Draft_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

WASTEWATER TREATMENT PLANT

OPERATION AND MAINTENANCE

CANNON AFB NM

REVIEWED BY:

SHERRIE R. NYMEYER

Functional Director

KENNETH D. WILLIAMSON

Quality Assurance Program Coordinator

APPROVED BY:

KATHERINE E. LEE

Contracting Officer

23 March 2015

FA4855-15-R-0002

Attachment 1

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. General Wastewater Treatment Plant Operations

1.2. Preventive Maintenance Inspection (PMI) Program

1.3. Corrective Maintenance

1.4. Sampling and Laboratory Analysis

1.5. Sludge and Grit Disposal

1.6. Documentation

2. SERVICES SUMMARY (SS)

SS-1 through SS-6

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. General

3.2. Facilities

3.3. Real Property Installed Equipment (RPIE)

3.4. Computer Equipment

3.5. Laboratory Equipment

3.6. Grit Trailer

3.7. Grounds and Building Maintenance

3.8. Refuse Container and Collection

3.9. Insect and Rodent Control

3.10. Utilities

3.11. Telephone

3.12. Publications

4. GENERAL INFORMATION

4.1. Personnel

4.2. Security Requirements

4.3. License Requirements

4.4. Safety and Health Plan

4.5. Quality Control Plan

4.6. Quality Assurance

4.7. Re-performance of Service

4.8. Progress Meetings

4.9. Government Remedies

4.10. Key Control

4.11. Hours of Operation

4.12. Mission Essential Contractor Services

4.13. Environmental and Hazardous Materials Handling

4.14. Anti-Foaming Agent

4.15. Contractor-Provided Laboratory Equipment

4.16. Freedom of Information Act Program

4.17. Contractor Manpower Reporting Requirements

4.18. General Housekeeping Duties

4.19. Telephone Service/Electronic Mail

4.20. Regulatory Inspections

5. APPENDICES

A. Publications B. Facility Descriptions C. Historical Sampling and Analytical Schedule D. Over and Above Work Description and Request Form E. Deliverables

PERFORMANCE WORK STATEMENT (PWS)

FOR

WASTEWATER TREATMENT PLANT OPERATION & MAINTENANCE

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, certified personnel and labor necessary to ensure that wastewater treatment plant (WWTP) services are performed at Cannon AFB (CAFB), in accordance with all federal, state, and local regulations.

1.1. GENERAL WASTEWATER TREATMENT PLANT OPERATIONS. Wastewater treatment facility operations shall be conducted in order to provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. This is for the operation, maintenance and repair of all equipment at the WWTP including, but not limited to, a manual bar screen, a mechanical bar screen, two influent pump stations, three Sequencing Batch Reactors (SBR) with total capacity of approximately 1.5 million gallons per day (MGD), one aerobic digester, one chlorine contact chamber, two Screw Pumps, 10 flow meters (including four Parshall Flumes), grit and sludge drying beds, one Grit and Grease Unit, one Auger Monster®, one Huber Grit and Grease Unit, one Raw Wastewater Storage Basin with pump, one Effluent Storage Basin with three pumps, one AquaDisk® Filter Unit with cloth media, six aeration blowers, six chemical pumps, ten programmable logic controllers, and one Solar Bee. The plant shall operate 24 hours a day, 7 days a week. Such operations shall include general operation of plant equipment, valves and piping, sampling and lab analysis, waste and effluent disposal, and other related services. Facility operations and effluent discharge practices shall comply with all applicable federal, state, and local regulatory standards, including the EPA-issued National Pollutant Discharge Elimination System (NPDES) and New Mexico discharge permit requirements. The Contractor shall prepare all related correspondence and operating reports.

1.1.1. The New Mexico Ground Water Discharge Permit requires monthly visual inspection of flow meters and field calibration at least annually, and upon repair or replacement of a flow measurement device. The Contractor shall be responsible for all flow meter visual inspections and field calibrations at the WWTP and at the CAFB Golf Course. The Contractor shall adhere to the visual inspection and field calibration terms and conditions stated in the New Mexico Ground Water Discharge Permit, to include any required documentation and reports.

1.1.2. The Contractor shall be responsible for ensuring all requirements are met for meters located at the WWTP, to include parts or unit replacement. 27 SOCES will be responsible for meter replacement at the Golf Course only.

1.2. PREVENTIVE MAINTENANCE INSPECTION (PMI) PROGRAM. The Contractor shall implement a preventive maintenance inspection program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The Contractor’s PMI plan shall include inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the Contracting Officer (CO) for acceptance within 30 calendar days after contract award. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished.

23 March 2015

At the end of each year, each equipment item within every system included in this contract shall have been addressed. The PMI program is to be established based upon manufacturers' recommendations, handbooks, operating/service manuals, Contractor expertise, and general engineering judgments. The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The Contractor shall update schedules as necessary to reflect any changes in equipment inventory.

