FA485525Q0015 - Combined Synopsis_Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title: Oil Water Separator Testing and Pumping

Solicitation Number: FA485525Q0015

Solicitation Issue Date: 11 March 2025

Site Visit Date: 27 March 2025 at 1:00 p.m. Mountain Time

Vendors interested in attending the Site Visit must complete and return Attachment 5 – EAL Oil Water Separator to the Contracting Officer by 20 March 2025. All interested companies can have no more than two (2) attendees on their behalf. If we do not receive the EAL by the date specified, your company will be unable to attend the site visit. The meeting point for the beginning of the site visit is the Cannon AFB Visitor Centor, 601 Chindit Blvd., Cannon AFB, NM 88103. From there, we will visit all sites listed in the Statement of Work and return to the Visitor’s Center after completion.

Questions Due Date: 01 April 2025 at 7:00 a.m. Mountain Time

All questions regarding this solicitation shall be emailed to the Contracting Officer identified herein and the responses published by the Contracting Officer will be the only official responses.

Response Deadline: 15 April 2025, prior to 3:00 p.m. Mountain Time

All quotations must be received prior to the Response Due Date and Time to be considered. Late quotations WILL NOT be accepted. A quotation is considered late if it is not received in the email inbox of the Contracting Officer and Contract Specialist listed herein prior to the due date and time. An offeror may request a DoD Safe Upload Link from the Contracting Officer or Contract Specialist listed herein. The DoD Safe Link with the offeror’s quotation must be received as specified herein to be considered timely.

Contract Specialist: Ariza Gomez, ariza.gomez@us.af.mil, 575-904-5436

Contracting Officer: Corey B. Isaacs, corey.isaacs.1@us.af.mil, 575-784-4243

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. The solicitation number is FA48552Q0015. This solicitation is being issued as a Request for Quotations

(RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 01/17/2025 Defense Federal Acquisition Regulation Supplement 01/17/2025 Department of the Air Force Acquisition Regulation Supplement 10/16/2024

General Information

4. This requirement is being set-aside for 100% Small-Business concerns. The associated NAICS code is 562112 and the small business size standard is $47.0M.

1. Line item number(s) and items, quantities, and units of measure, including options.

See Attachment 3 – Price Quotation Worksheet

2. Description of the Requirement.

See Attachment 1 – Oil Water Separator SOW – 17 January 2025

3. Date(s) And Place(s) of Delivery/Performance/Acceptance:

See Attachment 1 – Oil Water Separator SOW – 17 January 2025

FOB point: Destination

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) – North American Industry Classification System (NAICS) code and small business size standard first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) – Period of Acceptance of Offers is revised as follows: “The vendor agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

1. GENERAL INSTRUCTIONS

a. The purpose of these instructions is to prescribe the format of the Request for Quotations (RFQ) and describe the approach for development and presentation of RFQ data. This is designed to ensure the essential information required for evaluation is submitted.

Instructions to Offerors

Requirement Information

b. To assure timely and equitable evaluation of quotations, vendors shall follow the instruction contained herein. Vendors are required to meet and address all requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a vendor being deemed ineligible for award. Vendor’s must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. Vendors are cautioned that failure to furnish required representations or information or rejection of the terms and conditions of the solicitation may exclude the vendor from competition. The quotation when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ. Elaborate artwork and visual aids are neither necessary nor desired.

The quotation shall consist of:

(1) Technical Capability

(2) Price Quotation Worksheet (Attachment 3)

(3) Offeror Information Document (Attachment 4)

Technical capability shall not contain any price data or reference to price. Include a statement in the quotation that it contains proprietary information for your company and cannot be released outside the Government, if applicable.

Vendor shall acknowledge any addendums, if any, on the Offeror Information Document (Attachment 4).

