Attachment 04 - 445 TES Weed Abatement SOW_CAO JUN 26.pdf

CUI

STATEMENT OF WORK (SOW)

FOR

WEED ABATEMENT & LANDSCAPING SERVICES AT B1733

AT

Nellis AFB, Nevada

Prepared by:

Phillip Folson Jr. Director of Logistics

Stacey Heavner, Maintenance Element Lead

Christina Calkins, Acquisition Project Specialist

445th TS/EWJ

11 June 2026

OVERVIEW

HOURS OF OPERATION, SAFETY

SECURITY REQUIREMENTS

APPENDIX-DEFINITIONS

ACRONYMS

OVERVIEW

1.0 PURPOSE

This Statement of Work (SOW) defines the requirements for a weed abatement and landscape service at 4091

Kinley Ave, Nellis AFB, NV. Specifically, the surrounding areas at building 1733 to include the parking area perimeter.

2.0 BACKGROUND

The current grounds maintenance contract is managed by Civil Engineering and does not include the scope of work required at the locations stated. The 445th Test Squadron requires the following described work to be completed within a 100-foot perimeter of the named buildings on a quarterly schedule.

3.0 SCOPE OF WORK

3.1 Initial cleanup shall include:

3.1.1 Remove and clear large weeds and grasses from parking lot islands and surrounding areas of BLDG 1733 within 100 ft.

3.1.1.1 Contractors shall collect and remove all trash and debris in parking lots and around BLDG

1733 including water retention basins.

3.1.1.2 Trim all trees and bushes to maintain a well-kept appearance

3.1.2 Clean BLDG 1733 Front Lobby Windows and “Mesh” shade screens.

3.2 Quarterly weed abatement

3.2.1 Contractor shall provide at least four (4) follow-up services during the 12-month period of performance. These services shall be scheduled quarterly with the option for the Government to re-schedule as needed.

3.2.2 Follow-Up services shall include weed abatement, tree trimming, and cleaning as described in para 3.1.1 through 3.1.2.

3.3 All labor, equipment and supplies shall be provided by Contractor

4.0 PERIOD OF PERFORMANCE

4.1 Initial work shall be completed within 30 calendar days of Notice to Proceed.

4.2 Follow-Up Services shall be scheduled quarterly.

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

5.1 Government Furnished Services: The Government will provide the following (as required):

5.1.1 The Air Force Test Center (AFTC) will provide access to secure areas within

445 TS EWJ OL-N Building 1733.

5.1.2 Escort and Security monitoring will be coordinated during work performance as required.

5.1.3 Any staging areas or laydown spaces will be coordinated in advance.

5.1.4 Emergency Medical Services. The Mike O’Callaghan Federal Medical Center (MOFMC) will provide emergency medical treatment to employees of the Contractor for injuries incurred while working at Nellis AFB, NV. The Contractor will be required to reimburse the Government at an established rate for non-beneficiaries in accordance with DHA

Procedures Manual 6015.01 https://www.health.mil/Reference-Center/DHA-

Publications/2017/10/24/DHA-PM-6015-01. After receiving initial emergency treatment, the Contractor will provide the hospital with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care. Follow-on care after initial emergency treatment will not be provided. There are very limited medical services available at Creech AFB and on the Nellis Test & Training Range (NTTR).

5.1.5 Security Police and Fire Protection. Phone number for Nellis AFB Security Forces

Squadron 702-652-4311 Emergencies (Fire/Security Forces/Medical), 911.

5.1.6 Utilities. The Government will provide all electricity, water and sewage at no additional cost to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this SOW.

5.1.7 Government Furnished Materials. None

6.0 DELIVERABLES

6.1 Schedule of Work (due within 5 business days of award)

The contractor shall be responsible for delivery and installation support of all required materials.

The contractor shall notify the Maintenance Element Lead, Ms. Stacey Heavner, (702) 679-0385, seven (7) working days prior to the expected service date.

Personnel providing the Weed Abatement and Landscaping service shall be a US Citizen with a REAL ID required for access to Nellis AFB, NV.

Personnel providing the Weed Abatement and Landscaping service shall be trained and certified to perform the proposed tasks (section 3.0 Scope of Work) including use of any mechanical equipment (e.g..: Scissor Lift)

The contractor shall provide a completed Site-Support Visit Request, with the following information for all personnel that are required to complete the installation on-site no later than five (5) working days prior to the agreed upon installation date:

1. Name(s)

2. Company Name or Organization

3. Social Security Number (SSN)

4. Driver’s License No./State

5. Date and place of birth

6. US citizenship (declare Yes or No)

7. Date(s) of Visit and Length of visit (provide approximate dates)

8. Purpose of visit: Contractor Visit, Job Walk, etc

9. Length of visit (provide approximate dates)

Point of Contact and phone number: Nellis AFB – Calvin Wilson 702-652-3358

The contractor shall provide, if requested, verification that all required vehicles have valid registration and insurance documentation, which may be checked prior to entering the work site or the base.