1.2.1. Preventive Maintenance Work. Any proposed changes to schedules must be submitted to the CO for acceptance. The Contractor shall correct all equipment deficiencies identified during PM inspections subject to the limits specified in the following Corrective Maintenance paragraph.

1.2.2. Preventive Maintenance Reports. The Contractor shall electronically submit, to the COR, a weekly summary of preventive maintenance work and inspections completed during the previous week, a list of scheduled work or inspections which were not accomplished, and a description of any corrective maintenance requirements noted during the previous week's inspection but not corrected. The report is due the second business day following the week covered in the report.

1.2.3. Preventive Maintenance Records. The Contractor shall maintain PM records for each item of equipment included within this contract. These records shall include descriptions of periodic maintenance, scheduled versus actual completion dates, and the name of the person who performed the work. The Contractor shall ensure the records are accurate and current.

1.3. CORRECTIVE MAINTENANCE. Corrective maintenance is emergency, urgent or routine work that is required to return a system or components to proper operating condition.

Corrective maintenance may also be required as a result of PM inspections.

1.3.1. The Contractor must be diligent in returning malfunctioning or damaged critical WWTP systems to normal operation in minimal time. The intent is to avoid an EPA NPDES or New Mexico discharge permit violation. The Contractor must be aware of systems and components that may have limited or no redundancy, and be prepared to accelerate emergency or urgent repairs. It is recommended that the Contractor maintain an on-hand stock of critical parts to hasten critical repairs.

1.3.2. Corrective maintenance (work that is 40 direct labor hours or less and $1,500.00 or less in materials) is considered part of daily plant operations and maintenance. The Contractor's liability under the firm fixed-price portion of the contract shall be limited to the first 40 labor hours and $1,500.00 in total direct material costs per repair or corrective maintenance job.

Repairs exceeding 40 direct labor hours and $1,500.00 material costs shall be negotiated under Contracting Line Item Number (CLIN) 0002 and subsequent option year CLINs. Refer to Appendix D for Over and Above terms and conditions.

1.3.2.1. The Contractor shall procure material items on a competitive basis or, if there is lack of competition, provide justification. Discounts and rebates on items provided to the Contractor

23 March 2015 shall be credited to the Government. All purchase documents shall be made available for review and audit. The CO reserves the right to specify quality, size, efficiency and aesthetic requirements of all items. The CO may request verification for purchases for items over $2,500.00, the Contractor shall provide three independent price quotes, but price will not be the sole consideration in selecting a source. The Contractor shall document the competitive records of purchases and make available to the Government upon request.

NOTE: The Contractor shall bill for approved Over and Above CLIN requests once each month.

1.3.2.2. Any item with a replacement cost over $1,500.00 removed from equipment or facilities shall be inspected by the COR prior to final disposition. If such an item is removed due to an emergency or work after duty hours, the Contractor shall retain it for the COR's inspection.

1.3.2.3. Items with a replacement cost over $1,500.00, which are deemed by the COR to be repairable, shall be repaired by the Contractor and put back into service. If repairs are not feasible, not available in a reasonable manner or within a reasonable time, new items may be purchased and used, subject to CO approval.

1.3.2.4. Items with a replacement cost over $1,500.00, which are determined by the COR to be non-repairable shall be disposed of by the Contractor. For items identified by the COR as having salvage value, such as pumps, motors, valves, etc., the Contractor shall turn the items over to the base salvage yard, overseen by Defense Logistics Agency (DLA) Disposition Services. DLA representatives are only available at CAFB on a limited basis, so the Contractor must make arrangements by calling 784-2437. The Contractor shall be responsible for proper documentation in order to turn items in to DLA Disposition Services. Information is available at http://www.dispositionservices.dla.mil/Pages/default.aspx.

1.3.3. Environmental waste (such as equipment grease, used oil, etc.) must be disposed of or recycled IAW 4.13. The Contractor shall coordinate with the 27th Special Operations Civil Engineer Squadron Environmental Element (27 SOCES/CEIEC) at 784-4820 to ensure proper disposal or recycling methods are followed. For environmental waste that the Contractor shall dispose of at an off-base facility, the Contractor must adhere to federal, state, and local requirements. Records of such disposals shall be maintained by the Contractor at the WWTP site for the duration of the contract and turned over to the Government after the completion of the contract. Disposal records shall be available for inspection by the CO or COR upon request.

1.4. SAMPLING AND LABORATORY ANALYSIS. The Contractor shall provide sampling and on-site laboratory analytical services for process control and regulatory agency operating requirements. All sampling, testing procedures and laboratory analyses shall be accomplished as referenced in the CAFB NPDES permit located at website http://www.nmenv.state.nm.us/swqb/Permits/, and as described in: 40 CFR (Code of Federal Regulations) Part 136, the CAFB New Mexico discharge permit and Appendix C of this PWS.

