCO

AND

b) the mission is not impacted due to position vacancies or personnel qualifications

AND

c) no more than 1 position vacated within a 36-month period and the same position is not vacated more than 1 time per 36-month period

a) vacancies are filled with qualified personnel within 14 days of vacancy, unless approved in writing or otherwise directed in advance by the OCO.

AND

b) there is no mission impact due to position vacancies.

c) less than 3.5% Lapse Rate across all contracted positions

Develop and submit all required draft and final deliverables

a) 98% of deliverable requirements are met and received on time

AND

b) critical information is accurate.

Note: The government reserves the right to inspect or test services that have been tendered for acceptance. The government may require performance of any nonconforming services at no increase in contract price. If performance will not correct the performance issue or is not possible, the government may seek an equitable price reduction or contractual processes will begin to terminate the contract. Past performance history will be reported in Contractor Performance Assessment Reporting System (CPARS) to reflect satisfactory or unsatisfactory performance.

Attachment B – Acronyms Table 6 – Acronyms