https://www.health.mil/Reference-Center/DHA-https://www.health.mil/Reference-Center/DHA-

7.0 POINT OF CONTACT

Maintenance Element Lead: Ms. Stacey Heavner, stacey.heavner.2@us.af.mil 702 679-0385

Government Project Manager: Phillip D Folson JR, phillip.folson.2@us.af.mil 661-527-1791

Acquisition Specialist Ms. Christina J. Calkins, christina.calkins.1@us.af.mil 661-277-3375

8.0 ADDITIONAL INFORMATION

Inherently Governmental Function: The Contractor shall not perform Inherently Governmental functions as defined in FAR Subpart 7.5 in relationship to this SOW mailto:stacey.heavner.2@us.af.mil mailto:phillip.folson.2@us.af.mil mailto:christina.calkins.1@us.af.mil661-277-3375

HOURS OF OPERATION, SAFETY

9.0 GENERAL INFORMATION

9.1 Hours of Operation The services required under this contract will primarily be completed between the following hours: 7:30AM – 4:30PM, Monday thru Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. Any additional work requiring an extended duty day or weekend shift shall be coordinated through the government for approval no later than 24 hours in advance. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. On occasion, the contractor will be required to work on weekends and Federal Holidays. These instances will be worked out in advance between the

Government and the Contractor. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

9.1.1 Recognized Holidays. Contractor is not required/permitted to perform services on the following holidays.

New Year’s Day Labor Day

Martin Luther King Jr’s Birthday Day Columbus Day

President’s Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth NA

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

9.1.1 Work Schedules, Leave, and Absences. The contractor shall provide the government with a performance schedule for the project. Any changes in the schedule shall be coordinated with the government in advance.

9.2 Contract Personnel

9.2.1 Alcohol/Drug Use. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

9.2.2 Appearance. Contractor personnel shall present a neat appearance. Contractor’s uniform must be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing badges that contain the company name and employee name.

9.2.3 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this SOW, prior to contract award. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the

Contractor's expense.

9.2.4 Contractor Qualifications. The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

9.2.5 AFI 31-218 2-4 (b) Driving privileges are subject to revocation when an individual fails to comply with any of the conditions requisite to the granting privilege (see para 2–1). Revocation of installation driving and registration privileges is authorized for military personnel, family members, DOD civilian employees, contractors, and other individuals with installation driving privileges. For civilian guests, revocation is authorized only with respect to incidents occurring on the installation or in the areas subject to military traffic supervision.

9.2.6 To partially implement section 831 of FY 2009 NDAA (Pub. L. 110-417), agencies must require that purchase descriptions and requirements documents for service contracts include language to provide a clear distinction between Government employees and contractor employees as follows:

9.2.6.1 Agencies must be guided by the characteristics and descriptive elements of personal-services contracts.

9.2.6.1 Service contracts must require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel.

9.2.6.3 Services contracts must require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

10.0 Safety

It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the

OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with

OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air

Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor.

Contractors shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. The contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, Safety Office. IAW DAFI 91-204, Safety Investigation and Hazard Reporting. Direct costs related to the mishap shall be separated from other cost and provided to the GPO and Safety Investigators. The

Contractor is responsible for establishing requirements for all subcontractors who qualify as subcontractors under the resulting contract. Safety personnel will: Review contractor Safety plans to ensure materials used or operations conducted do not endanger public safety and government personnel or property.

The contractor shall perform work in a safe manner as required by OSHA Safety and Health

Requirements.

Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of the required Accident Investigation Reports to the CO within five calendar days of each occurrence.

The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a. Demonstrate a management commitment to employee safety and health.

b. Identify the application of the safety and health plan to subcontractors.

c. Identify the roles and responsibilities of the following individuals: Management

Supervisors

Employees http://www.osha.gov/

Safety Coordinator

d. Identify applicable safety rules and regulations

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures

f. Include a job site analysis to include hazards of tasks required to control measures

g. Identify employee safety and health training requirements and the documentation process

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections

i. Include employee hazard reporting procedures

j. Identify individual(s) responsible for corrective action hazards

k. Identify first aid/injury procedures

l. Identify procedures for accident investigation and reporting

m. Identify emergency response procedures; and

n. Identify the process for tracking controlled hazards in contractor work areas

10.1 Safety Equipment. The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves, etc.

10.2 Safety Threats. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

10.3 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

10.4 Contractor Furnished Property and Services: Except for those items or services specifically stated to be Government-furnished in Section 2.0 and any appendixes, the Contractor shall furnish everything required to perform this contract in accordance with all its terms.

10.5 Environmental Protection: The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and standards, including Air Force and installation policies, directives and instructions, that are or may become applicable to the Contractor’s activities in performance of this contract.