The Contractor shall keep a complete set of laboratory records for all laboratory tests to include:

date and time of sampling, type of sample, name of sampler, location of sample, test performed, and test results. Assemble results of such laboratory analyses into reports, as addressed in the

23 March 2015

FA4855-15-R-0002

http://www.dispositionservices.dla.mil/Pages/default.aspx http://www.nmenv.state.nm.us/swqb/Permits/ below paragraphs. Refer to Appendix C for a complete list of historical and recommended sampling and testing requirements.

1.4.1. Air Force Form 1462 (Wastewater Operating Log [General]). The Contractor shall submit (electronically) to the CO, COR and 27 SOCES/CEIEC a completed AF Form 1462 by the fifth business day of each month.

1.4.1.1. Additionally, the Contractor shall provide, in electronic tabular format, a monthly “Meter Readings” table, which includes: start and end of month readings for discharges to the Golf Course pond, North Playa Lake, influent, volume discharged to the effluent storage basin and volume discharged through the effluent water transfer station (see Attachment B, paragraph 2.16.3.1.). The Meter Readings table is due at the same time as the AF Form 1462 to the CO, COR and 27 SOCES/CEIEC.

1.4.2. The Contractor shall annotate the appropriate data monthly on electronic EPA Form 3320-1, Discharge Monitoring Report (DMR) forms. Draft copies are due by the third business day of each month, and the final reports are due by the fifth business day of each month to the CO, COR and 27 SOCES/CEIEC. The data shall be the actual amount tested, not limited to NPDES parameter frequencies.

1.4.3. The Contractor shall be required to operate the WWTP automatic sample collection devices in support of the CAFB New Mexico Environment Department state-issued discharge permit.

1.4.4. Whole Effluent Toxicity (WET) Testing. WET testing shall be accomplished in accordance with the regulations and requirements stated in this PWS. All costs associated with WET testing shall be borne by the Contractor as part of normal WWTP operations. The Contractor shall not separately bill the Government for WET testing. The Contractor is responsible for maintaining all records associated with WET testing, and shall provide electronic test results to 27 SOCES/CEIEC, CO and the COR within five business days of receiving test results.

1.5. SLUDGE, GRIT AND GREASE DISPOSAL. The Contractor shall provide sludge, grit and grease disposal at a frequency sufficient to maintain a clean and orderly collection site. The Contractor shall only dispose of sludge after it has achieved at least eighty percent (80%) dry weight by volume. The grit and grease must meet all applicable analysis standards for disposal.

If the sludge, grit and grease do not meet the standards, the product shall be collected and transported to a properly classified disposal site, with location subject to CO approval. Initial disposal shall be to the closest approved landfill, not to exceed a distance of 350 miles from the WWTP. Sludge (Class A) shall be land applied (disposed) within the fenced area of the WWTP if it meets the requirements and is in accordance with the most current 40 CFR Part 503 (all), NPDES and New Mexico discharge permits. Sludge, grit and grease collection and disposal practices shall be accomplished in accordance with the most current 40 CFR 503 (all), 40 CFR 257 paragraph 30, NPDES and New Mexico discharge permits and New Mexico Administrative Code. The Contractor shall provide all necessary laboratory services for analysis prior to disposal of sludge, grit and grease.

23 March 2015

1.5.1. If the sludge, grit or grease is required to be disposed of in an approved landfill, the Contractor shall provide 27 SOCES/CEIEC, CO and COR with a copy of the disposal documents. The Contractor shall maintain records of all laboratory analyses on file at the WWTP site and available for CO, CEIEC or COR review. Original records, receipts, manifests, and logs shall be the property of the Government. The Contractor shall submit an Over and Above Work Request form for approval to dispose of sludge, grit and grease, to include actual costs for product analysis, transfer, removal, transport and tipping fees to the disposal site plus New Mexico Gross Receipts Tax. Refer to Appendix D for Over and Above terms and conditions.

1.5.2. During the life of the contract, the NPDES and New Mexico discharge permit requirements may change in respect to all required testing. In such an event, the Contractor shall provide all sampling and analysis required by the permit modifications. Additionally, the Contractor shall still be required to provide disposal of the sludge, grit and grease. However, CAFB reserves the right to remove as much sludge, grit and grease as deemed necessary for other purposes.

1.6. DOCUMENTATION. The Contractor shall be responsible for creating, maintaining, and disposing of reports that are specifically required in this PWS, and other reports or records as required in order to meet NPDES and New Mexico discharge permit requirements. The Contractor shall prepare all related correspondence and operating reports. All documentation, records, schedules, etc., as described in this PWS that are the responsibility of the Contractor are the property of the Government and shall remain so even upon termination of the contract. The Contractor shall keep these items current at all times. Documentation and records shall be turned over to the Government upon completion of the contract or when requested by the CO or COR.

