Integrity_Check_PWS.pdf

Performance Work Statement

For

Structural Integrity Inspection

1.0. DESCRIPTION OF SERVICES

1.1. Scope of Work. The contractor shall provide all equipment, tools, parts, transportation, personnel, labor, supervision, and management to perform sunshade integrity check. Davis-

Monthan AFB, AZ.

1.2. Basic Services Perform a finite element (FE) analysis of an individual canopy structure with updated load criteria for a hard surface deck and wall panels, as well as updated design criteria for the current building code.

1.2.1. Research various decking options based on design load criteria, deck span length, and reflective values of the deck panels.

1.2.3. Develop options for restructuring the existing canopy to meet the design requirements determined in the FE analysis and the decking research.

1.2.4. Draft concept drawings showing the feasible options developed.

1.2.5 The analysis and research will concern an individual typical canopy structure for typical conditions as detailed in the existing structural drawings. Scope specifically excludes consideration of existing structural irregularities that may have been addressed in the past.

1.2.6 Analysis shall be performed utilizing the provisions of UFC 1-200-01, General Building

Requirements and UFC 3-301-01, Structural Engineering (latest versions) with special consideration to extra wind loading that may be present on the airfield.

1.2.7 Analysis and recommendations shall include an analysis of required clearances for each and all of the fighter aircraft in the current AF inventory (to include A-10 and F-15 aircraft).

Any recommended bracing shall not extend into the required clearance zone for any of these aircraft.

1.2.8 It should be noted that the aircraft shelters are considered removable structures by the Air

Force and are bolted to the existing airfield pavement. Any recommendations considered as part of this study cannot include revisions to the pavement or measures that would make the shelters permanent structures.

1.2.9 Prepare/submit a draft report summarizing the findings of the feasibility study and the feasible options. The Government will review the draft report (3 week review period) and provide written comments.

1.2.10 Prepare/submit a final report incorporating the comments from the review of the draft report. The Government will review the final report to ensure that all comments have been incorporated.

1.2.11 Report shall be sealed by a registered structural engineer to ensure that the evaluation has been accomplished to meet all current standards.

2.0. GENERAL INFORMATION

2.1. Contract Manager. The contractor shall provide an on-site contract manager who shall be responsible for contract performance and can act for the contractor on all matters relating to daily operation of the contract. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The Contract

Manager and alternate must be able to read, write, speak, and understand English.

2.1.1. Availability of Contract Manager. The contract manager or alternate shall be available within 60 minutes during normal duty hours (paragraph 3.3) to meet on the installation with government personnel (designated by the CO) to discuss problem areas.

2.2. Working Hours. The contractor shall perform services between the hours of 7:00 a.m. and

5:00 p.m., Monday through Friday, excluding Saturdays, Sundays and federal holidays. If the contractor desires to work after 5:00 p.m., weekends, or during federal holidays, the contractor must submit the request to the Contracting Officer at least 2 days in advance. Each request will be considered on a case-by-case basis.

2.3. The following federal holidays are observed at Davis-Monthan AFB

New Year’s Day

Martin Luther King's Birthday

Presidents’ Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans’ Day

Thanksgiving Day

Christmas Day

2.4. Emergency Services. The government will provide fire and police services. There are no emergency medical services available on base. The contractor shall dial 911 for emergency medical services.

2.5. Security Requirements Escort provided for flight-line access

2.5.1. Listing Of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation, if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to QAP and sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

2.5.2. Security Training. All contractor employees shall receive initial and recurring security education training from the sponsoring agency’s security manager. Training must be conducted in accordance with DoD 5200.1-R, Information Security Program, and AFI 31-401, Information

Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security

Program.

2.5.3. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

2.5.4. Traffic Laws. Contractor employees shall comply with all base traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

2.5.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

2.5.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

2.5.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

2.5.8. Reporting Requirements. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

2.5.9. Physical Security. Contractor employees shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

2.6. Safety. The contractor shall comply with all applicable laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

2.7. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

2.8. Security and Personnel Access. Strict security and personnel access control shall be maintained. To gain entry into restricted areas, contractor personnel must be listed on an Entry

Authorization List (EAL), have proper identification (two forms, one of which must have a photograph), be identified by Government escort personnel, and be physically escorted on site by authorized escort personnel. Every effort will be made to coordinate these requirements in advance; however, there may be delays of up to 15-30 minutes when escorts are required, and contractor personnel should anticipate delays.

a. Five days prior to the initial commencement of work, the contractor must submit to the government POC a list containing the names and SSAN of all employees who will be engaged in restricted work areas. The contractor will also submit a list of vehicle descriptions and serial numbers for the vehicles brought into the restricted area. The government POC will then prepare an Entry Authorization List for approval. The EAL will be updated every thirty (30) days thereafter, or until such time as the list has been altered by 25%, at which time an entirely new list must be submitted by the contractor to the government POC. After the initial list has been submitted, all changes must be submitted 48 hours in advance of the added person’s required access to the site. The requested changes will be submitted to the government POC in writing.

b. The Contractor’s supervisor shall notify Security Forces Control Center (SFCC) in order that contractor personnel may be pre-announced to the sponsoring agency. Contractor personnel must meet the escort(s) at the restricted area security gate within the agreed upon time limits. Unannounced arrival at a restricted area, or attempts by the contractor to contact restricted area personnel directly, will be considered a security violation.

c. For entry into controlled areas, the contractor shall contact the sponsoring agency to arrange for an escort and to coordinate the work time. The government POC will provide a list of points of contact and phone numbers for controlled area access. Attempts to enter controlled areas unannounced will be considered a security violation.

d. Contractor personnel shall avoid restricted and controlled areas, unless work is to be accomplished in restricted and controlled area and all necessary coordination and pre-announcements have been made.

2.9. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements.

Each contractor vehicle shall have the contractor logo neatly exhibited on each side of the cab.

The sign must use at least 2" high letters. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of the CO, until satisfactory repairs are made. The contractor shall operate vehicles to comply with base traffic regulations. Vehicle-mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

2.10. Employee Qualifications. Contractor employees shall be fully trained and possess all professional certifications and licenses required to perform aircraft sunshade inspections, maintenance, and repair services. The contractor shall provide proof of contractor employee qualifications to the Contracting Officer and government POC, upon request

2.11. Employee Uniforms. Contractor personnel shall present a neat appearance and be easily recognizable as a contractor employee while on DMAFB, through the use of distinctive clothing or overcoats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.