10.6 Audit: This contract may be subject to audit by any and all cognizant Government agencies. The

Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

10.7 Miscellaneous Paragraphs

10.7.1 Official Correspondence. The Government singularly identifies each project with a contract number at the time of the award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The Government issued contract number is to be referenced in all official communication starting upon notice of the award/Post Award Conference. The Contractor agrees to attend any post award conference convened by the Contracting Officer IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

10.7.2 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

10.7.3 Insurance. The contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR

28.307-2.

10.7.4 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911. The Contractor shall then notify the requiring activity and the CO. The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

10.7.5 Inclement Weather. If the base closes due to inclement weather, the Contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The Contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

SECURITY REQUIREMENTS

11.0 SECURITY REQUIREMENTS

11.1 All Contractor employees will be subject to a criminal history background check IAW DoDM

5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Integrated

Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting

Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

Base Access. For Contractor personnel requiring frequent base access to perform work at Nellis AFB, NV will be granted access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC

Identification Card. Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-

9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) contract start and stop date

(must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their

AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC

Form 496 is submitted to the Contracting Office for signature.

The AFMC Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the

99SFS S5B Nellis AFB, NV Pass & Registration Office located at 4625 Fitzgerald Blvd Bldg. 696, Nellis

AFB, NV 89191 or the Visitor Control Center for the security portion and issuance of the Base pass.

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition (FPCON) changes/measures and/or health protection condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact on contractor performance of work and can include denial of access to the installation to perform work

Only employees who will be working on the contract consistently/frequently should be submitted for a long-term Base pass.

11.2 The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order/contract basis as required. The contractor shall report suspicious activity to Security Forces in a timely manner.

11.2.1 Nellis AFB 702-652-2311

11.3 The Contractor and its employees shall comply with all base traffic regulations.

States are subject to Real ID Act enforcement at this time. The Department of War will not accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories. The Real ID Act is enforced; the

Contractor shall comply fully.

The contractor shall maintain and make available to the COR, within 30 days after award, records of

Antiterrorism Awareness Level I required training of contractor employees and subcontractor employees who require routine physical access to the installation via 30 day pass, DBIDS Access card or Common Access Card (CAC), both initially and annually thereafter. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Level I AT Awareness Training may be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-CAC holders. CAC holders may complete AT Level I training (Force Protection course ZZ133079) via myLearning at https://lms-jets.cce.af.mil/moodle/. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in the withholding of payment.

Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Nellis AFB.

11.4 OPSEC-The Contractor shall comply with DOD, USAF, and locally established Operations Security

(OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment.

Contractor shall maintain Operations Security (OPSEC) in accordance with DOD Directive & Manual

5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), and Nellis AFB OPSEC policies and procedures.

Completion of OPSEC Training of contractor employees offered by the Government IAW AFI 10-701, para. 4.1 and 4.2.3 shall be required of all Contractor employees within 30 days of initiating work.

Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible threats, understand basic security procedures, understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit

Security Manager/OPSEC Coordinator will coordinate, and track completed training with the

Contractor.

Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC Signature Manager at (661)

277-2066 for questions or reporting.

https://www.dhs.gov/current-status-states-territories https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://lms/ https://lms/

APPENDIX-DEFINITIONS

Contract Administrator (CA). The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts.

The contracting officer is the only person authorized to contractually obligate the Government.

Corrective Action Report (CAR). Used to document unacceptable performance by the Contractor.

Defect. Any non-conformance with requirements specified in the contract.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Major discrepancy. A major finding is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight, or warrant discontinuing the process or equipment operation.

Minor discrepancy. A minor finding is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment. A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator. A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management. The use of performance measurement information to effect positive changes in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective. The outcome is associated with successful contract performance in a specific area.

This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure.

Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensure success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the

Government.

Quality Assurance (QA). Those actions taken by the Government to ensure services meet the requirements of the Statement of Work (SOW).

Contracting Officer Representative (QA or COR). Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Quality Assurance Program Coordinator (CORC). The individual designated by the contracting squadron commander to manage the installation QA program.

Quality Control (QC). Those actions are taken by a Concessionaire to control the performance of services so that they meet the requirements of the SOW.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

ACRONYMS

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMC Air Force Material Command AFMAN Air Force Manual

AT Awareness Training

CAC Common Access Card

CO Contracting Officer

COR Contracting Officer Representative

DAC Draco Actuator Controller

DBIDS Defense Biometric Identification System

DHS Department of Homeland Security

DOD Department of Defense

DTTR OL-N Digital Test & Training Range Operating Location-Nellis

EPA Environmental Protection Agency

FAR Federal Acquisition Regulation

GFE Government-Furnished Equipment

GFP Government-Furnished Property

IAW In Accordance With

NTTR Nellis Test & Training Range

OPSEC Operation Security

OSHA Occupational Safety and Health Administration

QTY Quantity

SOW Statement of Work

USAF United States Air Force