The Contractor shall maintain on-site records of all quality control inspections conducted by their personnel. Records shall include the name of the inspector, date of inspection, what was inspected, discrepancies found, corrective action taken, and date of corrective action. This documentation shall be made available to the Government during the term of the contract and at regular CO or COR visits to the site. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request. The Contractor shall maintain copies on site of the Quality Control Plan (QCP) and all records throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2. SERVICES SUMMARY.

Performance Objective PWS Paragraph Performance Threshold Method of

Assessment Remedy

SS-1: Conduct General Wastewater Treatment Plant Operations.

Provide continuous, cost effective, and efficient treatment of all wastewater. All operations accomplished in accordance with the treatment facility operations manuals and federal, state & local regulations.

1.1. Zero Contractor-caused Notices of

Violation (NOV) permitted.

Periodic Surveillance or Random Sampling

Re-performance within 24 hours’ notice.

SS-2: Preventive Maintenance Inspection (PMI) Program, Corrective Maintenance and Care of Government Property.

WWTP is operating continuously, safely, and effectively. Preventive maintenance is performed in accordance with (IAW) the PMI program. Corrective maintenance is performed promptly and effectively.

Provide grounds maintenance and general housekeeping at WWTP facilities.

1.2., 1.3., 4.18.

90% of all scheduled PMI items are completed properly and in a timely manner. Corrective maintenance is performed in a manner that maximizes WWTP operation.

Grounds maintenance and housekeeping is performed in a manner that sustains Government Property in a neat and orderly appearance: no more than two customer complaints per month.

Periodic Surveillance or Random Sampling

Re-performance within 72 hours’ notice.

SS-3: Provide Sampling and Laboratory Analysis. Test results are accurate and are IAW applicable operating permit requirements and conditions.

1.4. Analysis and tests are accurate

100% of the time.

Periodic Surveillance or Random Sampling

Re-performance within 24 hours’ notice.

SS-4: Sludge, Grit and Grease Disposal.

Sludge, grit and grease disposal is IAW federal, state and local and regulations.

1.5. 100% of the sludge, grit and grease is disposed of IAW all applicable regulations.

Periodic Surveillance or Random Sampling

Re-performance within 48 hours’ notice.

SS-5: Maintain Documentation and Records. All documentation and records are maintained, kept current and available for review at all times.

1.6. 100% of documentation and records are maintained, kept current and available for review at all times.

Periodic Surveillance or Random Sampling

Re-performance within 48 hours’ notice.

SS-6: Safety and Health (S&H) Plan.

Compliance with occupational, safety, and health (OSHA) requirements.

4.4 Standard is zero critical defects:

occurs where there is non-compliance with OSHA Standards, a safety incident or mishap is attributed to inadequately or non-performed S&H tasks, or missed or inadequately performed duties jeopardized the S&H of personnel, environment or equipment.

Periodic Surveillance or Random Sampling

Re-performance within 24 hours’ notice.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. GENERAL. The Government will provide, without cost to the Contractor, the facilities, equipment, materials, and services identified in this section and/or Attachment 2, Scheduled Government Furnished Property. The Contractor shall manage, maintain, secure, safeguard and account for the Government-furnished equipment and property provided to the Contractor in order to execute the requirements of this PWS.

3.1.1. As part of the Contractor’s Government Property Plan, IAW FAR 52.245.1, Government-furnished equipment and property (collectively known as GFP) shall be accounted for using a GFP inventory list and, if needed, a Government-managed internet-based GFP database. The Contractor (or Contractor’s on-site employee, such as the Contract Manager [CM]) and COR shall verify the condition and quantity of each item on the GFP list annually, within 30 calendar days of the start date for the contract base year and each exercised option year. The Contractor (or Contractor’s on-site employee) shall sign the GFP inventory list to acknowledge responsibility for the items and their condition. The COR will sign the GFP inventory list to signify completion. The Contractor and CO will be provided a copy of the completed document.

If needed, the Contractor (or Contractor’s on-site employee) shall also complete custodial responsibility actions in the GFP database, such as acceptance and condition of inventory. If needed, the GFP database internet address, and instructions, will be provided by the Government.

3.2. FACILITIES. The Government will make available the facilities described in Appendix B.

Facilities are in compliance with OSHA. The Government corrects OSHA hazards for facilities in accordance with base-wide Government developed plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that workaround procedures will not be necessary or that the facility, as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor's compliance or non-compliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections in accordance with plans of abatement subject to base wide priorities. NOTE: The North-end Parshall Flume, and Screw Pumps pit have been designated as confined spaces (non-permit), and the Contractor shall comply with applicable federal, state, and local regulations. CAFB authorities reserve the right to re-designate the confined spaces to be “Permit-required” prior to any entry. The Contractor shall be prepared to comply with such a change.