Failure to comply with these instruction may result in a vendor’s quotation being summarily rejected due to non-responsiveness. Any commitments made in the quotation shall become part of the resultant contract.

c. Complete in its entirety the “Offeror Information Document”, which is included as Attachment 4 in this solicitation. An official having authority to legally bind the company contractually must sign and date this document. Failure to acknowledge any amendments to this solicitation can result in a vendor being deemed non-responsive. Award CANNOT be made to a non-responsive vendor. Note: Be sure to sign and date where required.

d. It is the vendor’s responsibility to ensure its quotation is received prior to the submission due date and time specified. Vendors are required to submit their quotation electronically and vendors shall not lock, or password protect any file included in their submission. .ZIP files are not an acceptable format and will not be processed through our email system.

e. Late Quotations. All quotations must be received prior to the Response Due Date and Time to be considered. Late quotations WILL NOT be accepted. A quotation is considered late if it is not received in the email inbox of the Contracting Officer and Contract Specialist listed herein prior to the due date and time. An offeror may request a DoD Safe Upload Link from the Contracting Officer or Contract

Specialist listed herein. The DoD Safe Link with the offeror’s quotation must be received as specified herein to be considered timely.

f. To avoid rejection of a quotation, the vendor shall make every effort to ensure its electronic submission is virus free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as unreadable pursuant to FAR 15.207(c).

g. Discrepancies. If a vendor believes the requirements in this solicitation contains an error, omission, or are otherwise unsound, the vendor shall immediately notify the Contract Specialist and Contracting Officer herein in writing with supporting rationale as well as the remedies the vendor is asking the Contracting Officer to consider as related to the error or omission.

h. All vendors must be registered in the for Award Management (SAM) at https://sam.gov/content/home at the time of submission to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award.

2. FORMAL COMMUNICATIONS

a. Any formal communication shall be submitted in writing (via email) to the Contract Specialist and

Contracting Officer specified herein. It is the vendor’s responsibility to confirm receipt of all formal communications.

3. QUOTATION PREPARATION INSTRUCTIONS

a. The following instructions prescribe the format for quotations and describe the approach to be used for the development and presentation of quotation data. The quotation shall include all the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the quotation is non-responsive. A quotation that merely reiterates or promises to accomplish the requirements of the SOW will be considered unacceptable. A quotation that is orderly and sufficiently documented will enable the Government to easily understand the quotation and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text, portions of the successful vendor’s quotation as revised and supplemented through the quotation submitted in response to this solicitation.

b. Quotation. The quotation shall be prepared and submitted in three (3) distinct documents:

Part I. Technical Capability Part II. Price Quotation Worksheet (Attachment 3) Part III. Offeror Information Document (Attachment 4)

PART I – Technical Capability – Limited to no mare than five (5) pages.

https://sam.gov/content/home

To facilitate the evaluation, Technical Capability should be specific, detailed, and complete to clarity and fully demonstrate that the vendor has a thorough understanding of the requirements for the accomplishment of this effort. Statements that the vendor understands, can, or will comply with the SOW; statement rephrasing the SOW or parts thereof; and phrases such as “standard procedure will be employed” or “well know techniques will be used” etc., will be considered unacceptable.

Vendor must demonstrate that is possesses all the required expertise, knowledge, equipment, and tools required to meet the Government’s objectives as identified in the SOW. Copies of any required certifications required per the SOW are required to be submitted as part of Technical Capability and will not count agains the page limit.

PART II – Price Quotation Workseet – (Attachment 3)

The vendor shall complete and return Attachment 3 – Price Quotation Worksheet. Vendor is required to fill out all CLIN pricing to be considered responsive. Pricing for each CLIN shall include all management, tools, supplies, equipment, and labor necessary to accomplish the effort, including transportation and disposal per the SOW.

Total Evaluated Price (TEP) – TEP will be the sum of all CLINs. Only TEP will be used for award purposes.

The Government will correct any apparent mathematical miscalculations, such as the extended price not equal to the unit price multiplied by the number of units.