3.2.1. Prior to any Contractor-performed modification or alteration of Government-owned facilities, the Contractor shall notify the CO and provide documentation describing in detail the modification requested. An AF Form 332, Base Civil Engineer Work Request, shall be completed and approved, before any alterations can be made to WWTP facilities. No alterations to the facilities shall be made without specific written permission from the CO; however, in the case of alterations necessary for OSHA compliance, such permission will not be unreasonably

23 March 2015 withheld. The Contractor shall return the facility to the Government in the same condition as received, except for fair wear and tear and approved modifications. Facilities shall be used for performance of this contract only.

3.2.2. The Government may approve repairs, replacements, and/or improvements to the WWTP not covered by any other part of this PWS. These repairs, replacements, and improvements may be approved if it can be shown that they are necessary due to Government requirement or fault such as negligence, WWTP design fault, oversight, etc. The Contractor shall submit an Over and Above Work Request form for approval. The Government may request three independent price quotes to help determine price fair and reasonable. Refer to Appendix D for Over and Above terms and conditions.

3.3. REAL PROPERTY INSTALLED EQUIPMENT (RPIE). All RPIE provided by the Government, such as pumps, blowers, generators, Auger Monster®, grit classifier, grease collector, etc., is listed in the 27 SOCES Real Property records. Operation and Maintenance (O&M) manuals are available at the WWTP.

3.4. COMPUTER EQUIPMENT. One Government-provided computer, with installed software, is provided for WWTP system controls (e.g. SCADA).

3.5. LABORATORY EQUIPMENT. The Government has provided the following laboratory equipment. The Contractor shall be required to maintain and certify the equipment as necessary and at their expense.

3.5.1. Refrigerator. The Government has provided an industrial refrigerator for the storage of test samples. The Contractor shall be responsible for any damage or repair to the refrigerator unit.

3.5.2. Scientific Scales. The Government has provided a scientific scale for tare measurement of samples. The Contractor shall be responsible for ensuring that the scale is calibrated.

3.5.3. Furnace. The Government has provided a furnace for testing volatile suspended solids.

The Contractor shall be responsible for maintaining the furnace.

3.5.4. BOD Incubator. The Government has provided an incubator for the proper testing of Biochemical Oxygen Demand (BOD). The Contractor shall be responsible for maintenance and any damage or repair to the incubator.

3.5.5. E. coli Water Incubator. The Government has provided an incubator for the proper testing of E. coli bacteria. The Contractor shall be responsible for maintaining the incubator.

3.6. GRIT TRAILER. The Government has provided a Parker Dump Trailer, 5’ x 10’, for the disposal of the grit and grease. The Contractor shall be responsible to maintain the trailer in accordance with the manufacturer’s recommendations.

3.7. GROUNDS AND BUILDING MAINTENANCE. The 27th Special Operations Civil Engineer Squadron (27 SOCES) will provide grounds maintenance for areas greater than five feet outside the fenced area, maintenance of the building structures, and the fence at the WWTP.

3.8. REFUSE CONTAINER AND COLLECTION. The Government will provide one refuse container (such as a 4 cubic yard dumpster) for the Contractor’s use at the WWTP, in order to collect general refuse, grit, grease and screenings for disposal. Grit, grease, and screenings shall pass all applicable tests before being placed in the refuse container. The refuse will be disposed of by the Government. The Government provided refuse container will not be relocated to headworks locations.

3.9. INSECT AND RODENT CONTROL. 27 SOCES will provide insect and rodent control for all facilities.

3.10. UTILITIES. The Government will furnish reasonable amounts of electricity and water as required for the performance of the contract.

3.10.1. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities.

3.11. TELEPHONE. The Government will provide a “Data Line” telephone service (on base service only). The Contractor shall be responsible for providing off-base service and Internet access.

3.12. PUBLICATIONS. Publications and forms applicable to this PWS are listed in Appendix A. The Contractor is obligated to follow those publications and use those forms to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the PWS.

3.12.1. All publications and forms listed, unless otherwise shown, are available through internet websites. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval of the CO. Said price proposal shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance.

4. GENERAL INFORMATION

4.1. PERSONNEL.

4.1.1. The CM, alternate (if used), and all WWTP employees must be clearly able to read, write, speak, and understand English. Alternate(s) (if used), who shall act for the Contractor when the CM is absent, shall be designated in writing to the CO.

4.1.2. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

4.1.3. The Contractor shall ensure employees or subcontractors have current and valid driver’s licenses for appropriate vehicles.

4.1.4. The Contractor shall operate, maintain, and staff the WWTP with the appropriate number of personnel and work hours to satisfy all requirements of this PWS and the NPDES permit. The Contractor shall provide an on-site CM, serving in a full-time position to oversee and coordinate the work described in this PWS. In addition to required certifications, the CM shall have a minimum of 6 years of experience in work related to performance under this contract.

4.1.4.1. The CM shall be responsible for on-site operations to fulfill contract requirements, to include (but not limited to): NPDES and New Mexico discharge permit compliance, WWTP Operators’ continued qualification and training, care and operation of Government equipment and property, workplace health and safety, documentation and record keeping, and communication with CAFB representatives.

4.1.5. The Contractor shall ensure all employees who are responsible for plant operations possess a current appropriate level wastewater treatment certification issued by the State of New Mexico.

The Contractor shall take into account that the base population is predicted to rise above 10,000 people. If this takes place during the basic or optional contract periods, the Contractor shall ensure WWTP Operators are fully qualified for the higher certification level, immediately upon the change in WWTP population-served level, IAW New Mexico Administrative Code 20.7.4.

4.1.5.1. The Contractor is responsible for ensuring that all employees remain properly trained, to include the cost of training. The Contractor shall not bill the Government for any training, certification, continuing education or vendor-provided training resulting from Government-provided WWTP improvement projects.

4.1.6. CONTRACTOR TRANSITIONS.

4.1.6.1. Phase In. The contractor shall establish a plan for organizing, training, coordinating, mobilizing and otherwise accomplishing any and all actions necessary to begin performance of the contract IAW the PWS. To ensure a smooth transition, the Contractor shall submit a Phase-In Plan to the CO 10 calendar days prior to the contract start date.

4.1.6.2. Phase Out. In the event a follow-on contract is awarded to other than the incumbent, the contractor shall provide a phase-out plan for CO approval. This plan shall be provided 120 calendar days prior to contract completion. Contractor personnel shall be available for contract phase-out upon expiration of the contract in accordance with FAR Clause 52.237-3, Continuity of Services, as specified in the contract. The services under this contract are considered mission-essential and therefore must be continued without interruption when, upon contract expiration, a successor must continue the services. The incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successor contractor.

4.2. SECURITY REQUIREMENTS. The Contractor shall obtain the following pass and identification items:

4.2.1. Listing of Employees: The Contractor shall maintain a current listing of employees. The list shall include the employee’s name, social security number, and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the Installation Commander. The list shall be provided to the CO and sponsoring agency’s Security Manager. An updated listing shall be provided when an employee’s status or information changes.

4.2.2. The Contractor shall furnish to the CO a list of all employees (with social security numbers) requiring sponsor passes for CAFB. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees. The Pass and Identification Section of 27th Special Operations Security Forces Squadron (27 SOSFS) will provide base entry authorizations/passes to each authorized Contractor employee. In addition, Contractor personnel wishing to operate a privately-owned vehicle on CAFB must comply with all base requirements. Entry authorizations must be renewed as required by the 27 SOSFS Pass and Identification Section.

4.2.2.1. Retrieving Identification Media: The Contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.).

4.2.3. Employee Security Training. The Government will provide all necessary security training for Contractor personnel. The Government will also give all necessary briefings and tests pertaining to CAFB regulations. The Contractor shall maintain records of each individual's training and certifications.

4.2.3.1. The Contractor shall ensure that all Contractor employees receive initial and recurring security education training from the sponsoring agency’s security manager. Training must be conducted in accordance with DoD Manual 5200.1, Volume 1, DoD Information Security Program: Overview, Classification, and Declassification, and AFI 31-401, Information Security Program Management. Contractor personnel who work in Air Force-controlled/restricted areas must be trained IAW AFI 31-101, Integrated Defense.

4.2.3.2. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of

23 March 2015

DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.2.4. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms, if provided for Contractor use. At the end of each work period, all applicable Government facilities, equipment, and materials shall be secured and ensure that all lights and water are turned off, heat or air conditioning turned down for reduced energy use, and that all facility doors and windows have been secured.

4.2.5. Traffic Laws. The Contractor and contract employees shall comply with all base traffic regulations. The Contractor is not permitted to use cell phones on CAFB while operating a moving vehicle, unless the device is hands-free.

4.2.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicles or privately-owned vehicle while on CAFB.

4.3. LICENSE REQUIREMENTS. The Contractor shall ensure all employees, who shall be operating the plant, have a valid, current and appropriate level State of New Mexico Wastewater certification. Certification records shall be maintained on file at the WWTP site and readily available for CO or COR review upon request.

4.4. SAFETY AND HEALTH PLAN. The Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the CO 10 business days after contract award or any contract modification that affects personnel safety and health. This requirement includes preparing, implementing and maintaining a confined space program. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in Contractor work areas.

4.5. QUALITY CONTROL PLAN (QCP). The Contractor shall develop and maintain a QCP to ensure WWTP operations provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraphs 1.2 through 1.6 of this PWS. After contract award, the Contractor’s QCP shall be submitted to the CO within 10 business days. The plan must be satisfactory to the Government within 30 calendar days in order for it to be accepted and implemented.