PART III – Offeror Information Document – (Attachment 4)

The vendor shall complete in its entirety and return Attachment 4 – Offeror Information Document as part of its quotation response. An official having authority to legally bind the company contractually must sign and date this document.

Failure to acknowledge any amendments to this solicitation can result in an vendor being deemed non-responsive. Award CANNOT be made to a non-responsive vendor. Note: Be sure to sign and date where required.

(End of Addendum to FAR 52.212-1)

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

Evaluation Criteria http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

a. Technical Capability

b. Past Performance

c. Price

One (1) award will be made to the vendor who is deemed responsible in accordance with FAR part 9, whose quotation conforms to the solicitation requirements and is the lowest evaluated price with an “Acceptable” rating in the Technical Capability Factor and Past Performance Factor, respectively. The awarded contract will be Firm-Fixed-Price.

Quotations that exceed the evaluation criteria will not receive higher ratings. If a vendor fails to meet all solicitation requirements, the Government may not make award to that vendor.

FACTOR 1 – Technical Capability

The technical rating reflects the degree to which the vendor’s quotation meets or does not meet the requirements.

Technically Acceptable / Unacceptable Rating Method Adjectival Rating Description Acceptable Quotation meets the requirements of the solicitation.

Unacceptable Quotation does not meet the requirements of the solicitation.

FACTOR 2 – Past Performance

Past Performance will be rated on an “Acceptable” or “Unacceptable” basis at the overall factor level using the ratings shown below.

Past Performance Acceptable / Unacceptable Rating Method Adjectival Rating Description Acceptable Based on the vendor’s performance record, the Government has reasonable expectation that the vendor will successfully perform the required effort, or the vendor’s performance record is unknown.

Unacceptable Based on the vendor’s performance record, the Government does not have a reasonable expectation that the vendor will be able to successfully perform the required effort.

There are three aspects to the past performance evaluation. The first is to determine whether the vendor’s performance information is recent and second, is the performance information relevant to the effort to be acquired (this solicitation). The third aspect is to determine how well the vendor performed on those contracts and the quality of performance provided.

Recency. Recency will be assigned a rating of “Recent” or “Not Recent” for each relevant record. Performance occurring within the last three years from the date of issuance of this solicitation will be considered “recent”.

Relevancy. In evaluating relevancy, the Government will assign a rating of “Relevant” or “Not Relevant”.

Relevant past performance for this acquisition is having provided similar services for a federal or DoD agency where cost, schedule, and performance were measured/evaluated.

Performance Quality. The Government will evaluate the quality of work performed for each recent and relevant record reviewed in the Contract Performance Assessment Reporting System (CPARS). The Government will evaluate the vendor’s demonstrated record of contract compliance in providing services that meet user’s needs, including quality, cost and schedule. Performance assessed as “Satisfactory”, “Very Good”, or “Exceptional” in CPARs shall be considered compliant with contract requirements. Any performance area assessed as “Marginal” or “Unacceptable” shall be considered unfavorable.

In the case of an vendor without a record of recent or relevant past performance, or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have “Unknown” past performance. In the context of acceptabile/unacceptabile, “Unknown” shall be considered “Acceptable”.

FACTOR 3 – Price

Price will be evaluated using the price analysis process established in FAR 15.404-1 to ensure the Government receives a fair, reasonable, and balanced price.

There is an expectation of competition for this requirement; vendors are cautioned to present their best price quotation up-front. The vendor’s price quotation shall represent the vendor’s best effort to respond to the solicitation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written withdrawal is received before award.

(End of Provision)

Attachment 1 – Oil Water Separator SOW – 17 January 2025

Attachment 2 – Wage Determination No 2015-5457 – Rev 26 – 23 Dec 24

Attachment 3 – Price Quotation Worksheet

Attachment 4 – Offeror Information Document

Attachment 5 – EAL Oil Water Separator

Attachment 6 – Provisions and Clauses

Attachments