4.6. QUALITY ASSURANCE. The Government’s CORs will evaluate the Contractor's performance using periodic on-site inspections, random sampling, and may, at the Government’s discretion, inspect each task to ensure conformance and acceptance prior to payment.

4.7. RE-PERFORMANCE OF SERVICE. When service performed does not conform with contract requirements, the Contractor shall re-perform at no additional cost to the Government.

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Performance or re-performance of these services shall commence immediately upon notification by the COR. See Paragraph 2, Services Summary.

4.8. PROGRESS MEETINGS. The CM may be required to meet at least weekly with the COR and the CO during the first month of the contract. Subsequent meetings will be on an as needed basis. However, if the Contractor requests, a meeting will be held.

4.9. GOVERNMENT REMEDIES. The CO will follow Federal Acquisition Regulation (FAR) 52.212.4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.10. KEY CONTROL. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost, misplaced, or duplicated and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys.

4.10.1. In the event keys, other than the master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4.11. HOURS OF OPERATION. The Contractor shall set duty hours so as to comply with this PWS in its entirety. As stated in paragraph 1.1., General Wastewater Treatment Plant Operations, the WWTP shall operate 24 hours per day, 7 days per week.

4.11.1. At a minimum, the WWTP shall be staffed weekdays (Monday through Friday) 0600 to 1630 (6:00 AM to 4:30 PM). During weekends (Saturday & Sunday) and Federal Holidays, the WWTP shall be staffed for any 4-hour continuous block during 0500 to 1400 (5:00 AM to 2:00

PM).

4.11.2. The Contractor shall ensure WWTP non-duty hours are covered by personnel in an on-call status, in order to respond quickly to urgent or emergency situations affecting EPA or New Mexico discharge permit requirements or compliance with this PWS. On-call personnel must be able to report to the WWTP within 45 minutes’ notice of an urgent or emergency situation.

4.11.3. The Contractor shall be responsible for operating the WWTP despite adverse conditions and situations, such as (but not limited to) significant weather situations, natural or human-caused disasters. The Contractor shall continue to meet all EPA and New Mexico discharge permit requirements and compliance with this PWS.

4.12. MISSION-ESSENTIAL CONTRACTOR SERVICES. WWTP operations at CAFB are considered mission-essential in accordance with DFARS Clause 252.237-7023, Continuation of

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Essential Contractor Services, included in the contract. Service shall continue in the event of a contingency situation declared by 27th Special Operations Wing leadership.

4.12.1. The FPCON level may change for real world events or for exercise scenarios which may prevent Contractor employees from entering or leaving the base until the situation has lessened.

Depending on the situation, Contractor employees shall react to FPCON requirements, and participate based on 27 SOW guidance provided through the CO or COR.

4.13. ENVIRONMENTAL AND HAZARDOUS MATERIALS HANDLING.

4.13.1. Hazardous Materials Handling. The Contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of Hazardous Materials (HM). In accordance with AFI 32-7086, Hazardous Materials Management, the Contractor shall provide the following information to the CO for all HM to be used:

(1) Product identification or label

(2) Safety Data Sheet (SDS)

(3) Estimate of quantity to be used

(4) Maximum quantity to be stored

(5) Storage location

4.13.1.1. The above information must be submitted to the CO on a Cannon AFB & Melrose AFR Contractor Hazmat Worksheet and Cannon AFB & Melrose AFR Contractor HM Usage Worksheet. The Contractor may not bring a HM onto Cannon AFB, nor use a HM, until the contractor receives all required authorizations. This HM information shall be submitted 30 calendar days prior to the HM being brought onto CAFB. For definition of HM, the Contractor shall refer to FED-STD-313D or contact the 27th Special Operations Logistics Readiness Squadron HAZMART office (Building 624) at 784-7981/7982. HM includes pesticides and cleaning supplies. The Contractor shall not use EPA-prohibited chemicals and shall be encouraged to not use products which result in the generation of hazardous waste, air or water pollution. Class I Ozone Depleting Substances shall not be used for any requirement of this contract. The Contractor shall maintain a copy of current SDSs readily available to employees for HM in use or being stored. The Contractor shall provide HM training required by OSHA.

4.13.2. Handling, Storage and Disposal of Hazardous Waste (HW). Prior to the beginning of any process which shall generate a HW, the Contractor shall inform the COR of the proposed action, the duration of the action and the amount of waste which shall be generated. All HW shall be handled and stored in strict compliance with federal, state and, local regulations.

Contractors shall be held fully liable for any negligence which results in a Notice of Violation or other penalty. HW shall be defined as a solid waste which exhibits a characteristic such as flammability, corrosiveness, reactivity, or toxicity and/or any mixture of a solid waste and a listed HW that is also considered a HW as identified in 40 CFR 261.20-261.33, 40 CFR 266 and 40 CFR 268. It must be understood that proper management of any waste generated (Hazardous or Non-Hazardous) shall be the responsibility of the Contractor. The Contractor shall manage their business owned/generated waste separately from Government owned and generated waste.

Any Government-owned shipment of HW shall be documented on a current Uniform Hazardous

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Waste Manifest and signed by a 27 SOCES/CEIEC authorized representative. The generator's copy of the manifest shall be kept at 27 SOCES/CEIEC.

4.13.3. Hazardous Material Usage Reporting. The Contractor shall complete the Cannon AFB & Melrose AFR Contractor Hazmat Usage Worksheet to provide information to include product name and manufacturer, quanitities (weight or volume), and usage activities. The Contractor shall submit an initial report to the CO 30 calendar days prior to Hazardous Material being brought on CAFB in order to provide usage estimates. The Contractor shall submit monthly reports thereafter, by the fifth business day after the completed month, to the CO and COR that contain actual usage information. The CO will forward these reports to CAFB HAZMART and 27 SOCES/CEIEC for Hazardous Material inventory tracking purposes. HAZMART, in consultation with 27 SOCES/CEIEC may determine after review of the initial report that follow-on reports are not necessary.

4.13.4. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws/regulations come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to requirements of FAR 52.212-4(c) and negotiate a modification to the contract.

4.13.5. Compliance permit violations shall be reported as soon as possible after occurrence. For emergency situations, contact the Cannon AFB Fire Department by calling 911. Otherwise, during duty hours (0700-1600, Monday-Friday), notify the 27 SOCES/CEIEC at 784-1099. If SOCES Environmental personnel are not available, the Contractor shall report the permit violation to the EPA Compliance Assurance and Enforcement Division within 24 hours of the occurrence. The following information must be included:

(1) Name/ person making report & CAFB POC (27 SOCES/CEIEC Water Quality Mgr)

(2) NPDES permit number

(3) Telephone number (also provide CAFB POC number)

(4) Description of non-compliance and its cause

(5) Period of non-compliance including exact dates/times and if non-compliance has not been corrected, additional anticipated time it is expected to continue

(6) Steps being taken to reduce, eliminate, prevent recurrence of noncompliant discharge

NOTE: The Contractor shall notify 27 SOCES/CEIEC and the CO or COR of any permit violations as soon as possible, but within 24 hrs, or in the case of weekends or holidays the next business day.

4.13.6. The Contractor shall be responsible for the safe handling of the Contractor's hazardous materials while on CAFB. The Contractor shall immediately report spills/leaks of hazardous material and sewer overflows (beyond the Contractor's immediate capability to control or contain) to the CAFB Fire Department by dialing "911." The Contractor shall report all spills, leaks, or sanitary sewer overflows to 27 SOCES/CEIEC and the CO/COR. If these events occur on weekends, holidays, or after normal business hours, contact 27 SOCES/CEIEC and the CO/COR the next business day. The Contractor shall be prepared to prevent, contain, control, and clean up releases of hazardous materials/wastes under the control of the Contractor.

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4.13.6.1. Site Specific Contingency Plan (SSCP). If the Contractor shall use or store reportable quantities of a hazardous substance, or 25 gallons or more of a petroleum product, the Contractor shall prepare a SSCP, which includes procedures to control, contain and cleanup spills within the Contractor’s capability and without unreasonable personal risk. If the plan is required, the Contractor shall submit it to 27 SOCES/CEIEC for approval, and notify the CO and COR within 10 business days of contract award.

4.13.6.2. If spill containment and clean up and disposal require CAFB resources, the Contractor shall be responsible to pay the Government for these resources. NOTE: the 27 SOCES Power Production shop is responsible for the two WWTP backup generators and fuel tanks.

4.13.7. Discharges From Outside Sources.

4.13.7.1. Periodically, the Contractor shall be required to accept and document sewage from transient aircraft lavatories. The Contractor shall not accept wastes with a pH lower than 5.0 or higher than 9.0.

4.13.7.2. Periodically, the Contractor shall be required to accept Aqueous Film Forming Foam (AFFF) or Class A foam, if required to be discharged from CAFB Fire Department vehicles for maintenance or testing purposes. For this requirement, the foam products will be sprayed into the raw wastewater storage basin in possible water/foam product quantities of 500 - 1,500 gallons per occurrence. This is not expected to have any significant impact to normal WWTP influent processing.

4.13.8. Periodically, the Contractor shall be required to accept certain unique high-volume flows.

The Contractor shall be required to notify 27 SOCES/CEIEC immediately regarding unusual events, such as excessively high flows and unusual color of influent.

4.13.9. The Contractor shall notify 27 SOCES/CEIEC whenever critical components fail, unless the component has a back-up system.

4.13.10. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). All Contractor personnel shall complete EMS Awareness training prior to commencement of any activities. Training is available through the Environmental, Safety and Occupational Health Training Network (ESOHTN) website at https://afsoc.esohtn.com/.